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FaxPress

™

The Integrated Network Fax Server

FaxPress Xerox Interface Guide

Summary of Contents for 61-1273-001

Page 1: ...FaxPress The Integrated Network Fax Server FaxPress Xerox Interface Guide...

Page 2: ...ty or fitness for any particular purpose Castelle reserves the right to change without notice product offerings or specifications and the information in this document No publication may be reproduced...

Page 3: ...__ 3 1 Overview_____________________________________ 3 2 Setting up the Server Fax Kit on Your Xerox System 3 3 Xerox Print Driver Setup_____________ 4 1 Overview_____________________________________...

Page 4: ...iv Index ____________________________ IX 1...

Page 5: ...________________ 1 2 About the FaxPress Xerox Interface _________________ 1 3 Scanning Documents for Outgoing Faxes____________ 1 3 Printing Incoming Faxes and Notices _______________ 1 3 System Requi...

Page 6: ...ce How users can scan documents and send them as faxes over the local area network via the FaxPress server How users can set up the Xerox machine to print out incoming faxes and fax notices An Overvie...

Page 7: ...FaxPress Xerox Interface is supported on some models of Xerox Document Centre systems the term Xerox WorkCentre Pro is used throughout the procedures in this Guide Scanning Documents for Outgoing Faxe...

Page 8: ...n in the Figure below In order for the FaxPress Xerox Interface to function properly the following system requirements must be met The FaxPress server must be running software version 8 0 or later Kee...

Page 9: ...l area network Windows NT or Novell to which you can connect your FaxPress server the Windows workstation on which the interface will run and the Xerox WorkCentre Pro See the FaxPress and Xerox Admini...

Page 10: ...create a Fax Press user for each WorkCentre Pro 6 Install the FaxPress Xerox Interface software on the workstation 7 Configure theFaxPress Xerox Interface software using the Fax Press Xerox Interface...

Page 11: ...Creating Fax Repository 2 What s In This Chapter Overview ________________________________________ 2 2 Creating the Fax Repository Folder __________________ 2 3...

Page 12: ...FaxPress Xerox Interface Guide 2 2 Overview This chapter describes How to create a Fax Repository folder on a workstation that will be your FaxPress Xerox Interface host machine...

Page 13: ...1 Open Windows Explorer on the workstation you plan to use as the FaxPress Xerox Interface machine 2 Browse to the hard drive on which you plan to create the Fax Repository folder This workstation and...

Page 14: ...sen hard drive and select New Folder as shown below 4 Give the folder a unique meaningful name such as XeroxDrop1 if you have several Xerox WorkCentre Pro systems create repos itory folders for each w...

Page 15: ...hare this folder and enter a unique meaningful Share name such as XeroxDrop1 See the figure above 8 Click OK to confirm these settings for the XeroxDrop1 folder 9 Repeat this procedure for each Xerox...

Page 16: ...FaxPress Xerox Interface Guide 2 6...

Page 17: ...Configuring Server Fax Kit 3 What s In This Chapter Overview ________________________________________ 3 2 Setting up the Server Fax Kit on Your Xerox System ___ 3 3...

Page 18: ...FaxPress Xerox Interface Guide 3 2 Overview This chapter describes How to set up the Server Fax Kit on your Xerox WorkCentre or Document Centre system...

Page 19: ...ddress Then take the following steps to configure the Server Fax Kit for operation with the FaxPress server and the FaxPress Xerox Interface 1 Open your Web browser on a workstation connected to the l...

Page 20: ...FaxPress Xerox Interface Guide 3 4 3 Click on the Properties tab then expand the Properties tree to reveal the Services and Fax folders as in the figure below...

Page 21: ...ou set up the fax repository in Creat ing the Fax Repository Folder on page 2 3 7 In the Share text box enter the Sharename of the fax repository folder you created in Creating the Fax Repository Fold...

Page 22: ...the password is 1111 Leave these fields at their default settings and click OK After you have made these settings and installed and configured the FaxPress Xerox Interface as described in the next ch...

Page 23: ...is Chapter Overview ________________________________________ 4 2 Installing Xerox Print Drivers _______________________ 4 3 Configuring the Xerox Print Driver__________________ 4 10 Setting up Paper C...

Page 24: ...your Xerox system from the Faxpress Xerox Interface workstation and Faxpress user workstations How to configure the Xerox printer driver on the FaxPress Xerox Interface workstation and Faxpress user...

Page 25: ...workstation and the workstations of all users who wish to print faxes fax notifications or other documents on the Xerox system 1 Insert the Xerox CentreWare print and fax driver CD into the CD ROM dri...

Page 26: ...FaxPress Xerox Interface Guide 4 4 3 A set of installation options appears 4 Click the Print Fax Drivers option as shown...

Page 27: ...Xerox Print Driver Setup 4 5 5 A set of Print and Fax options appear 6 Click Install Your Windows Print Driver...

Page 28: ...FaxPress Xerox Interface Guide 4 6 7 The Printer Installation Utility screen appears 8 Click on the appropriate language option...

Page 29: ...ox Print Driver Setup 4 7 9 The Configuration tab appears 10 Select your Xerox system from Select Printer pull down menu 11 Select the print driver for this printer from the Choose Driver pull down me...

Page 30: ...FaxPress Xerox Interface Guide 4 8 12 Click the Connection button The Connection dialog box opens 13 Enter the IP address of the Xerox system then click OK...

Page 31: ...Configuration tab reappears 15 Check the checkbox to the left of your printer in the list box as shown 16 Click the Install button to install the driver To configure the installed driver continue wit...

