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Develop ineo+ 224 Instructions For Use Manual Download Page 48

How To Receive A Fax

2

2-10

ineo+ 224/284/364/454/554

2.4

2.4

How To Receive A Fax

Auto reception

The machine automatically inquires the mail server for fax reception status at a predetermined interval (de-
fault: 15 minutes). If any fax is received successfully, the machine receives and prints the message.

d

Reference

You can forcibly save the received fax in a User Box of this machine without printing it. This prevents fax data 
from being stolen or lost after being printed, and only the necessary fax(es) will be printed. For details, refer 
to page 2-12.

Received faxes can be forwarded to a pre-specified destination. They can be converted to computer-com-
patible files for management. For details, refer to page 2-13.

Manual reception

The user manually inquires the mail server for fax reception status using the 

Touch Panel

.

Tap [E-mail RX] to inquire the mail server, and receive and print any fax receipt message.

Summary of Contents for ineo+ 224

Page 1: ...ineo 224 284 364 ineo 454 554 Dynamic balance www develop eu Network Fax ...

Page 2: ......

Page 3: ... 21 Scanning a thinner original than plain paper Thin Paper Original 1 21 Scan originals with folds Z Folded Original 1 21 Scanning a long original Long Original 1 22 Specifying the original loading direction Original Direction 1 22 Specifying the original binding position Binding Position 1 22 Scanning while removing dust from the slit glass Despeckle 1 22 Skipping blank pages Blank Page Removal ...

Page 4: ...s required to use this function for the administrator 2 12 Printing a received fax 2 12 2 5 4 Forwarding a received fax to another destination Forward TX 2 13 Forward TX 2 13 Operations required to use this function for the administrator 2 13 2 5 5 Stopping the fax print during lunch breaks and at night 2 13 2 5 6 Printing a fax on both sides of sheets of paper Duplex Print RX 2 14 Duplex Print RX...

Page 5: ...he print paper size Print Paper Size 3 15 Fixing the print paper tray Tray Selection for RX Print 3 15 Splitting a custom size fax for printing Print Separate Fax Pages 3 16 3 7 Printing a report list 3 17 4 Managing Destinations 4 1 Registering frequently used destinations Address Book 4 3 Address Book 4 3 Registering an Internet fax destination 4 3 Registering an IP address fax destination 4 4 4...

Page 6: ...ject 6 8 E mail Body 6 8 Limiting Access to Destinations 6 8 User Settings 6 9 System Settings 6 9 Auto Color Level Adjust 6 10 Blank Sheet Detection Level 6 10 Separate Scan from Platen 6 10 Custom Display Settings 6 10 Scan Fax Settings Custom Display Settings 6 11 Default Tab Scan Fax Settings 6 11 Program Default 6 11 Address Book Index Default 6 11 Default Address Method 6 12 Default Address ...

Page 7: ... Settings 7 13 Function Mode Initial 7 13 Supplementary File Name 7 14 One Touch User Box Registration 7 14 Create One Touch Destination 7 14 Address Book Public 7 14 IP Address Fax 7 15 Internet Fax 7 16 Group 7 16 E Mail Settings 7 17 E Mail Subject 7 17 E mail Body 7 18 One Touch User Box Registration List 7 18 Address Book List 7 18 Group List 7 19 Program List 7 19 E Mail Subject Text List 7 ...

Page 8: ...k Fax RX Error Report 7 30 MDN Message 7 30 DSN Message 7 30 Print E mail Message Body 7 30 Job Settings List 7 30 Network Fax Settings 7 31 Black Compression Level 7 31 Color Grayscale Multi Value Compression Method 7 31 Internet Fax Self RX Ability 7 32 Internet Fax Advanced Settings 7 32 IP Address Fax Operation Setting 7 33 Operating Mode 7 33 Sending Colored Documents 7 33 Security Settings 7...

Page 9: ...1 Network Fax Functions ...

Page 10: ......

Page 11: ... Internet fax is sent or received via E mail Prepare a dedicated Internet fax E mail address for this ma chine Connect this machine to a network that is capable of sending and receiving E mail massages IP Address Fax IP Address Fax is a function used to send and receive faxes within a limited network such as an enterprise network Specify an IP address for the destination The same network as the on...

Page 12: ... 2 Tap Scan Fax 3 Specify the destination For details on how to specify a destination refer to page 1 14 Specifying multiple destinations carries out computer sending and fax transmission simultaneously If necessary you can change the display of the main screen in fax scan mode default Address Book For details refer to page 6 11 ...

Page 13: ...an original the scanning stops and a list of stopped jobs appears To cancel scanning of the original delete the job from the list of inactive jobs Related setting You can change the default options for scan transmission to suit your environment For details refer to page 6 14 Purpose Reference To configure basic options such as color and original size page 1 19 To configure options to scan various ...

Page 14: ... 1 1 6 ineo 224 284 364 454 554 1 2 1 2 2 Checking the finish before sending 1 Load the original 2 Tap Scan Fax 3 Specify the destination 4 Configure the option settings for fax transmission as necessary 5 Press Preview ...

Page 15: ...DF When the original is loaded onto the Original Glass 7 Tap Start or press the Start key The original is scanned and the Preview screen appears 8 Tap The screen used to change the preview display appears To continue to scan originals load the original and tap Start Scan To start sending tap Send Now or press the Start key ...

Page 16: ...r Normally preview images are displayed after all the original data has been scanned When necessary you can use the real time preview to display preview images on a page basis while scanning the origi nals default OFF For details refer to page 7 12 You can select whether to display the screen for selecting the original loading direction after pressing the Preview key default ON For details refer t...

Page 17: ...n Fax Scan mode is called Fax Scan program When you register a Fax Scan program you can recall the combination of option settings from the main screen with a single key action You can also include a destination in program registration Registering a Fax Scan program You can register up to 400 Fax Scan programs If 400 Fax Scan programs are already registered delete unnecessary Fax Scan programs befo...

Page 18: ...ineo 224 284 364 454 554 1 2 2 Configure the option settings for fax transmission The settings configured here are registered as a program 3 Tap the Program key 4 Select one of the keys that has not been registered then tap New ...

