Canon imageRUNNER 2320 Reference Manual Download Page 147

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Department ID Management

4-9

Syst

ger

Setting Department ID Management

Follow the procedure below to enable Department ID Management.

Press

(Additional Functions).

The Additional Functions menu appears.

Press

(Reset) to return to the Standby display.

Use [

] or [

] to select <System

Settings>

➞

press [OK].

If the System Manager ID and System
Password have already been set, enter the
System Manager ID and System Password
using

(numeric keys)

➞

press

(ID).

The System Settings menu appears.

Use [

] or [

] to select <Dept. ID

Management>

➞

press [OK].

The Dept. ID Management menu appears.

Use [

] or [

] to select <On>

➞

press [OK].

If you do not want to use Department ID
Management, select <Off>.

Department ID Management is enabled.

Timer Settings

Adjustment/Cleaning

Report Settings

System Settings

Additional Functions

System Manager Set.

Device Info Settings

Dept. ID Management

User ID Management

System Settings

Off

Dept. ID Management

Summary of Contents for imageRUNNER 2320

Page 1: ...Please read this guide before operating this product After you finish reading this guide store it in a safe place for future reference ENGLISH Reference Guide ...

Page 2: ......

Page 3: ...imageRUNNER 2320 2318 Reference Guide ...

Page 4: ...Easy Operation Guide Setup Instructions Basic Operations User s Guide Basic Operations Troubleshooting Reference Guide This Document Copying Instructions Copying Guide Remote User Interface Instructions Remote UI Guide1 Network Connectivity and Setup Instructions Network Guide1 Color Network ScanGear Instructions Network ScanGear Guide1 UFRII LT Printer Instructions UFR II Printer Guide UFRII LT P...

Page 5: ... IMPORTANT Depending on the configuration of your computer some functions may not operate correctly If the PDF manual does not open from the disc Menu open the PDF file directly from the Manuals folder on the User Manual disc Windows Macintosh OS Windows 2000 Service Pack 4 or later Windows XP Service Pack 1a or later Windows Vista Service Pack 2 or later Windows 7 Windows Server 2003 Mac OS X 10 ...

Page 6: ...he Language Selection window is displayed The screen shot shown above may differ from the actual display depending on the operating system used a BROWSE MANUAL You can read any of the listed guides by clicking on the desired guide After clicking on the desired guide Adobe Reader Adobe Acrobat Reader starts and the PDF manual is displayed b INSTALL You can install the listed PDF manuals on your com...

Page 7: ... specifications of the main unit and optional equipment Relationship between Original Orientation and Preprinted Paper Output Chart and Index Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions However as we are constantly improving our products if you need an exact specif...

Page 8: ...ions and Terms Used in This Manual xv Legal Notices xvii Product Name xvii EMC Directive xvii Laser Safety xvii Additional Information xvii International Energy Star Program xix IPv6 Ready Logo xix WEEE Directive xx Trademarks xx Copyright xx Disclaimers xxi Legal Limitations on the Usage of Your Product and the Use of Images xxi Important Safety Instructions xxii Installation xxii Power Supply xx...

Page 9: ... 1 14 Control Panel Power Switch 1 16 Using the Menus and Control Panel Keys 1 17 Standby Display 1 17 Using the Menus 1 18 System Settings 1 19 Chapter 2 Basic Operations What This Machine Can Do 2 2 Entering Characters 2 6 Entering Alphanumeric Characters 2 6 Entering the Department ID and Password 2 10 Entering a User ID and Password 2 12 Placing Originals 2 14 Orientation 2 14 Platen Glass 2 1...

Page 10: ... 22 Displaying a Feeder Error Message Prompt 3 23 Data Compression Ratio for Remote Scans 3 24 Setting the Gamma Value for Remote Scans 3 26 Switching between Inch and Millimeter 3 27 Selecting the Paper Size Group 3 28 Returning the Common Settings to Their Defaults 3 29 Timer Settings 3 30 Auto Sleep Time 3 30 Auto Clear Time 3 31 Adjusting the Machine 3 33 Setting the Fixing Mode for Bond Paper...

Page 11: ...d and Page Limit 4 17 Checking Counter Information 4 20 Printing Counter Information 4 23 Clearing Page Totals 4 25 Accepting Print Jobs with Unknown IDs 4 26 Accepting Scan Jobs with Unknown IDs 4 28 User ID Management 4 30 Remote UI 4 32 Displaying the Job Log 4 34 Accepting Jobs through the USB Interface Port 4 36 Chapter 5 Optional Equipment System Configuration 5 2 Optional Equipment 5 2 Avai...

Page 12: ...aning 6 31 Offset Roller Cleaning 6 36 Consumables 6 37 Paper Stock 6 37 Toner 6 38 Be careful of counterfeit toners 6 38 Genuine Supplies 6 39 Chapter 7 Troubleshooting When Paper Jams Occur Frequently 7 2 Clearing Paper Jams 7 3 Clearing Paper Jams with On Screen Instructions 7 3 Fixing Unit 7 5 Paper Drawer 1 7 8 Paper Drawers 2 3 and 4 7 12 Stack Bypass 7 16 Duplex Unit A1 Optional 7 17 Feeder...

Page 13: ...pecifications 8 8 Main Unit 8 8 Feeder DADF P2 8 10 Cassette Feeding Module J1 8 11 Cassette Feeding Module K1 8 11 Finisher U2 8 12 Duplex Unit A1 8 13 Inner 2 Way Tray E2 8 13 Relationship between Original Orientation and Preprinted Paper Output Chart 8 14 Multifunctional Operations 8 16 Available Paper Stock 8 17 Index 8 19 ...

Page 14: ...rmed correctly To use the machine safely always pay attention to these warnings CAUTION Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly To use the machine safely always pay attention to these cautions IMPORTANT Indicates operational requirements and restrictions Be sure to read these items carefully to operate the machin...

Page 15: ...Module J1 and Cassette Feeding Module K1 Abbreviations Used in This Manual In this manual product names and model names are abbreviated as follows Microsoft Windows 2000 Windows 2000 Microsoft Windows XP Windows XP Microsoft Windows Vista operating system Windows Vista Windows 7 operating system Windows 7 Microsoft Windows Server 2003 Windows Server 2003 Microsoft Windows Server 2008 Windows Serve...

Page 16: ...ribed in the manuals may not be functional The table below shows the available features on a product basis Available N A Not Available opt Optional NOTE For more information on the optional equipment see Chapter 5 Optional Equipment Copy Print Original Size Detection 2 Sided Printing Feeder Platen Cover Network Scan Remote UI imageRUNNER 2320 N A opt opt opt opt imageRUNNER 2318 N A opt opt opt op...

Page 17: ... than the Copy function In this machine these operations take place in a complex way so that not only copies but also various kinds of prints may sometimes have to wait their turn before they can be printed To avoid confusion when reading this manual the terms scanning printing and copying used throughout this manual are defined below When making a copy the process of scanning originals and printi...

Page 18: ...xvi Printing Outputting documents such as a copy or data sent from a client computer to the machine Copying Printing data scanned from an original followed by finishing options such as stapling ...

Page 19: ...0825 1 2007 and EN60825 1 2007 This means that the product does not produce hazardous laser radiation Since radiation emitted inside the product is completely confined within protective housings and external covers the laser beam cannot escape from the machine during any phase of user operation Do not remove protective housings or external covers except as directed by the equipment s manual Additi...

Page 20: ...ER PRODUCT LASER KLASSE 1 APPAREIL Á LASER DE CLASSE 1 APPARECCHIO LASER DI CLASSE 1 PRODUCTO LÁSER DE CLASE 1 APARELHO A LASER DE CLASSE 1 LUOKAN 1 LASER TUOTE LASERPRODUKT KLASS 1 CAUTION Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure ...

Page 21: ...computers and other office equipment The program backs the development and dissemination of products with functions that effectively reduce energy consumption It is an open system in which business proprietors can participate voluntarily The targeted products are office equipment such as computers displays printers facsimiles and copiers The standards and logos are uniform among participating nati...

Page 22: ...e Directives If a chemical symbol is printed beneath the symbol shown above in accordance with the Directive this indicates that a heavy metal Hg Mercury Cd Cadmium Pb Lead is present in this battery or accumulator at a concentration above an applicable threshold specified in the Battery Directive This product should be handed over to a designated collection point e g on an authorized one for one ...

Page 23: ...oduct may be prohibited by law and may result in criminal and or civil liability A non exhaustive list of these documents is set forth below This list is intended to be a guide only If you are uncertain about the legality of using your product to scan print or otherwise reproduce any particular document and or of the use of the images scanned printed or otherwise reproduced you should consult in a...

Page 24: ...vered under your Limited Warranty Installation WARNING Do not install the machine near alcohol paint thinner or other flammable substances If flammable substances come into contact with electrical parts inside the machine it may result in a fire or electrical shock Do not place the following items on the machine If these items come into contact with a high voltage area inside the machine it may re...

Page 25: ...e electrical damage and result in a fire or electrical shock Keep the power cord away from a heat source failure to do this may cause the power cord coating to melt resulting in a fire or electrical shock Do not connect or disconnect the power cord with wet hands as this may result in electrical shock Do not connect the power cord to a multiplug power strip as this may cause a fire or electrical s...

Page 26: ...d from the power outlet Then contact your local authorized Canon dealer Continued use of the machine in this condition may result in a fire or electrical shock Do not use highly flammable sprays near the machine If gas from these sprays comes into contact with the electrical components inside the machine it may result in a fire or electrical shock To avoid damage to the power cord and creating a f...

Page 27: ...inisher while the machine is printing as this may result in personal injury Do not place your hands hair clothing etc near the exit and feed rollers Even if the machine is not in operation your hands hair or clothing may get caught in the rollers which may result in personal injury or damage if the machine suddenly starts printing Be careful when removing printed paper from output trays or when al...

Page 28: ...n bodies Since radiation emitted inside the product is completely confined within protective housings and external covers the laser beam cannot escape from the machine during any phase of user operation Read the following remarks and instructions for safety Never open covers other than those instructed in this manual Do not remove the caution labels attached to the laser scanner unit inside the ma...

Page 29: ...t and result in a fire Clean the machine using a slightly dampened cloth with a mild detergent mixed with water Do not use alcohol benzene paint thinner or other flammable substances Check detergent for flammability prior to use If flammable substances come into contact with a high voltage area inside the machine it may result in a fire or electrical shock There are some areas inside the machine w...

Page 30: ...into your eyes or mouth wash them immediately with cold water and immediately consult a physician When loading paper or removing jammed originals or paper take care not to cut your hands on the edges of the originals or paper When removing a used toner cartridge remove the cartridge carefully to prevent the toner from scattering and getting into your eyes or mouth If the toner gets into your eyes ...

Page 31: ...the toner cartridge as dismantling it may cause toner dust to scatter on your skin or clothes If toner comes in contact with your clothes brush it off immediately Do not wash the clothes with hot water as this may cause the toner to set in the fabric If toner gets into your eyes or mouth wash them immediately with cold water and seek immediate medical treatment Handle the toner cartridge carefully...

Page 32: ...xxx ...

Page 33: ...nstallation Location and Handling 1 2 Installation Precautions 1 2 Handling Precautions 1 7 Parts and Their Functions 1 9 External View 1 9 Internal View 1 11 Control Panel 1 12 Main Power and Control Panel Power 1 14 How to Turn ON the Main Power 1 14 Control Panel Power Switch 1 16 Using the Menus and Control Panel Keys 1 17 Standby Display 1 17 Using the Menus 1 18 System Settings 1 19 ...

Page 34: ...talling the Machine in the Following Locations Avoid locations subject to temperature and humidity extremes whether low or high For example avoid installing the machine near water faucets hot water heaters humidifiers air conditioners heaters or stoves Avoid installing the machine in direct sunlight If this is unavoidable use curtains to shade the machine Be sure that curtains do not block the mac...

Page 35: ...ilated sufficient to maintain a comfortable working environment in areas of machine operation Avoid locations where ammonia gas is emitted Avoid locations that are subject to vibration For example avoid installing the machine on unstable floors or stands Avoid exposing the machine to rapid changes in temperature If the room in which the machine is installed is cold but rapidly heated water droplet...

Page 36: ...The machine may interfere with sound and picture signal reception Insert the power plug into a dedicated power outlet and maintain as much space as possible between the machine and other electronic equipment Plug the machine into a standard 220 240 V AC three wire grounded outlet Make sure that the power supply for the machine is safe and has a steady voltage Do not connect other electrical equipm...

