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Canon MF7280 - ImageCLASS B/W Laser, Sending Manual

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Specifying Destinations

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Specifying a File Server

This section describes the four procedures for specifying a file server on the 
network as the destination of a send job. You can use the keyboard or the Browse 
key if you select Windows (SMB) as the server protocol.

IMPORTANT

 

•

Windows NT/2000/XP/Server 2003 restricts the number of users or clients that can be 
accessed. Once the limit of users or clients has been reached, it is not possible to send 
documents to a file server using Windows NT/2000/XP/Server 2003.

•

If Language Switch in Common Settings (from the Additional Functions screen) is set to 
'On', the Host Name and File Path of the file server destination may not be displayed 
correctly, so you may not be able to refer to them.

NOTE

 

•

Set the following items when sending to a file server:

- Protocol

- Host  Name

- File Path

- User

- Password

•

For examples of the settings that are needed to send documents to a file server, see the 

Network Guide

.

•

For instructions on entering characters, see Chapter 2, "Basic Operations," in the 

Reference Guide

.

•

You can use 

 - 

 (numeric keys) to enter numbers, and 

 (Clear) to clear your entries.

•

If you are sending to an imageWARE Document Manager folder, set the FTP server 
address specified in imageWARE Gateway as the destination. Using imageWARE 
Document Manager and the Send function of the imageCLASS enables you to manage 
digitized paper documents and computer data on the network. For more information on 
imageWARE Document Manager, see the appropriate imageWARE Gateway 
documentation.

■

Using the Keyboard

You can specify a file server as the destination directly from the keyboard displayed on the 
touch panel display. Press [Host Name], [File Path], [User], and [Password] to specify the 
file server settings.

■

Using the Browse Key (Windows (SMB))

If you select [Windows (SMB)] as the protocol, you can specify a file server connected to a 
specific network by pressing [Browse] on the File screen. You can specify a file server 
from a workgroup.

Summary of Contents for MF7280 - ImageCLASS B/W Laser

Page 1: ... United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON CHINA CO LTD 15F North Tower Beijing Kerry Centre 1 Guang Hua Road Chao Yang Dis...

Page 2: ...imageCLASS MF7280 Sending Guide 0 Ot ...

Page 3: ...d Installing the CD ROM Software Network Quick Start Guide Remote User Interface Instructions Remote UI Guide CD ROM Network Connectivity and Setup Instructions Network Guide CD ROM PCL UFR II Printer Instructions PCL UFR II Printer Guide CD ROM PCL Printer Driver Installation and Instructions PCL Driver Guide CD ROM UFR II Printer Driver Installation and Instructions UFR II Driver Guide CD ROM Fa...

Page 4: ... Chapter 8 Storing Editing Address Book Settings Chapter 9 System Settings Chapter 10 Printing Communication Reports Chapter 11 Troubleshooting Chapter 12 Appendix Includes the report samples specifications glossary and index How This Manual Is Organized Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions However as we are constantly improving our pro...

Page 5: ...verview of the imageCLASS MF7280 1 4 Things You Must Do Before Using This Machine 1 9 Setting the Display Language 1 10 Selecting the Type of Telephone Line 1 10 Setting the Current Date and Time 1 11 Registering Your Machine s Fax Number 1 15 Registering the Unit Name 1 16 Flow of Sending Operations 1 19 Placing Originals 1 31 Document Sizes 1 31 Orientation 1 32 Platen Glass 1 33 Feeder 1 37 Can...

Page 6: ...ng a Scan Mode 3 2 Scan Settings 3 5 Changing the Color Mode 3 5 Color 3 5 B W 3 7 Document Size 3 9 Specifying the Document Size 3 9 Resolution 3 12 Scan Density and Original Type Settings 3 14 Manual Density Adjustment 3 14 Automatic Density Adjustment 3 15 Original Type Selection 3 17 Two Sided Originals 3 19 Different Size Originals 3 21 Chapter 4 Sending Documents Sending Methods 4 2 Sending ...

Page 7: ...val of a Receive Job 6 12 Chapter 7 Customizing Communications Settings Communications Settings Table 7 2 Data Compression Ratio for Color Send Jobs 7 4 Number of Retry Attempts 7 7 Standard Send Settings 7 9 Storing the Standard Send Settings 7 10 Initializing the Standard Send Settings 7 16 Printing the TX Terminal ID 7 18 Gamma Value for Color Send Jobs 7 21 Adjusting the Contrast Sharpness 7 2...

Page 8: ...Communications Settings 9 4 E Mail I Fax Settings 9 4 Memory Lock Settings 9 9 Forwarding Settings 9 15 Storing Forwarding Settings 9 15 When Forwarding Destinations Do Not Match the Forwarding Conditions 9 26 Checking Changing Forwarding Settings 9 30 Forwarding Received Documents 9 31 Erasing Forwarding Settings 9 33 Printing Forwarding Settings 9 34 Restricting Access to Destinations 9 36 Restr...

Page 9: ...s 11 5 Self Diagnostic Display 11 5 List of Error Codes without Messages 11 7 Questions Answers 11 14 Chapter 12 Appendix Report and List Samples 12 2 TX Report Error TX Report 12 2 Multiple Communication Result Report 12 4 RX Report 12 5 Activity Report 12 6 Forwarding Conditions List 12 8 Address Book List 12 9 User s Data List 12 11 Specifications 12 12 Universal Send Kit 12 12 Glossary 12 14 I...

Page 10: ...concerning operations that may lead to death or injury to persons if not performed correctly To use the machine safely always pay attention to these warnings CAUTION Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly To use the machine safely always pay attention to these cautions IMPORTANT Indicates operational requirement...

Page 11: ... in This Manual The keys which you should press are marked with a as shown below When multiple keys can be pressed on the touch panel display all keys are marked Select the keys which suit your needs Touch Panel Display Keys Key Name Examples Cancel Done Control Panel Keys Key Icon Key Name Examples Start Stop Transmission Sending TX Reception Receiving RX Press this key for operation Press Addres...

Page 12: ...ystem Windows 98 Microsoft Windows Millennium Edition operating system Windows Me Microsoft Windows NT operating system Windows NT Microsoft Windows 2000 operating system Windows 2000 Microsoft Windows XP operating system Windows XP Microsoft Windows Server 2003 operating system Windows Server 2003 Microsoft Windows operating system Windows ...

Page 13: ...eans electronic or mechanical including photocopying and recording or by any information storage or retrieval system without the prior written permission of Canon Inc Disclaimers The information in this document is subject to change without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION TH...

Page 14: ...ing the Display Language 1 10 Selecting the Type of Telephone Line 1 10 Setting the Current Date and Time 1 11 Registering Your Machine s Fax Number 1 15 Registering the Unit Name 1 16 Flow of Sending Operations 1 19 Placing Originals 1 31 Document Sizes 1 31 Orientation 1 32 Platen Glass 1 33 Feeder 1 37 Canceling a Job 1 40 Using the Touch Panel Display 1 40 Using the Stop Key 1 41 Using the Sys...

Page 15: ... The ability to send documents to FTP and SMB file servers also serves to help digitize paper documents for convenient data access and management File Formats for Every Need You can send documents in a variety of file formats including TIFF and PDF for B W mode and JPEG and PDF Compact for Color mode This gives you the freedom to send documents in a manner that is best suited to the purpose of the...

Page 16: ...n and the number of pages that each document contains before printing You can also specify the time when received documents are stored in memory by specifying the timer setting Automatic Forwarding The machine can be set to automatically forward received fax I fax documents that match the specified forwarding conditions to any destination using the desired send settings You can forward fax I fax d...

Page 17: ...them to a file server You can also send documents to multiple destinations simultaneously using various sending methods such as e mail and I fax IMPORTANT Network settings have to be specified to be able to send scanned documents to an e mail address an I fax address or a file server See the Network Guide NOTE For more information on sending and receiving documents via fax and the related settings...

Page 18: ...F B W JPEG Color or PDF Compact Color You can also divide a document into separate files See Dividing a Document into Files on p 4 27 See p 4 2 Press to set the send settings You can specify various settings such as setting the document to be sent at a specified time entering a subject for an e mail or an I fax or stamping scanned originals See Sending Methods on p 4 2 See p 2 25 Press to check or...

Page 19: ...tered in the Address Book See Using the Address Book on p 2 2 See p 2 22 Press to recall the destinations and settings stored in a favorites button See Using the Favorites Buttons on p 2 22 See p 2 21 Press to recall the destinations stored in a one touch button See Using the One Touch Buttons on p 2 21 See p 2 5 Press to specify a destination not stored in the Address Book See Using the New Addre...

Page 20: ... See Changing the Color Mode on p 3 5 See p 3 9 Press to select the size of the original See Document Size on p 3 9 See p 3 19 Press to scan and fax two sided documents See Two Sided Originals on p 3 19 See p 3 21 Press to send different size originals See Different Size Originals on p 3 21 See p 3 12 Press to select the resolution See Resolution on p 3 12 See p 3 14 Press Light or Dark to manuall...

Page 21: ...Overview of the imageCLASS MF7280 1 8 1 Introduction to Sending Functions See p 3 14 Press to select the type of original Text Text Photo or Photo See Scan Density and Original Type Settings on p 3 14 ...

Page 22: ...t function properly Network settings must be specified to send scanned documents to an e mail address an I fax address or a file server See the Network Guide Setting the Telephone Line Type To set the type of telephone line connected to the machine check whether it is a rotary dial rotary pulse or a touch tone type and then make the correct setting See Chapter 1 Introduction to Fax Functions in th...

Page 23: ...ch the display language set the Language Switch in Common Settings from the Additional Functions screen to On before entering characters If Language Switch is set to Off and then you set it to On after entering characters the characters may not be displayed correctly In this case re enter the characters after setting Language Switch to On or enter characters with Language Switch set to Off Selecti...

Page 24: ...al Functions Timer Settings GMT The time at the Greenwich Observatory in England is called GMT Greenwich Mean Time Time Zone The standard time zones of the world are expressed globally in terms of the difference in hours up to 12 hours from GMT 0 hours A time zone is a region throughout which this time difference is the same Daylight Saving Time In some countries time is advanced throughout the su...

Page 25: ...d time using numeric keys Enter the month and the day using four digits including zeros Enter all four digits of the year and the time in 24 hour notation as four digits including zeros without a space NOTE If you make a mistake when entering values press Clear enter the values again starting with the month Examples May 6 0506 9 05 a m 0905 4 18 p m 1618 ...

Page 26: ...one where the machine is located OK NOTE The default setting is GMT 5 00 If the desired time zone is not displayed press or to scroll to the desired time zone If you are setting Daylight Saving Time Press DaylightSaving Time Settings Eastern Time US Canada GMT 5 00 Central Time US Canada GMT 6 00 Mountain Time US Canada GMT 7 00 Pacific Time US Canada GMT 8 00 ...

Page 27: ...ine 1 14 1 Introduction to Sending Functions Press On Start Date Select the month and day from the Month and Day drop down lists respectively press OK Press End Date select the month and day at which Daylight Saving Time ends press OK Press OK ...

Page 28: ... set 5 Press Done repeatedly until the Send Basic Features screen appears Registering Your Machine s Fax Number You must store your machine s fax number This number is printed on the top of every document you send to the recipient Your machine s telephone number may also be displayed on the touch panel display of the recipient s machine depending on their type of machine For instructions on regist...

Page 29: ...e When you send a document the recipient s machine displays or prints your name or company name and department name if applicable as the sender information on the recording paper Some fax models also display sender information on the touch panel display during transmission 1 Press Additional Functions Communications Settings Your name John Smith Company name Canon Company name and department Canon...

Page 30: ...Do Before Using This Machine 1 17 1 Introduction to Sending Functions 2 Press TX Settings under Common Settings 3 Press Unit Name NOTE If the desired setting is not displayed press or to scroll1 to the desired setting ...

Page 31: ...o 24 characters for the unit name To cancel registering the unit s name press Cancel The selected mode is set NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide To delete all of the entered characters press Clear 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 32: ...mber of send jobs that the machine can handle is 95 However the actual number of send jobs that the machine can handle may be fewer than 95 if multiple documents are being sent at the same time You can print a report that contains the results of all send jobs See TX Report on p 10 3 1 Press the appropriate keys in accordance with the messages displayed on the touch panel display If there are no me...

Page 33: ...g Department ID Management see Chapter 5 System Manager Settings in the Reference Guide If the message Enter the User ID and Password appears Press User ID enter the Department ID using numeric keys press OK Press Password enter the password using numeric keys press OK Press Log In Out The Basic Features screen of the selected function appears on the touch panel display The User ID Management Scre...