Page 19: ... before registering a new program d Reference You can also register Fax Scan programs using Web Connection For details refer to User s Guide Web Management Tool Settings Description Name Enter the program name using up to 24 characters Address Specify if you want to include a destination for the program Specify either by direct input or by selecting among the destinations regis tered on this machi...

Page 20: ...How To Send A Fax 1 1 12 ineo 224 284 364 454 554 1 2 Sending a fax by recalling a Fax Scan program 1 Load the original 2 Tap Scan Fax 3 Tap the Program key ...

Page 21: ...to page 6 11 5 Specify the destination if no destination is registered for a program 6 Press the Start key Tap Check Setting before sending and check the destination and settings as necessary To redo operations for specifying destinations or option settings press Reset Transmission begins If you press the Stop key while scanning an original the scanning stops and a list of stopped jobs appears To ...

Page 22: ...s Type further narrows down destinations The following keys can be used to narrow down destinations All All address book entries registered on this machine are displayed Favorite The destinations specified with Favorites as search text are displayed etc Displays destinations for which a character other than an alphabet character is spec ified as the initial character of a registered name and no in...

Page 23: ...fer to page 6 11 Related setting for the administrator You can specify whether to prohibit users from specifying multiple destinations broadcasting default OFF For details refer to page 7 9 Specifying a group destination When you frequently send data by broadcast transmission it is convenient to use a group destination that groups multiple destinations When a group destination is selected in Addre...

Page 24: ...earch for a destination by E mail address or computer name tap Address Search 2 Enter the text you want to search for then tap Search Using Name Search Using Address Search 3 Select the destination from the search result Related setting You can select whether to differentiate between upper case and lower case characters when searching for a destination default Differentiate You can also specify wh...

Page 25: ...ecify whether to allow the user to directly enter destinations default Allow All For details refer to page 7 35 Selecting from the history In Job History select a destination from the history of scan transmission destinations or saved destinations The history shows the latest five fax destinations When necessary multiple destinations can be selected from the history Tips If a registered destinatio...

Page 26: ... and with Adv Search LDAP combinations of keywords in different categories are used for search 0 To use the LDAP server or Active Directory to specify the destination you must register the server on this machine How to register is explained using Web Connection For details refer to User s Guide Web Management Tool 1 Tap Addr Search Search Address Search LDAP or Adv Search LDAP 2 Enter the keyword ...

Page 27: ...age 5 10 Specifying the resolution of original for scanning Resolution Select the resolution of the original for scanning For details refer to page 5 11 Selecting the color mode to scan the original Color The original is scanned using the selected color mode There are four color modes Auto Color that fits the original color Full Color Gray Scale and Black For details refer to page 5 12 Specifying ...

Page 28: ...es depending on the destination For details refer to page 5 14 Related setting You can register a fixed phrase for the subject and text to be printed in the case of successful receipt of an E mail message For details refer to page 6 7 Related setting for the administrator Select whether to allow the user to change the From address of the Internet fax sender default Allow For details refer to page ...

Page 29: ... machine Scanning a thinner original than plain paper Thin Paper Original Reduce the original feed speed of the ADF to prevent thin paper from getting caught For details refer to page 5 16 Scan originals with folds Z Folded Original Even the original sizes of folded originals can be detected accurately If a folded original is loaded into ADF the original size may not be able to be detected accurat...

Page 30: ...ich the original is loaded so that the vertical direction is set correctly For details refer to page 5 16 Specifying the original binding position Binding Position When scanning a 2 sided original specify the original binding position in Binding Position to prevent the binding positions from being reversed between the front and rear faces For details refer to page 5 16 Scanning while removing dust...

Page 31: ...eads such as books and catalogs separately into the left and right pages or scan them as one page If you place a book or catalog on the Original Glass you do not need to close the ADF to scan it For details refer to page 5 21 Scanning a number of originals in several batches Separate Scan If the number of original sheets is so large that they cannot be loaded into the ADF at the same time you can ...

Page 32: ...n No of Originals Separate Scan and set to ON 3 Press the Start key The original is scanned 4 Load the next original then press the Start key If desired tap Change Setting to change the option settings according to the new original 5 Repeat Step 4 until all originals are scanned 6 After all originals have been scanned tap Finish and press the Start key Transmission begins Related setting Select wh...

Page 33: ...optimal level of image quality For details refer to page 5 22 Selecting the scanning density of the original Density Select the scan density dark light of the original For details refer to page 5 23 Adjusting the background density of the original Bkgd Removal You can adjust the density of the background area for originals with colored backgrounds newspaper recy cled paper etc or originals that ar...

Page 34: ...details refer to page 5 25 Related setting for the administrator You can specify whether to cancel the settings of Date Time when sending a fax default Cancel For details refer to page 7 11 Adding the page number Page Number Select the stamping position and format and add page and chapter numbers Page and chapter numbers are printed on all pages For details refer to page 5 26 Related setting for t...

Page 35: ...he administrator You can specify whether to cancel the settings of Stamp when sending a fax default Cancel For details refer to page 7 11 Adding the header footer Header Footer Add the date and time and an arbitrary text in the top and bottom margins header footer of the specified page You must register the information to be added for header and footer in advance on this machine For details refer ...

Page 36: ...it is required to print TX Stamps The ink used for stamping is consumables If the ink becomes faint contact your service representative 1 4 5 Other option settings Application settings Scanning after erasing text and shadows in the margins of an original Frame Erase Erases an area of an identical specified width along the four sides of an original You can specify the width to be erased for each si...

Page 37: ...x Header Settings Add the sender information to the scanned original data such as machine name company name sender name and E mail address The sender name which is specified by default is automatically added to a fax If multiple sender names are registered you can change the default sender name For details refer to page 5 31 Related setting for the administrator By registering multiple sender name...

Page 38: ...Option settings for fax transmission 1 1 30 ineo 224 284 364 454 554 1 4 ...

Page 39: ...2 Sending and receiving an Internet fax ...

Page 40: ......

Page 41: ...d and receive faxes to from distant locations without having to worry about high communication costs or sending a large number of pages The following describes the precautions for using the Internet Fax Internet Fax must be configured by your service representative For details contact your service repre sentative Internet fax is sent or received via E mail Prepare a dedicated Internet fax E mail a...

