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Canon imagerunner advance 8205, Setup Manual

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Canon imagerunner advance 8205 Setup Manual Download Page 37

37

Star

ting t

o U

se the 

V

arious F

unc

tions of the M

achine

2

Sending to a Computer

 You can send data scanned with the machine to the shared 
folder. 

   Storing  New  Addresses 

 Register the information for the shared folder created in 
“Setting a Computer,” on p. 33 to the Address Book of the 
machine. 

 1

  Press [Scan and Send]. 

  

 

 2

  Press [Address Book]. 

  

 

  

 3

 Press 

[Register/Edit]. 

  

 

 4

  Press [Register New Dest.]. 

  

 

 5

 Press 

[File]. 

  

 

Summary of Contents for imagerunner advance 8205

Page 1: ...ENG Setup Guide After you finish reading this guide store it in a safe place for future reference...

Page 2: ...settings required such as logging in to the machine and connecting to a network Chapter 2 Starting to Use the Various Functions of the Machine Uses general examples to describe the setup required bef...

Page 3: ...k Fax I Fax E Mail Symbols Used in This Manual The following symbols are used in this manual to explain procedures restrictions handling precautions and instructions that should be observed for safety...

Page 4: ...uired depending on the print function Connecting to a Network Connecting via a USB See e Manual Connecting to a Network Sending and Receiving Documents via the Remote Fax Server Sending Faxes from a C...

Page 5: ...Memory Media On 3 To access a distribution server to register update software it is necessary to perform the Connecting to a Network and Network Settings operations indicated in this flowchart To regi...

Page 6: ...puter 21 Managing by Using the Remote UI 22 Preparations for Using the Remote UI 22 Managing Applications Using SMS 23 Preparations for Using SMS 23 Chapter 2 Starting to Use the Various Functions of...

Page 7: ...from a Computer 52 Preparations for Sending 52 Installing the Printer Driver 52 Sending Faxes from a Computer 53 Scanning an Original 54 Storing Data in a Computer 55 Preparations for Scanning 55 Inst...

Page 8: ...a System Option Using the Touch Panel Display 77 Installing the System Options Using the Remote UI Manual 77 Installing the MEAP Applications Using the Remote UI Manual 78 Starting the MEAP Applicati...

Page 9: ...dministrator 10 Logging In from the Machine 11 Logging In from a Computer 12 Connecting to the Network 13 Network Settings 14 Setting an IP Address 17 Managing the Machine from a Computer 21 Managing...

Page 10: ...r the System Manager ID and PIN in System Manager ID and System PIN from the touch panel display of the machine to log in as an administrator The Remote UI is software that enables you to access the m...

Page 11: ...ple the default System Manager ID and System PIN are used to log in 1 Press Settings Registration 2 Press Log In 3 Enter the System Manager ID and System PIN press Log In System Manager ID 7654321 Sys...

Page 12: ...to the Network on p 13 If you are using a login service see e Manual MEAP For information on necessary system environment and preparation to start the Remote UI see e Manual Remote UI In this example...

Page 13: ...ttings to connect to the network on the machine In this example a TCP IP network environment is used This Machine Network Another Machine Computer Computer Specify settings so that functions such as p...

Page 14: ...fo from Host On Dedicated Comm Settings Dedicated Community On MIB Access Permission Read Only Dedicated Port Settings On Use Spool Function On Before setting the network connection it is necessary to...

Page 15: ...erface settings are now specified Next set the communication environment for the machine and the computers on the network 8 Press SNMP Settings 9 Press On for Use SNMP v 1 Dedicated Comm Settings 10Sp...

Page 16: ...hine 1 12Press Dedicated Port Settings 13Press On OK 14Press Use Spool Function 15Press On OK The communication environment settings are now specified Next refer to Setting an IP Address on p 17 to sp...

Page 17: ...hine In this example a TCP IP type network is used TCP IP Settings Use IPv4 On IP Address Settings 192 168 1 21 DNS Settings DNS Server Address Settings 192 168 1 22 Host Name host name Domain Name or...

Page 18: ...address settings are now specified Next specify the DNS settings 12Press DNS Settings 7 Press On OK 8 Press IP Address Settings 9 Specify the following settings press OK In this example the following...