Page 34: ...1 21 1 Introduction to Sending Functions NOTE For instructions on using User ID Management see Chapter 5 System Manager Settings in the Reference Guide 2 Press SEND 3 Place your originals COPY SEND The Send Basic Features Screen ...

Page 35: ...tions can be specified at the same time Out of the 501 destinations one new destination can be specified using the New Address tab or numeric keys If you specify a group which is made up of several destinations each destination in the group is counted as a separate address If a destination is stored in the Address Book Press Address Book select the desired destination See Using the Address Book on...

Page 36: ...sending method enter the desired destination See Using the New Address Tab on p 2 5 NOTE You can specify only one destination at a time when using the new address tab If a destination is stored in a One Touch Button Press One touch Buttons select the one touch button that contains the desired destination See Using the One Touch Buttons on p 2 21 ...

Page 37: ...g Functions If a destination is stored in a Favorites Button Press Favorites Buttons select the favorites button that contains the desired destination See Using the Favorites Buttons on p 2 22 5 Press Scan Settings select a scan setting from the pop up menu ...

Page 38: ...ing Functions To change the Scan mode settings select Option from the pop up menu that appears when you press Scan Setting and adjust the settings See Scan Settings on p 3 5 NOTE For instructions on setting the Scan mode see Selecting a Scan Mode on p 3 2 ...

Page 39: ...o Sending Functions 6 Press Send Settings specify the send settings NOTE For instructions on specifying the Send Settings see Sending Methods on p 4 2 If the desired setting is not displayed press or to scroll to the desired send setting 7 Press Done ...

Page 40: ...s is specified as the destination TIFF Sends the file in the TIFF format This file format is available only when you scan the document in the B W mode PDF Sends the file in the PDF format This file format is available only when you scan the document in the B W mode JPEG Sends the file in the JPEG format This file format is available only when you scan the document in the Color mode PDF Compact Ena...

Page 41: ...at To view a TIFF file a software application that supports the TIFF format such as Imaging for Windows is required To view a PDF file Adobe Reader Adobe Acrobat Reader is required To view a JPEG file a software application that supports the JPEG format is required For more information on the different file formats see File formats in the Glossary on p 12 15 9 Press Start If the original is placed...

Page 42: ...PORTANT The size of the original is detected automatically However if the output paper in the machine at the receiving end is not equal to the scanned size the original image may be reduced in size to match it If the machine cannot detect the size of the original the Original Size screen appears when you press Start Specify the size of the original manually press OK ...

Page 43: ...p 1 40 You can also cancel a send job from the System Monitor screen See Using the System Monitor Screen on p 1 42 11 When scanning is complete remove your originals 12 If Department ID Management or User ID Management is set press Log In Out NOTE For instructions on using Department ID Management and User ID Management see Chapter 5 System Manager Settings in the Reference Guide 7 8 9 0 Error Pow...

Page 44: ...he same time and press Start The machine automatically feeds the originals to the platen glass and scans them Two sided originals can also be automatically turned over and scanned as two sided documents Document Sizes The size of the original is automatically detected and the document is scanned If the output paper in the machine at the receiving end is not equal to the scanned size the original i...

Page 45: ...orrectly depending on the scan and send modes that you have set Originals of the following sizes can be placed either vertically or horizontally However the scanning speed for horizontally placed originals is somewhat slower than vertically placed originals Platen glass LTR STMT Feeder LTR Horizontally placed LTR and STMT originals are referred to as LTRR and STMTR 11 x 17 and LGL originals must b...

Page 46: ... machine automatically detects the size of the following originals 11 x 17 LGL LTR and LTRR 1 Lift the feeder IMPORTANT The machine is equipped with an open close sensor on the feeder see circled area in the above illustration When placing originals on the platen glass lift the feeder high enough so that the sensor does not touch the feeder If the sensor continues to touch the feeder the size of t...

Page 47: ... down Align the top edge of your original with the back edge of the platen glass by the arrow in the top left corner Place books and other bound originals on the platen glass in the same way NOTE When you are enlarging an LTR or STMT original onto 11 x 17 or LGL paper place the original horizontally on the platen glass and align it with the LTRR or STMTR marks ...

Page 48: ...s may result in personal injury Do not press down hard on the feeder when using the platen glass to scan thick books Doing so may damage the platen glass and result in personal injury IMPORTANT If you are placing the original on the platen glass the size of the original is detected after the feeder is closed Be sure to close the feeder before scanning ...

Page 49: ... to Sending Functions NOTE Remove the original from the platen glass when scanning is complete The size of STMT and STMTR originals cannot be detected After pressing Start follow the instructions on the screen to specify the original size ...

Page 50: ...g types of originals into the feeder Originals with tears or large binding holes Severely curled originals or originals with sharp folds Clipped or stapled originals Carbon backed paper or other originals which may not feed smoothly Transparencies and other highly transparent originals If the same original is fed through the feeder repeatedly the original may fold or become creased and make feedin...

Page 51: ...n to Sending Functions 1 Adjust the slide guides to fit the size of your originals 2 Neatly place your originals with the side to be scanned face up into the original supply tray Place your originals into the feeder as far as they will go ...

Page 52: ...screen will not appear once the scanning area is clean For instructions on cleaning the original scanning area see Chapter 6 Routine Maintenance in the Reference Guide IMPORTANT Do not add or remove originals while they are being scanned When scanning is complete remove the originals from the original output area to avoid paper jams NOTE The scanned originals are output to the original output area...

Page 53: ...h panel display or System Monitor screen or by pressing Stop on the control panel Using the Touch Panel Display You can cancel a send job by pressing Cancel when the job is being scanned 1 Press Cancel on the pop up screen that appears while the machine is scanning The send job is canceled 2 Remove your originals ...

Page 54: ...to Sending Functions Using the Stop Key You can cancel a send job by pressing Stop while the job is being scanned 1 Press Stop The send job is canceled 2 Remove your originals 7 8 9 0 Error Power PQRS TUV WXYZ Log In Out Clear Start Stop ...

Page 55: ...m Monitor Screen You can cancel a send job while it is being sent or waiting to be sent NOTE For instructions on how to cancel fax jobs using the System Monitor screen see Chapter 3 Checking Changing the Fax Status in the Facsimile Guide 1 Press System Monitor 2 Press RX TX ...

Page 56: ...desired job You cannot select multiple jobs and cancel them all at once Select and cancel one job at a time If a job is in the process of being sent it may not be canceled even if you press Cancel If you cancel a job during sequential broadcasting all of the destinations following the one to which the document is currently being sent will be canceled The message Is it OK to cancel appears on the t...

Page 57: ...want to cancel the job press No The message Canceling appears for approximately two seconds on the touch panel display The send job is canceled NOTE The canceled job is displayed as NG No Good on the TX Job Log screen 6 Press Done The display returns to the Send Basic Features screen ...

Page 58: ...w to specify check change and erase destinations Specifying Destinations 2 2 Using the Address Book 2 2 Using the New Address Tab 2 5 Using the One Touch Buttons 2 21 Using the Favorites Buttons 2 22 Checking Changing a Destination 2 25 Erasing a Destination 2 28 ...

Page 59: ... a destination in the Address Book saves you the effort of entering frequently used destinations addresses each time you send a job IMPORTANT To use this feature destinations must be stored in the address book beforehand See Storing New Addresses on p 8 5 NOTE A maximum of 501 destinations can be specified at the same time Out of the 501 destinations one new destination can be specified using the ...

Page 60: ...Specifying Destinations 2 3 2 Basic Sending Methods 1 Press Address Book 2 Select the desired destination from the Address Book press OK You can select multiple destinations ...

Page 61: ...restrict the type of destinations displayed in the result list by pressing the Type drop down list You can specify fax numbers e mail addresses I fax addresses and file server addresses The selected destination appears on the Send Basic Features screen NOTE To cancel a selected destination select the destination again to clear the check mark To view the detailed information of a selected destinati...

Page 62: ...ations in the Address Book beforehand See Storing New Addresses on p 8 5 You can specify only one destination at a time using the New Address tab You can specify fax numbers e mail addresses I fax addresses and file server addresses For detailed procedure to specify a fax number using the New Address tab see Chapter 2 Send and Receive Methods in the Facsimile Guide Specifying an E Mail Address Thi...

Page 63: ...The specified e mail address appears on the Send Basic Features screen IMPORTANT The e mail address you just entered is not stored in the Address Book It is deleted once the document is sent NOTE To view the detailed information of the destination press Details You can edit an e mail address from the Details screen before you scan your documents See Checking Changing a Destination on p 2 25 You ca...

Page 64: ...anel display You can also specify the scan settings and the settings at the destination when using I fax IMPORTANT If you are sending a document to an I fax address the original is always scanned and sent in B W mode NOTE The following conditions are always selected 1 Press New Address I Fax Paper Size LTR This is because the sender does not know whether the recipient s machine can receive sizes o...

Page 65: ...wing format to enter the domain name user the recipient s IP address 3 Press OK The selected modes are set and the specified I fax address appears on the Send Basic Features screen IMPORTANT The I fax address you just specified is not stored in the Address Book It is deleted once the document is sent NOTE To view the detailed information of the destination press Details You can edit a destination ...

Page 66: ...settings that are needed to send documents to a file server see the Network Guide For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide You can use numeric keys to enter numbers and Clear to clear your entries If you are sending to an imageWARE Document Manager folder set the FTP server address specified in imageWARE Gateway as the destination Using imageWAR...

Page 67: ...ls may be used FTP Select this protocol if you are sending documents to a computer running Sun Solaris 2 6 or later Mac OS X or later Internet Information Server 4 0 under Windows NT Server 4 0 Internet Information Services 5 0 under Windows 2000 Server Internet Information Services 5 1 under Windows XP Professional Internet Information Services 6 0 under Windows 2003 Server or Red Hat Linux 7 2 ...

Page 68: ... send job If you select Windows SMB as the server protocol you can specify the file server by pressing Browse For instructions on using the Browse key see Using the Browse Key Windows SMB on p 2 16 4 Enter the host name press OK When FTP is selected as the server protocol you can also specify a port number after the host name address by entering a colon and the port number Example 192 168 100 50 2...

Page 69: ... documents You can enter up to 120 characters for the host name 5 Press File Path A file path is a series of characters that signify the location of the folder Specify a folder in the file server as the destination of the send job 6 Enter the file path press OK You can enter up to 120 characters for the file path NOTE If you are sending to an imageWARE Document Manager folder enter the folder name...

Page 70: ...elected as the server protocol enter the required user name information in the manner shown below To enter the user name only Example user_name Maximum 20 characters To enter the user name and the domain name Example domain_name user_name Domain name Maximum 15 characters User name Maximum 20 characters NOTE If you are sending to an imageWARE Document Manager folder enter the user name set in imag...

Page 71: ... a password press OK You can enter up to 24 characters 14 characters when Windows SMB is selected as the server protocol for the password After pressing OK password appears as asterisks on the File screen NOTE If you are sending to an imageWARE Document Manager folder enter the password set in imageWARE Gateway ...

Page 72: ...fied is not stored in the Address Book It is deleted once the document is sent NOTE To view the detailed information of the destination press Details You can edit a destination from the Details screen before you scan your documents See Checking Changing a Destination on p 2 25 You can erase the specified destination from the destination list before you scan your documents See Erasing a Destination...

Page 73: ...n list select Windows SMB 3 Press Browse IMPORTANT After turning the main power ON you must wait for the time set in Startup Time Settings to elapse before pressing Browse Network transmission is not possible until this startup time has elapsed To access Startup Time Settings press Additional Functions System Settings Network Settings Startup Time Settings See Chapter 3 Using a TCP IP Network in t...

Page 74: ...ess Down If the desired workgroup is not displayed press or to scroll to the desired workgroup To move up one level press Up 5 Select the desired file server press Down To move up one level press Up If the desired file server is not displayed press or to scroll to the desired file server ...

Page 75: ...ns 2 18 2 Basic Sending Methods 6 If the Enter Network Password screen is displayed enter your user name and network password Press User Name Enter your user name press OK You can enter up to 24 characters for the user name ...

Page 76: ...Methods Press Password enter your network password press OK You can enter up to 14 characters for the password After pressing OK the password that you entered appears as asterisks on the Enter Network Password screen Confirm your settings press OK ...

Page 77: ...ts press OK To move up one level press Up If the desired folder is not displayed press or to scroll to the desired folder 8 Confirm your settings press OK The file server destination appears on the Send Basic Features screen IMPORTANT The file server that you just specified is not stored in the Address Book It is deleted once the document is sent ...