Page 42: ...cify addresses When the LDAP server or Active Directory is used you can search for a destination on the server Registering a subject and text for the message signifying successful receipt of the E mail Registering a subject and text of an E mail message will save you the trouble of entering this information each time you send a fax Registering prefixes and suffixes for destination By registering E...

Page 43: ...unction In addition specify the information of this machine and settings required to send and receive E mail How to configure the setting is explained using Web Connection For details refer to User s Guide Web Management Tool Registering Header Position Register the machine name company name etc to be printed on faxes For details on how to configure the settings refer to page 7 22 Setting the date...

Page 44: ... different phrases depending on the des tination For details on how to register refer to page 6 7 Registering prefixes and suffixes for destination Register a prefix and suffix of an E mail address If you frequently send E mail to the addresses belonging to the same organization register the text after the symbol domain name By registering a domain name you can recall the registered domain name to...

Page 45: ...or requesting or responding to the result of sent and received Internet fax and the setting regarding the exchange of capability information between machines In normal circumstances you can use this function by default How to configure the setting is explained using Web Connection For details refer to User s Guide Web Management Tool ...

Page 46: ... the destination E mail address For details on how to specify a destination refer to page 1 14 Specifying multiple destinations carries out computer sending and fax transmission simultaneously If necessary you can change the display of the main screen in fax scan mode default Address Book For details refer to page 6 11 ...

Page 47: ... result report is printed With the TX result report you can check for successful fax transmission When the recipient machine receives an Internet fax an MDN message that provides notification of suc cessful reception is printed on this machine You can check whether the fax has been successfully re ceived by reading the MDN message Related setting You can change the default options for scan transmi...

Page 48: ...x in a User Box of this machine without printing it This prevents fax data from being stolen or lost after being printed and only the necessary fax es will be printed For details refer to page 2 12 Received faxes can be forwarded to a pre specified destination They can be converted to computer com patible files for management For details refer to page 2 13 Manual reception The user manually inquir...

Page 49: ...s function for the administrator To enable printing of Footer Position select the location where to print Footer Position For details on how to configure the settings refer to page 7 23 2 5 2 Saving a fax which cannot be printed In memory proxy reception When the machine cannot print a received document due to paper jam or exhaustion of consumables the received document is stored in the memory unt...

Page 50: ...printed Because the security is enhanced you can handle important fax data securely Operations required to use this function for the administrator Enable the Memory RX function In addition specify the password for restricting access to Memory RX User Box For details refer to page 7 27 Tips The Memory RX function cannot be used together with the following functions TSI User Box PC Fax RX Forward TX...

Page 51: ...ails on how to configure the settings refer to page 7 28 2 5 5 Stopping the fax print during lunch breaks and at night While this machine is inactive for example during breaks or night hours on working days press the Power key to set the Sub Power Switch OFF mode reducing the power consumption It is impossible to print faxes received in Sub Power OFF mode To print them press the Power key to relea...

Page 52: ...tion for RX Print A received fax is printed according to the following conditions depending on the page size of the fax A standard size fax such as A4 is printed on the same standard size paper as the received fax while being slightly reduced in size default 96 For example an A3 fax is printed on A3 paper and a B4 fax on B4 paper while reducing the print size to 96 respectively For details on the ...

Page 53: ... Tray Selection for RX Print You can always print on the paper loaded into the specified tray irrespective of the paper size of the received fax If the size of the received fax is different from the size of the paper in the specified tray the fax is printed while increasing or reducing according to the paper size of the tray For details on how to configure the settings refer to page 7 26 Tips If t...

Page 54: ... not reduced how ever the area that cannot be fitted to a standard size is printed on the subsequent page For details on how to configure the settings refer to page 7 26 Tips If Min Reduction for RX Print is set to Full Size Print Separate Fax Pages is compulsory switched to OFF and the area that cannot be fitted on a standard size sheet is not printed at all If Duplex Print RX is ON you cannot us...

Page 55: ...adcast report For details refer to page 7 28 You can change a method to print destinations to be described in a re port For details refer to page 7 28 Network Fax RX Error Report This report contains the results of Network Fax reception By default reports are automatically printed when a reception failure occurs You can select whether to print an error report For details refer to page 7 28 Print M...

Page 56: ...Printing a report list 2 2 18 ineo 224 284 364 454 554 2 6 ...

Page 57: ...3 Sending and receiving an IP address fax ...

Page 58: ......

Page 59: ... same network as the one used by the computers is used to transmit faxes Therefore communication costs are not charged as they are for normal faxes In addition to IP address you can also use a host name and E mail address to specify the destination The following describes the precautions for using the IP Address Fax IP Address Fax must be configured by your service representative For details conta...

Page 60: ... address fax environment Enable the IP address fax function In addition configure the sending and receiving functions of this machine SMTP and the operation mode for IP address fax Registering Header Position Register the machine name department name etc to be printed on faxes Setting the date and time for the machine Set the date and time on this machine to be printed on sent and received faxes 3...

Page 61: ...for IP address fax How to configure the setting is explained using Web Connection For details refer to User s Guide Web Management Tool Registering Header Position Register the machine name company name etc to be printed on faxes For details on how to configure the settings refer to page 7 22 Setting the date and time for the machine Set the date and time on this machine to be printed on sent and ...

Page 62: ...fy the destination IP address For details on how to specify a destination refer to page 1 14 Specifying multiple destinations carries out computer sending and fax transmission simultaneously If necessary you can change the display of the main screen in fax scan mode default Address Book For details refer to page 6 11 ...

Page 63: ...an original the scanning stops and a list of stopped jobs appears To cancel scanning of the original delete the job from the list of inactive jobs Related setting You can change the default options for scan transmission to suit your environment For details refer to page 6 14 Purpose Reference To configure basic options such as color and original size page 1 19 To configure options to scan various ...

Page 64: ...at three minute intervals Related setting for the administrator You can change the number of redials to take place in auto reading For details refer to page 7 24 You can change the automatic redial interval default 3 min For details refer to page 7 24 Manual resending A failed fax transmission is handled as reserved job pending for resending redial Pending jobs for resending are resent automatical...