Page 32: ...the Xerox Print Driver Take the following steps to configure the Xerox Print driver once you have installed it on the FaxPress Xerox Interface workstation or a user s workstation 1 From the Windows de...

Page 33: ...Xerox Print Driver Setup 4 11 2 The Printers window opens displaying all available printers 3 Right click on the Xerox system icon and select Properties...

Page 34: ...Settings tab Accounting Setup of the printer driver properties If your situation requires special set tings make them with caution Castelle recommends that you do NOT change any of the advanced optio...

Page 35: ...ch special paper color create an extra local print driver for your Xerox system on your FaxPress Xerox Interface worksta tion using the procedure in Installing Xerox Print Drivers on page 4 3 2 Rename...

Page 36: ...e Pref erences screen and OK in the Driver Properties screen 8 Open the FaxPress Xerox Interface configuration utility with the command Start Programs FaxPress Add On Products Xerox Interface Configur...

Page 37: ...int driver 11 To set the RED driver for Incoming faxes click the Printer Set ting button for Print Incoming fax Then choose the driver that ends in RED from the Printer Name pull down menu and click O...

Page 38: ...FaxPress Xerox Interface Guide 4 16...

Page 39: ...__________________________________ 5 2 Installing the FaxPress Client Software_______________ 5 3 Creating FaxPress Users for Each Fax Repository _____ 5 3 Installing the FaxPress Xerox Interface Soft...

Page 40: ...the Windows workstation you intend to use for the FaxPress Xerox Interface How to create FaxPress Users for each Fax Repository on your FaxPress Xerox Interface workstation How to Install the FaxPres...

Page 41: ...o and use the Fax Repository folder you created in Creating the Fax Repository Folder on page 2 3 you must create the appropriate FaxPress users One naming scheme that makes sense especially if you ha...

Page 42: ...described in Creating the Fax Repository Folder on page 2 3 Take the following steps to install the FaxPress Xerox Interface software 1 Create a folder on the C drive of the workstation you will use f...

Page 43: ...Installing the FaxPress Xerox Interface 5 5 5 Double click the Setup exe file The welcome screen for the InstallShield Wizard appears as shown below 6 Click Next...

Page 44: ...estination Location screen appears The Exchange Connec tor will be installed by default to C Program Files Castelle Fax Press Xerox Interface directory 8 Click Browse to change this location or Next t...

Page 45: ...s also an authenticated user with Administrator privileges on the FaxPress Xerox Interface work station For simplicity the name supervisor is used in the exam ple above You do not need to enter the Do...

Page 46: ...ld installs the software then the Complete screen appears 13 Click Finish 14 The FaxPress Xerox Interface Configuration screen appears Con tinue with your setup of the FaxPress Xerox Interface followi...

Page 47: ...ited from the Installation Configuration program you can access the configuration utility by choosing this command Start Programs FaxPress Add On Products Xerox Interface Configuration See Accessing t...

Page 48: ...so provided for administrative purposes 2 In the FaxPress tab click the Add button to add your FaxPress server to the lists of Incoming and Outgoing FaxPress Servers If there are several FaxPress serv...

Page 49: ...password for the FaxPress supervisor for this server Click OK when you are satisfied with your entries The FaxPress tab appears again with the added server listed in both Incoming and Outgoing FaxPres...

Page 50: ...FaxPress Xerox Interface Guide 5 12 7 Click the Repository tab 8 Click Add to specify a fax repository folder...

Page 51: ...ser with a name related to the Fax Repository is an obvious choice such as Xerox1 in the example above If the fax is sent using this repository default user printed notification of fax success and fai...

Page 52: ...Properties then select the Line Settings tab and in the Routing Type section click the Assign Line to User radio button and select the default repository user such as Xerox1 from the pull down user m...

Page 53: ...choose to Delete the incoming fax after the notice and attached fax are emailed Finally if the Xerox system is unable to handle the number of faxes being received by the Fax Press server you can limi...

Page 54: ...cked as shown 17 When you have made the settings you want click the Email tab 18 Enter your Email server s IP address if you want email notifica tions concerning faxes to be sent from the FaxPress Xer...

Page 55: ...1 In the FaxPress User to Email Address Mapping dialog box you can map a Xerox User to a FaxPress User Name Note If you are configuring the FaxPress Xerox Interface for use with an SBE series FaxPress...

Page 56: ...tifications of received and outgoing fax events Leave the Email Address field blank if you do not want them to receive email notifications 24 Enter an optional mapping for any user who wants to use th...

Page 57: ...ss User Mapping dialog box reappears with the printer settings displayed 28 Repeat this process to Print outgoing fax notification for the mapped user Check the checkbox click the Printer Setting but...

Page 58: ...r the trace file and a maximum size then enter a path to the location for Xerox Temp files 33 When you have completed all configuration settings for the Fax Press Xerox Interface click the OK button 3...

Page 59: ...rox Interface Configuration Utility To access the FaxPress Xerox Interface Configuration utility if you have exited the installation configuration program use the command Start Programs FaxPress Add O...

Page 60: ...FaxPress Xerox Interface Guide 5 22...

Page 61: ...ox system 3 3 L local area network requirement 1 5 M mapping user 5 17 mappings 5 17 N network server as interface machine 2 3 notices 1 3 notification received faxes 5 15 notifications 5 16 O operati...

Page 62: ...er mapping 5 17 X Xerox Interface software accessing configuration utility 5 21 configuration 1 6 5 9 destination location 5 6 installation file 5 4 Xerox Interface workstation 1 6 2 3 3 5 5 4 5 7 Xer...

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