Page 78: ...cify up to 200 destinations in one touch buttons Follow the procedure below to start a transmission and send a document with the press of a one touch button IMPORTANT To use this feature you must register destinations in one touch buttons beforehand See Storing Editing One Touch Buttons on p 8 27 NOTE A maximum of 501 destinations can be specified at the same time Out of the 501 destinations one n...

Page 79: ...ou can erase the specified destination from the destination list before you scan your documents See Erasing a Destination on p 2 28 You can select multiple one touch buttons To cancel the selected one touch button press One touch Buttons press the selected one touch button again Using the Favorites Buttons If you frequently send documents with the same document settings to the same destination sto...

Page 80: ...u specify a group which is made up of several destinations each destination in the group is counted as a separate address 1 Press Favorites Buttons 2 Select the desired Favorites Button press Done If the desired Favorites Button is not displayed press or to scroll to the desired Favorites Button The specified destination s appear in the destination list on the Send Basic Features screen and the st...

Page 81: ...nt to erase press Erase You can manually change the recalled settings from the selected favorites button before you send your documents If you press another favorites button the settings stored in that button are recalled To cancel all settings and return the machine to the Standard mode press Reset If multiple destinations are stored under the selected favorites button the destinations may not be...

Page 82: ... destination before you scan your documents NOTE Only the destination specified using the New Address tab can be changed 1 Select the destination press Details If the destination that you want to check or change is not displayed press or to scroll to the desired destination If only one destination is specified just press Details ...

Page 83: ...ation press Done The display returns to the Send Basic Features screen If the destination has been specified using one of the sending methods in the New Address tab Check or change the destination s information press OK Change the destination s information in the same way that you specified it See Using the New Address Tab on p 2 5 The display returns to the Send Basic Features screen ...

Page 84: ... If the destination is a group address To check the information of registered destinations in a group address select one destination at a time press Details Check the destination s information press Done Done The display returns to the Send Basic Features screen ...

Page 85: ...e destination list before you scan your documents 1 Select the destination to be erased If the destination that you want to erase is not displayed press or to scroll to the desired destination If only one destination is specified skip this step 2 Press Erase The selected destination is erased from the destination list ...

Page 86: ...pter describes the scanning features Selecting a Scan Mode 3 2 Scan Settings 3 5 Changing the Color Mode 3 5 Document Size 3 9 Resolution 3 12 Scan Density and Original Type Settings 3 14 Two Sided Originals 3 19 Different Size Originals 3 21 ...

Page 87: ... resolution mode The default setting is B W 200x200 dpi You can change this setting in Edit Standard Send Settings in TX Settings under Common Settings in Communications Settings from the Additional Functions screen See Standard Send Settings on p 7 9 In addition to the scan mode you can store addresses and other send settings in the favorites buttons See Favorites Buttons on p 7 25 1 Place your o...

Page 88: ...ion to change the file format appears on the screen when you press Start PDF Compact or JPEG as the file format and B W 2000x200dpi or B W 300x300dpi as the scan mode TIFF or PDF as the file format and Color 300x300dpi as the scan mode Color 300x300dpi is not available when sending documents to an I fax address To change the Scan mode settings select Option from the Scan Settings drop down list an...

Page 89: ...ch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel the scan settings press the Scan Settings drop down list press Option Cancel To cancel all settings and return the machine to the Standard mode press Reset ...

Page 90: ...the original is in color or black and white IMPORTANT If you select the Color mode and select JPEG as the file format you can select 100x100dpi 150x150dpi 200x100dpi or 300x300dpi as the resolution If you select the Color mode and select PDF Compact as the file format 300x300dpi is available as the resolution Color is not available when sending documents to an I fax address NOTE If a black and whi...

Page 91: ...ur confirmation to change the file format appears on the screen The selected mode is set and the display returns to the Send Basic Features screen 4 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified ...

Page 92: ...white IMPORTANT If you select the B W mode you can select TIFF or PDF as the file format and 150x150dpi 200x100dpi 200x200dpi 200x400dpi 300x300dpi 400x400dpi or 600x600dpi as the resolution 1 Place your originals specify the destination NOTE For instructions on placing your originals see Placing Originals on p 1 31 For more information on specifying the destination see Chapter 2 Basic Sending Met...

Page 93: ...s to the Send Basic Features screen 4 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel the scan settings press the Scan Settings drop down list p...

Page 94: ...ncies Originals with an extremely dark background STMT or STMTR originals that are placed on the platen glass If you specify the document size you cannot use the Stamp and Different Size Originals mode NOTE The default setting is Auto Specifying the Document Size 1 Place your originals specify the destination NOTE For instructions on placing your originals see Placing Originals on p 1 31 For more ...

Page 95: ...Scan Settings 3 10 3 Scanning Features 3 Press Document Size 4 Select the document size NOTE To select an A or B series paper size press A B size ...

Page 96: ...ollow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel the scan settings press the Scan Settings drop down list press Option Cancel To cancel all settings and return the machine to the Standard mode press Reset...

Page 97: ...y of the original image may be cut off slightly NOTE The default setting is B W 200x200 dpi 1 Place your originals specify the destination NOTE For instructions on placing your originals see Placing Originals on p 1 31 For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press the Scan Settings drop down list press Option If necessary see the screen shot in step...

Page 98: ...lor mode and resolution you can set differ depending on the file format you have selected Follow the instructions on the screen 4 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when sc...

Page 99: ...st appropriate level for the original NOTE If you select the Color mode you should adjust the scan density manually 1 Place your originals specify the destination NOTE For instructions on placing your originals see Placing Originals on p 1 31 For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press the Scan Settings drop down list press Option If necessary see...

Page 100: ... once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel the scan settings press the Scan Settings drop down list press Option Cancel To cancel all settings and return the machine to the Standard mode press Reset Automatic Density Adjustment This mode enables you to set the machine to...

Page 101: ...lly adjusts the scan density to the level best suited to the quality of the original The selected mode is set and the display returns to the Send Basic Features screen NOTE An automatic scan density adjustment may not work with transparencies In this case adjust the scan density manually by pressing Light or Dark 4 Press Start If the original is placed on the platen glass follow the instructions t...

Page 102: ...ftones such as a printed image using the Photo mode the moiré effect a shimmering wavy pattern may occur In this case you can lessen the moiré effect by adjusting the scanning contrast sharpness See Adjusting the Contrast Sharpness on p 7 23 If you have selected PDF Compact as the file format this setting is disabled NOTE If you select the automatic density adjustment mode the original type settin...

Page 103: ...hods 2 Press the Scan Settings drop down list press Option If necessary see the screen shot in step 2 of Color on p 3 5 3 Press the original type drop down list select the original type Text Photo Photo or Text press OK The selected mode is set and the display returns to the Send Basic Features screen 4 Press Start If the original is placed on the platen glass follow the instructions that appear o...

Page 104: ...re scanning originals with a horizontal landscape orientation such as LTRR make sure to place them horizontally into the feeder If these originals are placed vertically the back sides of these originals are scanned upside down 1 Place your originals specify the destination NOTE For instructions on placing your originals see Placing Originals on p 1 31 For more information on specifying the destina...

Page 105: ...ng starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel this setting press the Scan Settings drop down list Option Cancel To cancel all settings and return the machine to the Standard mode press Reset Book Type The front and back sides of the original have the same top bottom orientation Calendar Type The front and back sides of the original have op...

Page 106: ... when the paper is placed in the feeder or on the platen glass Set different size originals in the following combinations Other combinations may damage the originals 11 x 17 and LGL LTR and LGL LTR and LTRR If you place originals with different widths into the feeder the originals may move slightly when fed to the scanning area As a result the images may be scanned as slanted If the Different Size...

Page 107: ... Select the type of originals press OK If you are placing originals with the same width press Same Width If you are placing originals with different widths press Different Width 5 Press OK The selected mode is set and the display returns to the Send Basic Features screen ...

Page 108: ...anel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel the scan settings press the Scan Settings drop down list press Option Cancel To cancel all settings and return the machine to the Standard mode press Reset ...

Page 109: ...r sending documents how to configure send settings and other useful features Sending Methods 4 2 Sending an E Mail Message 4 2 Sending an I Fax 4 11 Sending a Job to a File Server 4 18 Delaying a Send Job 4 23 Stamping Originals 4 25 Dividing a Document into Files 4 27 Job Recall 4 31 ...

Page 110: ...or an earlier system the recipient may not be able to view the image correctly In this case send the image as a PDF file or view the TIFF file with an application such as Apple QuickTime Player NOTE For detailed procedure to send documents by fax see Chapter 2 Send and Receive Methods in the Facsimile Guide Sending an E Mail Message You can scan a document and send it as an attached file in an e m...

Page 111: ...on p 2 2 For instructions on specifying an e mail address not registered in the Address Book see Specifying an E Mail Address on p 2 5 For instructions on specifying addresses using the one touch buttons see Using the One Touch Buttons on p 2 21 For instructions on specifying addresses and settings using the favorites buttons see Using the Favorites Buttons on p 2 22 For instructions on setting th...

Page 112: ...parate image attached to an e mail message and the extension of the document matches the file format that you select for sending The file name prefix of the image attached to the e mail message is assigned as follows If you set the document s name The file name prefix is generated by the document s name transaction number and four digits that signify the page number of the image Example document n...

Page 113: ...ic keys to enter numbers and Clear to clear your entry NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide If you do not enter a subject the default subject set in E mail I Fax is used To access the E mail I Fax screen press Additional Functions System Settings Communications Settings E mail I Fax See E Mail I Fax Settings on p 9 4 ...

Page 114: ...t press OK You can enter up to 140 characters for the e mail message A hard return is counted as one character You can also use numeric keys to enter numbers and Clear to clear your entry NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide ...

Page 115: ...elect the reply to address press OK If the desired reply to address is not displayed press or to scroll to the desired reply to address Press the alphanumeric keys e g ABC to display the individual keys for each letter or number You can select a letter or number to restrict the displayed range of entries Press All to return to the full address list ...

Page 116: ...dresses in the Address Book beforehand See Chapter 8 Storing Editing Address Book Settings NOTE You cannot select multiple destinations at the same time To cancel a selected reply to address press Reply to Cancel To view the detailed information of a selected reply to address select the address press Details 11 Press the E mail Priority drop down list select a priority for your e mail message ...

Page 117: ...ess File Format select a file format for sending your document press Done If you want to separate multiple images and send them as separate files each of which consists of only one page press Divide into Pages If you want to send multiple images as a single file without dividing them do not press Divide into Pages ...

Page 118: ...e format Divide into Pages is automatically set to On 14 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete TIFF Sends the file in the TIFF format This file forma...

Page 119: ...d a reply to address IMPORTANT If the destination is an I fax address the original is always scanned and sent in B W mode NOTE The following conditions are always selected 1 Press SEND place your originals specify the I fax destination press Send Settings Paper Size LTR This is because the sender does not know whether the recipient s machine can receive sizes other than LTR Originals larger than L...

Page 120: ...stered in the Address Book see Specifying an I Fax Address on p 2 7 For instructions on specifying addresses using the one touch buttons see Using the One Touch Buttons on p 2 21 For instructions on specifying addresses and settings using the favorites buttons see Using the Favorites Buttons on p 2 22 For instructions on setting the scan mode for your documents see Selecting a Scan Mode on p 3 2 2...

Page 121: ...nt as a separate TIFF image attached to the I fax The file name prefix of the image attached to the I fax is assigned as follows If you set the document s name The file name prefix is generated by the document s name transaction number and four digits that signify the page number of the image Example document name_1004_0001 tif If you do not set the document s name The file name prefix is generate...

Page 122: ...mbers and Clear to clear your entry NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide If you do not enter a subject the default subject set in E mail I Fax is used To access the E mail I Fax screen press Additional Functions System Settings Communications Settings E mail I Fax See E Mail I Fax Settings on p 9 4 6 Press Message ...

Page 123: ...ssage A hard return is counted as one character You can also use numeric keys to enter numbers and Clear to clear your entry NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide 8 Press Reply to NOTE If the desired setting is not displayed press or to scroll to the desired setting ...

Page 124: ... the displayed range of entries Press All to return to the full address list You can also specify a fax number as the reply to address The selected destination is set as the reply to address IMPORTANT You must store reply to addresses in the Address Book beforehand See Chapter 8 Storing Editing Address Book Settings NOTE You cannot select multiple destinations To cancel a selected reply to address...

Page 125: ...es screen 11 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete ...

Page 126: ...inals see Placing Originals on p 1 31 For instructions on specifying addresses using the Address Book see Using the Address Book on p 2 2 For instructions on specifying the file server s destination not registered in the Address Book see Specifying a File Server on p 2 9 For instructions on specifying addresses using the one touch buttons see Using the One Touch Buttons on p 2 21 For instructions ...