Page 19: ...ress OK In this example the following values are entered Host Name host name Domain Name organization company com 17Turn OFF the main power of the machine and then turn ON the main power again The DNS...

Page 20: ...xists on the network press Start In this example 192 168 1 1 is entered 23Confirm the response press OK The communication environment settings are now specified Next refer to Managing the Machine from...

Page 21: ...e Remote UI to check the status of jobs manage the Address Book check the remaining amount of paper toner and perform other management setting operations Access SMS Service Management Service to manag...

Page 22: ...ss Settings Registration 2 Press Management Settings 3 Press License Other 4 Press Remote UI 5 Press On for Remote UI OK You can specify the desired settings for Use SSL 6 Press Close 7 Turn OFF the m...

Page 23: ...naging Applications Using SMS If you use SMS you can manage the MEAP applications installed in the machine from the Web browser on your computer MEAP applications are software used for customizing and...

Page 24: ...ine 1 3 Press Network 4 Press TCP IP Settings 5 Press SSL Settings 6 Press Key and Certificate 7 Select Default Key press Set as the Default Key 8 Press Yes 9 Press OK OK The SSL settings are now spec...

Page 25: ...only effective after you restart the machine SMS can now be used Next access SMS from a computer 14Start the Web browser on your computer 15Enter http IP address or host name of the machine in Address...

Page 26: ...msLogin is entered The default password is MeapSmsLogin case sensitive We recommend that you change the password after logging in to SMS The SMS screen appears 19Perform MEAP application management by...

Page 27: ...to a Computer 33 Sending a Fax 39 Sending Faxes 40 Sending Receiving Faxes via the Remote Fax Server 45 Sending from a Computer 52 Scanning an Original 54 Storing Data in a Computer 55 Storing Data in...

Page 28: ...d Folder Computer This Machine Scan Original E Mail I Fax Communication Settings Authentication Encryption etc Sending an E Mail Computer Settings Sending Data to a Computer You can send files in JPEG...

Page 29: ...or Sending E Mail I Faxes Communication settings must be specified to send e mail I faxes In this example the following settings are specified Communications Settings SMTP Server 192 168 1 2 E Mail Ad...

Page 30: ...unication Settings for E Mail I Fax 7 Press Authent Encryption 8 Specify the following settings press OK In this example the following settings are specified SMTP Authentication SMTP AUTH On User Name...

Page 31: ...settings press OK E Mail Settings In this example the following settings are specified Name planning dept E Mail Address xxx07 example com The name registered here is used as a display name for the E...

Page 32: ...e mail attachment 1 Place your originals 2 Press Address Book 3 Select planning dept press OK 4 Change the settings as necessary 5 Press Start If the Set SMTP Authentication screen is displayed enter...

Page 33: ...settings for the shared folder In this example the following settings are specified Computer Settings TCP IP Settings Enable NetBIOS over TCP IP Adding users User Name user_name Password password Crea...

Page 34: ...Select Internet Protocol Version 4 TCP IPv4 click Properties 9 Click Advanced on the General tab 6 Click Properties 7 Select the following items Client for Microsoft Networks File and Printer Sharing...

Page 35: ...ge 14Click Local Users and Groups in System Tools right click the Users folder select New User from the pop up menu 10Click the WINS tab 11Select Enable NetBIOS over TCP IP click OK 12Restart the comp...

Page 36: ...firm password password The user is now created Next create a folder for sending data from the machine 16Create the folder to save the data to in a location of your choice In this example a folder name...

Page 37: ...ta scanned with the machine to the shared folder Storing New Addresses Register the information for the shared folder created in Setting a Computer on p 33 to the Address Book of the machine 1 Press S...

Page 38: ...r For Folder Path enter name of a folder inside the shared folder This can be omitted as necessary 7 Press Close 8 Press OK Sending Data to a Computer Send a scanned original to the shared folder regi...

Page 39: ...ng a Fax Fax Numbers Fax Line Settings etc Sending a Fax By using the Remote Fax function on your machine you can send receive faxes using another fax machine You can scan originals with the machine s...

Page 40: ...ng a Fax To send a fax you must specify a fax number unit name and other settings In this example the following settings are specified Fax Number 012XXXXXXX Unit Name sales dept Line Type Tone TX Term...