Page 65: ...ineo 224 284 364 454 554 3 9 3 4 Sending Options 3 2 Select a job you wish to resend then tap Redial 3 Press the Start key Transmission begins ...

Page 66: ...d d Reference You can forcibly save the received fax in a User Box of this machine without printing it This prevents fax data from being stolen or lost after being printed and only the necessary fax es will be printed For details refer to page 3 12 Received faxes can be forwarded to a pre specified destination They can be converted to computer com patible files for management For details refer to ...

Page 67: ...er Position select the location where to print Footer Position For details on how to configure the settings refer to page 7 23 Tips For IP address fax the reception information is printed within a original 3 6 2 Saving a fax which cannot be printed In memory proxy reception When the machine cannot print a received document due to paper jam or exhaustion of consumables the received document is stor...

Page 68: ...printed Because the security is enhanced you can handle important fax data securely Operations required to use this function for the administrator Enable the Memory RX function In addition specify the password for restricting access to Memory RX User Box For details refer to page 7 27 Tips The Memory RX function cannot be used together with the following functions TSI User Box PC Fax RX Forward TX...

Page 69: ...n how to configure the settings refer to page 7 28 3 6 5 Stopping the fax print during lunch breaks and at night While this machine is inactive for example during breaks or night hours on working days press the Power key to set the Sub Power Switch OFF mode reducing the power consumption It is impossible to print faxes received in Sub Power OFF mode To print them press the Power key to release the...

Page 70: ...tion for RX Print A received fax is printed according to the following conditions depending on the page size of the fax A standard size fax such as A4 is printed on the same standard size paper as the received fax while being slightly reduced in size default 96 For example an A3 fax is printed on A3 paper and a B4 fax on B4 paper while reducing the print size to 96 respectively For details on the ...

Page 71: ... Tray Selection for RX Print You can always print on the paper loaded into the specified tray irrespective of the paper size of the received fax If the size of the received fax is different from the size of the paper in the specified tray the fax is printed while increasing or reducing according to the paper size of the tray For details on how to configure the settings refer to page 7 26 Tips If t...

Page 72: ... reduced how ever the area that cannot be fitted to a standard size is printed on the subsequent page For details on how to configure the settings refer to page 7 26 Tips If Min Reduction for RX Print is set to Full Size Print Separate Fax Pages is compulsory switched to OFF and the area that cannot be fitted on a standard size sheet is not printed at all If Duplex Print RX is ON you cannot use Pr...

Page 73: ... By default the report is automatically printed every 100 communications You can change printing conditions as necessary For details refer to page 7 28 TX Result Report This report contains the results of fax transmission By default the report is automatically printed when a transmission failure occurs You can change the print timings if necessary For details refer to page 7 28 Broadcast Report Th...

Page 74: ...Printing a report list 3 3 18 ineo 224 284 364 454 554 3 7 ...

Page 75: ...4 Managing Destinations ...

Page 76: ......

Page 77: ...n be registered are E mail ad dress computer name etc depending on the transmission mode Related setting for the administrator You can specify whether to allow the user to register or change destinations default Allow For de tails refer to page 7 8 Registering an Internet fax destination Register destination E mail addresses 1 Tap Utility One Touch User Box Registration Create One Touch Destinatio...

Page 78: ... an IP address fax destination Enter any of the IP address host name or E mail address of the destination 1 Tap Utility One Touch User Box Registration Create One Touch Destination Address Book Public IP Address Fax New The administrator can perform the same actions by selecting Administrator Settings One Touch User Box Registration 2 Enter destination information then tap OK For details on regist...

Page 79: ... 364 454 554 4 5 4 1 Registering frequently used destinations Address Book 4 d Reference You can also register IP address fax destinations using Web Connection For details refer to User s Guide Web Management Tool ...

Page 80: ...ring a group 0 To register a group you must register the one touch destinations to be added to the group in advance 1 Tap Utility One Touch User Box Registration Create One Touch Destination Group New The administrator can perform the same actions by selecting Administrator Settings One Touch User Box Registration 2 Enter destination information then tap OK For details on registration information ...

Page 81: ...o 224 284 364 454 554 4 7 4 2 Registering multiple destinations as a group Create Group 4 d Reference You can also register groups using Web Connection For details refer to User s Guide Web Management Tool ...

Page 82: ...destinations in Address Book 4 4 8 ineo 224 284 364 454 554 4 3 4 3 Registering directly entered destinations in Address Book 1 Tap Scan Fax 2 Tap Direct Input select the destination type then enter a destination 3 Tap Address Reg ...

Page 83: ...pe The destination type selected in the Direct Input are displayed Index Select a corresponding character so that the destination can be index searched by registration name For a frequently used destination select also Favorites If Favorites is selected the destination will appear on the main screen in fax scan mode enabling the user to easily specify an address Name Enter the destination name to ...

Page 84: ...kup You can add new destinations to or edit exported destinations as necessary To export information use Web Connection For details refer to User s Guide Web Management Tool Importing destination information You can write import destination information which is exported from this machine from a computer to this machine You can also import destination information to other MFP of the same model To i...

Page 85: ...ouch User Box Registration One Touch User Box Reg istration List Address Book List 2 Specify the print range in Starting Destination No destination registration number and Number of Destinations You can further narrow down destinations to be printed from the specified print range by using Print Destination List by Type 3 Specify the print range then tap Print 4 Select the print paper tray and prin...

Page 86: ...Administrator Settings One Touch User Box Registration One Touch User Box Reg istration List Group List 2 Specify the print range in Starting Destination No destination registration number and Number of Destinations 3 Specify the print range then tap Print 4 Select the print paper tray and print surface then tap Start List printing starts ...

Page 87: ...One Touch User Box Registration One Touch User Box Reg istration List Program List 2 Specify the print range in Starting Destination No program registration number and Number of Des tinations You can further narrow down destinations by group and destination types from the specified print range by using Print Destination List by Type 3 Specify the print range then tap Print 4 Select the print paper...

Page 88: ...Printing the list of destination information for the administrator 4 4 14 ineo 224 284 364 454 554 4 5 ...

Page 89: ...5 Description of setup buttons ...

Page 90: ......

Page 91: ... buttons Address Book To display Scan Fax Address Book Select a destination registered on this machine You can send data by broadcast transmission if you select multiple destinations You can also search for a destination by destination type and index key ...