Page 127: ...s OK You can enter up to 24 characters for the document s name You can also use numeric keys to enter numbers and Clear to clear your entry IMPORTANT If you use characters such as or in the document name you may not be able to send the file to file servers that run on operating systems that do not recognize such characters ...

Page 128: ...you are sending is assigned as follows 4 Press Done The display returns to the Send Basic Features screen If you set the document s name The file name prefix is generated by the document s name the transaction number and the four digits that signify the page number of the image Example document name_1004_0001 tif document name_1004_0001 pdf document name_1004_0001 jpg If you do not set the documen...

Page 129: ...at for sending your document press Done If you want to separate multiple images and send them as separate files each of which consists of only one page press Divide into Pages If you want to send multiple images as a single file without dividing them do not press Divide into Pages ...

Page 130: ...r each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete TIFF Sends the file in the TIFF format This file format is available only when you scan the document in the B W mode PDF Sends the file in the PDF format This file format is available only when you scan the document in the B W mode JPEG Sends the file...

Page 131: ...jobs for which a preset send time has been specified See Using the System Monitor Screen on p 1 42 and Chapter 6 Checking Changing the Send Receive Status 1 Press SEND place your originals specify the destination press Send Settings If necessary see the screen shot in step 2 of Sending an E Mail Message on p 4 2 NOTE For instructions on placing your originals see Placing Originals on p 1 31 For in...

Page 132: ...s using 24 hour notation If you set a time earlier than the current time the document will be sent at that time on the next day NOTE If you make a mistake when entering the send time press Clear to clear your entry enter another four digit number 4 Press OK Done The display returns to the Send Basic Features screen Examples 9 05 a m 0905 4 18 p m 1618 ...

Page 133: ...ob press Send Settings Delayed Send Cancel To cancel all settings and return the machine to the Standard mode press Reset You can also cancel a delayed send job from the System Monitor screen See Using the System Monitor Screen on p 1 42 Stamping Originals The machine can print a stamp approximately 1 8 3 mm in diameter on the front side of scanned and sent originals IMPORTANT The Stamp mode canno...

Page 134: ...ress Book see Using the New Address Tab on p 2 5 For instructions on specifying addresses using the one touch buttons see Using the One Touch Buttons on p 2 21 For instructions on specifying addresses and settings using the favorites buttons see Using the Favorites Buttons on p 2 22 For instructions on setting the scan mode for your documents see Selecting a Scan Mode on p 3 2 You can also set the...

Page 135: ...tarts A stamp mark appears on the original output NOTE If the stamp is not marked clearly see Chapter 6 Routine Maintenance in the Reference Guide Dividing a Document into Files When sending multiple originals to an e mail address or file server each page can be sent as a separate file NOTE If you select JPEG as the file format Divide into Pages is automatically set to On The default setting is Of...

Page 136: ...dress Book on p 2 2 For instructions on specifying addresses not registered in the Address Book see Using the New Address Tab on p 2 5 For instructions on specifying addresses using the one touch buttons see Using the One Touch Buttons on p 2 21 For instructions on specifying addresses and settings using the favorites buttons see Using the Favorites Buttons on p 2 22 For instructions on setting th...

Page 137: ...ed The color mode and resolution you can set differ depending on the file format you select Follow the instructions on the screen TIFF Sends the file in the TIFF format This file format is available only when you scan the document in the B W mode PDF Sends the file in the PDF format This file format is available only when you scan the document in the B W mode JPEG Sends the file in the JPEG format...

Page 138: ...t Reader is required For more information on the different file formats see File formats in the Glossary on p 12 15 If you select JPEG as the file format Divide into Pages is automatically set to On 3 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanni...

Page 139: ...estination scan settings and send settings are specified and then the control panel power switch Start or Reset is pressed When the Auto Clear mode activates after send settings are specified The Standard mode is not stored in Recall memory NOTE The three most recent settings that were stored in memory are not erased even when the power is turned OFF 1 Press SEND place your originals press Recall ...

Page 140: ...the settings for a recalled send job If there are multiple destinations stored in Recall memory the order of the destinations shown in the list may not correspond to the order in which they were specified 3 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done ...

Page 141: ...ons automatically forward received documents to a specified destination or print a received document from memory Receiving Print and I Fax Documents 5 2 Receiving Documents 5 2 Receiving Documents into Memory Memory Lock 5 4 Forwarding Received Documents 5 7 Erasing Received I Fax Documents 5 9 Available Paper Sizes 5 12 ...

Page 142: ...mation on specifying forwarding settings see Forwarding Settings on p 9 15 NOTE If files images that are attached to received I fax documents are not compatible with this machine and if the RX Report is set to On or For Error Only the machine prints an Error RX Report You can also receive fax documents For details about receiving fax documents see Chapter 2 Send and Receive Methods in the Facsimil...

Page 143: ...s to be loaded into a paper drawer 3 The document is printed The Processing Data indicator goes out when documents stored in memory are printed NOTE If there is no paper on which the received documents can be printed the received documents are stored in memory The memory can hold a total of approximately 1 300 pages of sent and received documents Documents which have been stored in memory because ...

Page 144: ...ry Lock mode before the timer automatically activates the Memory Lock mode IMPORTANT Additional documents cannot be received in memory if any of the following is true The numbers below may vary depending on the remaining capacity of memory When a total of 97 documents have been stored in memory When a total of approximately 1 300 pages have been stored in memory When a total of 90 received documen...

Page 145: ...iving Print and I Fax Documents 5 5 5 Receiving Documents 2 Press Communications Settings NOTE If the desired setting is not displayed press or to scroll to the desired setting 3 Press Memory Lock Settings ...

Page 146: ...ct Off press OK NOTE You can configure the Memory Lock settings by pressing Option For more information see Memory Lock Settings on p 9 9 5 Press Done repeatedly until the Send Basic Features screen appears During reception the transaction number is displayed on the touch panel display NOTE Use the System Monitor screen to check if there are any received documents stored in memory See Checking Cha...

Page 147: ... forwarding conditions beforehand For details see Forwarding Settings on p 9 15 If an error occurs when forwarding a document the received fax I fax document is erased from memory even if the Memory Lock mode is set to On NOTE If you set the Forward mode Forward conditions applied appears in the Job Monitor Area 1 Press Additional Functions System Settings Forwarding Settings If the System Manager...

Page 148: ...omes On Details of each item are shown below If the desired setting is not displayed press or to scroll to the desired setting To cancel forwarding press Validate Invalidate again The selected forwarding setting is enabled 3 Press Done repeatedly until the Send Basic Features screen appears On The received document is forwarded to the specified destination if it matches the forwarding conditions O...

Page 149: ... recommended that you erase unnecessary documents as often as possible NOTE Additional documents cannot be received in memory if either of the following is true When a total of 64 documents have been stored When a total of 1 300 pages have been stored For instructions on erasing received fax documents see Chapter 3 Checking Changing the Fax Status in the Facsimile Guide 1 Press System Monitor 2 Pr...

Page 150: ...Lock Doc 4 Select the document that you want to erase press Erase If the document you want to erase is not displayed press or to display the desired document To check the details of the job press Details To erase multiple documents from memory select and erase one document at a time ...

Page 151: ...cuments 5 Press Yes To cancel erasing the selected document press No The message Erasing appears for approximately two seconds on the touch panel display The selected document is erased 6 Press Done Done The display returns to the Send Basic Features screen ...

Page 152: ... documents can be printed on the following paper sizes and paper types Paper Sizes 11 x 17 LGL LTR LTRR or STMTR Paper Types plain or recycled NOTE You can specify any paper drawer to receive fax I fax documents The default setting is On except for the stack bypass See Chapter 3 Customizing Settings in the Reference Guide You can set the machine to reduce received documents by 75 90 95 or 97 if th...

Page 153: ...tatus of send and receive jobs Checking Changing the Status of Send Jobs 6 2 Checking Send Job Details 6 2 Printing the Send Job Log Activity Report 6 5 Checking Changing the Status of Receive Jobs 6 7 Checking Receive Job Details 6 7 Printing the Receive Job Log 6 10 Checking the Arrival of a Receive Job 6 12 ...

Page 154: ...the System Monitor screen Send jobs to e mail I fax and file servers can be checked changed For instructions on checking and canceling the fax jobs see Chapter 3 Checking Changing the Fax Status in the Facsimile Guide The maximum number of jobs that are displayed is When the maximum number of jobs that can be displayed is reached the oldest job is deleted each time a new job is added Checking Send...

Page 155: ...Checking Changing the Status of Send Jobs 6 3 6 Checking Changing the Send Receive Status 2 Press RX TX 3 Select TX Job Status or TX Job Log ...

Page 156: ...king Changing the Send Receive Status 4 Select the job whose detailed information you want to check press Details If the job you want to select is not displayed press or to scroll to the desired job If you select a job in TX Job Status Check the details ...

Page 157: ...ou select a job in TX Job Log Check the details 5 Press Done repeatedly until the Send Basic Features screen appears Printing the Send Job Log Activity Report 1 Press System Monitor RX TX If necessary see the screen shots in steps 1 and 2 of Checking Send Job Details on p 6 2 2 Select TX Job Log ...

Page 158: ...per plain or recycled paper is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen are set to On See Chapter 3 Customizing Settings in the Reference Guide 4 Press Yes To cancel printing press No The Activity Report is printed 5 Press Done The display returns to the Send Basic Features screen ...

Page 159: ...an check the details of received documents that are stored in memory as well as the status of received jobs NOTE The receive job report screen displays up to 128 jobs Checking Receive Job Details You can check the detailed information of any received job such as the destination and the date and time the job was received 1 Press System Monitor ...

Page 160: ...Checking Changing the Status of Receive Jobs 6 8 6 Checking Changing the Send Receive Status 2 Press RX TX 3 Press RX Job Report ...

Page 161: ...ceive Status 4 Select the job whose detailed information you want to check press Details If the job you want to select is not displayed press or to scroll to the desired job 5 Check the details of the selected job 6 Press Done repeatedly until the Send Basic Features screen appears ...

Page 162: ...essary see the screen shots in steps 1 to 3 of Checking Receive Job Details on p 6 7 2 Press Print List NOTE The receive job log can be printed only if 11 x 17 LGL LTR or LTRR paper plain or recycled paper only is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen are set to On See Chapter 3 Customizing Sett...

Page 163: ...g the Status of Receive Jobs 6 11 6 Checking Changing the Send Receive Status 3 Press Yes To cancel printing press No The Activity Report RX is printed 4 Press Done The display returns to the Send Basic Features screen ...

Page 164: ...he arrival of an I fax However you can check for the arrival of an I fax at any time by performing the procedure below 1 Press System Monitor RX TX RX Job Report If necessary see the screen shots in steps 1 to 3 of Checking Receive Job Details on p 6 7 2 Press Check RX I Fax Job The screen below is displayed while the machine is checking for the arrival of an I fax ...

Page 165: ...Fax Job you must first set the POP Post Office Protocol setting in E mail I Fax in Network Settings in System Settings from the Additional Functions screen to On so that you can receive documents using POP See Chapter 3 Using a TCP IP Network in the Network Guide 3 Press Done The display returns to the Send Basic Features screen ...

Page 166: ...d Send Settings 7 10 Initializing the Standard Send Settings 7 16 Printing the TX Terminal ID 7 18 Gamma Value for Color Send Jobs 7 21 Adjusting the Contrast Sharpness 7 23 Favorites Buttons 7 25 Registering a Favorites Button 7 25 Naming a Favorites Button 7 28 Erasing a Favorites Button 7 31 Scan Settings for Color Send Jobs 7 33 Initial Send Screen Display 7 35 Initializing TX Settings 7 37 Tw...

Page 167: ... p 7 4 Retry Times 0 5 times 3 times p 7 7 Edit Standard Send Settings Store Initialize Color mode Document Size File Format Stamp Resolution Density Original Type p 7 9 TX Terminal ID Printing Position Outside Inside Telephone Mark FAX TEL p 7 18 Gamma Value for Color Send Jobs Gamma 1 0 Gamma 1 4 Gamma 1 8 Gamma 2 2 p 7 21 Sharpness 7 levels 4 p 7 23 Register Favorites Button Register Edit Erase...

Page 168: ...on setting the modes not described in this manual refer to the other manuals listed in Manuals for the Machine inside front cover Item Settings Applicable Page RX Settings Two sided Print On Off p 7 39 Select Cassette Switch A On Off Switch B On Off Switch C On Off Switch D On Off p 7 41 Receive Reduction On Off p 7 44 Continue Printing When Toner Is Out Yes No p 7 48 ...

