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Ericsson dialog 4106, User Manual

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Ericsson dialog 4106 User Manual Download Page 42

Messages

BusinessPhone – Analog Telephone

42

Check and store received messages

You can check and store your received messages.
Received messages are divided into following three categories: 
•

New messages (not heard) 

•

Heard messages 

•

Stored messages

Voice messages can also be forwarded to other Mailbox numbers 

(Individual or Common), see section “

Forward a Voice message

” on 

page 43.

Note:

Messages are deleted from the system after a certain 

time. The time depends upon the category of the message. 

Please ask your system administrator regarding this.

u

Lift the handset.

*59#

Dial.

You can check and store your received messages. Up to 

20 messages can be stored.
Voice messages will be heard via the speaker or the handset.  

Call Me messages will call the sender automatically (these 

messages cannot be stored).

Note:

Depending on the configuration, you might be asked 

for your Password before you can retrieve your messages. 

See section “

Security

” on page 46.

Summary of Contents for dialog 4106

Page 1: ...tting it in the text flow Select Graphics Properties and make the following settings Width 15 4 cm Important Height 11 2 cm May be smaller Top 5 3 cm Important Left 0 3 cm Important This text should t...

Page 2: ...Title BusinessPhone Analog Telephone 2 Title EN LZTBS 160 1300 R1A Ericsson Enterprise AB 2003...

Page 3: ...ge Welcome 4 Description 6 Incoming Calls 13 Outgoing Calls 15 During Calls 25 Call Forwarding 29 Absence Information 34 Messages 37 Security 46 Group Features 49 Other Useful Features 52 Settings 59...

Page 4: ...e User Guide describes the features of the BusinessPhone Communication Platform and the Basic Medium phone with a default programming There may be some differences in the way your phone is programmed...

Page 5: ...subject to alteration modification or commercial use Ericsson will not be liable for any damages arising from use of an illegal modified or altered publication Warranty ERICSSON MAKES NO WARRANTY OF A...

Page 6: ...Description BusinessPhone Analog Telephone 6 Description Dialog 4106 Basic 10 7 bottom side 1 2 3 4 5 6 9 upper side 8...

Page 7: ...er See section Dial by Name on page 22 4 Last number redial Pause key a Redial last number dialled b Insert a pause if you have to wait for dial tone when programming a number into the memory 5 R key...

Page 8: ...Description BusinessPhone Analog Telephone 8 Dialog 4147 Medium 14 9 bottom side 1 4 5 6 7 8 13 3 3 2 10 11 upper side 12...

Page 9: ...ker on off Headset key a Switch loudspeaker on or off See section During Calls on page 25 b Activate headset See section Headset on page 64 6 Last number redial Pause key a Redial last number dialled...

Page 10: ...to reverse the polarity in case of crossed line cables See section Settings on page 59 12 Data port Data port for connection of a modem PC or other telephone equipment 13 Loudspeaker beneath handset...

Page 11: ...rty repeated after 4 s Special ringing tone repeated after 4 s Busy tone Called party is busy Number unobtainable tone Called number not accessible or vacant Call Waiting tone Blocking tone Call canno...

Page 12: ...ng signals are emitted from the phone Note The tones and ringing signals in this guide refer to the standard system but may vary between countries Internal ringing signal repeated after 4 s External r...

Page 13: ...nging signal indicates an incoming internal or external call Answer calls u Lift the handset On another extension You can answer a call to another extension from any phone in your office u z Lift the...

Page 14: ...he ongoing call d Replace the handset The new call will be signalled on your phone u Lift the handset to receive the new call Option 2 Ask your conversation partner to wait d Press and replace the han...

Page 15: ...rnal calls u Lift the handset and dial either z An extension number to make an internal call Or 0 z The digit s for external call access and the external number Note Which digit to press for external...