Page 92: ...ne Internet Fax Enter a destination E mail address when scanned original data is sent by Internet fax IP Address Fax Enter a destination IP address or E mail address when scanned original data is sent by IP address fax PC SMB Enter a destination computer name host name or IP address when scanned original data is sent to a share folder of a computer on the net work FTP Enter a destination FTP serve...

Page 93: ...n If E mail address prefixes and suffixes are registered you can recall a registered domain name etc to com plement entry Related setting for the administrator By registering E mail address prefixes and suffixes you can complement E mail address entry For de tails refer to page 7 21 Settings Description Address Enter a destination E mail address Receiver RX Ability Select the specifications of ori...

Page 94: ...g a domain name You can also specify a destination by E mail address To specify a desti nation by E mail address enter the destination IP address or host name following ipaddrfax To enter an IP address following the symbol put the IP address in brack ets Example of IP address IPv4 entry ipaddrfax 192 168 1 1 To use an IP address IPv6 enter IPv6 following the left bracket Example of IP address IPv6...

Page 95: ... the latest five fax destinations When necessary multiple destinations can be selected from the history Tips If a registered destination or a User Box is edited or if the Main Power Switch is turned off or on infor mation of the history is deleted Addr Search To display Scan Fax Addr Search Press Search to display the search results Select a destination from the list ...

Page 96: ...r registered destination name displayed in the search results if the beginning part matches the search word Address Search Search To display Scan Fax Addr Search Search Address Search Performs a prefix search by text or numeral in a destination displayed in the search results if the beginning part matches the search word ...

Page 97: ...Server Active Directory is used specify a single keyword to search for an E mail address or fax number Adv Search LDAP To display Scan Fax Addr Search Search Adv Search LDAP In the LDAP server or Windows Server Active Directory is used specify a combination of keywords from dif ferent categories to search for an E mail address or fax number ...

Page 98: ...ails refer to page 4 8 Simplex Duplex To display Scan Fax Simplex Duplex Select the surface of the original to be scanned Settings Description 1 Sided Press this button to scan one side of an original 2 Sided Press this button to scan both sides of an original Cover 2 sided Press this button to scan only one side for the first page in the original and scan both sides for the remaining pages ...

Page 99: ...igher resolution 400 e 400 dpi Select this option to scan an original containing small characters and drawings 600 e 600 dpi Select this option to convert an original to a file of the maximum size This option is available when scanning an original such as a full color photo which requires a fine level of image quality Fax Resolution Select the resolution of the original for sending a fax To use Fa...

Page 100: ...cale accord ing to the original color Full Color Scan in full color regardless of whether the original is in color or in black and white Select this option to scan originals of other than black and white and color photos Gray Scale Scan in gray scale regardless of whether the original is in color or in black and white Select this option to scan the original having many halftone im ages such as bla...

Page 101: ...dard inch size Metric Sizes Select this option to scan a metric size original Tap Metric Sizes and se lect the standard metric size respectively Other Select this option to scan a postcard or an original other than a inch or metric size original Tap Other and select each standard size Photo Size Select this option to scan photos or originals in photo size Tap Photo Size and select a standard size ...

Page 102: ...tails refer to page 7 13 Select whether to allow the user to change the From address of the E mail sender default Allow For details refer to page 7 8 Settings Description File Name If necessary change the file name of the scanned original Subject If necessary change the subject of the E mail If fixed subject phrases are registered you can select a subject from those registered From If necessary ch...

Page 103: ...ty Density Adjust the image quality level and density according to the original Stamp Composition Add the page number or a stamp to the original App Configure the application option settings such as notifying the save loca tion of the original data by E mail and changing Header Position of the fax Fax Setting Configure the fax transmission settings such as specifying the transmis sion time and sen...

Page 104: ...etails refer to page 5 17 Z Folded Original Even the original sizes of folded originals can be detected accurately For details refer to page 5 18 Long Original Select this option to load an original that has the longer feeding direction than the standard size 11 e 17 or A3 For details re fer to page 5 18 Despeckle Scan originals using the ADF while removing dust from the Slit Scan Glass For detail...

Page 105: ...hile detecting the size of each page If the widths of the originals are the same select Same Width If the widths of the originals are different select Different Width Thin Paper Original To display Scan Fax Application No of Originals Original Settings Thin Paper Original Reduce the original feed speed of the ADF to prevent the original from getting caught when scanning an orig inal that is thinne...

Page 106: ...tings Z Folded Original Even the original sizes of folded originals can be detected accurately Long Original To display Scan Fax Application No of Originals Original Settings Long Original Select this option to load an original that is longer feeding in the feeding direction than the standard size 11 e 17 or A3 ...

Page 107: ...Fax Application No of Originals Original Settings Blank Page Removal Blank pages contained in the original loaded into the ADF are skipped when the original is scanned Select this check box when scanning an original that contains blank pages Any blank pages that are detect ed are not counted as original pages Related setting If blank pages are not detected correctly although Blank Page Removal is ...

Page 108: ...ttings Original Direction Specify the orientation of the loaded original Settings Description Auto The binding position is automatically set A page binding posi tion along the long side of the paper is selected if the original length is 11 11 16 inch es 297 mm or less A page binding along the short side of the paper is se lected if the original length exceeds 11 11 16 inches 297 mm Left Bind Selec...

Page 109: ...e spreads of pages bound on the right Note that if the binding position is incorrectly specified the page order of the two page spread will be reversed between the left and right pages Frame Erase Erases the shadow of the surrounding that is created when the original cover cannot be closed properly due to the thickness of the original You can erase the four sides of the original to the same width ...

Page 110: ...or the original and scan at the optimal level of image quality Settings Description Text Press this button to scan an original which consists mostly of text at the optimum level of image quality Sharpen the edges of text to improve legibility Text Photo Printed Press this button to scan an original containing of text and photos at the optimum level of image quality Sharpen the edges of text and sm...

Page 111: ...oto PhotoPaper Press this button to scan an original consisting of only photos at the opti mum image quality level Select this option to scan originals printed on photographic paper Dot Matrix Original Press this button to scan an original which consists mostly of text such as thin or faint characters at the optimum level of image quality Darken the text to improve legibility Copied Paper Press th...