Page 169: ...ality images IMPORTANT If you have selected PDF Compact as the file format this setting is disabled NOTE If PDF Compact or JPEG is selected as the file format set Data Compression Ratio to Normal or Low Ratio If Data Compression Ratio is set to High Ratio the images that are output may be of a low quality even if Image Priority is selected in Color TX Scan Settings in TX Settings under Common Sett...

Page 170: ...o for Color Send Jobs 7 5 7 Customizing Communications Settings 2 Press TX Settings under Common Settings 3 Press Data Compression Ratio NOTE If the desired setting is not displayed press or to scroll to the desired setting ...

Page 171: ... 5 Press Done repeatedly until the Send Basic Features screen appears High Ratio A small amount of memory is used for the document but the images are of a low quality Normal The amount of memory used for the document and the quality of the images are moderate between the High and Low Ratio settings Low Ratio A large amount of memory is used for the document but the images are of a high quality ...

Page 172: ...etting determines the number of retry attempts You can set from one to five retry attempts or select 0 to turn the Retry Times mode Off NOTE The default setting is 3 times 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Data Compression Ratio for Color Send Jobs on p 7 4 2 Press Retry Times NOTE If the des...

Page 173: ...d the data The selected mode is set NOTE You can also use numeric keys and Clear to clear your entries You can change the value by pressing or even if you have entered the value using numeric keys If you enter a value outside the setting range a message prompting you to enter an appropriate value appears on the screen 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 174: ...d function including the scan mode and file format See Selecting a Scan Mode on p 3 2 and Sending Methods on p 4 2 NOTE If you are sending documents by fax the color mode and file format set here are disabled The default settings are Color Mode B W Document Size Auto File Format TIFF Stamp Off Resolution 200 x 200 dpi Density 5 center Original Type Text ...

Page 175: ...ional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Data Compression Ratio for Color Send Jobs on p 7 4 2 Press Edit Standard Send Settings NOTE If the desired setting is not displayed press or to scroll to the desired setting 3 Press Store ...

Page 176: ...d Settings 7 11 7 Customizing Communications Settings 4 Select Color or B W 5 Press Document Size select a document size press Done For more information on about the Document Size setting see Document Size on p 3 9 ...

Page 177: ...ing is disabled The color mode and resolution you can set differ depending on the file format you select Follow the instructions on the screen TIFF Sends the file in the TIFF format This file format is available only when you scan the document in the B W mode PDF Sends the file in the PDF format This file format is available only when you scan the document in the B W mode JPEG Sends the file in th...

Page 178: ...orts the TIFF format such as Imaging for Windows is required To view a PDF file Adobe Reader Adobe Acrobat Reader is required For more information on the different file formats see File formats in the Glossary on p 12 15 7 Set the Stamp mode If you want to stamp every document you scan for sending press Stamp Otherwise do not press Stamp NOTE To cancel this setting press Stamp again If you set Doc...

Page 179: ...olution 9 Press A Light or Dark to adjust the scan density press OK Press A to set the machine to automatically adjust the scan density to the level best suited to the quality of the original Press Light to move the indicator to the left to make the density lighter Press Dark to move it to the right to make the density darker ...

Page 180: ...ress the original type drop down list select the original type Text Photo Photo or Text press OK The selected mode is set NOTE For details about each original type see Original Type Selection on p 3 17 11 Press Done repeatedly until the Send Basic Features screen appears ...

Page 181: ...s to their default settings 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Data Compression Ratio for Color Send Jobs on p 7 4 2 Press Edit Standard Send Settings NOTE If the desired setting is not displayed press or to scroll to the desired setting ...

Page 182: ... Settings 3 Press Initialize 4 Press Yes To cancel initializing the Standard Send Settings press No The message Initialized appears for approximately two seconds on the touch panel display 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 183: ...X Terminal ID setting enables you to specify how the TX Terminal ID appears on the document the other party receives where the TX Terminal ID information is printed outside or inside image and which telephone mark TEL or FAX is applied NOTE The default settings are 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 an...

Page 184: ... scroll to the desired setting 3 Press Option 4 Select the printing position select FAX or TEL for Telephone Mark press OK Printing Position Inside The Terminal ID information is printed inside the image area on the recipient s paper Outside The Terminal ID information is printed outside the image area on the recipient s paper ...

Page 185: ...r IFAX is printed before the fax number or I fax address TEL TEL is printed before the telephone number Example If you set TX Terminal ID and Display Destination Name to On the Terminal ID information is printed on the recipient s paper as follows Outside Inside FAX IFAX TEL 12 09 2005 10 50 xxx xxxx xxx CANON Atlanta office 12 09 2005 10 50 xxx xxxx xxx CANON Atlanta office Original Area ...

Page 186: ...kened when the gamma value is increased and it is lightened when the gamma value is decreased If the density of images received at the destination is excessively light or dark the gamma value can be changed before resending the images NOTE If you are sending documents by fax this setting is disabled The default setting is Gamma 1 8 1 Press Additional Functions Communications Settings TX Settings u...

Page 187: ...le Gamma 1 4 Output results that are slightly lighter than the default gamma value can be obtained Gamma 1 8 The default setting Dark output results can be obtained while the detail of the darkest portion is not solid Gamma 2 2 Dark output results can be obtained overall although the detail of the darkest portion may be solid The word solid indicates that if you adjust the exposure to a darker set...

Page 188: ...bled Low If you scan an original containing halftones such as a printed image using the Photo mode the moiré effect a shimmering wavy pattern may occur However you can lessen this moiré effect by using Low as the setting to produce a clearer image High This setting enhances the edges of original images so that faint or fine text is scanned with a sharper contrast This setting is particularly suite...

Page 189: ...roll to the desired setting 3 Press Low or High to adjust the sharpness press OK To scan text or lines clearly the setting should be towards High To scan originals containing printed images or other halftones the setting should be towards Low The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 190: ...n memory are not erased even if the power is turned OFF If an address included in a favorites button is deleted from the Address Book it is also deleted from the settings registered in the favorites button Registering a Favorites Button 1 Specify the send settings that you want to register NOTE In the example above an e mail address is specified as the destination and PDF is selected as the file f...

Page 191: ...r to scroll to the desired setting 4 Select a Favorites Button M1 to M18 for registering the send settings press Register Edit If the desired Favorites Button is not displayed press or to scroll to the desired Favorites Button NOTE Keys that already have settings stored in them are displayed with a black square in the lower right corner of the key ...

Page 192: ...more stored send settings than are currently displayed you can scroll through the list by pressing or If you select a key without settings A screen appears asking for your confirmation to store the settings Press Yes To cancel storing the settings press No The message Stored in memory appears for approximately two seconds on the touch panel display The stored settings are displayed ...

Page 193: ...displayed NOTE You can also assign a name to a favorites button by pressing Name For instructions on naming favorites buttons see Naming a Favorites Button on p 7 28 6 Press Done repeatedly until the Send Basic Features screen appears Naming a Favorites Button 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 o...

Page 194: ... to the desired setting 3 Select a Favorites Button M1 to M18 to name press Register Edit If the desired Favorites Button is not displayed press or to scroll to the desired Favorites Button NOTE Keys that already have settings stored in them are displayed with a black square in the lower right corner of the key 4 Press Name ...

Page 195: ...st by pressing or 5 Enter a name for line 1 press Next enter a name for line 2 if necessary press OK Two lines can be used for a favorites button name You can enter up to 10 characters per line The assigned name appears on the key NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide If you press OK without entering any characters the key name reverts t...

Page 196: ...es Button If necessary see the screen shot in step 3 of Registering a Favorites Button on p 7 25 NOTE If the desired setting is not displayed press or to scroll to the desired setting 3 Select the Favorites Button with the send settings that you want to erase press Erase If the desired Favorites Button is not displayed press or to scroll to the desired Favorites Button A screen appears asking for ...

Page 197: ...han are currently displayed you can scroll through the list by pressing or 4 Press Yes To cancel erasing the settings press No The message Erased appears for approximately two seconds on the touch panel display The stored send settings are erased NOTE Key names are not erased For instructions on changing a key name see Naming a Favorites Button on p 7 28 5 Press Done repeatedly until the Send Basi...

Page 198: ...versely selecting Image Priority increases the time spent in sending the document but results in high quality images NOTE The default setting is Speed Priority 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Data Compression Ratio for Color Send Jobs on p 7 4 2 Press Color TX Scan Settings NOTE If the desi...

Page 199: ...s OK Details of each item are shown below The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears Speed Priority Less time is spent in sending the document but the images are of a low quality Image Priority More time is spent in sending the document but the images are of a high quality ...

Page 200: ...wer is turned ON Reset is pressed or the Auto Clear mode is activated NOTE The default setting is Initial Function 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Data Compression Ratio for Color Send Jobs on p 7 4 2 Press Default Screen for Send NOTE If the desired setting is not displayed press or to scr...

Page 201: ...n Display 7 36 7 Customizing Communications Settings 3 Select Favorites Buttons One touch Buttons or Initial Function press OK The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 202: ...rminal ID settings NOTE If you initialize the TX Settings the settings stored in the favorites buttons are also initialized 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Data Compression Ratio for Color Send Jobs on p 7 4 2 Press Initialize TX Settings NOTE If the desired setting is not displayed press o...

Page 203: ... Settings 3 Press Yes To cancel initializing the TX Settings press No The message Initialized appears for approximately two seconds on the touch panel display The TX settings are initialized 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 204: ...ations Settings Two Sided Printing You can print received documents on both sides of the paper enabling you to save paper NOTE The default setting is Off 1 Press Additional Functions Communications Settings 2 Press RX Settings under Common Settings ...

Page 205: ...ations Settings 3 Press Two sided Print NOTE If the desired setting is not displayed press or to scroll to the desired setting 4 Select On or Off press OK The selected mode is set 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 206: ...the received document There are four printing methods Switches A B C and D Switch A The image is printed over two sheets of paper that have the same combined size as the received document Switch B The image is printed with blank space on paper that has the same width as the received document Received Data Original Output 11 x 17 LTR LTR Received Data Original Output 11 x 17 LTR ...

Page 207: ...s On 1 Press Additional Functions Communications Settings RX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Two Sided Printing on p 7 39 Switch C The image is reduced and printed on paper that differs in width from the received document Switch D The image is printed on paper that is larger in size than the received document Received Data Original Output 11 x 1...

Page 208: ...ngs 2 Press Select Cassette NOTE If the desired setting is not displayed press or to scroll to the desired setting 3 Select On or Off for the respective switches press OK The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 209: ...rintable area of the paper NOTE The default settings are 1 Press Additional Functions Communications Settings RX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Two Sided Printing on p 7 39 2 Press Receive Reduction NOTE If the desired setting is not displayed press or to scroll to the desired setting Receive Reduction RX Reduction Reduce Reduce Direction On Au...

Page 210: ...e image is divided into equal sections and printed onto separate sheets of paper However if the size of the received document exceeds the recording paper slightly 1 2 12 mm or less the part of the image that does not fit on the paper is not printed Regardless of the settings you set for Receive Reduction if the area of the image which exceeds the printable area is less than 1 2 12 mm it will not b...

Page 211: ...l Only for Reduce Direction press OK Reduce Direction The selected mode is set Auto The image is automatically reduced by a suitable reduction ratio that can range from 90 to 100 of the received document size Fix Red The image is reduced by the reduction ratio set for Reduce Ver Hor The image is reduced in both the vertical and horizontal directions Vertical Only The image is reduced in the vertic...

Page 212: ...Reducing a Received Document 7 47 7 Customizing Communications Settings If you select Off Press OK The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 213: ...e toner starts to run low and automatically stores the received documents in memory NOTE When the machine starts to run out of toner the message Prepare the toner appears on the display The default setting is Yes 1 Press Additional Functions Communications Settings RX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Two Sided Printing on p 7 39 2 Press Continue ...

Page 214: ... ignore the warning and keep printing until the document is completely printed This setting is convenient when a new toner cartridge is not at hand However please note that even if the toner cartridge is completely out of toner the machine will not receive the document in memory and the document will be printed as a blank page After installing a new cartridge make sure to select No for this settin...

Page 215: ... to edit and erase registered information Address Book Settings Table 8 2 About the Address Book 8 3 Storing New Addresses 8 5 E Mail Addresses 8 5 I Fax Addresses 8 8 File Server Addresses 8 10 Group Addresses 8 14 Editing Address Details 8 20 Erasing Addresses 8 24 Storing Editing One Touch Buttons 8 27 Erasing One Touch Buttons 8 37 ...