Page 37: ...llation Space Provide enough space on each side of the machine for unrestricted operation The optional Finisher U2 and Document Tray J1 are attached 100 mm or more 1 198 mm 1 249 mm 1 247 mm The width is 1 018 mm when no options are attached or 1 247 mm when the optional Document Tray J1 is attached ...

Page 38: ...ocal authorized Canon dealer beforehand The machine is heavy and requires two or more people to lift it Therefore do not attempt to move it by yourself Doing so may result in personal injury When carrying the machine be sure to hold the handles as indicated below Failure to do so may cause the machine to be dropped and result in personal injury Pull out and grasp these handles Grasp these handles ...

Page 39: ...mmediately turn the main power switch OFF disconnect the power cord from the power outlet and then call your local authorized Canon dealer Using the machine in this state may cause a fire or electrical shock Also avoid placing objects around the power plug so that the machine can be disconnected whenever necessary Do not turn the main power switch OFF or open the front covers while the machine is ...

Page 40: ... OFF the main power switch and disconnect the power cord when the machine will not be used for an extended period of time such as during consecutive holidays This machine generates a slight amount of ozone during normal use Although sensitivity to ozone may vary this amount is not harmful Ozone may be more noticeable during extended use or long production runs especially in poorly ventilated rooms...

Page 41: ... some optional equipment attached to it are also provided For more information on the optional equipment parts and their functions see Chapter 5 Optional Equipment External View The imageRUNNER 2320 with the optional Inner 2 Way Tray E2 Cassette Feeding Module J1 and Cassette Feeding Module K1 attached The imageRUNNER 2318 with the optional feeder DADF P2 Finisher U2 Additional Finisher Tray C1 Ca...

Page 42: ...Platen Cover Type J secures the originals placed on the platen glass d Feeder DADF P2 Optional Originals placed in the feeder are automatically fed sheet by sheet to the scanning area The feeder also automatically turns over two sided originals to make one or two sided copies e Main Power Switch Press to the I side to turn ON the machine See Main Power and Control Panel Power on p 1 14 f Paper Dra...

Page 43: ...hen the drum unit is full of waste toner replace it with a new one g Paper Drawer s Left Cover Open these covers when clearing a paper jam in Paper Drawers 2 3 and 4 h Fixing Unit If a paper jam occurs in the fixing unit remove the jammed paper carefully See Fixing Unit on p 7 5 i Duplex Unit A1 Optional The duplex unit enables you to use the 2 sided mode for copying or printing See Chapter 2 Adva...

Page 44: ... ON or OFF When the control panel is turned OFF the machine is in the Sleep mode g Additional Functions key Press to access the Additional Functions menu h Stop key Press to stop copying or scanning i Start key Press to start an operation j Clear key Press to clear entered values or characters k ID key Press to log in to out of the machine when the machine is managed with Department IDs User IDs l...

Page 45: ...ator Flashes or lights green when the machine is performing operations y Frame Erase key Press to set the Frame Erase mode For more information see Chapter 2 Advanced Operations in the Copying Guide z 2 Page Separation key Press to set the 2 Page Separation mode For more information see Chapter 2 Advanced Operations in the Copying Guide A Finishing key Press to set the Finishing mode For more info...

Page 46: ... does not light up make sure that the power plug is properly inserted into the power outlet If you want to turn the main power OFF turn the control panel power switch OFF and then press the main power switch to the side If the Cassette Heater Unit 30 is attached the machine will enter the Sleep mode when you press the control panel power switch to OFF while the machine is ON For more information a...

Page 47: ...ity Text The default settings for the Copy function of the machine are already set at the factory but you can change them to suit your needs See Chapter 3 Customizing Settings in the Copying Guide You can select which functions to display on the Standby display when turning the main power ON according to the Additional Functions menu See Initial Function at Power ON on p 3 5 3 The screen on the le...

Page 48: ...ting See Auto Sleep Time on p 3 30 The machine can receive and print documents from a computer when it is in the Sleep mode To turn the control panel ON or OFF press the control panel power switch When the control panel is turned OFF the machine is in the Sleep mode Control Panel Power Switch Machine Status ON Standby mode Ready for immediate copying or printing OFF Sleep mode ...

Page 49: ...ork Scan modes The Standby display differs depending on which mode is selected Copy Mode NOTE For more information on the Copy function see the Copying Guide Network Scan Mode IMPORTANT The Network Scan function is available only when the optional Network Kit is attached to the machine NOTE For more information on the Network Scan function see the Network ScanGear Guide Density Auto ImgQual Text 2...

Page 50: ...you do not press a key or operate the machine for two minutes In this case you will have to start the procedure from the beginning For more information see Auto Clear Time on p 3 31 1 Press Additional Functions The Additional Functions menu appears 3 Use or to browse through the menu items press OK to go to the next menu level 4 Press Reset to return to the Standby display 2 Use or to display the ...

Page 51: ...n setting up the machine see the following guides or section Connecting the Machine to a Computer or Network See the User s Guide Setting up the Network See the Network Guide Setting up the Printer See the UFR II Printer Guide Installing the Printer Driver See the Printer Driver Installation Guide System Manager Settings See Specifying the System Manager Settings on p 4 2 ...

Page 52: ...System Settings 1 20 Before You Start Using This Machine 1 ...

Page 53: ...2 6 Entering the Department ID and Password 2 10 Entering a User ID and Password 2 12 Placing Originals 2 14 Orientation 2 14 Platen Glass 2 16 Feeder DADF P2 Optional 2 18 Basic Copying 2 20 Feeding Paper Using the Stack Bypass 2 25 Basic Printing 2 33 Basic Remote Scanning 2 34 Checking Job Status and Log 2 37 Canceling a Job 2 39 Using the Stop Key 2 39 Using the System Monitor Screen 2 40 ...

Page 54: ... see the Copying Guide Printing This machine uses UFRII LT Ultra Fast Rendering II LT Technology which utilizes a newly invented printing algorithm to minimize file processing and achieve maximum performance For instructions on setting up the machine as a printer see the User s Guide For instructions on using the printer driver see the Windows Printer Driver Guide The imageRUNNER 2320 2318 incorpo...

Page 55: ...2320 2318 can be controlled and set up through the Remote UI and network For instructions on configuring the Ethernet port see the Network Guide Network Scanning If the network connection is available the Network Scan function enables you to use the imageRUNNER 2320 2318 as a conventional scanner You can scan a document using the machine and read the data in an application on your computer To use ...

Page 56: ...de You can set the machine to enter the Sleep mode manually by pressing the control panel power switch or specify to have the machine enter the Sleep mode at a preset time To reactivate the machine press the control panel power switch again For more information on the Sleep mode see Auto Sleep Time on p 3 30 Security You can protect the machine from unauthorized access by setting Department ID Man...

Page 57: ...tatus and Log on p 2 37 For instructions on canceling a job see Canceling a Job on p 2 39 Other Useful Functions This machine provides other useful functions as listed below Auto Paper Selection APS Auto Drawer Switching ADS See Auto Paper Selection Auto Drawer Switching on p 3 11 Auto Clear See Auto Clear Time on p 3 31 Auto Orientation See the Copying Guide 100X99 Printing 0X 0 Waiting 0X 0 Wait...

Page 58: ...he procedure below uses the Device Name screen as an example of entering characters For instructions on entering the device name see Device Information Settings on p 4 6 Entry Mode Display What It Does Alphabet A Enables you to enter upper case letters and symbols a Enables you to enter lower case letters and symbols Aa Enables you to enter upper case letters lower case letters and symbols Number ...

Page 59: ... select the desired entry mode A in this case press Tone or use or to select Entry Mode press OK The entry mode changes every time you press Tone in either of the following orders A a 1 Aa 12 2 Use or to select the desired entry mode from A a and 1 press OK The selected mode is set _ Set Entry Mode A Device Name A a 1 Entry Mode ...

Page 60: ... mode For example contains the letters ABCabc when the entry mode is Aa To enter a symbol select A a or Aa as the entry mode and press NOTE Numbers can be entered by selecting the entry mode 1 or 12 Number and pressing the appropriate numeric keys Key Characters Available in Each Entry Mode A a Aa Not Available ABC abc ABCabc DEF def DEFdef GHI ghi GHIghi JKL jkl JKLjkl MNO mno MNOmno PQRS pqrs PQ...

Page 61: ...ase n appears NOTE To enter a space press To move the cursor press or If you make a mistake when entering a character press or to position the cursor under the incorrect character press Clear to delete the incorrect character enter the correct character To delete all of the entered characters press and hold Clear The available entry modes and the maximum number of characters that you can enter var...

Page 62: ... ID If a password has been set for the Department ID proceed to step 2 If no password has been set for the Department ID proceed to step 3 NOTE If you make a mistake when entering the password press Clear enter the correct password 1 Enter your Department ID up to seven digits using numeric keys 2 Use or to select Password enter the password up to seven digits using numeric keys The numbers that y...

Page 63: ...for entering the Department ID appears NOTE To perform operations again you have to re enter your Department ID and password If you do not press ID after you are finished operating the machine any subsequent copies scans or prints made are added to the total of the Department ID you previously entered to log on to the machine The display for entering the Department ID and password automatically ap...

Page 64: ...ne To log in to the machine User IDs and passwords must be registered in the machine from the Remote UI beforehand For instructions on registering a User ID and password see the Remote UI Guide If a password has been set for the User ID proceed to step 3 If no password has been set for the User ID proceed to step 5 1 Use or to select User ID press OK 2 Enter your User ID using numeric keys use or ...

Page 65: ...re enter your User ID and password If you do not press ID after you are finished operating the machine any subsequent copies scans or prints made are added to the total of the User ID you previously entered to log on to the machine The display for entering the User ID and password automatically appears after the set Auto Clear Time elapses See Auto Clear Time on p 3 31 After pressing ID all settin...

Page 66: ...nt to copy several originals at a time and then press Start The machine automatically feeds the originals to the scanning area and scans them If you are copying in the 2 Sided mode two sided originals can also be automatically turned over and scanned as two sided documents Orientation You can place an original either vertically or horizontally Always align the top edge of your original with the ba...

Page 67: ...rizontally when printing with a preset copy ratio such as when enlarging an A4 or A5 original onto A3 paper See Chapter 1 Basic Operations in the Copying Guide Horizontally placed A4 and A5 originals are referred to as A4R and A5R A3 originals must be placed horizontally To achieve the same output orientation using the optional feeder as when the original is placed on the platen glass place the or...

Page 68: ...ing ID cards using the ID Card Copy function you must use the platen glass See Chapter 2 Advanced Operations in the Copying Guide 1 Lift the feeder platen cover 2 Place your original face down The original that you want to copy must be placed face down Align the top edge of your original with the back edge of the platen glass by the arrow in the top left corner Place books and other bound original...

Page 69: ...e feeder platen cover CAUTION Close the feeder platen cover gently to avoid catching your hands as this may result in personal injury Do not press down hard on the feeder platen cover when using the platen glass to make copies of thick books Doing so may damage the platen glass and result in personal injury NOTE When scanning is complete lift the feeder platen cover and remove the original from th...

Page 70: ...Do not place the following types of originals into the feeder Originals with tears or large binding holes Severely curled originals or originals with sharp folds Clipped or stapled originals Carbon backed paper or other originals which may not feed smoothly Transparencies and other highly transparent originals If the same original is fed through the feeder repeatedly the original may fold or becom...

Page 71: ...der if you set the Different Size Originals mode See Chapter 2 Advanced Operations in the Copying Guide 1 Adjust the slide guides to fit the size of your originals 2 Neatly place your originals with the side to be copied face up into the original supply tray Place your originals as far into the feeder as they will go IMPORTANT Do not add or remove originals while they are being scanned When scanni...

Page 72: ...er or platen cover may distort the image being copied 1 Press the appropriate keys in accordance with the messages displayed on the LCD display If there are no messages displayed proceed to step 2 If the message Dept ID Pass Input appears NOTE For instructions on using Department ID Management see Department ID Management on p 4 8 Enter your Department ID up to seven digits using numeric keys Use ...

Page 73: ...use or to select Set press OK NOTE For instructions on entering characters see Entering Characters on p 2 6 Press ID NOTE For instructions on using User ID Management see Chapter 3 Customizing Settings in the Remote UI Guide ID Key after Input When done press ID key User ID Password Enter User ID Pass User01_ Set Entry Mode 12 User ID ID Key after Input When done press ID key User ID User01 Passwo...