Page 112: ...colored background at the optimal level of image quality Bleed Removal Select this option to prevent bleeding of the back of the paper when printing a 2 sided original that is so thin that the con tents of the back side would be scanned Paper Discoloration Adjustment Select this option to scan an original with a colored background such as a map Background Removal Lev el Press this button to adjust...

Page 113: ...ges or only on the first page Settings Description ON OFF Select ON to print the date time Date Format Select the date time format Time Format Select the time format When you do not want to print time select OFF Pages Select the range of pages to print Text Details If necessary select the print size font and text color Print Position If necessary select the print position of the text You can adjus...

Page 114: ... original as 1 the second page as 0 and the third page is counted as 1 In Starting Page Number a page number is print ed on pages 1 and later If 2 is entered a page number is printed from the first page of the original as 2 3 in order minus sign changes to each time you press Starting Chapter Number Enter the starting chapter number if an original is divided into chapters and you want to print cha...

Page 115: ...e added from the registered fix stamps and arbitrary registered stamps Settings Description ON OFF Select ON to print a stamp Stamp Imprint Select the stamp you want to print Pages Select the range of pages to print Text Details If necessary select the print size and text color Print Position If necessary select the print position of the text You can adjust the print position in Adjust Position mo...

Page 116: ...gister the information to be added for header and footer refer to page 7 11 Settings Description ON OFF Select ON to print the header footer Recall Header Footer Select the header footer to be printed Select the header footer from those registered in advance Check Change Temporar ily If necessary check or temporarily change the details of the program which is selected in Recall Header Footer Heade...

Page 117: ...r sides of the original to the same width You can also erase the four sides of the original to different widths Settings Description ON OFF Select ON to specify Frame Erase Frame Select this option to erase the four sides of the original to the same width In Erase Amount tap for the inch area or tap or press the key pad for the centimeter area to specify the width of the area to be erased Individu...

Page 118: ... print at the same time No of Sets If necessary enter the number of copies to print Simplex Duplex Select 2 Sided to print on both sides of sheets of paper Staple Select the binding positions for stapling the sheets Corner Each set of printed sheets is stapled in the upper left or right corner before it is output 2 Position Each set of printed sheets is stapled at two positions in the top left or ...

Page 119: ...se different sender names depending as necessary If you want to use a different sender name than the default name select a sender name you want to change to then tap OK Related setting for the administrator By registering multiple sender names you can use different sender names depending on the destina tion For details on the registration procedure refer to page 7 22 ...

Page 120: ...5 5 32 ineo 224 284 364 454 554 ...

Page 121: ...6 Description of Setup Buttons User Settings ...

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Page 123: ...r saving function and network function to suit your environ ment Also you can manage the use status of this machine or inhibit an in formation leakage by specifying the authentication or security function Check Consumable Life Press this button to check the status of consumables consumption level in this machine When necessary print the status of consumables in list form Banner Printing Press this...

Page 124: ...ngs Register fixed subject and message text phrase of the E mail You can se lect a registered subject and message text before sending Settings Description E Mail Register destination E mail addresses For details refer to User s Guide Scan Operations User Box Register user boxes to save For details refer to User s Guide Scan Operations Fax Register destination fax numbers For details refer to User ...

Page 125: ...t is automatically specified with the alphabet character If an ything other than alphabet character is specified for the initial of a reg istration name etc is specified by default For a frequently used destination also select Favorites If Favorites is selected the destination will appear in the main screen in fax scan mode enabling the user to easily select a destination Destination Enter a desti...

Page 126: ...he Touch Panel using up to 24 characters Assign a name that helps you easily identify the destination Sort Character Enter the same one as the registered name using up to 24 characters You can sort destinations by registration name Index Select a corresponding character so that the destination can be index searched by registration name If an alphabet character is specified for the initial of a reg...

Page 127: ...cter is specified for the initial of a reg istration name etc is specified by default For a frequently used destination also select Favorites If Favorites is selected the destination will appear in the main screen in fax scan mode enabling the user to easily select a destination Select Group Select destinations to be included in a group To narrow down destina tions tap Index or Registration Number...

Page 128: ...tap Delete Limiting Access to Destinations To display Utility One Touch User Box Registration Limiting Access to Destinations Limit the access to destinations for each user Tips You can specify Apply Levels Groups to Destinations within the access allowed level for the respective users For details contact your administrator To specify a reference allowed group the administrator must register the g...

Page 129: ... a Bluetooth compatible mobile phone smartphone tablet PC or others Settings Description Language Selection Specify the language to be displayed on the Touch Panel and the lan guage used to enter data using the keyboard For details refer to User s Guide Copy Operations Select Keyboard Select a type of the keyboard to be displayed on the Touch Panel For details refer to User s Guide Copy Operations...

Page 130: ... Number Print Posi tion This option is available when a user s change is permitted by the adminis trator For details refer to User s Guide Copy Operations Blank Sheet Detection Level Adjust the level to detect blank pages when Blank Page Removal is spec ified for Original Settings in copy or fax scan mode For details refer to page 6 10 Separate Scan from Plat en Select whether to always scan origi...

Page 131: ... User s Guide Fax Operations Search Option Settings Configure the contents of the search screen when performing an detail search for registered destinations For details refer to page 6 12 Settings Description Settings Description Default Tab Select the main screen in fax scan mode from Address Search LDAP Search Job History Address Book and Direct Input For details refer to page 6 11 Program Defau...

Page 132: ...ser Box mode Select a function key number and specify the function to assign The following shows the default functions Function Key 1 Simplex Duplex Function Key 2 Resolution Function Key 3 Color Function Key 4 File Type Function Key 5 Scan Size Function Key 6 E mail Settings Function Key 7 OFF Tips The above functions can be configured when you are allowed to change a function key by the admin is...

Page 133: ...using in enlarge display mode For details refer to page 6 14 Compact PDF XPS Com pression Level Select the default compression method for saving data in the compact PDF or compact XPS format from High Quality Standard and High Compression For details refer to User s Guide Scan Operations Color TIFF Type Select the default compression method for saving original data in the TIFF format from TIFF TTN...