Page 216: ...t in Address Book Settings from the Additional Functions screen NOTE For instructions on setting the modes not described in this manual refer to the other manuals listed in Manuals for the Machine inside front cover Item Settings Applicable Page Register Address Register New Add Edit Erase p 8 5 One touch Buttons Register Edit Erase p 8 27 ...

Page 217: ...a single entry if an e mail address is registered in a group address that e mail address and the group address are counted as two entries Fax numbers can also be stored in the Address Book For details see Chapter 5 Storing Editing Address Book Settings in the Facsimile Guide Destinations stored in the Address Book can be exported to your computer as a file which can be imported into the machine Fo...

Page 218: ...destinations of various types in a group address You can group and use these registered destinations according to your needs NOTE You cannot register new destinations in a group address New destinations need to be registered in the Address Book before you can register them as part of a group address ...

Page 219: ...urself the effort of entering the destination every time it is used That destination can also be selected from the Address Book for use in any other customized setting NOTE For instructions on storing fax numbers see Chapter 5 Storing Editing Address Book Settings in the Facsimile Guide E Mail Addresses 1 Press Additional Functions Address Book Settings ...

Page 220: ...Storing New Addresses 8 6 8 Storing Editing Address Book Settings 2 Press Register Address 3 Press Register New Address 4 Press E mail ...

Page 221: ...an enter up to 16 characters for the name The display returns to the Send Basic Features screen NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide The first character that you enter for the name is used for sorting the address list when you press keys such as ABC and DEF on the Address Book screen 7 Press Done repeatedly until the Send Basic Features...

Page 222: ...ng Editing Address Book Settings I Fax Addresses 1 Press Additional Functions Address Book Settings Register Address If necessary see the screen shots in steps 1 and 2 of E Mail Addresses on p 8 5 2 Press Register New Add 3 Press I Fax ...

Page 223: ... enter up to 16 characters for the name The display returns to the Register New Address screen NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide The first character that you enter for the name is used for sorting the address list when you press keys such as ABC and DEF on the Address Book screen 6 Press Done repeatedly until the Send Basic Features ...

Page 224: ...e Reference Guide You can enter up to 16 characters for the file server name You can enter up to 120 characters for the host name You can enter up to 120 characters for the file path You can input the user name as follows If FTP is selected Up to 24 characters If Windows SMB is selected When inputting the user name Up to 20 characters When inputting the domain name user name Domain name Up to 15 c...

Page 225: ...Storing New Addresses 8 11 8 Storing Editing Address Book Settings 2 Press Register New Add 3 Press File ...

Page 226: ... to a computer running Sun Solaris 2 6 or later Mac OS X or later Internet Information Server 4 0 under Windows NT Server 4 0 Internet Information Services 5 0 under Windows 2000 Server Internet Information Services 5 1 under Windows XP Professional Internet Information Services 6 0 under Windows 2003 Server or Red Hat Linux 7 2 Windows SMB Select this protocol if you are sending documents to a co...

Page 227: ... press OK You can enter up to 16 characters for the file server name The display returns to the Send Basic Features screen NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide The first character that you enter for the name is used for sorting the address list when you press keys such as ABC and DEF on the Address Book screen 8 Press Done repeatedly un...

Page 228: ...oup address the destinations must be stored beforehand such as fax numbers e mail addresses and file server addresses NOTE Fax numbers can also be stored in a group address For details see Chapter 5 Storing Editing Address Book Settings in the Facsimile Guide 1 Press Additional Functions Address Book Settings Register Address If necessary see the screen shots in steps 1 and 2 of E Mail Addresses o...

Page 229: ...Storing New Addresses 8 15 8 Storing Editing Address Book Settings 3 Press Group 4 Press Address Book 5 Select the destinations press OK ...

Page 230: ... g ABC to display the individual keys for each letter or number You can select a letter or number to restrict the displayed range of entries Press All to return to the full address list If the desired destination is not displayed press or to scroll to the desired destination You can restrict the type of destinations displayed in the results list by pressing the Type drop down list ...

Page 231: ...stination and press Details to display the screen shown below This enables you to confirm the detailed information related to the selected destinations Press Done to return to the previous screen 6 Repeat steps 4 and 5 to add other destinations The destination you have selected is listed ...

Page 232: ... is erased 7 When you have finished storing destinations press Next 8 Enter a name for the group address press OK You can enter up to 16 characters for the name The display returns to the Register New Address screen NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide The first character that you enter for the name is used for sorting the address list ...

Page 233: ...Storing New Addresses 8 19 8 Storing Editing Address Book Settings 9 Press Done repeatedly until the Send Basic Features screen appears ...

Page 234: ... details as necessary 1 Press Additional Functions Address Book Settings Register Address If necessary see the screen shots in steps 1 and 2 of E Mail Addresses on p 8 5 2 Select the destination to be changed press Edit You cannot edit multiple destinations at the same time In this example an e mail address is selected ...

Page 235: ...stination is not displayed press or to scroll to the desired destination You can restrict the type of destinations displayed in the results list by pressing the Type drop down list If you select All in the Address Book drop down list the destinations stored in the one touch buttons are displayed However you cannot edit these destinations For instructions on storing and editing one touch buttons se...

Page 236: ...press OK The display returns to the Register New Address screen NOTE For instructions on setting fax numbers see Chapter 5 Storing Editing Address Book Settings in the Facsimile Guide For instructions on setting e mail addresses see E Mail Addresses on p 8 5 For instructions on setting I fax addresses see I Fax Addresses on p 8 8 For instructions on setting file server addresses see File Server Ad...

Page 237: ...Editing Address Details 8 23 8 Storing Editing Address Book Settings 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 238: ...e destinations stored in the address book 1 Press Additional Functions Address Book Settings Register Address If necessary see the screen shots in steps 1 and 2 of E Mail Addresses on p 8 5 2 Select the destination to be erased press Erase You cannot erase multiple destinations at the same time ...

Page 239: ...f the desired destination is not displayed press or to scroll to the desired destination You can restrict the type of destinations displayed in the results list by pressing the Type drop down list If you select All in the Address Book drop down list the destinations stored in the one touch buttons are displayed However you cannot erase these destinations For instructions on erasing one touch butto...

Page 240: ... Storing Editing Address Book Settings The message Erased appears for approximately two seconds on the touch panel display The selected destination is erased 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 241: ...u may not be able to refer to them NOTE Destinations stored in one touch buttons are also displayed in the Address Book A new destination cannot be registered in a group destination that is stored in a one touch button the destination must be registered in a one touch button in advance Fax numbers can also be stored in one touch buttons For details see Chapter 5 Storing Editing Address Book Settin...

Page 242: ...ne touch button using numeric keys NOTE One touch buttons that already have destinations stored in them are displayed with a black square in the lower right corner of the key If you select a one touch button that already has destinations stored in it the destinations are displayed If you register multiple destinations as a group address in a one touch button the number of destinations registered i...

Page 243: ...tings If you select Fax see Chapter 5 Storing Editing Address Book Settings in the Facsimile Guide for the rest of the procedure 4 Store or edit address details If you select E mail Enter the e mail address press Next You can enter up to 120 characters for the e mail address ...

Page 244: ...s Next You can enter up to 16 characters for the name NOTE The first character that you enter for the name is used for sorting the address list when you press keys such as ABC and DEF on the Address Book screen Enter a name for the one touch button press OK You can enter up to 12 characters for the one touch button name ...

Page 245: ...ddress press Next You can enter up to 120 characters for the I fax address Enter a name for the I fax address press Next You can enter up to 16 characters for the name NOTE The first character that you enter for the name is used for sorting the address list when you press keys such as ABC and DEF on the Address Book screen ...

Page 246: ...t this protocol if you are sending documents to a computer running Sun Solaris 2 6 or later Mac OS X or later Internet Information Server 4 0 under Windows NT Server 4 0 Internet Information Services 5 0 under Windows 2000 Server Internet Information Services 5 1 under Windows XP Professional Internet Information Services 6 0 under Windows 2003 Server or Red Hat Linux 7 2 Windows SMB Select this p...

Page 247: ...ying each of the settings for FTP and Windows SMB see Specifying a File Server on p 2 9 Press Next Enter a name for the file server address press Next You can enter up to 16 characters for the name NOTE The first character that you enter for the name is used for sorting the address list when you press keys such as ABC and DEF on the Address Book screen ...

Page 248: ...ng One Touch Buttons 8 34 8 Storing Editing Address Book Settings Enter a name for the one touch button press OK You can enter up to 12 characters for the one touch button name If you select Group Press Address Book ...

Page 249: ...s that are already stored in one touch buttons can be selected as part of a one touch button group address Press Next Enter a name for the group press Next You can enter up to 16 characters for the name NOTE The first character that you enter for the name is used for sorting the address list when you press keys such as ABC and DEF on the Address Book screen ...

Page 250: ...name for the one touch button press OK You can enter up to 12 characters for the one touch button name The display returns to Register One touch Button screen 5 To register or edit another destination repeat steps 2 to 4 6 Press Done repeatedly until the Send Basic Features screen appears ...

Page 251: ...uch buttons 1 Press Additional Functions Address Book Settings One touch Buttons If necessary see the screen shot in step 1 of Storing Editing One Touch Buttons on p 8 27 2 Select the one touch button containing the destination s you want to erase press Erase If the desired one touch button is not displayed press or to scroll to the desired one touch button ...

Page 252: ...settings first before you erase them NOTE One touch buttons that already have destinations stored in them are displayed with a black square in the lower right corner of the key If you select a one touch button that already has destinations stored in it the destinations are displayed If you register multiple destinations as a group address in a one touch button the number of destinations registered...

Page 253: ...ook Settings To cancel erasing press No The message Erased appears for approximately two seconds on the touch panel display The destinations stored in the selected one touch button are erased 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 254: ... Memory Lock Settings 9 9 Forwarding Settings 9 15 Storing Forwarding Settings 9 15 When Forwarding Destinations Do Not Match the Forwarding Conditions 9 26 Checking Changing Forwarding Settings 9 30 Forwarding Received Documents 9 31 Erasing Forwarding Settings 9 33 Printing Forwarding Settings 9 34 Restricting Access to Destinations 9 36 Restricting New Addresses 9 36 Allow Fax Driver TX 9 38 ...

Page 255: ...p 9 4 Maximum TX Data Size 0 to 99 MB 3 MB Divided TX over Max Data Size On Off Default Subject 40 characters maximum Attached Image Fax Settings See the Facsimile Guide Send Start Speed 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps Receive Start Speed 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps Memory Lock Settings On Off p 9 9 Memory Lock Password Seven digits maximum Repor...

Page 256: ...des not described in this manual refer to the other manuals listed in Manuals for the Machine inside front cover Item Settings Applicable Page Forwarding Settings Receive Type Validate Invalidate Register Forward w o Cond Detail Edit Erase Print List p 9 15 Restrict Access to Destinations Restrict New Addresses On Off p 9 36 Allow Fax Driver TX On Off p 9 38 ...

Page 257: ...this data size limit it is split up into several e mail messages before being sent However if an I fax transmission exceeds the data size limit it is handled as an error and it is not sent Divided TX over Max Data Size Sets whether to divide a document into separate files when it is sent if its size exceeds the data size you specify Default Subject The subject that you enter here is used as the de...

Page 258: ...System Settings If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press Log In Out 2 Press Communications Settings NOTE If the desired setting is not displayed press or to scroll to the desired setting ...

Page 259: ...ing You can set the Maximum TX Data Size from 0 to 99 MB in 1 MB increments You can also use numeric keys to enter values and Clear to clear your entries You can change the value by pressing or even if you enter the value using numeric keys IMPORTANT The maximum data size for sending must not be greater than the maximum data size of the mail server ...

Page 260: ...is split up by page and sent out as smaller e mail messages each of which is within the set limit I fax data that exceeds the set limit is handled as an error and is not sent For more information contact your local authorized Canon dealer 5 Press On or Off for Divided TX over Max Data Size Select On if you want the document to be divided into files when the data size of the document exceeds the ma...

Page 261: ... the default subject press OK You can enter up to 40 characters for the default subject NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide 8 Press Done repeatedly until the Send Basic Features screen appears ...

Page 262: ...ents in memory and set the time for the machine to enter and leave the Memory Lock mode IMPORTANT Additional documents cannot be received in memory if either of the following is true When a total of 97 documents have been stored When a total of approximately 1 300 pages have been stored NOTE Received documents that are stored in memory are displayed on the RX Job Status screen You can erase or che...

Page 263: ...nications Settings 9 10 9 System Settings 2 Press Memory Lock Settings If a password has been set for the Memory Lock Settings screen enter the password using numeric keys press Next 3 Select On press Option ...

