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Basic Sending Methods

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2

Basic Sending Methods

This section describes the basic procedures for sending documents via e-mail,
I-fax, and fax, or to a file server or USB memory media device.

IMPORTANT

If the Language Switch setting is set to ‘On’, some characters are restricted and
cannot be entered. To enter all characters, set the Language Switch setting to ‘Off’.
(See Chapter 3, “Configuring the Machine’s Basic Settings,” in the

Reference Guide

.)

Sending an E-Mail Message

This machine enables you to send scanned documents to an e-mail application.
Scanned documents are converted to file formats such as TIFF and are transmitted
as an e-mail attachment to the recipient's e-mail application.
Follow the procedure below to send e-mails.

1

Press

(SEND)

➞

place your originals.

NOTE

•

For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in
the

Reference Guide

.

•

If <Enter your User Name and password and specify the login destination.> appears,
follow the instructions in “Logging in to Authorized Send,” on p. 2-36.

•

If any of the messages below appears, follow the instructions in Chapter 2, “Basic
Operations,” in the

Reference Guide

:

- <Enter the Department ID and Password using the numeric keys.>
- <You must insert a control card.>
- <Enter the User ID and Password.>

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Summary of Contents for imageRUNNER 1750i

Page 1: ...ENG Please read this guide before operating this product After you finish reading this guide store it in a safe place for future reference Sending and Facsimile Guide Sending and Facsimile Guide ...

Page 2: ...imageRUNNER 1750i 1740i 1730i Sending and Facsimile Guide ...

Page 3: ...pying Instructions Copying Guide CD ROM Sending and Fax Instructions Sending and Facsimile Guide This Document CD ROM Remote User Interface Instructions Remote UI Guide CD ROM Network Connectivity Security Management System Settings Guide CD ROM Color Network ScanGear Instructions Network ScanGear Guide CD ROM USB Memory Media Printing Instructions PS PCL UFRII LT Printer Instructions Printer Guid...

Page 4: ...the Machine s Settings Printing Communication Reports and Lists Troubleshooting Appendix Includes the specifications glossary and index Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter 10 Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions However as we are constantly improving our products if you need ...

Page 5: ...duction to Send and Fax Functions Overview of Send and Fax Functions 1 2 Keys and Functions 1 3 Before Using Send and Fax Functions 1 7 Selecting the Type of Telephone Line 1 8 Registering Your Machine s Fax Number 1 10 Registering the Unit Name 1 11 Chapter 2 Sending Documents Basic Sending Methods 2 2 Sending an E Mail Message 2 2 Sending an I Fax 2 7 Sending a Document to a File Server 2 11 Sen...

Page 6: ...the Density and Image Quality 3 9 Scanning Two Sided Originals 3 13 Adjusting the Density of Background Color 3 15 Specifying the File Format 3 17 Chapter 4 Specifying Destinations Easily and Quickly Overview of Methods for Specifying Destinations 4 2 Address Book 4 3 Registering the Address Book 4 3 E Mail Addresses 4 3 I Fax Addresses 4 7 File Server Addresses 4 9 Fax Numbers 4 15 Group Addresse...

Page 7: ...ed 6 7 Checking Printing Communication Log 6 9 E Mail I Fax File Server USB Memory Media Device 6 9 Fax 6 11 Checking Changing the Status of Documents Received in Memory 6 14 I Fax 6 14 Fax 6 17 Checking Changing the Status of Documents with Forwarding Errors 6 20 I Fax 6 20 Fax 6 24 Chapter 7 Customizing the Machine s Settings Transmission Related Items 7 2 Specifying the Data Compression Ratio f...

Page 8: ...ecifying the Gamma Value for Receiving Color Documents 7 36 Receiving with Error Correction Mode ECM Reception 7 37 Rejecting Incoming Faxes from the Unidentified Senders 7 39 Chapter 8 Printing Communication Reports and Lists Overview of Reports and Lists 8 2 Printing Communication Reports 8 9 TX Report 8 9 Activity Report 8 12 RX Report 8 13 Fax Activity Report 8 14 Printing Address Book List 8 ...