Page 16: ...e control You can control the length of a dial pause manually if you store the pause after the fifth digit or later This function is very useful if you are connected to a PBX that requires a new dial...

Page 17: ...number that incorporates a wait for a new dial tone you must indicate to the telephone where in the number it must pause and wait for the new dial tone To do this press the Redial Pause key at the pr...

Page 18: ...lback may differ from country to country see table Alternative programming for Automatic Callback Camp on Intrusion on page 66 d Replace the handset You are called back if the extension finishes the o...

Page 19: ...lternative programming for Automatic Callback Camp on Intrusion on page 66 Intrusion You can intrude on an ongoing call on a busy extension if this function is allowed 8 Press to intrude Intrusion ton...

Page 20: ...ing Abbreviated Numbers you can make calls simply by pressing a few keys Frequently used external numbers are stored as Common Abbreviated Numbers in the exchange Up to 10 Individual Abbreviated Numbe...

Page 21: ...the digit keys 0to 9 u Lift the handset 51 Enter programming mode z Select an Abbreviated Number between 0 and 9 and press 0 z Dial the digit s for external call access and dial the number The number...

Page 22: ...ctory numbers extensions and Common Abbreviated Numbers on the programmable keys On the Dialog 4106 Basic you can also store one number on the Message key Stored numbers can consist of maximum 21 digi...

Page 23: ...a Dial by Name number store a 0 instead of the telephone number z Dial the number You can use any directory number e g a Common Abbreviated Number or a colleague s extension number You can also store...

Page 24: ...Dial the number You can use any directory number e g a Common Abbreviated Number or a colleague s extension number You can also store a pause multiple pauses possible the R key function the Last Numb...

Page 25: ...rted for other analog telephones only for the Dialog 4147 Medium phone You have an ongoing conversation via the handset Press to switch the loudspeaker on d Replace the handset The loudspeaker monitor...

Page 26: ...to an internal or external party Press The first call is put on hold z Call the third party When the third party answers you can switch between the calls create a Conference and end one of the calls...

Page 27: ...ansfer calls to busy extensions The other party will hear a muted signal Camp on and the call will be extended as soon as the ongoing call is terminated if Camp on is allowed Callback You are called b...

Page 28: ...onference Now you have established a three party Conference To indicate the Conference all conference members will hear a periodical conference tone Repeat the procedure to include other persons to th...

Page 29: ...to record your Personal Greeting see section Personal Greeting on page 39 Note You can still make calls as usual Diversion when there is no answer If you are not available to answer incoming calls in...

Page 30: ...Fixed Diversion This function directs your calls to a pre programmed answering position e g secretary Activate Fixed Diversion u 21 Lift the handset and dial to activate diversion Cancel diversion u...

Page 31: ...version can be blocked for your extension see section Security on page 46 Program and activate Internal Diversion Divert your calls to an internal position u Lift the handset 21 Dial z Enter the new d...

Page 32: ...nal Diversion has been set up correctly This way you can make sure that the number has been programmed properly and that your calls will not be diverted to another person by mistake Individual Externa...

Page 33: ...be active on your telephone Activate Follow me Note This procedure has to be executed from the telephone the calls are diverted to u Lift the handset 21 Dial z Dial your number and press z Dial the n...

Page 34: ...l be routed to the operator who also has access to your absence info Note When you have activated a diversion with a Personal Greeting callers will receive this greeting even if you have activated the...

Page 35: ...receive the information on the display or as spoken information to callers without display phone External callers will be routed to the operator who also has access to your absent info Pre defined tex...

Page 36: ...handset or the loudspeaker External callers will be routed to the operator who also has access to your absent info Note You can dial your own extension number if you want to check your information Cha...

Page 37: ...rotection The first time you enter the Message system only possible from your own extension you might be requested to change your Password if it is default 0000 Note Some systems are programmed to all...

Page 38: ...leave messages in your Individual Mailbox Activate Divert your extension to the Mailbox system u 21 Lift the handset and dial z Dial the number to the Mailbox system Please ask the system administrato...