Page 41: ...Line 1 is pressed 7 Press Register Unit Telephone Number 8 Enter the sender s fax number using numeric keys In this example 012XXXXXXX is entered 9 Press OK The fax number is now registered Next regis...

Page 42: ...for the sender appears on sent documents 1 Press Settings Registration 2 Press Function Settings 3 Press Send 4 Press Common Settings 5 Press TX Terminal ID 6 Press Print specify the following setting...

Page 43: ...Dest 5 Press Fax Sending Faxes Register the destination in the Address Book to send faxes to Storing New Addresses Register the information for the destination in the Address Book In this example info...

Page 44: ...ginal press OK 5 Press Start Sending The fax is sent Receiving Faxes For information on the following functions for receiving the fax documents see e Manual Memory Lock Mode You can set to store recei...

Page 45: ...Fax To send a remote fax it is necessary to specify the following settings Server Settings Remote Fax Settings Use Remote Fax On Client Settings Remote Fax TX Settings Remote Fax Server Address 192 1...

Page 46: ...he machine and then turn ON the main power again The Use Remote Fax setting becomes effective only after turning the machine s main power OFF and then ON Setting the Client Machine Set the IP address...

Page 47: ...e client settings are now specified Sending Faxes via the Remote Fax Server Send faxes using the remote fax server 1 Place your originals 2 Press Fax 3 Enter the destination s fax number using numeric...

Page 48: ...xx01 example com Forwarding Settings Client Settings Communications Settings SMTP RX On E Mail Address xxx01 example com Press to specify a destination not stored in the Address Book Setting the Serve...

Page 49: ...In this example the following settings are specified Name Client machine I Fax Address xxx01 example com 7 Press Close The I fax address for the client machine is now registered Next set the forwardi...

Page 50: ...ne 2 15Press Address Book 16Select Client machine press OK For more information on forwarding settings see e Manual Fax I Fax Inbox 17Press Close 12Press Register 13Enter Condition Name In this exampl...

Page 51: ...se To use the SMTP receiving function it is necessary to register the host name for the machine to the DNS server For more information see e Manual Network Setting the Client Machine You must specify...

Page 52: ...e machine you must install the fax driver in your computer After installing the fax driver specify the fax settings Installing the Printer Driver This example describes the procedure for installing th...

Page 53: ...example describes the procedure for sending a document created using Microsoft Office Word 2007 1 On your computer open the document to send using the fax function 2 Select Print from the menu The Pri...

Page 54: ...Settings for Displaying Using a Store Location Selecting a Store Location for Scanning You can place an original on the machine and scan it from an application on your computer Install the Driver Net...

Page 55: ...the printer driver After that specify the settings to use the remote scanner on the machine In this example the following settings are specified Scanner screen of the machine Online ScanGear Tool on y...

Page 56: ...xt set the scanner to use on your computer 3 Click Start Programs Color Network ScanGear ScanGear Tool ScanGear Tool is started 4 Click Discover Scanners on the network are automatically discovered an...

Page 57: ...ft Clip Organizer is started 6 Select File Add Clips to Organizer From Scanner or Camera The Insert Picture from Scanner or Camera dialog box is displayed 7 From the Device drop down list select Color...

Page 58: ...SMB Server On Server Name SERVER Client Settings Store Location Display Settings Advanced Box Network On Network Place Settings Name images Protocol SMB Location 192 168 1 23 share Protocol for Exter...

Page 59: ...isplay Settings setting becomes effective only after turning the machine s main power OFF and then ON Using the Advanced Box To use the Advanced Box specify Store Location Display Settings To display...

Page 60: ...the Various Functions of the Machine 2 5 Press Open to Public 6 Press By SMB OK Next specify the SMB server settings 7 Press Preferences 2 Press Function Settings 3 Press Store Access Files 4 Press Ad...

Page 61: ...ation Display Settings To display the Advanced Box of another machine on the network set Advanced Box Network to On in step 5 of Using a Mail Box on p 59 Next specify the Network Place and Protocol fo...

Page 62: ...ter 7 Specify the following settings press OK In this example the following settings are specified Name images Protocol SMB Location 192 168 1 23 share 8 Press Close The Network Place Settings are now...

