Follett VERSION 6.00, User Manual

Page: 140 / 730

04/04 140 Circulation Desk
permanent record, Circulation Desk assigns a material type of Book (Monograph)
to all titles created during a checkout.
A temporary title record is for titles that change frequently or have short
circulation periods. For example, you might use temporary title records to
circulate paperbacks and unbound magazines. Note, however, that you cannot
change temporary records to permanent records later.
When you create a temporary title, Circulation Desk automatically assigns the
Temporary category and circulation type and the TEM call number prefix to it.
Circulation Desk does this so that you can collect circulation statistics on
temporary copies. In addition, Circulation Desk does not create keywords for
temporary titles when you save the record, and temporary titles cannot be
exported or enhanced with Alliance Plus.
The temporary title and its copy are deleted when the copy is checked in. If,
however, there are any fines or holds on the temporary copy, the temporary title
and copy are not deleted until all pending transactions have been addressed.
Tip:
If you intend to add temporary titles from Circulation Desk, you may want
to keep a stack of cards with unused barcodes at the circulation desk. When
you check out a temporary copy, you paperclip the card to the temporary
item. When the item is checked in again, and Circulation Desk deletes the
temporary title and its copy, you can put the card back into the stack so that
it can be reused with the next temporary item.
The option to add permanent title records allows you to quickly create a brief title
record without leaving Circulation Desk and disrupting the checkout procedure.
Note, however, that when you create a permanent title record during a checkout,
Circulation Desk checks to see if the bibliographic record you are adding is a
duplicate if you enter an LCCN, ISBN, or ISSN. If you enter one of these
numbers, Circulation Desk only checks for duplicate titles by looking for records
that contain an identical title and identical LCCN, ISBN, or ISSN. While it is
convenient to add brief records from Circulation Desk, this feature is probably
best used for temporary records. If you do catalog permanent title records from
Circulation Desk, we recommend that you periodically run a Brief Records
Report and enhance your brief records in Cataloging. For more information about
the Brief Records Report, please refer to Chapter 37, Cataloging reports."
Tip:
Instead of adding brief records during a checkout, if you use the multiuser
Follett applications and have Cataloging available from your Circulation
Desk workstation, you can open Cataloging to create a full record. If
Cataloging has already been started, you can press
ALT
+
TAB
to switch to it.
See also:
For more information about cataloging brief and full records, see
Chapter 23, Using the MARC Editor."
Note:
You can turn off the ability to add titles during checkout by using the Limit
Circulation Desk Access function. See Limiting and restoring access to
Circulation Desk" on page 118 for more information.