Page 74: ...ttings NOTE For more information on specifying copy settings see Chapter 1 Basic Operations and Chapter 2 Advanced Operations in the Copying Guide 5 Enter the desired copy quantity from 1 to 99 using numeric keys Density Auto ImgQual Text 2 Sided Off 100 Auto Start to copy 1 Density 1 ImgQual Text 2 Sided Off 100 Auto Start to copy 1 Density 1 ImgQual Text 2 Sided Off 100 Auto Start to copy 5 ...

Page 75: ... a cover on the main unit or an optional unit is closed Copying automatically begins as soon as the machine is ready If the message Memory full appears on the LCD display divide your originals into several sets and copy them separately If the original is placed on the platen glass IMPORTANT You cannot change copy mode settings such as the copy quantity paper size and copy ratio while the machine i...

Page 76: ...closed Copying automatically begins as soon as the machine is ready If the message Memory full appears on the LCD display divide your originals into several sets and copy them separately 7 If you want to start copying the next original while printing for the current job is in progress repeat steps 3 to 6 IMPORTANT You cannot reserve a copy job when paper is jammed or loaded in none of the paper dr...

Page 77: ... bypass In this case set the amount of paper to fewer than 40 sheets 80 g m2 Do not load different size type paper at the same time Feed label sheets one sheet at a time and remove each sheet as it is delivered to the output tray Loading several label sheets together may cause paper jams Loading multiple sheets of heavyweight paper into the stack bypass may cause a paper jam depending on the type ...

Page 78: ...mm ISO C5 162 mm 229 mm ISO B5 250 mm 176 mm For more information on specific envelope types see Available Paper Stock on p 8 17 1 Press The Standby display appears for the Copy function 2 Open the stack bypass NOTE If the paper size type you are going to load into the stack bypass is different from the paper size type stored in Stand Stack Bypass Standard Stack Bypass settings set Stand Stack Byp...

Page 79: ...pull out the auxiliary tray and extend the tray extension 4 Load the paper into the stack bypass When the paper is loaded into the stack bypass the side facing down is the one printed on Make sure that the height of the paper stack does not exceed the loading limit mark Slide Guides Tray Extension Auxiliary Tray Loading Limit Mark ...

Page 80: ...o print on the back side of preprinted paper load the preprinted paper face up into the stack bypass IMPORTANT When loading paper into the stack bypass align the paper stack neatly between the slide guides If the paper is not loaded correctly a paper jam may occur If you are printing on heavyweight paper or envelopes using the stack bypass remove the paper or envelopes curl their feeding edges upw...

Page 81: ...ess all the way around the envelopes by hand in the direction of the arrows to remove any curls Repeat this step five times for each set of five envelopes IMPORTANT Take particular care to spread the envelopes out in the direction that they will be fed Hold down the four corners of the envelopes firmly so that they and the sealed or glued portion stay flat NOTE If the envelopes become filled with ...

Page 82: ...pe type If you want to select a nonstandard paper size Load the envelopes as illustrated on the left IMPORTANT The stack bypass can hold 10 envelopes at a time Do not print on the back side of the envelopes the side with the flap Envelopes may become creased in the printing process Use or to select the desired paper size or envelope type press OK Use or to select Custom Size press OK Feeding Direc...

Page 83: ...tal size can be set from 148 mm to 432 mm Use or to select Y press OK Enter the vertical size of the paper using or or numeric keys press OK The vertical size can be set from 95 mm to 297 mm Use or to select Set press OK Set X 148 mm Y 95 mm Custom Size 148 mm 148 432 X Set X 148 mm Y 95 mm Custom Size 95 mm 95 297 Y Set X 148 mm Y 95 mm Custom Size ...

Page 84: ...on of the selected paper source is marked with an asterisk For more information on paper types see Available Paper Stock on p 8 17 NOTE If the Paper Select menu does not appear press Paper Select to display the menu 8 Place your originals and start copying See steps 3 to 8 in Basic Copying on p 2 20 NOTE To cancel all settings and return the machine to the Standby display press Reset 6 Use or to s...

Page 85: ...inting from a computer that is connected to the machine with a USB cable you must enable the optional Duplex Unit A1 from the printer driver For help see Chapter 1 Using the Machine as a Printer in the UFR II Printer Guide You can select the default printer settings on the machine from the Additional Functions menu For details see Chapter 1 Using the Machine as a Printer in the UFR II Printer Guid...

Page 86: ... in the User s Guide NOTE For instructions on turning ON the machine see Main Power and Control Panel Power on p 1 14 The quality of scans may deteriorate if the platen glass is dirty Always keep the platen glass clean Do not touch the optional feeder or platen cover while scanning Rocking the feeder or platen cover may distort the image being scanned For more information on the Remote Scan functi...

Page 87: ... used 5 Open a TWAIN compliant application on your computer desktop 6 Select the command to start scanning operation such as Scan New or Acquire The Color Network ScanGear Main Window appears NOTE For help see the documentation provided with your application 7 Specify the scan settings that suit your preferences NOTE For help see the Network ScanGear Guide 2 Press The Standby display appears for t...

Page 88: ...wing the scanning progress appears If Color Network ScanGear does not automatically close after scanning click Exit to close it Be sure to close the Color Network ScanGear Main Window before exiting the application 9 When scanning is complete remove your originals 10 If Department ID Management or User ID Management is set press ID NOTE For instructions on using Department ID Management see Depart...

Page 89: ...ntenance on p 6 1 1 Press System Monitor The System Monitor screen appears on the LCD display NOTE You can also select Device or Network Information If you select Device Available Memory you can check the percentage of memory that is currently available 2 Use or to select Copy or Print press OK If you select Copy the Copy Status Log screen appears If you select Print the Print Status Log screen ap...

Page 90: ...py Ratio and Size For Print Jobs Status Dept ID Type Doc Name User Name RX Size Rasterized Pages and Sheets Job Log Details For Copy Jobs Result Dept ID User Name Originals Original Pages Print Pages and SheetXCopy For Print Jobs Result Dept ID Type Doc Name User Name Original Pages Print Pages and SheetXCopy 6 Press Reset to return to the Standby display 4 Use or to select the job whose status or...

Page 91: ...handling only one job Proceed to step 4 If the machine has multiple copy or print jobs Proceed to step 2 NOTE The current job is listed first on the Status screen The LCD display can display characters in ASCII code Using other character codes may cause characters garbled on the LCD display The messages displayed on the Status screen are as follows Printing Current job Paused Current job that has ...

Page 92: ...the System Monitor Screen You can cancel a copy or print job from the System Monitor screen during printing or while it is waiting to be processed 1 Press System Monitor The System Monitor screen appears on the LCD display 3 Use or to select Cancel press OK The Cancel screen appears 4 Use or to select Yes press OK The job is canceled 2 Use or to select Copy or Print press OK If you select Copy the...

Page 93: ...job Paused Current job that has been temporarily stopped by pressing Stop Waiting Reserved jobs 3 Use or to select Status press OK The Status screen appears 4 Use or to select the job you want to cancel press OK If there is only one job just press OK The Job Status Details screen appears 5 Use or to select Cancel press OK The Cancel screen appears Status Log Copy Status Log 100X99 Printing 0X 0 Wa...

Page 94: ...can display characters in ASCII code Using other character codes may cause characters garbled on the LCD display 7 Press Reset to return to the Standby display 6 Use or to select Yes press OK If you do not want to cancel the job select No to return to the previous display The selected job is canceled Repeat steps 4 and 6 to cancel another job Yes No Cancel ...

Page 95: ... or Print Side Priority 3 20 Changing the Language on the LCD Display 3 22 Displaying a Feeder Error Message Prompt 3 23 Data Compression Ratio for Remote Scans 3 24 Setting the Gamma Value for Remote Scans 3 26 Switching between Inch and Millimeter 3 27 Selecting the Paper Size Group 3 28 Returning the Common Settings to Their Defaults 3 29 Timer Settings 3 30 Auto Sleep Time 3 30 Auto Clear Time...

Page 96: ... Audible Tones See Tone Settings on p 3 3 Common Settings See Specifying Common Settings on p 3 5 Copy Settings See Chapter 3 Customizing Settings in the Copying Guide Printer Settings See Chapter 1 Using the Machine as a Printer in the UFR II Printer Guide Timer Settings See Timer Settings on p 3 30 Adjustment Cleaning See Adjusting the Machine on p 3 33 Report Settings See Printing the User s Da...

Page 97: ...ete Print Done Tone sounds when printing is complete NOTE The default setting is On for the Entry Tone and Error Tone and For Error Only for the Scan Done Tone and Print Done Tone 1 Press Additional Functions The Additional Functions menu appears 2 Use or to select Audible Tones press OK The Audible Tones menu appears 3 Use or to select Entry Tone Error Tone Scan Done Tone or Print Done Tone press...

Page 98: ...y display 4 Use or to select Off On or For Error Only for the tone you are setting press OK NOTE For Error Only is selectable only for the Scan Done Tone and Print Done Tone settings Repeat steps 3 and 4 to set the other tones The selected mode is set Off On For Error Only Print Done Tone ...

Page 99: ...he screen that is displayed when you turn ON the main power or after the Auto Clear mode initiates NOTE The default setting is Copy 1 Press Additional Functions The Additional Functions menu appears 2 Use or to select Common Settings press OK The Common Settings menu appears 3 Use or to select Initial Function press OK The Initial Function menu appears Audible Tones Common Settings Copy Settings P...

Page 100: ...ale of 2 to 2 1 Press Additional Functions use or to select Common Settings press OK For help see the screen shots in step 2 of Initial Function at Power ON on p 3 5 The Common Settings menu appears 4 Use or to select Copy or Scan press OK Select Copy to set the machine to the Copy function when the power is turned ON Select Scan to set the machine to the Network Scan function when the power is tu...

Page 101: ...is shown on the display NOTE The default setting is Off 1 Press Additional Functions use or to select Common Settings press OK For help see the screen shots in step 2 of Initial Function at Power ON on p 3 5 The Common Settings menu appears 3 Use or to adjust the contrast from light to dark press OK The selected mode is set 2 Use or to select Invert Screen Colors press OK The Invert Screen Colors ...

Page 102: ...an be set See Auto Clear Time on p 3 31 The default setting is Initial Function 1 Press Additional Functions use or to select Common Settings press OK For help see the screen shots in step 2 of Initial Function at Power ON on p 3 5 The Common Settings menu appears 3 Use or to select Off or On press OK The selected mode is set 2 Use or to select Auto Clear Setting press OK The Auto Clear Setting me...

Page 103: ... settings screen for the Scan function is shown the display returns to the initial Scan menu The selected mode is set 4 Press Reset to return to the Standby display Setting the Toner Save Mode Setting the Toner Save Mode enables you to select the level of toner consumption for printing Use this setting if you want to save toner and expect a prolonged life of the toner cartridge NOTE If the Toner S...

Page 104: ...mon Settings press OK For help see the screen shots in step 2 of Initial Function at Power ON on p 3 5 The Common Settings menu appears 2 Use or to select Toner Save Mode press OK The Toner Save Mode menu appears 3 Use or to select Off Low or High press OK The selected mode is set 2 Use or to select Printer Density press OK The Printer Density menu appears Contrast Invert Screen Colors Auto Clear ...

Page 105: ... paper size paper source based on the original s size and copy ratio settings when making a copy ADS If a paper source runs out of paper during a continuous print job the machine automatically selects another paper source loaded with the same size paper and begins feeding paper from that paper source The default settings are Off for the stack bypass and On for the other paper sources 1 Press Addit...

Page 106: ... least one of the paper sources besides the stack bypass must be set to On 6 Press Reset to return to the Standby display 3 Use or to select Copy Printer or Other press OK NOTE Other is used for specifying the paper source for printing the User s Data List 4 Use or to select Stack Bypass or the desired paper drawer press OK 5 Use or to select Off or On press OK Repeat steps 4 and 5 to make setting...

Page 107: ...rs only if the optional Cassette Feeding Module J1 or K1 is attached Drawer 3 as well as Drawer 4 appears only if the optional Cassette Feeding Module K1 is attached NOTE For more information on paper types see Available Paper Stock on p 8 17 The default setting is Plain for all paper sources 1 Press Additional Functions use or to select Common Settings press OK For help see the screen shots in st...