Page 63: ...the machine Using Memory Media To use memory media specify Store Location Display Settings and the USB settings 1 Set Memory Media to On in Store Location Display Settings To display memory media set...

Page 64: ...press OK 13Press Close 14Turn OFF the main power of the machine and then turn ON the main power again The Use MEAP Driver for External USB Device Use Scan Function and Use Print Function settings beco...

Page 65: ...ication screen is displayed enter the user name and password to log in 5 Press Scan 6 Change the settings as necessary 7 Press Start If the Scan Size screen is displayed specify the scan size press OK...

Page 66: ...fying Printer Settings Install the Driver Network Computer Output You can print documents created on your computer with the machine You can print data stored in the Mail Box Advanced Box of the machin...

Page 67: ...re It is necessary to install a printer driver in a computer to use the Print function Installing the Printer Driver This example describes the procedure for installing the printer driver for Windows...

Page 68: ...The following example describes the procedure for printing a document created using Microsoft Office Word 2007 1 Open the Word document you want to print click File Print 2 Select the printer you use...

Page 69: ...files you must specify the following settings Mail Box Store Location Display Settings Mail Box On Advanced Box Store Location Display Settings Advanced Box Network On Network Server Settings Open to...

Page 70: ...twork 1 Press Access Stored Files 2 Press Network 3 Select the desired storage location If an authentication screen is displayed enter the user name and password to log in 4 Select a file press Print...

Page 71: ...Machine to an Outside Network 74 Installing by Not Connecting This Machine to an Outside Network 76 Starting the MEAP Applications 79 Downloading the Manuals and Related Software 79 Managing Register...

Page 72: ...plication file is necessary Install the License File Using the Remote UI System Options MEAP Applications Register the License Key Using the Touch Panel Display System Options Depending on the system...

Page 73: ...rform MEAP applications management such as the ones shown below use SMS Service Management Service See e Manual MEAP Checking the MEAP applications installed on this machine Checking the hard disk spa...

Page 74: ...tart the application before using the MEAP application See Starting the MEAP Applications on p 79 Using the Touch Panel Display to Install Delivery You can install system options MEAP applications in...

Page 75: ...rt appears on the Installation Result screen Restart the machine to activate the function Depending on the installed system options MEAP applications you can download the manuals for system options ME...

Page 76: ...and obtain the license key license file After you obtain the license key or license file install system options MEAP applications in the machine using one of the following procedures below See Install...

Page 77: ...System Option Using the Touch Panel Display You can register a license key and install a system option in the machine using the touch panel display 1 Press Settings Registration Management Settings Li...

Page 78: ...mation The following information is displayed when you overwrite a MEAP application Current Application Information Application Information after Overwrite Installation will start after the message In...

Page 79: ...e Remote UI you can jump to the above URL from the link displayed on the Installation Result screen If you do so the license access number is entered automatically 1 Start the Web browser on your comp...

Page 80: ...h the delivery server You can use this function from both the touch panel display and the computer Remote UI Display installation log Perform communication test Display installation log Perform commun...

Page 81: ...same time Displaying the Installation Update Log Using the Touch Panel Display You can check the installation logs of the system options MEAP applications and the update log of the firmware 1 Press S...

Page 82: ...2 Press Software Management Settings 3 Press Test Communication 4 Press Yes Contents for the test are downloaded from the delivery server When the communication test is completed the communication te...

Page 83: ...ion from the Remote UI If you perform one of the following operations you cannot use Register Update Software from the Remote UI for a certain period of time If you close the Web browser without press...

Page 84: ...ay Logs Communication Test Communication Test When the confirmation dialog is displayed click Yes Contents for the test are downloaded from the delivery server When the communication test is completed...

Page 85: ...the machine to the most recent version using the Register Update Software Obtaining the Firmware Updating the Firmware Registering the Firmware from the Remote UI This Machine Access the Remote UI Upd...

Page 86: ...e UI for a certain period of time If you close the Web browser without pressing Portal or Log Out when the Remote Login Service for SMS is set If you close the Web browser without pressing Portal when...

Page 87: ......

Page 88: ...r regional dealer CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON CHINA CO LTD 15...

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