Page 134: ...tings in fax scan mode are changed Factory Default is specified by default Default Enlarge Display Settings Scan Fax Settings To display Utility User Settings Scan Fax Settings Default Enlarge Display Settings Change the default settings settings when the power is turned on and the Reset is pressed in fax scan mode when using in enlarge display mode You can change the setting by selecting Current ...

Page 135: ...7 Description of Setup Buttons Administrator Settings ...

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Page 137: ...eated User Authentication Ac count Track Configure user authentication and account track This function allows you to restrict users who can use this machine or man age the use status of this machine Specify the authentication method or register user information or account track information Network Settings Configure the network function such as TCP IP settings or Scan to Send function operating en...

Page 138: ...tly dis played when this machine has not been operated for a certain period of time User Box Settings Specify the user box settings such as deletion of unnecessary user boxes and files and the time until the file saved in each user box is automatically deleted Standard Size Setting Specify the detection capability setting of original size in the Original Glass and the Foolscap paper size setting S...

Page 139: ...be assigned to it Custom Display Settings Change the view of the main screen for the main menu and each mode in a user friendly manner Settings Description Settings Description Print Fax Output Settings Select when to start printing received print fax data For details refer to page 7 5 Output Tray Settings Select the tray to which paper is ejected first in Copy Print Fax or Print Report This optio...

Page 140: ... an NTP server set the time difference between UTC and your local area in multiples of 30 min utes Settings Description Weekly Timer ON OFF Settings Specify whether to use the weekly timer Then select a power save mode for the machine to enter according to the weekly timer For details refer to page 7 7 Time Settings Specify the time for switching to the power save mode OFF Time and the time for re...

Page 141: ...er Save Specify whether to set a time zone for switching the machine in the normal mode with the weekly timer ena bled temporarily to the sleep mode during lunch time for example If you select Yes specify the time zone for switching to the sleep mode Power Save Start Time Specify the time for the machine to enter the sleep mode Power Save End Time Specify the time for the machine to return to the ...

Page 142: ...ss Restrict Access to Job Settings Select whether to allow the user to change information such as destinations and senders E mail addresses Settings Description Copy Program Lock Set tings Restricts a change or deletion of the registered copy or image quality ad justment program name This option can be specified for each program For details refer to User s Guide Copy Operations Delete Saved Copy P...

Page 143: ...ther to allow the user to register or delete a user s biometric or Card authentication information For details refer to User s Guide Copy Operations Synchronize User Authen tication Account Track Specify whether to allow users to change the settings for synchronizing user authentication and account track when user authentication and ac count track are enabled For details refer to User s Guide Copy...

Page 144: ...s when the key counter or management card is removed Reset is specified by default When original is set on ADF Select whether to reset all settings except registered settings when doc ument is loaded into the ADF Do Not Reset is specified by default Next Job Select whether to reset Staple Setting Original Set Bind Direction settings and TX Settings for each job Staple Setting Select whether or not...

Page 145: ...page 7 11 Fax TX Settings Select whether to cancel stamp setting when sending a fax For details refer to page 7 11 Settings Description Name Enter the name of header footer program using up to 16 characters When selecting a header or footer give it a name that helps you easily identify it Header Settings Select whether to print a header To print it specify what to print Text Characters you entered...

Page 146: ...fied by default Settings Description Fax RX Job Priority Select whether to give priority to the printing of a fax if it is received during copying or printing No is specified by default Skip Job Fax Select whether or not to handle the subsequent job as long as it is a print ing job for the received fax when printing has stopped because for exam ple there is no paper Yes is specified by default Ski...

Page 147: ...e Initial Select whether to use an initial of the relevant function as a prefix for the file name The following letters are used as prefixes for file name C Copy S Fax Scan User Box P Print Attach is selected by default Settings Description Jobs Executed Shows a preview image when pressing Start to execute a job as well as when pressing Preview Preview Settings Screen Shows a preview image only wh...

Page 148: ...One Touch Desti nation Register frequently used destinations and fixed subject and text phrases of the E mail You can select registered information before sending Create User Box Register various user boxes such as shared user box and exclusive user box One Touch User Box Registration List Print the list of destination registration information Maximum Number of User Boxes Specify the maximum numbe...

Page 149: ...ect a corresponding character so that the destination can be index searched by registration name If an alphabet character is specified for the initial of a registration name search text is automatically specified with the alphabet character If an ything other than alphabet character is specified for the initial of a reg istration name etc is specified by default For a frequently used destination a...

Page 150: ...tion can be index searched by registration name If an alphabet character is specified for the initial of a registration name search text is automatically specified with the alphabet character If an ything other than alphabet character is specified for the initial of a reg istration name etc is specified by default For a frequently used destination also select Favorites If Favorites is selected the...

Page 151: ...p To narrow down destina tions tap Index or Registration Number and enter an index or registra tion number You can register up to 500 destinations for a group You can also register different types of destinations such as E mail address and fax number in a group Check Program Settings If necessary check the destinations registered for the group Settings Description Settings Description E Mail Subje...

Page 152: ...ettings Description Body Enter a fixed text phrase using up to 256 characters Settings Description Address Book List Print the list of address books registered on this machine For details refer to page 7 18 Group List Print the list of groups registered on this machine For details refer to page 7 19 Program List Print the list of programs registered on this machine For details refer to page 7 19 E...

Page 153: ... as required then tap Start to start printing Settings Description List Output Number Specify the range of destinations you want to print Starting Destination No Specify the registration number of the pro gram from which to start printing Number of Destinations Specify the number of programs you want to print Print Destination List by Type Select the type of destinations you want to print You can ...

Page 154: ...domain and configure settings to build the single sing on environment IWS Settings Configure the IWS Internal Web Server operating environment Remote Panel Settings Configure the settings for remote control of the Control Panel of this ma chine from another computer Internet ISW Settings Download the firmware of this machine via the Internet and configure set tings to update the firmware Settings ...

Page 155: ... using up to 20 characters Suffix Enter a suffix using up to 64 characters Settings Description Header Information Register the machine name your company name sender name and the fax number that are to be printed as Header Position when faxes are trans mitted Header Footer Position Specify the format of Header Position to be printed on a fax Select wheth er to print Footer Position date time and r...