Page 108: ... the icon of the selected paper source is marked with an asterisk For more information on paper types see Available Paper Stock on p 8 17 5 Press Reset to return to the Standby display 3 Use or to select the desired paper source from Drawer 1 Drawer 2 Drawer 3 and Drawer 4 press OK 4 Use or to select Plain Recycled Color Bond or Heavy Paper 1 press OK Make sure that the registered paper type setti...

Page 109: ...ut to Tray B regardless of the Tray Designation settings Plain paper however can be output to either Tray A or B If you set both trays to On for a single function Tray A has the priority The same output tray can be designated for multiple functions The default setting is On for all functions 1 Press Additional Functions use or to select Common Settings press OK For help see the screen shots in ste...

Page 110: ...e or to select the function for which to designate output trays A and B press OK You can select Copy Printer or Other NOTE Other is used for specifying the report printing settings 5 Use or to select Off or On press OK If you want to use an output tray exclusively for a specific function select On only for that function Repeat steps 4 and 5 to set Tray Designation settings for the other functions ...

Page 111: ...e going to use the stack bypass as a paper source for the Copy function you must set the stack bypass to On when specifying the Auto Drawer Selection setting See Auto Paper Selection Auto Drawer Switching on p 3 11 The default setting is Off 1 Press Additional Functions use or to select Common Settings press OK For help see the screen shots in step 2 of Initial Function at Power ON on p 3 5 The Co...

Page 112: ...ct the desired paper size or envelope type press OK Use or to select Custom Size press OK Use or to select X press OK Enter the horizontal size of the paper using or or numeric keys press OK The horizontal size can be set from 148 mm to 432 mm Use or to select Y press OK A4 A4R A3 A5 Paper Size A B B4 B5 B5R Custom Size Paper Size A B Set X 148 mm Y 95 mm Custom Size 148 mm 148 432 X Set X 148 mm ...

Page 113: ... For more information on paper types see Available Paper Stock on p 8 17 6 Press Reset to return to the Standby display Enter the vertical size of the paper using or or numeric keys press OK The vertical size can be set from 95 mm to 297 mm Use or to select Set press OK 5 Use or to select the desired paper type press OK If you have selected COM10 10 Monarch DL ISO C5 or ISO B5 for the envelope typ...

Page 114: ...rces is Speed Priority 1 Press Additional Functions use or to select Common Settings press OK For help see the screen shots in step 2 of Initial Function at Power ON on p 3 5 The Common Settings menu appears 2 Use or to select Paper Feed Switch press OK The Paper Feed Switch menu appears 3 Use or to select Stack Bypass or the desired paper drawer press OK Drawer 2 appears only if the optional Cass...

Page 115: ...d the side facing up in the stack bypass are the first sides that are printed on Print Side If you load paper into the paper drawer and select Print Side no matter whether you are printing one or two sided prints the side of the paper facing down is always the one printed on first The side facing up is the one printed on first for the stack bypass However some speed will be sacrificed when printin...

Page 116: ...Common Settings menu appears 4 Press Reset to return to the Standby display 2 Use or to select Language Switch press OK The Language Switch menu appears 3 Use or to select the desired language press OK The selected mode is set IMPORTANT Some messages may not be displayed properly in the language that you just selected In this case restart the machine turn the machine OFF and then back ON Tray Desi...

Page 117: ...On 1 Press Additional Functions use or to select Common Settings press OK For help see the screen shots in step 2 of Initial Function at Power ON on p 3 5 The Common Settings menu appears 4 Press Reset to return to the Standby display 2 Use or to select Dirty Feeder Error press OK The Dirty Feeder Error menu appears 3 Use or to select Off or On press OK If you select On the screen prompting you to...

Page 118: ... used for scanning the document but results in a higher image quality NOTE For more information on the Network Scan function see the Network ScanGear Guide The default setting is Normal 1 Press Additional Functions use or to select Common Settings press OK For help see the screen shots in step 2 of Initial Function at Power ON on p 3 5 The Common Settings menu appears 2 Use or to select Remote Sca...

Page 119: ...memory used for the document and the quality of the images are moderate The compression ratio is between the High Ratio and Low Ratio settings Low Ratio A large amount of memory is used for scanning the document but the images have a higher image quality The selected mode is set 4 Press Reset to return to the Standby display 3 Use or to select High Ratio Normal or Low Ratio press OK High Ratio Nor...

Page 120: ...tion see the Network ScanGear Guide The default setting is Gamma 1 8 1 Press Additional Functions use or to select Common Settings press OK For help see the screen shots in step 2 of Initial Function at Power ON on p 3 5 The Common Settings menu appears 4 Press Reset to return to the Standby display 2 Use or to select Remote Scan Gamma press OK The Remote Scan Gamma menu appears 3 Use or to select...

Page 121: ...mmon Settings press OK For help see the screen shots in step 2 of Initial Function at Power ON on p 3 5 The Common Settings menu appears 4 Press Reset to return to the Standby display 2 Use or to select Inch Millimeter press OK The Inch Millimeter Switch menu appears 3 Use or to select mm or inch press OK The selected mode is set Dirty Feeder Error Remote Scan Compress Remote Scan Gamma Inch Milli...

Page 122: ...2 of Initial Function at Power ON on p 3 5 The Common Settings menu appears Details of each item are as follows AB Paper size is displayed using A and B series of the ISO paper sizes inch Paper size is displayed using inch sizes A Paper size is displayed using A series of the ISO paper sizes The selected mode is set 4 Press Reset to return to the Standby display 2 Use or to select Paper Size Group...

Page 123: ...y does not change See Changing the Language on the LCD Display on p 3 22 1 Press Additional Functions use or to select Common Settings press OK For help see the screen shots in step 2 of Initial Function at Power ON on p 3 5 The Common Settings menu appears 4 Press Reset to return to the Standby display 2 Use or to select Initialize Common press OK The Initialize Common menu appears 3 Use or to se...

Page 124: ... minutes You can also set Auto Sleep Time to Off NOTE To set the machine to manually enter the Sleep mode or to restore the machine from the Sleep mode press the control panel power switch The machine will not enter the Sleep mode in the following cases The machine is in operation All paper drawers are empty There is a paper jam The toner cartridge is empty The machine will recover automatically f...

Page 125: ...o 9 minutes in one minute increments and can also be set to Off NOTE The default settings are On and 2 min 3 Use or to select Auto Sleep Time press OK The Auto Sleep Time menu appears 4 Use or to select Off or On press OK If you select Off press OK proceed to step 6 If you select On press OK proceed to step 5 5 Use or to select the desired time period press OK You can also enter values using numer...

Page 126: ...elect Auto Clear Time press OK The Auto Clear Time menu appears 3 Use or to select Off or On press OK If you select Off press OK proceed to step 5 If you select On press OK proceed to step 4 4 Use or to select the desired time period press OK You can also enter values using numeric keys The Auto Clear Time can be set from 1 to 9 minutes in one minute increments The selected mode is set Auto Sleep ...

Page 127: ...rom occurring Setting the Fixing Mode for Bond Paper Use this setting when you copy or print on bond paper NOTE The default setting is Off 1 Press Additional Functions The Additional Functions menu appears 2 Use or to select Adjustment Cleaning press OK The Adjustment Cleaning menu appears 3 Use or to select Bond Sp Processing press OK The Bond Sp Processing menu appears Copy Settings Printer Sett...

Page 128: ... as an index card NOTE The default setting is Standard 1 Press Additional Functions use or to select Adjustment Cleaning press OK For help see the screen shots in step 2 of Setting the Fixing Mode for Bond Paper on p 3 33 The Adjustment Cleaning menu appears 4 Use or to select Off or On press OK Details of each item are as follows Off Disables the fixing mode for bond paper On Enables the fixing m...

Page 129: ...g on such paper will result in frequent paper jams NOTE If Special Mode N is activated it may take the machine longer to print If you notice that printing has slowed set Special Mode N to Off The default setting is Off 1 Press Additional Functions use or to select Adjustment Cleaning press OK For help see the screen shots in step 2 of Setting the Fixing Mode for Bond Paper on p 3 33 The Adjustment...

Page 130: ...t paper jams NOTE The default settings are Off for both Stack Bypass and Drawer 1 Press Additional Functions use or to select Adjustment Cleaning press OK For help see the screen shots in step 2 of Setting the Fixing Mode for Bond Paper on p 3 33 The Adjustment Cleaning menu appears 2 Use or to select Special Mode N press OK The Special Mode N menu appears 3 Use or to select Off or On press OK Det...

Page 131: ... Bypass or Drawer press OK If Stack Bypass is selected the Stack Bypass menu appears If Drawer is selected the Drawer menu appears 4 Use or to select Off or On press OK Details of each item are as follows Off Disables Special Mode O On Paper separates easily from the drum preventing paper jams The selected mode is set Bond Sp Processing Special Mode M Special Mode N Special Mode O Adjustment Clean...

Page 132: ...ng is Off 1 Press Additional Functions use or to select Adjustment Cleaning press OK For help see the screen shots in step 2 of Setting the Fixing Mode for Bond Paper on p 3 33 The Adjustment Cleaning menu appears 4 Press Reset to return to the Standby display 2 Use or to select Special Mode P press OK The Special Mode P menu appears 3 Use or to select Off or On press OK Details of each item are a...

Page 133: ...to select Adjustment Cleaning press OK For help see the screen shots in step 2 of Setting the Fixing Mode for Bond Paper on p 3 33 The Adjustment Cleaning menu appears 4 Press Reset to return to the Standby display 2 Use or to select Special Mode S press OK The Special Mode S menu appears 3 Use or to select Off Speed Priority 1 or Speed Priority 2 press OK Details of each item are as follows Off D...

Page 134: ... Cleaning press OK For help see the screen shots in step 2 of Setting the Fixing Mode for Bond Paper on p 3 33 The Adjustment Cleaning menu appears Details of each item are as follows Speed Priority 1 The wait time is shortest but the image quality is lowest Speed Priority 2 The wait time and image quality are both moderate Image Priority The wait time is longest but the image quality is highest T...

Page 135: ...printed when the Dirty Feeder Adjustment mode is set to On copies are significantly clearer than when it is set to Off The default setting is On 1 Press Additional Functions use or to select Adjustment Cleaning press OK For help see the screen shots in step 2 of Setting the Fixing Mode for Bond Paper on p 3 33 The Adjustment Cleaning menu appears 4 Press Reset to return to the Standby display 2 Us...

Page 136: ...check the current settings of the machine 1 Press Additional Functions The Additional Functions menu appears 2 Use or to select Report Settings press OK The Print List menu appears 3 Press OK to select User s Data List Printer Settings Timer Settings Adjustment Cleaning Report Settings Additional Functions User s Data List Print List ...

Page 137: ...Printing the User s Data List 3 43 Useful Functions and Settings 3 4 Use or to select Yes press OK The User s Data List is printed Yes No OK to Print ...

Page 138: ...Printing the User s Data List 3 44 Useful Functions and Settings 3 ...

Page 139: ...rmation Settings 4 6 Department ID Management 4 8 Setting Department ID Management 4 9 Registering the Department ID Password and Page Limit 4 10 Changing or Erasing the Department ID Password and Page Limit 4 17 Checking Counter Information 4 20 Printing Counter Information 4 23 Clearing Page Totals 4 25 Accepting Print Jobs with Unknown IDs 4 26 Accepting Scan Jobs with Unknown IDs 4 28 User ID ...

Page 140: ... for the System Manager ID and System Password is seven If you enter fewer than seven digits for either setting the machine stores them with leading zeros Example If 02 or 002 is entered 0000002 is stored Setting System Manager ID and System Password You must set a System Manager ID and System Password if you want to manage the operation of the machine 1 Press Additional Functions The Additional F...

Page 141: ...g numeric keys press OK You cannot store a System Manager ID with only zeros as the number such as 0000000 If you enter a number that begins with zeros the leading zeros are ignored Example If 02 or 002 is entered 0000002 is stored 6 Enter a System Password up to seven digits using numeric keys press OK NOTE If you make a mistake when entering the password press Clear to clear the entire password ...

Page 142: ...ngs press OK For help see the screen shots in step 2 of Setting System Manager ID and System Password on p 4 2 If the System Manager ID and System Password have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings menu appears 7 If the screen on the left appears enter the System Password again to confirm press OK The System Password is st...