Page 264: ...r cancel the Memory Lock mode If you do not want to set the Memory Lock with a password press Next without entering any numbers You cannot store a password with only zeros as the number such as 0000000 If you enter a number that begins with zeros the leading zeros are ignored Example If 0321 or 0000321 is entered 321 is stored IMPORTANT Since there is no way to check a stored password make sure th...

Page 265: ...which are set to be printed automatically in Report Settings Press On for Report Print If you do not want to print these reports press Off NOTE For report samples see Chapter 12 Appendix The default setting is Off If you want to specify the Memory Lock Time Settings Press On for Memory Lock Time Settings press Next ...

Page 266: ... press OK Enter all four digits of the time including zeros using 24 hour notation NOTE If you make a mistake when entering the time press Clear to clear your entry enter another four digit number If you do not want to specify the start time press Cancel If you set the same time for Memory Lock Start Time and Memory Lock End Time the machine will be in the Memory Lock mode through the entire day E...

Page 267: ...s OK If Off is selected the Memory Lock mode will not start automatically at a specified time The machine enters the Memory Lock mode only when you manually set Memory Lock to On from the Memory Lock Settings screen 6 When all settings are complete press OK The selected modes are set 7 Press Done repeatedly until the Send Basic Features screen appears ...

Page 268: ...ng destinations IMPORTANT If an error occurs when forwarding a document the received fax I fax document is erased from memory even if the Memory Lock mode is set to On NOTE The maximum number of forwarding settings that you can store is 10 Storing Forwarding Settings 1 Press Additional Functions System Settings Forwarding Settings If the System Manager ID and System Password have been set enter th...

Page 269: ...Forwarding Settings 9 16 9 System Settings 2 Press Register 3 Press Condition Name ...

Page 270: ...gs 4 Enter a name for the forwarding condition press OK You can enter up to 50 characters for the condition name NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide 5 Press Forwarding Conditions ...

Page 271: ... disregarded Disregards the Fax Number information as a forwarding condition does not exist Forwards the document if the Fax Number information does not exist equals Forwards the document if the Fax Number information matches all of the characters entered differs from Forwards the document if the Fax Number information differs from the characters entered begins with Forwards the document if the Fa...

Page 272: ...are set and the display returns to the Register screen NOTE If disregarded or does not exist is selected as the forwarding condition you cannot enter any criteria ends with Forwards the document if the Fax Number information ends with the characters entered contains Forwards the document if the Fax Number information contains the characters entered does not contain Forwards the document if the Fax...

Page 273: ...ers from Forwards the document if the Destination From or Subject information differs from the characters entered begins with Forwards the document if the Destination From or Subject information begins with the characters entered ends with Forwards the document if the Destination From or Subject information ends with the characters entered contains Forwards the document if the Destination From or ...

Page 274: ...ion From and Subject drop down lists press Set next to the criteria you want to change enter the new criteria press OK Press OK The forwarding conditions are set and the display returns to the Register screen NOTE If disregarded is selected as the forwarding condition you cannot enter any criteria For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide You can...

Page 275: ...Forwarding Settings 9 22 9 System Settings 8 Press Next 9 Press Forwarding Destination ...

Page 276: ...ter or number to restrict the displayed range of entries Press All to return to the full address list If the desired destination is not displayed press or to scroll to the desired destination You can restrict the type of destinations displayed in the results list by pressing the Type drop down list You can specify fax numbers e mail addresses I fax addresses file server addresses and group address...

Page 277: ...ollowing is true A fax number is specified as the destination An I fax address is specified as the destination If you want to separate multiple images and send them as separate files each of which consists of only one page press Divide into Pages If you want to send multiple images as a single file without dividing them do not press Divide into Pages File Formats NOTE To view a TIFF file a softwar...

Page 278: ...Forwarding Settings 9 25 9 System Settings 12 Press OK The selected mode is set 13 Press Done repeatedly until the Send Basic Features screen appears ...

Page 279: ...u have specified NOTE Forwarding destinations can be stored one at a time according to the receive type of the received document 1 Press Additional Functions System Settings Forwarding Settings If necessary see the screen shot in step 1 of Storing Forwarding Settings on p 9 15 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric k...

Page 280: ...Forwarding Settings 9 27 9 System Settings 3 Press the Receive Type drop down list select Fax or I Fax 4 Press Forwarding Destination ...

Page 281: ...ss or to scroll to the desired destination You can restrict the type of destinations displayed in the results list by pressing the Type drop down list You can specify fax numbers e mail addresses I fax addresses file server addresses and group addresses as forwarding destinations If you select a fax number as the forwarding destination proceed to step 8 NOTE To view the detailed information of a s...

Page 282: ...de into Pages If you want to send multiple images as a single file without dividing them do not press Divide into Pages File Formats NOTE To view a TIFF file a software application that supports the TIFF format such as Imaging for Windows is required To view a PDF file Adobe Reader Adobe Acrobat Reader is required For more information on the different file formats see File formats in the Glossary ...

Page 283: ...of Storing Forwarding Settings on p 9 15 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press Log In Out NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Select the forwarding setting whose details you want to check press Detail Edit If the desired forwarding setting is not displa...

Page 284: ...Forwarding Received Documents You can set whether received documents are forwarded 1 Press Additional Functions System Settings Forwarding Settings If necessary see the screen shot in step 1 of Storing Forwarding Settings on p 9 15 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press Log In Out NOTE If the desired setti...

Page 285: ... or Off status displayed on the left side of the Condition Name is switched On becomes Off and Off becomes On To cancel forwarding press Validate Invalidate again The selected forwarding setting is enabled 3 Press Done repeatedly until the Send Basic Features screen appears On The received document is forwarded to the specified destination if it matches the forwarding conditions Off The received d...

Page 286: ... Storing Forwarding Settings on p 9 15 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press Log In Out NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Select the forwarding setting that you want to erase press Erase If the desired forwarding setting is not displayed press or to s...

Page 287: ...ttings You can print a list of the stored forwarding settings 1 Press Additional Functions System Settings Forwarding Settings If necessary see the screen shot in step 1 of Storing Forwarding Settings on p 9 15 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press Log In Out NOTE If the desired setting is not displayed p...

Page 288: ... is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen are set to On See Chapter 3 Customizing Settings in the Reference Guide 3 Press Yes To cancel printing press No The Forwarding Conditions List is printed 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 289: ...g of new destinations When you set Restrict New Addresses to On you cannot specify a destination using numeric keys or New Address tab NOTE The default setting is Off 1 Press Additional Functions System Settings Restrict Access to Destinations If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press Log In Out NOTE If the d...

Page 290: ...ricting Access to Destinations 9 37 9 System Settings 2 Press Restrict New Addresses 3 Select On or Off press OK The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 291: ...Additional Functions System Settings Restrict Access to Destinations If necessary see the screen shot in step 1 of Restricting New Addresses on p 9 36 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press Log In Out NOTE If the desired setting is not displayed press or to scroll to the desired setting ...

Page 292: ...Driver TX 3 Select On or Off press OK Details of each item are shown below The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears On The machine can send documents via the fax driver Off The machine cannot send documents via the fax driver ...

Page 293: ...lains the method of setting the contents of a communications report and printing lists Report Settings Table 10 2 Specifying Report Settings 10 3 TX Report 10 3 Activity Report 10 6 RX Report 10 8 Printing Lists 10 10 Address Book List 10 10 User s Data List 10 13 ...

Page 294: ...ns on setting the modes not described in this manual refer to the other manuals listed in Manuals for the Machine inside front cover Item Settings Applicable Page TX Report For Error Only On Off Report With TX Image On Off p 10 3 Activity Report p 10 6 Auto Print On Off Send Receive Separate On Off RX Report For Error Only On Off p 10 8 Item Settings Applicable Page Address Book List One touch But...

Page 295: ...port The TX Report enables you to check whether the documents were sent correctly to their intended destinations A TX Report can be printed automatically after the documents are sent You can also set the machine to print a TX Report only when a transmission error occurs and set to print the first part of the document as part of the report to remind you of the document s contents NOTE The results o...

Page 296: ...Specifying Report Settings 10 4 10 Printing Communication Reports 2 Press Settings 3 Press TX Report 4 Select On For Error Only or Off ...

Page 297: ...TX Image press OK Report With TX Image The selected mode is set If you select Off Press OK The TX Report is not printed The selected mode is set 5 Press Done repeatedly until the Send Basic Features screen appears On Part of the sent document is printed on the report Off The contents of the sent document are not printed on the report ...

Page 298: ...ting the Receive Job Log on p 6 10 NOTE If Job Log Display in System Settings from the Additional Functions screen is set to Off Activity Report is not displayed If Job Log Display in System Settings from the Additional Functions screen is set to On the Auto Print setting is switched to Off automatically The fax e mail I fax and file server transmission logs can be combined and printed For an exam...

Page 299: ...Receive Separate The selected mode is set On The Activity Report is automatically printed when the number of send and receive transactions reaches 40 Off The Activity Report is not automatically printed when the number of send and receive transactions reaches 40 On The send and receive logs are printed separately Off The send and receive logs are not printed separately ...

Page 300: ...chine and received successfully by this machine An RX Report can be printed automatically after documents are received and you can also set the machine to print an RX Report only when a reception error occurs NOTE For an example of an RX Report see RX Report on p 12 5 The default setting is Off 1 Press Additional Functions Report Settings Settings If necessary see the screen shot in steps 1 and 2 ...

Page 301: ... or Off press OK Details of each item are shown below The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears On Prints a report each time a document is received For Error Only Prints a report only when a reception error occurs Off Does not print a report ...

Page 302: ...hose settings in Other in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen are set to On See Chapter 3 Customizing Settings in the Reference Guide Address Book List You can print the contents of the Address Book Address Book or One touch Buttons This is useful for checking the details of destinations that have been stored in the Address Book NOTE For an exampl...

Page 303: ...Printing Lists 10 11 10 Printing Communication Reports 2 Press Print List 3 Press Address Book List 4 Press One touch Buttons or Address Book ...

Page 304: ...Printing Lists 10 12 10 Printing Communication Reports 5 Press Yes To cancel printing press No The Address Book List is printed 6 Press Done repeatedly until the Send Basic Features screen appears ...

Page 305: ...om the Additional Functions screen This is useful for checking the details of the settings NOTE For an example of a User s Data List see User s Data List on p 12 11 1 Press Additional Functions Report Settings Print List If necessary see the screen shots in steps 1 and 2 of Address Book List on p 10 10 2 Press User s Data List ...

Page 306: ...Printing Lists 10 14 10 Printing Communication Reports 3 Press Yes To cancel printing press No The User s Data List is printed 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 307: ...e end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers When Problems Occur 11 2 Sending Documents 11 2 Receiving Documents 11 4 Other Situations 11 4 Error Messages 11 5 Self Diagnostic Display 11 5 List of Error Codes without Messages 11 7 Questions Answers 11 14 ...

Page 308: ...ments that are being sent may not be canceled even if you press Cancel See Using the System Monitor Screen on p 1 42 If you want to cancel a fax transmission see Chapter 1 Introduction to Fax Functions in the Facsimile Guide Document cannot be sent Q Is the destination setting correct A Check the destination setting of the recipient Q Is the destination stored in the Address Book correct A Check t...

Page 309: ...Q Are unnecessary documents stored in memory A Check the TX Document and RX Document stored in memory and erase any unnecessary documents or documents with errors from memory See Erasing Received I Fax Documents on p 5 9 The document does not print clearly on the recipient s machine Q Is the platen glass clean A Use your machine to make a copy of the document and check it for streaks If streaks ap...

Page 310: ...received in memory Q Is there sufficient available memory A Erase unnecessary documents and documents with errors from memory to increase the amount of available memory See Erasing Received I Fax Documents on p 5 9 A Erase unnecessary documents from the memory See Erasing Received I Fax Documents on p 5 9 The quality of printed originals is uneven Q Is the platen glass of the sender s machine clea...

Page 311: ...ng scanning or printing When you need to make a decision or take some action while browsing the network The following is a list of self diagnostic error messages along with their possible causes and remedies Out of resources Wait for a moment then perform operation again Cause You cannot browse the network There is a lack of TCP IP resources because documents have just been continuously sent or ar...

Page 312: ...her you could not connect to the destination or the connection was lost before the job could be completed Remedy Check the status of the network Cause 3 A TCP IP error occurred when you tried to send an e mail message or an I fax Remedy Check that the network cables and connectors are properly connected Check the TCP IP Cause The machine s TCP IP connection is not operating Remedy Check the IP Add...