Page 39: ...ng When you activate the diversion the recorded greeting is played to the next caller d Replace the handset to finish the procedure Note When you have activated a diversion with a Personal Greeting ca...

Page 40: ...ck and store received messages Forward a Voice message Send Message Outcall External Notification Personal Greeting Outcall External Notification With this function the Message system can notify you w...

Page 41: ...ammed number of notification attempts Programming u 59 Lift the handset and dial Note Depending on the configuration you might be asked for your Password Follow the voice announcements You can program...

Page 42: ...ge 43 Note Messages are deleted from the system after a certain time The time depends upon the category of the message Please ask your system administrator regarding this u Lift the handset 59 Dial Yo...

Page 43: ...he extension number u Lift the handset 59 Dial Note Depending on the configuration you might be asked for your Password before you can retrieve your messages See section Security on page 46 Follow the...

Page 44: ...ge to an extension when you receive busy tone or get no answer Callback message To send a Call Me message 9 Press to send Voice message To send a Voice message 99 Press and speak Press to play back an...

Page 45: ...as a normal message How to retrieve Dictaphone messages see section Check and store received messages on page 42 Record message To start the recording u Lift the handset 58 Dial and record your messag...

Page 46: ...en you are using the DISA function Note The first time you enter the Message system you might be requested to change your Password if it is default 0000 This procedure is performed directly in the Mes...

Page 47: ...ft the handset 72 Dial z Dial your Password Press Dial tone You can make one call from your extension Bypass another extension This makes it possible to make a call on another blocked extension by usi...

Page 48: ...Telephone 48 Block extension u Lift the handset 72 Dial to block your extension Verification tone Un block extension u Lift the handset 72 Dial z Dial your Password Press to re open Verification tone...

Page 49: ...de Common Bell The Common Bell function allows all extensions of the system operator included to pick up the call from an extension that has been predefined as a Common Bell extension u Lift the hands...

Page 50: ...ming calls to the hunt group are directed to free extensions in the group The hunt order within the group can be changed to suit your needs If all members of the hunt group are busy an incoming call i...

Page 51: ...oup Hunting calls in the normal way Log out To log out from one hunt group u 28 Lift the handset and dial z Dial the hunt group code Please ask your system administrator for the configured number Pres...

Page 52: ...s defined as the Primary and the other one as the Secondary This function enhances the communication for users that for example have a wired phone on their desk the primary telephone and need to be mo...

Page 53: ...ary telephone d Replace the handset For incoming calls The secondary telephone cannot be called and the primary telephone works as a normal stand alone telephone For outgoing calls Both telephones are...

Page 54: ...ave the authority to set a Reminder Cancel Reminder u Lift the handset 32 Dial to cancel all settings Doorphone The Doorphone is used to monitor the admission to your company i e you can open the door...

Page 55: ...ge it see section Change Password on page 46 You can also divert calls from your office extension to your external position see section Call Forwarding on page 29 During the procedure you will be prom...

Page 56: ...ccount Numbers contain up to 10 digits Own Account Numbers contain up to 15 digits The Account Numbers can also be used via the DISA function see section Direct Inward System Access DISA on page 55 Ve...

Page 57: ...IP connection is made automatically To minimise the traffic on the network the speech quality is decreased If the speech quality is not acceptable you can disconnect the IP call and switch to a non IP...

Page 58: ...be selected Use Least Cost Routing u Lift the handset 0 z Dial the digit s for external call access and the external number The usual way of making an outgoing external call Calling Least Cost Routin...

Page 59: ...6 Basic and Dialog 4147 Medium phones are equipped with a couple of setting options you can for instance set and adjust a personal volume and ringing signal Handset and loudspeaker volume Use the volu...