Page 143: ...rn to the Standby display 3 Use or to select System Manager press OK The System Manager menu appears 4 Enter the System Manager s name up to 32 characters using numeric keys use or to select Set press OK NOTE For instructions on entering characters see Entering Characters on p 2 6 System Manager ID System Manager System Manager Set Administrator Set Entry Mode a System Manager ...

Page 144: ...em Manager ID and System Password have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings menu appears 3 Use or to select Device Info Settings press OK The Device Info Settings menu appears 4 Use or to select Device Name press OK Timer Settings Adjustment Cleaning Report Settings System Settings Additional Functions System Manager Set D...

Page 145: ... use or to select Set press OK NOTE For instructions on entering characters see Entering Characters on p 2 6 6 Use or to select Location press OK 7 Enter the location of the machine up to 32 characters using numeric keys use or to select Set press OK NOTE For instructions on entering characters see Entering Characters on p 2 6 iR Set Entry Mode A Device Name Device Name Location Device Info Settin...

Page 146: ...nagement the following settings can be specified Turn Department ID Management On or Off Register the Department ID and password Set page limits for copies scans and prints Accept or reject print and scan jobs from computers with unknown IDs The Department ID Management settings can be set from the Additional Functions menu See What Are Additional Functions on p 3 2 NOTE The maximum number of digi...

Page 147: ...d have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings menu appears 3 Use or to select Dept ID Management press OK The Dept ID Management menu appears 4 Use or to select On press OK If you do not want to use Department ID Management select Off Department ID Management is enabled Timer Settings Adjustment Cleaning Report Settings Syst...

Page 148: ...ystem Settings press OK For help see the screen shots in step 2 of Setting Department ID Management on p 4 9 If the System Manager ID and System Password have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings menu appears 2 Use or to select Dept ID Management press OK The Dept ID Management menu appears 3 Use or to select On press OK 4...

Page 149: ... press Clear to clear the entire number enter the correct number NOTE If you make a mistake when entering the password press Clear to clear the password enter the correct password 5 Use or to select the number to which the department will be designated press OK 6 Enter a Department ID up to seven digits using numeric keys press OK 7 Enter the password up to seven digits using numeric keys press OK...

Page 150: ...een on the left appears enter the password again to confirm press OK The password is set and the screen returns to the Register Dept ID menu 9 Use or to select Done press OK If you want to register another Department ID and password before moving on to specify Limit Settings repeat steps 4 to 9 10 Use or to select Reg Edit Dept ID press OK 11 Use or to select the Department whose page limit you wa...

Page 151: ...t Limit Use or to select On press OK If you do not want to set a total page limit select Off Enter the maximum number up to six digits of copies and prints that can be made by the registered Department ID using numeric keys press OK The Total Print Limit is set NOTE Total Print Limit is the sum of Copy Limit and Print Limit Department ID Password Limit Settings Erase Edit 0001 Total Print Limit Co...

Page 152: ... the maximum number up to six digits of pages that can be copied by the registered Department ID using numeric keys press OK The Copy Limit is set Use or to select Black Scan Limit press OK Use or to select On press OK If you do not want to set a page limit restriction for black and white scans select Off Total Print Limit Copy Limit Black Scan Limit Color Scan Limit Limit Settings Off On Copy Lim...

Page 153: ...olor Scan Limit press OK Use or to select On press OK If you do not want to set a page limit restriction for color scans select Off Enter the maximum number up to six digits of pages that can be scanned by the registered Department ID using numeric keys press OK The Color Scan Limit is set Use or to select Print Limit press OK 1000 Page Limits 1 999999 Total Print Limit Copy Limit Black Scan Limit...

Page 154: ...orrect number You can set the page limit from 1 to 999 999 pages Once a page limit is reached copying scanning or printing is not possible The page limit refers to the number of printed surfaces Therefore a two sided print is counted as two pages 14 Press Reset to return to the Standby display Use or to select On press OK If you do not want to set a page limit restriction for prints select Off Ent...

Page 155: ... step 2 of Setting Department ID Management on p 4 9 If the System Manager ID and System Password have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings menu appears 2 Use or to select Dept ID Management press OK The Dept ID Management menu appears 3 Use or to select On press OK 4 Use or to select Reg Edit Dept ID press OK System Manag...

Page 156: ...5 Use or to select the Department whose ID password and page limit you want to change press OK Use or to select Department ID press OK Press Clear to clear the current Department ID Enter a new Department ID using numeric keys press OK For help see step 6 of Registering the Department ID Password and Page Limit on p 4 10 The new Department ID is stored 0001 0000001 0002 0000002 0003 0000003 0004 R...

Page 157: ... the Department ID Password and Page Limit on p 4 10 The new password is set Use or to select Limit Settings press OK Select and specify the desired Limit Settings options For help see step 10 of Registering the Department ID Password and Page Limit on p 4 10 Department ID Password Limit Settings Erase Edit 0001 _ Blank No Settings Password Blank No Settings Password Department ID Password Limit S...

Page 158: ...Manager ID and System Password have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings menu appears Use or to select Erase press OK Use or to select Yes press OK NOTE If you do not want to erase the selected Department ID select No The selected Department ID and all of its settings are erased 2 Use or to select Dept ID Management press ...

Page 159: ...whose counter information you want to view NOTE Press and hold down or to quickly and continuously scroll through the registered Department IDs Continuous scrolling is useful when a number of Department IDs are registered Off On Dept ID Management Reg Edit Dept ID Page Totals Allow Unkn ID Print Allow Unkn ID Scan Dept ID Management View Page Totals Clear All Totals Print List Page Totals 0000001 ...

Page 160: ...ceed to step 8 Use or to select Copy press OK Check the counter information If you want to view other counter information press OK select another function Otherwise proceed to step 8 Use or to select Black Scan press OK Check the counter information If you want to view other counter information press OK select another function Otherwise proceed to step 8 Use or to select Color Scan press OK Check ...

Page 161: ...he System Manager ID and System Password have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings menu appears Use or to select Print press OK Check the counter information If you want to view other counter information press OK select another function Otherwise proceed to step 8 2 Use or to select Dept ID Management press OK The Dept ID ...

Page 162: ...in Common Settings from the Additional Function menu See Auto Paper Selection Auto Drawer Switching on p 3 11 4 Use or to select Page Totals press OK The Page Totals menu appears 5 Use or to select Print List press OK 6 Use or to select Yes If you want to quit select No Printing starts and the screen automatically returns to the Standby display Reg Edit Dept ID Page Totals Allow Unkn ID Print Allo...

Page 163: ...word have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings menu appears 2 Use or to select Dept ID Management press OK The Dept ID Management menu appears 3 Use or to select On press OK 4 Use or to select Page Totals press OK The Page Totals menu appears System Manager Set Device Info Settings Dept ID Management User ID Management Sys...

Page 164: ...l Functions use or to select System Settings press OK For help see the screen shots in step 2 of Setting Department ID Management on p 4 9 If the System Manager ID and System Password have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings menu appears 5 Use or to select Clear All Totals press OK 6 Use or to select Yes If you want to qu...

Page 165: ...or On press OK Details of each item are as follows Off The machine does not accept print jobs from computers that do not correspond with a registered Department ID On The machine accepts print jobs from computers that do not correspond with a registered Department ID The selected mode is set System Manager Set Device Info Settings Dept ID Management User ID Management System Settings Off On Dept I...

Page 166: ...ent on p 4 9 If the System Manager ID and System Password have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings menu appears 2 Use or to select Dept ID Management press OK The Dept ID Management menu appears 3 Use or to select On press OK 4 Use or to select Allow Unkn ID Scan press OK The Allow Unkn ID Scan menu appears System Manager...

Page 167: ...r On press OK Details of each item are as follows Off The machine does not accept remote scan jobs from computers that do not correspond with a registered Department ID On The machine accepts remote scan jobs from computers that do not correspond with a registered Department ID The selected mode is set Off On Allow Unkn ID Scan ...

Page 168: ...t be registered in the machine from the Remote UI beforehand To access the Remote UI from a computer you must set the machine configurations See Remote UI on p 4 32 For instructions on registering a User ID and password see the Remote UI Guide NOTE Each User ID can belong to only one Department ID You cannot register the same User ID under multiple Department IDs at the same time The default setti...

Page 169: ... to select User ID Management press OK The User ID Management menu appears 4 Use or to select On press OK If you do not want to use User ID Management select Off The selected mode is set System Manager Set Device Info Settings Dept ID Management User ID Management System Settings Off On User ID Management ...

Page 170: ... UI see the Remote UI Guide For instructions on configuring the Ethernet port see the Network Guide The default setting is On 1 Press Additional Functions The Additional Functions menu appears 2 Use or to select System Settings press OK If the System Manager ID and System Password have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings ...

Page 171: ...you restart the machine For instructions on how to turn the machine ON and OFF see How to Turn ON the Main Power on p 1 14 4 Use or to select Off or On press OK Details of each item are as follows Off Settings cannot be specified and the machine cannot be operated through the Remote UI On Settings can be specified and the machine can be operated through the Remote UI The selected mode is set Off O...

Page 172: ...elect System Settings press OK If the System Manager ID and System Password have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings menu appears 3 Use or to select Job Log Display press OK The Job Log Display menu appears Timer Settings Adjustment Cleaning Report Settings System Settings Additional Functions User ID Management Network S...

Page 173: ...dby display 4 Use or to select Off or On press OK Details of each item are as follows Off The Log of copy and print jobs is not displayed on the System Monitor screen On The Log of copy and print jobs is displayed on the System Monitor screen The selected mode is set Off On Job Log Display ...

Page 174: ... Additional Functions The Additional Functions menu appears 2 Use or to select System Settings press OK If the System Manager ID and System Password have already been set enter the System Manager ID and System Password using numeric keys press ID The System Settings menu appears 3 Use or to select Use USB Device press OK The Use USB Device menu appears Timer Settings Adjustment Cleaning Report Set...

Page 175: ...n turn it ON NOTE For instructions on how to turn the machine ON and OFF see How to Turn ON the Main Power on p 1 14 4 Use or to select Off or On press OK Details of each item are as follows Off The machine does not accept jobs through the USB interface On The machine accepts jobs through the USB interface The selected mode is set Off On Use USB Device ...

Page 176: ...Accepting Jobs through the USB Interface Port 4 38 System Manager Settings 4 ...

Page 177: ...optional equipment and their special functions System Configuration 5 2 Optional Equipment 5 2 Available Combination of Options 5 4 Feeder DADF P2 5 5 Finisher U2 5 6 Finishing Modes 5 7 Inner 2 Way Tray E2 5 10 Cassette Feeding Module J1 K1 5 11 Optional Accessory 5 11 ...

Page 178: ...des you with illustrations of all the optional equipment that can be attached to the machine and shows you examples of different system configurations For information on the complete range of optional equipment configurations contact your local authorized Canon dealer Optional Equipment ...

Page 179: ... m2 d Duplex Unit A1 The Duplex Unit A1 enables you to use the 2 sided mode for copying or printing e Finisher U2 The Finisher U2 is equipped with the following features Staple Offset Group and Offset Collate f Feeder DADF P2 Originals placed in the feeder are automatically fed sheet by sheet to the scanning area The feeder also automatically turns over two sided originals to make one or two sided...

Page 180: ...y the platen cover is attached some functions may be unavailable Finisher U2 Finishing Staple Offset Group and Offset Collate The Finisher U2 cannot be used with the Inner 2 Way Tray E2 Additional Finisher Tray C1 Additional Output Tray The Finisher U2 is required The Additional Finisher Tray C1 cannot be used with the Inner 2 Way Tray E2 Inner 2 Way Tray E2 Additional Output Tray The Inner 2 Way ...

Page 181: ... or scan thick originals such as books or magazines do not press down hard on the feeder Do not place any objects in the original output area If the original output area is blocked originals may get damaged and printing may not be performed correctly a Feeder Cover Open this cover to remove jammed originals b Slide Guides Adjust the slide guides to match the width of the originals c Original Suppl...

Page 182: ... Front Cover of the Finisher U2 Open this cover to replace the staple cartridge in the stapler unit or to clear a staple jam For instructions on replacing the staple cartridge see Replacing the Staple Cartridge on p 6 21 For instructions on clearing a staple jam see Clearing Staple Jams on p 7 28 b Output Tray Prints are output to this tray c Additional Finisher Tray C1 The Additional Finisher Tra...