Page 313: ...port and List Samples on p 12 2 0001 Cause Paper or originals are jammed Remedy Place the document properly into the feeder or on the platen glass and remove any jammed paper or originals See Chapter 7 Troubleshooting in the Reference Guide 0003 Cause Communications that take longer than the preset time 64 minutes caused the error Remedy 1 Reduce the resolution or divide the document into two or m...

Page 314: ...ecipient s machine was busy Remedy Confirm that the recipient s machine is able to communicate and then try again Cause 3 The settings on your machine do not match the settings on the recipient s machine Remedy Check that the settings on your machine match those on the recipient s machine and that the recipient s machine is able to communicate Try sending again 0037 Cause Documents could not be re...

Page 315: ...he Additional Functions screen Remedy 2 Select a lower resolution Remedy 3 If you are using I fax decrease the number of pages containing images that you are sending each time so that you do not exceed the Maximum TX Data Size Remedy 4 Set Divide into Pages to On in the File Format screen 0751 Cause The server is not functioning The network is down the server is unable to connect to the network or...

Page 316: ...k that the SMTP server is functioning normally Remedy 2 Check the network status Remedy 3 Check the destination setting Remedy 4 Check the status and setting of the file server 0802 Cause The name of the SMTP Server in E mail I Fax in Network Settings in System Settings from the Additional Functions screen is incorrect The DNS server name in DNS Server Settings in TCP IP Settings in Network Settin...

Page 317: ...ending of an e mail message or I fax Remedy Check the e mail or I fax address 0808 Cause 1 A timeout error occurred while the machine was communicating with the FTP server Remedy 1 Check that the FTP server is functioning normally Remedy 2 Check the network status Cause 2 The FTP server returned an error while trying to connect The destination is not correct An error occurred on the server side du...

Page 318: ...atus Cause 3 A timeout error occurred on the server while connecting to the POP server Remedy Check the POP Server name in E mail I Fax in Network Settings in System Settings from the Additional Functions screen Confirm that the POP server is functioning normally Check the network status 0812 Cause The POP password setting is incorrect Remedy Check the POP Server password in E mail I Fax in Networ...

Page 319: ... the settings and then ask the sender to resend the data 0827 Cause You have received data that cannot be processed contains MIME information that is not supported Remedy Check the settings and then ask the sender to resend the data 0829 Cause Data that contains more than approximately 1 300 pages is received Remedy This machine can print or store up to approximately 1 300 pages of data in memory ...

Page 320: ... and stored in the machine s memory and are printed automatically when copying is complete Q I frequently send documents using the same settings Can the machine be set to automatically restore those settings when the power is turned ON or after an operation completes A You can store the desired settings in a favorites button and recall them as needed Alternatively you can set the desired settings ...

Page 321: ...set the machine not to print reports See Specifying Report Settings on p 10 3 Q Can I turn the machine s power OFF if the Delayed Send mode is set A When you are not using the machine you may turn OFF the control panel power switch but leave the main power switch turned ON Documents that are set with the Delayed Send mode are automatically sent from memory at their specified time Q Can I change th...

Page 322: ... glossary and index Report and List Samples 12 2 TX Report Error TX Report 12 2 Multiple Communication Result Report 12 4 RX Report 12 5 Activity Report 12 6 Forwarding Conditions List 12 8 Address Book List 12 9 User s Data List 12 11 Specifications 12 12 Universal Send Kit 12 12 Glossary 12 14 Index 12 20 ...

Page 323: ...the contents of the sent document are not printed on the report if you are sending to e mail addresses or file servers the first page is not in black and white and an I fax address is not included in the destination If a field exceeds its display capacity only those characters that fit in the display are printed REPORT NAME When the document transmission is completed successfully a TX Report is pr...

Page 324: ...ecipient is printed ST TIME The date and time in 24 hour notation at which the document started to be transmitted are printed TIME USE The time taken in minutes and seconds to send the document is printed PAGES SENT The number of pages that were sent successfully to the recipient is printed RESULT If the documents were transmitted successfully OK is printed If a sending error occurred NG No Good i...

Page 325: ... is accepted for sending is printed DEPT ID If Department ID Management is set the Department ID is printed PGS The number of pages that were sent successfully to the destinations is printed TX RX INCOMPLETE If a transmission is incomplete the address and name of the destination are printed If there is no applicable destination _ _ _ _ _ is printed TRANSACTION OK The address and name of the destin...

Page 326: ...ESSAGE A message describing the reception result is printed TX RX NO The four digit number that is automatically assigned when the document is received is printed RECIPIENT ADDRESS The address of the sender is printed DESTINATION ID The name of the sender is printed ST TIME Start Time The date and time in 24 hour notation at which the document started to be received are printed RX REPORT RECEPTION...

Page 327: ...y or manually An Activity Report is automatically printed when either the number of communication results reaches 40 or a specified time is reached The send and receive logs can also be printed separately An Activity Report can be printed manually at any time from the System Monitor screen See Printing the Send Job Log Activity Report on p 6 5 09 12 09 16 LONDON sales example com 5001 AUTO RX ECM ...

Page 328: ...er ID Management is set to On the user name used for login is displayed below the start time When the machine cannot specify the user for example when automatically forwarding the user name is not displayed DESTINATION TEL ID The name and address of the recipient are printed If the send job is sent to a file server FTP or SMB the path name is printed on the second line NO The four digit number tha...

Page 329: ...folder was actually delivered is printed Forwarding Conditions List You can print the contents of the forwarding settings that have been specified Manually print the Forwarding Conditions List whenever necessary See Printing Forwarding Settings on p 9 34 NOTE For more information on specifying Forwarding Settings see Forwarding Settings on p 9 15 FORWARDING CONDITIONS LIST CONDITION NAME WITHOUT W...

Page 330: ...ation is printed When printing the contents of a one touch button the number of the one touch button is printed on the first line TX TYPE The specified destination s transmission mode is printed ADDRESS BOOK LIST 09 12 2005 10 50 FAX 123XXXXXX CANON 0001 BEIGING E MAIL BEIGING example com PARIS FAX 088XXXXXX HEADQUARTERS GROUP LONDEN FAX 034XXXXXX NY FAX T08XXXXXX MEXICO IFAX ifax example com BEIG...

Page 331: ...e second line If the TX TYPE is I FAX or MAIL The I fax address or e mail address is printed If the TX TYPE is FAX The fax number is printed If the TX TYPE is GROUP The destinations stored in the group address are printed on the second line and continue down in a list If a file server is stored in the group address no additional information is printed on the second line ...

Page 332: ... 2005 10 50 FAX 123XXXXXX 0001 USER S DATA LIST 1 COMMON SETTINGS INITIAL FUNCTION SELECT INITIAL FUNCTION COPY SYSTEM MONITOR SCREEN AS INITIAL FUNC OFF DEVICE AS THE DEFAULT FOR SYSTEM MONITER ON AUTO CLEAR SETTING INITIAL FUNCTION AUDIBLE TONES ENTRY TONE ON VOLUME 1 ERROR TONE ON VOLUME 1 OFF Additional Finisher Tray C1 CARPS2 PRINTER KIT A1 Super G3 FAX Board T1 NETWORK I F BD F1 Simple send ...

Page 333: ... PDF B W JPEG Color PDF Compact Color Resolution 100 x 100 dpi 200 x 100 dpi 200 x 200 dpi 200 x 400 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi System Environment Windows 98 Me NT SP6a XP Windows 2000 Server Professional SP1 or later Windows Server 2003 Solaris Version 2 6 or later Mac OS X Red Hat Linux 7 2 Interface USB 2 0 100BASE TX 10BASE T Color Mode Color B W black and white Original Typ...

Page 334: ...Resolution For Sending E mail 100 x 100 dpi 200 x 100 dpi 200 x 200 dpi 200 x 400 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi For Sending I Fax 200 x 100 dpi 200 x 200 dpi Format E mail TIFF B W PDF B W JPEG Color PDF Compact Color I Fax TIFF MH Original Size E mail 11 x 17 LGL LTR LTRR STMT STMTR I Fax LGL LTR LTRR STMT STMTR Server Software Microsoft Exchange Server 5 5 SP2 Sendmail 8 11 2 Lot...

Page 335: ...istinct codes C CCITT ITU T A committee that sets international standards for telecommunications CCITT ITU T was formerly known as CCITT Consultative Committee for International Telegraph and Telephone but is now succeeded by ITU T International Telecommunications Union Telecommunications Sector D Delayed Send Also called Delayed TX You can set a time for a document to be sent and you do not have ...

Page 336: ...irms that all the data within the block has been transmitted successfully In this way ECM guarantees that a good image can be received at the receiving end ECM is very effective where the telephone lines are in poor condition However ECM slows the transmission speed and you may turn this mode off if it is not needed Error indicator The error indicator flashes red when a paper jam occurs or the mac...

Page 337: ... http www imageware com imageWARE Document Manager Gateway Software for sending scanned documents from imageCLASS machines equipped with the Send function to imageWARE Document Manager folders via the network imageWARE Document Manager Gateway is a standard feature of both the Workgroup Edition and the Enterprise Edition of imageWARE Document Manager It consists of two programs imageWARE Document ...

Page 338: ...phic images in Web pages are generally compressed by using the JPEG format so they can be transferred across the Internet more quickly M Memory Lock Usually a document is printed as soon as it is received but with Memory Lock all documents received are stored in memory until you enter a password to print them This enables you to attend to the documents at your own leisure and prevents printed docu...

Page 339: ...ion PDF displays documents in a way that is independent of the original application software hardware and operating system used to create those documents A PDF document can contain any combination of text graphics and images Protocol A set of rules that govern the transmission of data across a network Examples of protocols are FTP DHCP BOOTP RARP and TCP IP R Resolution The density of dots attaine...

Page 340: ... provides file and printer sharing over a network for Windows computers SMTP Simple Mail Transfer Protocol A TCP IP protocol for sending messages from one computer to another on a network Stamp Applies a stamp about 1 8 3 mm in diameter on the front side of originals after they have been scanned so that you can distinguish already scanned originals from others T TIFF Tagged Image File Format A fil...

Page 341: ...nd time 1 11 Setting the display language 1 10 Setting the line type 1 9 Things to do 1 9 Browse key using 2 16 C Canceling jobs Using the Stop key 1 41 Using the System Monitor screen 1 42 Using the touch panel display 1 40 CCITT ITU T 12 14 Color B W keys 1 7 Color Mode B W 3 7 Changing 3 5 Color 3 5 Color TX Scan Settings 7 33 Communications Settings table 7 2 Continue Printing When Toner Is ou...

Page 342: ...es 11 5 Error code list 11 7 F Favorites Buttons About the Favorites Buttons 2 22 7 25 Erasing 7 31 Naming 7 28 Registering 7 25 Favorites Buttons key 1 6 Feeder 1 31 1 37 File Format key 1 5 File formats 12 15 File server 12 15 Flow of sending operations 1 19 Forwarding 12 15 Forwarding Conditions List sample 12 8 Forwarding settings About forwarding settings 9 15 Checking Changing 9 30 Erasing 9...

Page 343: ...erver addresses 8 10 Group Addresses 8 14 I fax addresses 8 8 O One touch Buttons About the One touch Buttons 2 21 12 18 Erasing 8 37 Storing Editing 8 27 One touch Buttons key 1 6 Orientation Horizontal placement 1 32 Vertical placement 1 32 Original type Photo mode 3 18 Selecting 3 17 Text mode 3 17 Text Photo mode 3 17 Original Type key 1 8 Overview 1 4 P Paper drawer selection 7 41 Paper sizes...

Page 344: ... 4 RX Report 12 5 TX Report Error TX Report 12 2 User s Data List 12 11 Scan density Automatic density adjustment 3 15 Manual density adjustment 3 14 Scan mode selecting 3 2 Scan settings Color mode 3 5 Different size originals 3 21 Document size 3 9 Original type 3 14 Resolution 3 12 Scan density 3 14 Two sided originals 3 19 Scan Settings key 1 5 Scan Settings Screen 1 7 Scanning area 12 19 Sele...

Page 345: ... xii Troubleshooting Error messages 11 5 Other situations 11 4 Q A 11 14 Receiving documents 11 4 Sending documents 11 2 Two sided Original key 1 7 Two sided printing 7 39 TX 12 19 TX settings initializing 7 37 TX Terminal ID printing 7 18 TX Report 10 2 10 3 12 2 U Unit name registering 1 16 User s data Printing 10 13 User s Data List sample 12 11 User s Data List 10 2 ...

Page 346: ... United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON CHINA CO LTD 15F North Tower Beijing Kerry Centre 1 Guang Hua Road Chao Yang Dis...

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