Page 60: ...he handset Wait for the dial tone Press Press z Enter Digit from the table below Notes Default setting is digit 6 If you choose 0 the ringing signal will be turned off until the next time you go off h...

Page 61: ...nt volume levels Program ringing character u Lift the handset Wait for the dial tone Program Press 7 Press z Enter Digit from the table below You can hear the chosen character Note Default setting is...

Page 62: ...me Note Default setting is digit 3 Program Press The selected ringing volume is stored d Replace the handset to finish the procedure Switch off on ringing signal u Lift the handset Wait for the dial t...

Page 63: ...there are three possible settings for the Message Waiting indication STD This setting should be used when no Message Waiting indication is required This is also the default setting upon delivery MW U...

Page 64: ...Headset calls are controlled via the Loudspeaker Headset key To enable the Headset functionality you have to change the Loudspeaker Headset switch into the Headset position At the bottom side of your...

Page 65: ...imed breaks To find out if you have to change the flash time proceed as follows u Lift the handset z Make a call using any of the services that require R If you cannot use the service you need to chan...

Page 66: ...ntry If you cannot use a code of a function maybe your exchange system has been programmed with a different associated number Because this User Guide describes only the default programming the followi...

Page 67: ...ore like to draw your attention to the following Please do not transfer external calls to an external Mailbox to information systems or to external parties before they have answered Try to avoid diver...

Page 68: ...an put the cable to the handset in the notch underneath the telephone The cable to the exchange has to be plugged in LINE and the handset cable has to be plugged in HANDSET Note The headset is for use...

Page 69: ...69 BusinessPhone Analog Telephone Installation Install stands and adapt telephone Position high Position low Press to fasten stand Release to remove stand...

Page 70: ...Dialog 4147 Medium phone Use the Designation Card Manager to make and print your own designation cards The Designation Card Manager is included on the Telephone Toolbox CD for BusinessPhone Communicat...

Page 71: ...pecial console Useful for instance in conference rooms or public areas 1 Use a screwdriver to remove the handset hook 2 Turn the hook upside down and insert 3 Use a screwdriver to remove the two plast...

Page 72: ...sources of extreme heat e g near the radiator Make sure that the line cable isn t creased Cleaning the telephone Use a slightly moistened not wet soft cloth or an anti static cloth and wipe off the t...

Page 73: ...g line 2 Read the Installation chapter To make sure that you have done everything correctly and that everything is properly connected 3 Disconnect all extra equipment If your telephone is working prop...

Page 74: ...on Abbreviated Numbers on page 20 Direct Inward System Access DISA If you are working externally the DISA function enables you to make external calls long distance via the company PBX You only pay for...

Page 75: ...e two kinds of message 1 Call Me message 2 Voice message See section Messages on page 37 Mute To switch the microphone temporarily off See section During Calls on page 25 Password A four digit code ne...

Page 76: ...rd 46 Check and store received messages 42 Cleaning the telephone 72 Common Abbreviated Numbers 20 Common Bell 49 Conference 28 Copyright 5 D Declaration of Conformity 5 Description 6 Dialog 4106 Basi...

Page 77: ...58 M Make calls 15 Message Waiting indication 63 Messages 37 Check and store received messages 42 Dictaphone function 45 Forward a Voice message 43 Individual Mailbox system 38 Outcall External Notifi...

Page 78: ...assword 46 Send Message 44 Settings 59 Flash time 65 Handset and loudspeaker volume 59 Headset 64 Hearing aid compatibility 63 Message Waiting indication 63 Ringing signal 60 Signals 12 T Tandem confi...

Page 79: ...oing conversation Call 3rd party Refer Back Switch between calls 2 To terminate 1 Conference Ongoing conversation Call 3rd party 3 To establish Replace handset To leave Diverted extension Bypass Call...

Page 80: ...140 countries Ericsson is helping to create the most powerful communication companies in the world All rights reserved Ericsson Enterprise AB For questions regarding the product please contact your Er...

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