Page 183: ...formation on the finishing modes see Chapter 2 Advanced Operations in the Copying Guide or Chapter 1 Using the Machine as a Printer in the UFR II Printer Guide Staple Mode The prints are automatically collated into sets arranged in page order and stapled Prints are stapled in the following places CAUTION Do not place anything other than output paper in the trays of the finisher as this may damage ...

Page 184: ...ly the following paper sizes can be stapled A4 A4R and A3 You cannot staple envelopes transparencies or labels Do not pull copies or prints out of the output area while they are being stapled Remove the copies or prints after they are output to the output trays NOTE The maximum number of sheets including cover sheets that can be stapled together is as follows only 64 g m2 to 80 g m2 paper can be u...

Page 185: ... Offset Group Mode The prints are slightly offset vertically in the output tray as follows with the copies of the same original page grouped together IMPORTANT You can offset A4 A4R and A3 paper Offset Collate Mode The prints are slightly offset vertically in the output tray as follows with the copies automatically collated into sets arranged in page order IMPORTANT You can offset A4 A4R and A3 pa...

Page 186: ...y E2 to the machine prints can be delivered to both the main tray and the Inner 2 Way Tray E2 IMPORTANT If the optional Finisher U2 is attached the Inner 2 Way Tray E2 cannot be attached a Main Output Tray Tray A Prints are output to this tray b Inner 2 Way Tray Tray B Prints are output to this tray ...

Page 187: ...cassette holds up to 250 sheets 80 g m2 of A4 A4R A3 or A5 paper Optional Accessory FL Cassette AC1 This drawer can be adjusted to hold various paper sizes See Adjusting a Paper Drawer to Hold a Different Paper Size on p 6 6 Available Locations Paper drawers 1 2 3 or 4 Available Paper Sizes A4 A4R A3 or A5 a Paper Drawers Each paper drawer holds up to 250 sheets of paper 80 g m2 b Paper Drawer s L...

Page 188: ...Cassette Feeding Module J1 K1 5 12 Optional Equipment 5 ...

Page 189: ...per Size 6 6 Replacing the Toner 6 10 Drum Unit 6 16 Replacing the Drum Unit 6 16 Affixing the Counter Label for Service Technician 6 20 Replacing the Staple Cartridge 6 21 Routine Cleaning 6 24 Platen Glass and Cover 6 25 Manual Feeder Cleaning 6 26 Automatic Feeder Cleaning 6 29 Transcription Roller Cleaning 6 30 Drum Cleaning 6 31 Fixing Unit Cleaning 6 31 Offset Roller Cleaning 6 36 Consumable...

Page 190: ...e prompting you to load paper appears on the LCD display and the error indicator flashes red when paper runs out in any of the paper drawers a paper drawer is not fully inserted into the machine Make sure that the paper drawer is properly set in place a paper drawer is opened even if the paper is loaded IMPORTANT Do not load nonstandard paper sizes into the paper drawers Do not load the following ...

Page 191: ... of the paper stack on a flat surface Never place paper or any other items in the empty part of the drawer next to the paper stack Doing so may cause paper jams NOTE If a message prompting you to load paper appears during printing the remaining prints are automatically made after you load the correct paper If you select another paper drawer the remaining prints are made after you press OK To cance...

Page 192: ...al times and align the edges to facilitate feeding 4 Load the paper stack into the paper drawer Even out the edges of the paper stack Load the paper stack against the end guide of the paper drawer When loading paper into the paper drawer for the first time set the size plate and the paper size detecting lever for the paper being loaded See Adjusting a Paper Drawer to Hold a Different Paper Size on...

Page 193: ...ty or paper jams try turning the paper stack over and reload it For more information on the print direction of preprinted paper paper which has logos or patterns already printed on it see Relationship between Original Orientation and Preprinted Paper Output Chart on p 8 14 IMPORTANT You will not be able to make copies or prints if you load paper that exceeds the loading limit or if the paper drawe...

Page 194: ...aper 1 Pull out the paper drawer and remove all the loaded paper 2 Push down the metal plate to lock it 3 Detach the end guide and reattach it to the slots aligned with the mark indicating the desired paper size Detach the end guide by pressing down and forward Align the end guide with the mark indicating the desired paper size Reattach the end guide by tilting it forward and inserting the tabs at...

Page 195: ... the lock lever to lock the front slide guide into place IMPORTANT Be sure to set the lock lever correctly If the lock lever is positioned incorrectly for the type of paper loaded in the paper drawer the wrong paper type will be shown on the LCD display This may also cause paper jams dirty prints or make the inside of the machine dirty 6 Load the appropriate size paper into the paper drawer CAUTIO...

Page 196: ... incorrectly to the size of paper loaded in the paper drawer the wrong paper size will be shown on the LCD display This may also cause paper jams dirty prints or make the inside of the machine dirty NOTE A4R displayed on the LCD display indicates the paper size label or punch mark of A4 on the paper drawers 8 Stick the appropriate paper size label on the paper size plate A3 A4 A4 A5 B5 LGL L TR ST...

Page 197: ...e to match the new paper size 10 Gently push the paper drawer back into the machine until it clicks into place in the closed position CAUTION When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury Size Plate ...

Page 198: ...he instructions on replacing the toner or staples clearing the paper or staple jams see Clearing Paper Jams with On Screen Instructions on p 7 3 WARNING Do not burn or throw used toner cartridges into open flames as this may cause the toner remaining inside the cartridges to ignite resulting in burns or a fire Do not store toner cartridges or paper in places exposed to open flames as this may caus...

Page 199: ...er cartridges intended for use with this machine Do not replace toner cartridges until the message prompting you to do so appears Do not attempt to replace the toner cartridge while the machine is printing NOTE It is recommended that you replace the toner cartridge soon after the message Toner low Prepare new toner appears Printing stops if the toner runs out during a print job The machine will re...

Page 200: ...utine Maintenance 6 2 While pressing the unlock tab on the grip turn the toner cartridge in the direction of the arrow clockwise 3 Pressing the unlock tab pull out the toner cartridge Keep unlock tab down Unlock Tab Remove toner ...

Page 201: ... they may ignite the toner remaining inside the cartridge and result in burns or a fire IMPORTANT If the toner is not distributed evenly inside the cartridge the outputs may be printed uneven 4 Shake the new toner cartridge back and forth five or six times to distribute the toner evenly inside the cartridge Shake new toner 5times ...

Page 202: ...emove the protective seal by pulling it straight out with the other hand IMPORTANT Pull out the seal slowly otherwise the toner may scatter and soil your clothes or skin Make sure that you pull out the seal completely otherwise print errors may occur Make sure that you pull the seal straight out Pulling the seal upwards or downwards may break the seal If the seal breaks inside the toner cartridge ...

Page 203: ...TANT Turn the toner cartridge fully until it locks into place 8 Close the front cover CAUTION When closing the front cover be careful not to get your fingers caught as this may result in personal injury IMPORTANT Make sure that you clean the fixing unit every time you replace the toner cartridge See Fixing Unit Cleaning on p 6 31 Turn toner to left Unlock Tab Close front cover ...

Page 204: ...ot throw used drum units into open flames as this may ignite the toner remaining inside the unit and result in burns or a fire IMPORTANT If you use the machine without inserting the drum unit the message Drum is not set Insert the drum appears on the LCD display In this case turn OFF the main power and install the drum unit into the machine Replacing the Drum Unit 1 Press the button on the left co...

Page 205: ...intenance IMPORTANT To avoid damage to the drum unit always open the left cover wider than 50 mm 2 Open the front cover 3 Turn the unlock lever to its horizontal position 4 While gripping the handle of the drum unit pull the unit out slightly upward ...

Page 206: ...ve cover before attaching the drum unit to the machine 6 Hold the protective cover of the drum unit and align it with the slots inside the main unit 7 While holding the protective cover insert the drum unit IMPORTANT Be careful not to touch the blue green part of the drum 8 Remove the protective cover of the drum unit ...

Page 207: ...be careful not to get your fingers caught as this may result in personal injury 11 Place your hand where the hand symbol is located on the left cover of the main unit and then gently close the left cover until it clicks into place in the closed position CAUTION When closing the left cover be careful not to get your fingers caught as this may result in personal injury ...

Page 208: ... Counter Label for Service Technician 1 Open the front cover and check the counters located on the right side 2 Enter the date and counter value in the drum counter label 4 Close the front cover 3 Affix the counter label on the drum unit Counter Label ...

Page 209: ...age appears on the standby display Follow the procedure below to replace the staple cartridge 1 Open the front cover of the finisher 2 Lift and pull out the staple case holding it by its green tab Density Auto ImgQual Text 2 Sided Off Replace staple cart Out of staples NOTE We recommend that you order staple cartridges from your local authorized Canon dealer before your stock runs out Staple Case ...

Page 210: ...w and pull out the staple cartridge 4 Insert the new staple cartridge Press the spring loaded case down until it clicks into place IMPORTANT Use only staple cartridges designed for use with this machine Do not remove the seal that holds the staples together before you place the staple cartridge into the staple case NOTE Only one staple cartridge can be inserted at a time ...

Page 211: ...l it out at an angle it may tear 6 Gently push the staple case into the finisher until it is securely in place 7 Close the front cover of the finisher CAUTION When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury NOTE If there are no staples ready for stapling after the cover is closed the stapler unit automatically performs a ...

Page 212: ...in plastic parts becoming deformed Disconnect the power cord from the power outlet regularly and clean the area around the base of the power plug s metal pins and the power outlet with a dry cloth to ensure that all dust and grime is removed If the power cord is connected for a long period of time in a damp dusty or smoky location dust can build up around the power plug and become damp This may ca...

Page 213: ...power switch and disconnect the power cord Failure to do so may result in a fire or electrical shock IMPORTANT If the platen glass or the underside of the feeder platen cover is dirty the original may not be scanned clearly 1 Clean the platen glass and the underside of the feeder platen cover with a cloth dampened with water and wipe them with a soft and dry cloth CAUTION Do not dampen the cloth t...

Page 214: ...er switch and disconnect the power cord Failure to observe these steps may result in a fire or electrical shock CAUTION Do not dampen the cloth too much as excess water may break the machine IMPORTANT If the feeder scanning area is dirty it may result in a paper jam or smudged or dirty prints Clean the roller while spinning it with your hand NOTE This procedure is necessary only if the optional fe...

Page 215: ...ide the inner cover with a cloth dampened with water Then wipe the area with a soft dry cloth 5 Clean the transparent plastic part of the inner cover with a cloth dampened with water Then wipe the area with a soft dry cloth 6 Close the inner cover CAUTION When closing the inner cover be careful not to get your fingers caught as this may result in personal injury ...

Page 216: ... and the document feeding roller with a cloth dampened with water Then wipe the area with a soft dry cloth 7 Close the feeder cover CAUTION When closing the feeder cover be careful not to get your fingers caught as this may result in personal injury 8 Lift the feeder Feeder Scanning Area Document Feeding Roller ...

Page 217: ...feeder 1 Press Additional Functions The Additional Functions menu appears 10 Close the feeder CAUTION When closing the feeder be careful not to get your fingers caught as this may result in personal injury Be aware that the light emitted from the platen glass may be very bright when closing the feeder 2 Use or to select Adjustment Cleaning press OK The Adjustment Cleaning menu appears 3 Use or to ...

Page 218: ...see the screen shots in step 2 of Automatic Feeder Cleaning on p 6 29 The Adjustment Cleaning menu appears 5 Use or to select Yes press OK The machine starts cleaning the feeder After the cleaning is completed the screen returns to the Standby display The feeder is clean Try scanning again 2 Use or to select Clean Trans Roller press OK The Start Cleaning display appears 3 Use or to select Yes pres...

Page 219: ...cleaning pattern on A4 paper to clean the Fixing Unit You should also use the Fixing Unit Cleaning function every time the toner cartridge is replaced IMPORTANT The cleaning pattern can be printed only on A4 paper NOTE Before cleaning the fixing unit make sure that the paper size and type for Stand Stack Bypass are set to A4 and Plain To check or change the current settings follow step 1 of the pr...

Page 220: ...ss Reset to return to the Standby display 3 Press Additional Functions use or to select Adjustment Cleaning press OK Use or to select On press OK Use or to select the paper size press OK Select A4 Use or to select the paper type press OK Select Plain Off On Stand Stack Bypass Off On Stand Stack Bypass A4 A4R A3 A5 Paper Size A B Plain Recycled Color Bond Paper Type ...