Page 156: ...ed is printed as Header Position Header Footer Position To display Utility Administrator Settings Fax Settings Header Footer Position Specify the format of Header Position to be printed on a fax Select whether to print Footer Position date time and reception number on faxes received by this machine Tips In the North American and Hong Kong models Print Receiver s Name is hidden Settings Description...

Page 157: ... mode Settings Description Inside Body Text Prints the sender information inside the original image Part of the original image may be cut off Outside Body Text Prints the sender information outside the original image Outside Body Text is selected by default OFF Prints nothing for sender information Settings Description Normal Prints the sender information in the normal text size Minimal Reduces th...

Page 158: ...s Line Monitor Sound Vol ume Send If necessary adjust the speaker volume for sending when Line Monitor Sound is set to ON For details refer to User s Guide Fax Operations Line Monitor Sound Vol ume Receive If necessary adjust the speaker volume for receiving when Line Monitor Sound is set to ON For details refer to User s Guide Fax Operations Settings Description Settings Description Duplex Print ...

Page 159: ...ion for RX Print to Auto File After Polling TX Select whether to delete a file after it is sent in response to a polling request if the Polling TX function is used to register files for polling For details refer to User s Guide Fax Operations No of Sets RX If necessary change the number of copies to print a fax For details refer to page 7 26 Individual Receiving Line Setup Specify whether to recei...

Page 160: ...efault RX Document Print Settings To display Utility Administrator Settings Fax Settings TX RX Settings RX Document Print Settings Select whether to print a received network fax in color or black and white To restrict the print to only black and white print select Black Only Allow Color and Black is specified by default Function Settings To display Utility Administrator Settings Fax Settings Funct...

Page 161: ...the F Code TX function F Code TX is a function that send documents to a destination by entering a SUB address and a password communication password of a specific user box The remote machine must support the F Code TX RX For details refer to User s Guide Fax Operations Relay RX Select whether to use this machine as a fax relaying station If this machine is used as a relaying station it is possible ...

Page 162: ...ctivity Report Set the printing conditions for a report containing results of faxes sent and received For details refer to page 7 29 TX Result Report Select when to print a report containing the results of fax transmission For details refer to page 7 29 Sequential TX Report Select whether to print a report containing results of faxes sent by polling and broadcast For details refer to page 7 30 Tim...

Page 163: ...that an Internet fax has been suc cessfully received after it was received The report has the subject and message text of an Internet fax For details refer to page 7 30 Settings Description Settings Description ON OFF Specify whether to print an activity report ON is selected by default Output Setting To print it select when to print it Daily Prints an activity report at the time specified in Outp...

Page 164: ...whether to print a report if the machine has failed to receive an Internet fax or IP address fax ON is selected by default MDN Message To display Utility Administrator Settings Fax Settings Report Settings MDN Message Select whether to print a report notifying that an Internet fax has been sent to the recipient machine ON is selected by default DSN Message To display Utility Administrator Settings...

Page 165: ...on Method Change default settings on the compression type for sending data in full color or gray scale if you are using the Internet Fax or IP Address Fax func tion For details refer to page 7 31 Internet Fax Self RX Abili ty This machine notifies its reception capability when returning a MDN mes sage if you are using the Internet Fax function Change the reception ca pability of this machine which...

Page 166: ...d by the destination Also by receiving a response message from the destination you can ob tain the reception capability information of the destination When new re sponse message is received from a destination registered in the address book the capability information is overwritten with new one Yes is specified by default DSN Request Select whether to request for fax reception result DSN request to...

Page 167: ...efer to page 7 33 Settings Description Mode 1 This mode allows communication between Develop models capable of transmitting IP address faxes and between models compatible with the Direct SMTP standard defined by CIAJ Communications and Information Network Association of Japan However because a unique method devel oped by Develop is used to send a color fax only the Develop models can receive such ...

Page 168: ...he password rules Once you enable it the number of characters and text types that are available for passwords are restricted If necessary change the minimum number of password charac ters For details refer to User s Guide Copy Operations Prohibited Functions When Authentication Error Define the severity of penalties applied if a wrong password is entered in the authentication process For details r...

Page 169: ... refer to User s Guide Print Operations Copy Guard Select whether to use the Copy Guard function The Security Kit is required to use the Copy Guard function For details refer to User s Guide Copy Operations Password Copy Select whether to use the Password Copy function To use the Password Copy function the Security Kit is required For details refer to User s Guide Copy Operations Web browser conte...

Page 170: ...7 7 36 ineo 224 284 364 454 554 ...

Page 171: ...8 Index ...

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Page 173: ... 6 I Import 4 10 In memory proxy reception 2 11 3 11 Internet fax 1 3 2 3 4 3 IP address fax 1 3 3 3 4 4 J Job history 1 17 L LDAP search 1 18 List 2 17 3 17 Long original 1 22 M Memory RX 2 12 3 12 Min reduction for RX print 2 14 3 14 Mixed original 1 21 O Original direction 1 22 Original type 1 25 P Page number 1 26 Preview 1 6 Print paper selection 2 14 3 14 Print paper size 2 15 3 15 Print sep...

Page 174: ...ttings 7 20 Direct Input 5 4 Display ON OFF Time 7 8 DSN Message 7 30 Duplex Print RX 7 25 E E mail Body 6 8 7 18 E Mail Settings 6 7 7 17 E mail Settings 5 14 E Mail Subject 6 8 7 17 E Mail Subject Text List 7 19 F Fax Header Settings 5 31 Fax Settings 7 21 Fax TX Settings 7 11 Footer Position 7 23 Forward TX Setting 7 28 Frame Erase 5 29 Function Display Key Send Save 6 12 Function Mode Initial ...

Page 175: ...Addresses 7 9 Report Settings 7 28 Reset Settings 7 10 Resolution 5 11 Restrict Access to Job Settings 7 8 Restrict Fax TX 7 35 Restrict Operation 7 9 Restrict User Access 7 8 RX Document Print Settings 7 26 S Save Print 5 30 Scan File Name Settings 7 13 Scan Size 5 13 Scan Fax Settings 6 11 6 13 Search Option Settings 6 12 Security Details 7 34 Security Settings 7 33 Select Time for Power Save 7 ...

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