Page 221: ...s 5 Use or to select Yes press OK The message A cleaning page will be printed appears 6 Press OK Make sure that A4 paper is loaded in a drawer Printing the cleaning page starts 7 Open the stack bypass Clean Trans Roller Drum Cleaning Fixing Unit Cleaning Feeder Cleaning Adjustment Cleaning Yes No Start Cleaning will be printed OK A cleaning page ...

Page 222: ...shes Press Stop and remove the jammed cleaning page 10 Repeat steps 5 to 6 Printing another cleaning page starts 8 Load the cleaning page with the printed side facing up inserting the white edge into the stack bypass first 9 Press OK Cleaning starts While the cleaning is in progress the display on the left appears When cleaning is complete the LCD display returns to that on step 5 Discard the used...

Page 223: ...er size and type settings return to step 1 to clear or change the settings you have made for the cleaning 11 Load the new cleaning page with the printed side facing down inserting the white edge into the stack bypass first 13 Use or to select No press OK to return to the Additional Functions menu To return to the standby display press Reset Discard the used cleaning page Yes No Start Cleaning ...

Page 224: ...he power cord Failure to observe these steps may result in a fire or electrical shock NOTE If either the optional Inner 2 Way Tray E2 or Additional Finisher Tray C1 is attached it is recommended that you clean the roller after printing to the top tray 1 Lift the rollers slightly and use a damp cloth to wipe the surface of the rollers while rotating them 2 Wait approximately three minutes for the r...

Page 225: ...mended for this machine labels and other types of paper stock are available For more information contact your local authorized Canon dealer CAUTION Do not store paper in places exposed to open flames as this may cause the paper to ignite resulting in burns or a fire IMPORTANT To prevent moisture build up tightly wrap any remaining paper in its original package for storage NOTE For high quality pri...

Page 226: ...in burns or a fire CAUTION Keep toner and other consumables out of the reach of small children If these items are ingested consult a physician immediately IMPORTANT Store toner cartridges in a cool location away from direct sunlight The recommended storage conditions are Temperature below 30 C and humidity below 80 Do not store the cartridges in a vertical position Be careful of counterfeit toners...

Page 227: ...manufactured Toner Parts and Supplies specifically for use in this machine For optimal print quality and for optimal machine performance and productivity we recommend that you use Genuine Canon Toner Parts and Supplies Contact your Canon Authorized Dealer or Service Provider for Genuine Canon Supplies ...

Page 228: ...Consumables 6 40 Routine Maintenance 6 ...

Page 229: ...Jams with On Screen Instructions 7 3 Fixing Unit 7 5 Paper Drawer 1 7 8 Paper Drawers 2 3 and 4 7 12 Stack Bypass 7 16 Duplex Unit A1 Optional 7 17 Feeder DADF P2 Optional 7 19 Finisher U2 Optional 7 23 Inner 2 Way Tray E2 Optional 7 25 Clearing Staple Jams 7 28 Finisher U2 Optional 7 28 List of Error Messages 7 31 Self Diagnostic Display 7 31 Service Call Message 7 37 Contacting Your Local Author...

Page 230: ...aper out of the machine by force may leave parts of the paper torn inside leading to frequent paper jams If paper tears while you are trying to remove jammed paper from the machine make sure that you remove all of the torn pieces The paper size detecting lever is set incorrectly Make sure that the paper size detecting lever located on the left side of a paper drawer matches the size of the paper l...

Page 231: ...nds on the edges of the original or paper When removing paper which has become jammed inside the machine take care not to cut your hands or injure yourself on the parts on the inside of the machine If you cannot remove the paper please contact your local authorized Canon dealer When removing paper which has become jammed inside the machine take care not to allow the toner on the jammed paper to co...

Page 232: ...r drawers is not possible after the power is turned back ON Clear paper jams before turning the power OFF NOTE Some areas that the On Screen instruction indicates may not actually have any jammed paper If you cannot find any jammed paper where the machine indicates check other locations of the machine Page numbers of the On Screen Instructions which actually appear on the lower right corner of the...

Page 233: ...ocations other than the optional feeder printing or copying resumes IMPORTANT If a paper jam occurs in the feeder you cannot continue operating the machine Follow the procedure to remove the jammed paper See Feeder DADF P2 Optional on p 7 19 NOTE You do not have to re enter the number of copies or prints even if you are printing multiple sets The machine automatically recalculates the number of co...

Page 234: ... on the right corner of the fixing unit open the upper cover of the fixing unit and remove any jammed paper 2 Push down the green locking lever CAUTION The parts located around the exit slot guide and the fixing unit are subject to high temperatures When removing jammed paper take care not to touch anything in this area except the lever Locking Lever ...

Page 235: ... paper take care not to touch anything in this area except the upper cover 6 Return the green locking lever to its original position 7 Place your hand where the hand symbol is located on the left cover of the main unit and then gently close the left cover until it clicks into place in the closed position CAUTION When closing the left cover be careful not to get your fingers caught as this may resu...

Page 236: ... a paper jam occurs inside paper drawer 1 follow the procedure described below to remove the jammed paper 1 Press the button on the left cover of the main unit and open the left cover 2 Open the paper drawer s left cover Press open button Open drawer 1 L cover ...

Page 237: ...Clearing Paper Jams 7 9 Troubleshooting 7 3 Remove any jammed paper 4 Grip the handle and pull out the paper drawer until it stops Remove jammed paper Open drawer 1 ...

Page 238: ...mmed paper 6 Gently push the paper drawer back into the machine until it clicks CAUTION When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury Remove jammed paper Close drawer 1 ...

Page 239: ...ht as this may result in personal injury 8 Place your hand where the hand symbol is located on the left cover of the main unit and then gently close the left cover until it clicks into place in the closed position CAUTION When closing the left cover be careful not to get your fingers caught as this may result in personal injury Close drawer 1 L cover Close the left cover ...

Page 240: ...paper NOTE Paper Drawer 2 can be added by attaching the optional Cassette Feeding Module J1 or K1 Paper Drawer 3 and 4 can be added by attaching the optional Cassette Feeding Module K1 The On Screen Instruction screens in this procedure are for paper drawer 2 Procedure for paper drawer 3 and 4 is the same as that for paper drawer 2 1 Open the paper drawer s left cover Open drawer 2 L cover ...

Page 241: ...Clearing Paper Jams 7 13 Troubleshooting 7 2 Remove any jammed paper 3 Grip the handle and pull out the paper drawer until it stops Remove jammed paper Open drawer 2 ...

Page 242: ...mmed paper 5 Gently push the paper drawer back into the machine until it clicks CAUTION When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury Remove jammed paper Close drawer 2 ...

Page 243: ...ams 7 15 Troubleshooting 7 6 Close the paper drawer s left cover CAUTION When closing the paper drawer s left cover be careful not to get your fingers caught as this may result in personal injury Close drawer 2 L cover ...

Page 244: ... jam occurs in the stack bypass follow the procedure below to remove the jammed paper 1 Remove all paper from the stack bypass 2 Remove any jammed paper If you cannot remove the jammed paper follow the procedure described in Fixing Unit on p 7 5 Remove Paper from tray ...

Page 245: ...ting 7 Duplex Unit A1 Optional If a paper jam occurs inside the Duplex Unit A1 follow the procedure described below to remove the jammed paper 1 Press the button on the left cover of the main unit and open the left cover Press open button ...

Page 246: ...quely downward Do not pull the jammed paper vertically downward 2 Remove any jammed paper that is protruding from the upper and lower parts of the duplex unit 3 Place your hand where the hand symbol is located on the left cover of the main unit and then gently close the left cover until it clicks into place in the closed position CAUTION When closing the left cover be careful not to get your finge...

Page 247: ...g 7 Feeder DADF P2 Optional If a paper jam occurs in the feeder follow the procedure described below to remove the jammed paper 1 Open the feeder cover 2 Open the inner cover holding it by its front tab Open feeder cover Open cover in feeder ...

Page 248: ...ring Paper Jams 7 20 Troubleshooting 7 3 Remove any jammed originals IMPORTANT Do not pull the original forcibly because it may tear 4 Turn the feed dial and remove any jammed originals Remove jammed paper ...

Page 249: ... caught as this may result in personal injury 6 Close the feeder cover If you cannot remove the original proceed to step 7 If you have removed the original the procedure is complete CAUTION When closing the feeder cover be careful not to get your fingers caught as this may result in personal injury Close cover in feeder Close feeder cover ...

Page 250: ...ms 7 22 Troubleshooting 7 7 Lift the feeder and remove any jammed originals 8 Close the feeder CAUTION When closing the feeder be careful not to get your fingers caught as this may result in personal injury Close feeder ...

Page 251: ...r the paper output area remove it If the jammed paper was successfully removed further steps are unnecessary If you cannot remove the jammed paper proceed to step 2 IMPORTANT Do not attempt to pull out the jammed paper by force This may damage the machine 3 Push down the green locking lever CAUTION The parts located around the exit slot guide and the fixing unit are subject to high temperatures Wh...

Page 252: ...b to lift up the upper cover of the fixing unit 5 Remove any jammed paper that is protruding from the finisher CAUTION Be careful not to touch the inside of the machine because some parts can get very hot 6 Return the green locking lever to its original position ...

Page 253: ...gently close the left cover until it clicks into place in the closed position CAUTION When closing the left cover be careful not to get your fingers caught as this may result in personal injury 1 If you see any jammed paper near the paper output area remove it If the jammed paper was successfully removed further steps are unnecessary If you cannot remove the jammed paper proceed to step 2 IMPORTAN...

Page 254: ...nd open the left cover 3 Push down the green locking lever CAUTION The parts located around the exit slot guide and the fixing unit are subject to high temperature When removing jammed paper take care not to touch anything in this area except the lever 4 Holding the green handle lift the inner guide ...

Page 255: ...very hot 6 Return the green locking lever to its original position 7 Place your hand where the hand symbol is located on the left cover of the main unit and then gently close the left cover until it clicks into place in the closed position CAUTION When closing the left cover be careful not to get your fingers caught as this may result in personal injury ...

Page 256: ... Screen Instructions to remove the jammed staples Finisher U2 Optional If the machine does not staple even though you have set the staple mode staple jams may have occurred in the optional Finisher U2 Follow the procedure described below to remove the jammed staples 1 Open the front cover of the finisher When is shown press to display steps Staple jam Staple Case ...

Page 257: ...shooting 7 2 Lift and pull out the staple case holding it by its green tab 3 Push down the tab of the staple case 4 Remove all of the staples that slide from the staple case 5 Return the tab of the staple case to its original position ...

Page 258: ... the front cover of the finisher CAUTION When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury NOTE If there are no staples ready for stapling after the cover is closed the stapler unit automatically performs a dry stapling operation to reposition the staples ...

Page 259: ...owsing the network Cannot staple Reduce output pages Cause The machine cannot staple the printouts because too many sheets of paper have been printed out Remedy The printouts are simply collated without stapling If necessary reduce the number of pages in the document and print again Cannot use 2 Sided Change paper size Cause When making two sided copies one of the following paper sizes has been se...

Page 260: ...the feeder Remedy Scan the original on the platen glass Drawer 2 cover open Close cover Cause The left cover of Paper Drawer 2 is open Remedy Close the paper drawer s left cover Drawer 3 cover open Close cover Cause The left cover of Paper Drawer 3 is open Remedy Close the paper drawer s left cover Drawer 4 cover open Close cover Cause The left cover of Paper Drawer 4 is open Remedy Close the pape...

Page 261: ...er Frnt Left cover open Close cover Cause One or more covers are open Remedy Close all of the covers Load correct paper Cause 1 The paper size detected automatically by the paper drawer does not match the actual paper size Remedy 1 Make sure that the paper size loaded in the paper drawer matches the paper size set for the drawer Remedy 2 Set the size for the paper drawer to match the paper you wan...

Page 262: ...opy ratio to match the desired paper size If you press Start while this message is displayed the paper with the smallest margin is selected automatically and printing starts Not connected Check cable Cause The network cable connection has some problem Remedy Make sure that the network cable is properly connected Out of staples Replace staple cart Cause There are only a few staples remaining in the...

Page 263: ...paper Clear the jammed paper if any and close the cover The message disappears and printing resumes Platen glass dirty Clean platen glass Cause The feeder s scanning area is dirty Remedy Clean the feeder s scanning area See Manual Feeder Cleaning on p 6 26 Restart the machine If problem persists call service rep Cause An error has occurred Remedy Contact your local authorized Canon dealer See Cont...

Page 264: ...e printouts because the selected paper size is unavailable for offset copying Remedy Use the suitable paper size for offset copying See Chapter 2 Advanced Operations in the Copying Guide Toner low Prepare new toner Cause Toner is running out Remedy Rock the toner cartridge to redistribute the toner evenly inside the cartridge If the message persists install a new cartridge Tray A full Remove paper...

Page 265: ...nect the power cord with wet hands as this may result in electrical shock CAUTION Always grasp the power plug portion when disconnecting the power cord Pulling on the cord portion may expose or snap the core wire or otherwise damage the power cord If the power cord is damaged this could cause an electricity leak and result in a fire or electrical shock IMPORTANT If the main power switch is turned ...

Page 266: ...following information available Model name Problem and status of the machine Service call message on the LCD display 2 If the machine still does not operate normally follow the procedure below and contact your local authorized Canon dealer Turn OFF the main power Disconnect the power cord from the wall outlet ...

Page 267: ...Reports 8 7 Department ID List 8 7 User s Data List 8 7 Specifications 8 8 Main Unit 8 8 Feeder DADF P2 8 10 Cassette Feeding Module J1 8 11 Cassette Feeding Module K1 8 11 Finisher U2 8 12 Duplex Unit A1 8 13 Inner 2 Way Tray E2 8 13 Relationship between Original Orientation and Preprinted Paper Output Chart 8 14 Multifunctional Operations 8 16 Available Paper Stock 8 17 Index 8 19 ...

Page 268: ...ying Guide Printer Settings UFR II Printer Guide Network Settings Network Guide Additional Functions Settings Applicable Page Entry Tone Off On p 3 3 Error Tone Off On Scan Done Tone Off On For Error Only Print Done Tone Off On For Error Only The default settings are indicated in bold Additional Functions Settings Applicable Page Initial Function Copy Scan p 3 5 Contrast 2 to 2 0 p 3 6 Invert Scre...

Page 269: ... Drawer 3 Off On Drawer 4 Off On Register Paper Type Drawer 1 Plain Recycled Color Bond Heavy Paper 1 p 3 13 Drawer 2 Plain Recycled Color Bond Heavy Paper 1 Drawer 3 Plain Recycled Color Bond Heavy Paper 1 Drawer 4 Plain Recycled Color Bond Heavy Paper 1 Tray Designation Tray A Copy Off On Printer Off On Other Off On p 3 15 Tray B Copy Off On Printer Off On Other Off On The default settings are i...

Page 270: ...Priority Print Side Drawer 3 Speed Priority Print Side Drawer 4 Speed Priority Print Side Language Switch Bulgarian Catalan Croatian Czech Danish Dutch English Estonian Finnish French German Greek Hungarian Italian Norwegian Polish Portuguese Romanian Russian Slovak Slovene Spanish Swedish Turkish p 3 22 Dirty Feeder Error Off On p 3 23 Remote Scan Compress High Ratio Normal Low Ratio p 3 24 Remot...

Page 271: ...elect Yes or No p 6 30 Drum Cleaning Select Yes or No p 6 31 Fixing Unit Cleaning Select Yes or No p 6 31 Feeder Cleaning Select Yes or No p 6 29 Bond Sp Processing Off On p 3 33 Special Mode M Low Standard High p 3 34 Special Mode N Off On p 3 35 Special Mode O Stack Bypass Off On Drawer Off On p 3 36 Special Mode P Off On p 3 38 Special Mode S Off Speed Priority 1 Speed Priority 2 p 3 39 Rotate ...

Page 272: ...ord Limit Settings Erase Page Totals View Page Totals Clear All Totals Print List Allow Unkn ID Print Off On Allow Unkn ID Scan Off On p 4 8 User ID Management Off On p 4 30 Network Settings TCP IP Settings SNMP Settings Ethernet Driver Startup Time Set See the Network Guide Remote UI On Off Off On p 4 32 Job Log Display Off On p 4 34 Use USB Device Off On p 4 36 Update Firmware This function is o...

Page 273: ...Sample Reports 8 7 Appendix 8 Sample Reports Department ID List User s Data List ...

Page 274: ...ding 600 600 dpi Printing 600 600 dpi Number of Tones 256 Acceptable Paper Stock Paper Drawers 64 g m2 to 90 g m2 Plain Recycled Color Heavy Paper 1 81 g m2 to 90 g m2 Bond Stack Bypass 64 g m2 to 128 g m2 Plain Recycled Color Bond Heavy Paper 1 81 g m2 to 90 g m2 Heavy Paper 2 91 g m2 to 105 g m2 Heavy Paper 3 106 g m2 to 128 g m2 Transparencies Labels Envelopes ISO B5 ISO C5 COM10 DL Monarch Acc...

Page 275: ... 0 50 A3 A5 1 0 25 MIN Enlargement 1 1 41 A4 A3 1 2 00 A5 A3 1 4 00 MAX Paper Feeding System Paper Drawers 250 sheets per drawer 80 g m2 Stack Bypass 80 sheets A4 A4R A5 A5R 80 g m2 50 sheets A3 80 g m2 50 sheets Transparencies Heavy Paper 2 91 g m2 to 105 g m2 35 sheets A4 A4R A3 106 g m2 to 128 g m2 10 envelopes 1 sheet Labels Output Orientation Face down Density Control Automatic or manual 9 le...

Page 276: ...drawer with a feeder attached Item Specification Type Automatic Document Feeder Originals A4 A4R A3 A5 Original Paper Weights 52 g m2 to 105 g m2 One page scanning for 37 g m2 to 52 g m2 and 105 g m2 to 128 g m2 Original Tray Capacity A4 A4R A5 A5R 50 sheets 80 g m2 A3 25 sheets 80 g m2 Original Replacement Speed 20 sheets minute A4 Power Source From main unit Power Consumption Approx 26 W max Dim...

Page 277: ... drawer 80 g m2 Power Source From main unit Power Consumption Approx 4 W max Dimensions W D H 580 3 mm 569 3 mm 116 8 mm Weight Approx 6 0 kg Item Specification Paper Sizes A4 A4R A3 A5 Paper Capacity 250 sheets 2 drawers 80 g m2 Power Source From main unit Power Consumption Approx 14 W max Dimensions W D H 580 3 mm 569 3 mm 201 8 mm Weight Approx 12 0 kg ...

Page 278: ... A4R A3 150 sheets or 20 mm Collate mode A4 200 sheets or 26 mm A4R A3 150 sheets or 20 mm Staple mode A4 30 sets or 26 mm A4R A3 30 sets or 20 mm Max Stapling Capacity Available Staple Size A4 50 sheets 64 g m2 to 80 g m2 A4R A3 30 sheets 64 g m2 to 80 g m2 Corner Staple only Available Staple Size A4 A4R A3 Available Offset Size A4 A4R A3 Power Source From main unit Power Consumption Approx 46 W ...

Page 279: ... 21 W max Dimensions W D H 437 2 mm 448 mm 378 3 mm Weight Approx 2 5 kg Item Specification Capacity Tray A A4 100 sheets 80 g m2 Other Sizes 50 sheets 80 g m2 Tray B A4 250 sheets 80 g m2 Other Sizes 100 sheets 80 g m2 Power Source From main unit Power Consumption Approx 5 W max Dimensions W D H 485 5 mm 451 mm 151 2 mm Installation Space W D Incorporated in the main unit Weight Approx 1 5 kg ...

Page 280: ... paper i e paper with logos IMPORTANT Do not load the following types of paper into the paper drawers as this may cause paper jams Paper on which color images have been copied Do not copy on the reverse side either NOTE If you want to copy on the back side of preprinted paper place the side you want to copy on face up when using a paper drawer face down when using the stack bypass If You Want to S...

Page 281: ...Relationship between Original Orientation and Preprinted Paper Output Chart 8 15 Appendix 8 If You Do Not Want to Set the Staple Mode ...

Page 282: ...the vertical columns are already being performed Example When copying is in progress you can scan originals for a copy job NOTE The machine s performance may be affected if image processing such as compression enlargement reduction or rotation are being carried out when the machine receives print data Status Description Print Copy A copy job is being printed Print Data A print or report job is bei...

Page 283: ...m 75 g m2 to 90 g m2 3 From 81 g m2 to 90 g m2 4 From 91 g m2 to 105 g m2 5 From 106 g m2 to 128 g m2 6 Use only A4 transparencies made especially for this machine IMPORTANT When printing on the back side of printed paper use Special Mode O to prevent paper jams See Preventing Paper Jams when Printing on the Back Side of Printed Paper on p 3 36 Paper Type Paper Source Paper Drawer 64 g m2 to 90 g ...

Page 284: ...s 2 3 and 4 are optional for the imageRUNNER 2320 2318 Paper Size Width Length Paper Source Paper Drawer 1 Paper Drawers 2 3 4 Stack Bypass A4 297 mm 210 mm A4R 210 mm 297 mm A3 297 mm 420 mm A5 210 mm 148 mm A5R 148 mm 210 mm N A N A Envelope COM10 10 104 7 mm 241 3 mm N A N A Monarch 98 4 mm 190 5 mm N A N A DL 110 mm 220 mm N A N A ISO B5 250 mm 176 mm N A N A ISO C5 162 mm 229 mm N A N A Free ...

Page 285: ... a High humidity Environment 3 35 Preventing Paper Jams when Printing on the Back Side of Printed Paper 3 36 Reducing Wait Time for the Next Job 3 39 Setting the Fixing Mode for Bond Paper 3 33 Audible Tones 3 3 Auto Clear 3 8 Auto Clear Time 3 31 Auto Drawer Selection 3 11 Auto Drawer Switching 3 11 Auto Paper Selection 3 11 Auto Sleep Time 3 30 Auxiliary Tray 2 27 5 6 Available Combination of Op...

Page 286: ... Display after Auto Clear 3 8 Default Settings 3 29 Density Key 1 13 Department ID 2 10 Department ID Management 2 10 4 8 4 9 Accepting Print Jobs with Unknown IDs 4 26 Accepting Scan Jobs with Unknown IDs 4 28 Changing or Erasing the Department ID Password and Page Limit 4 17 Checking Counter Information 4 20 Clearing Page Totals 4 25 Printing Counter Information 4 23 Registering the Department I...

Page 287: ...ront Cover 5 6 Main Unit 1 11 H Handling Precautions 1 7 Heavy Paper 8 17 I ID Key 1 12 Illustrations Used in This Manual xiii Image Combination Key 1 13 Image Quality Key 1 13 Inch and Millimeter 3 27 Initial Function 3 5 Initial Function at Power ON 3 5 Inner 2 Way Tray E2 Clearing Paper Jams 7 25 Specifications 8 13 Tray A 3 15 5 10 Tray B 3 15 5 10 Installation Installation Space 1 5 Location ...

Page 288: ...ray E2 7 25 Paper Drawer 1 7 8 Paper Drawers 2 3 and 4 7 12 Reducing the Frequency of Paper Jams 7 2 Stack Bypass 7 16 Paper Select Key 1 13 Paper Size Group 3 28 Paper Stock Available Paper Stock 8 17 Paper Size 8 18 Paper Type 8 17 Parts and Functions of the Main Unit External View 1 9 Internal View 1 11 Password 2 10 2 12 Plain Paper 8 17 Platen Cover Type J 1 10 Platen Glass 1 11 2 14 2 16 Pla...

Page 289: ...onitor 2 37 2 40 System Monitor Key 1 12 System Password 4 2 System Settings Dept ID Management 4 9 Device Info Settings 4 6 Remote UI On Off 4 32 System Manager 4 4 System Manager ID 4 2 System Manager Settings 4 2 System Password 4 2 Use USB Device 4 36 User ID Management 4 30 T Timer Settings Auto Clear Time 3 31 Auto Sleep Time 3 30 Tone Key 1 12 Tone Settings 3 3 Toner Cartridge 1 11 6 10 Ton...

Page 290: ...Index 8 24 Appendix 8 ...

Page 291: ......

Page 292: ...8501 Japan Europe Africa and Middle East Canon Europa N V P O Box 2262 1180 EG Amstelveen Netherlands Canon Middle East FZ LLC P O Box 27616 Dubai United Arab Emirates email info canon me com Specifications subject to change without notice Canon Europa N V 2009 ...

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