Page 9: ...handling precautions and instructions that should be observed for safety IMPORTANT Indicates operational requirements and restrictions Be sure to read these items carefully to operate the machine correctly and avoid damage to the machine or property NOTE Indicates a clarification of an operation or contains additional explanations for a procedure Reading these notes is highly recommended Keys Used...

Page 10: ... attached Staple Finisher H1 and Cassette Module Y1 triple tiered Displays Used in This Manual Screen shots used in this manual may differ from actual displays depending on the machine configuration The keys to be pressed are marked with a as shown below When multiple keys can be pressed all of them will be marked Select the keys best suited to your needs ...

Page 11: ...e United States and other countries Other product and company names herein may be the trademarks of their respective owners Microsoft Windows 2000 operating system Windows 2000 Microsoft Windows 2000 Professional operating system Windows 2000 Professional Microsoft Windows XP Professional Edition operating system Windows XP Professional Microsoft Windows XP operating system Windows XP Microsoft Wi...

Page 12: ...ES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OR USE OR NON INFRINGEMENT CANON INC SHALL NOT BE LIABLE FOR ANY DIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS ...

Page 13: ...ow transmission times of approximately 3 seconds per page which results in reduced telephone line charges Approximately 3 seconds per page fax transmission time based on CCITT ITU T No 1 Chart JBIG Standard Mode at 33 6 Kbps modem speed The PSTN Public Switched Telephone Network currently supports 28 8 Kbps modem speeds or slower depending on telephone line conditions ...

Page 14: ...ow before using Send and Fax functions and provides an overview of their main features Overview of Send and Fax Functions 1 2 Keys and Functions 1 3 Before Using Send and Fax Functions 1 7 Selecting the Type of Telephone Line 1 8 Registering Your Machine s Fax Number 1 10 Registering the Unit Name 1 11 ...

Page 15: ...Sends scanned documents to an e mail application Scanned documents are converted to file formats such as TIFF and are transmitted as an e mail attachment to the recipient s e mail application I fax Sends fax documents over the network Scanned documents are converted to TIFF format and are transmitted as an e mail attachment to the recipient s I fax compatible machine Regardless of the distance and...

Page 16: ...ne IMPORTANT To store scanned documents in a USB memory media device set Use Scan to Memory Media in Memory Media Settings to On See Chapter 4 Setting the Send Function in the System Settings Guide Fax Sends scanned documents as faxes IMPORTANT To use the Fax function the optional Super G3 Fax Board AJ1 is required Keys and Functions Whenever using Send and Fax functions you need to press SEND fir...

Page 17: ... Self to specify your e mail address and your computer folder as the destination See Sending Documents to Your E Mail Address Using Authorized Send on p 2 39 and Sending Documents to Your Folder Using Authorized Send on p 2 40 The screen below shows the top screen Send with the Super G3 Fax Board AJ1 attached to the machine NOTE Memory Media is displayed only if Use Scan to Memory Media in Memory ...

Page 18: ...o send documents in a manner that is suited to the purpose of the document as well as the recipient s document handling environment Available only when the optional Color Send Searchable PDF Kit E1 is activated See Basic Sending Methods on p 2 2 Press to set the send settings You can specify various settings such as setting the time to send a document and entering a subject for an e mail or an I f...

Page 19: ...s to recall the destinations and settings stored in a favorites button See Using the One Touch Buttons on p 4 35 Press to recall the destinations stored in a one touch button See Basic Sending Methods on p 2 2 Press to specify a destination not stored in the Address Book If Authorized Send is activated you can easily specify your e mail address and your computer folder as destination See Sending D...

Page 20: ...The sending record is printed at the top of every document you send to the recipient The registered information is printed as shown below Depending on the model of the machine at the receiving side this information may appear on the display while communication is taking place Date and Time The date and time of the transmission are recorded See Chapter 3 Configuring the Machine s Basic Settings in ...

Page 21: ...itch set to Off NOTE You can set the machine so that the sending record is not printed See Printing Sender Information on a Sent Document TX Terminal ID on p 7 9 If the machine is set so that the sending record is printed at the top of the recording paper and not all of the items are registered only the required registered items and the total number of original pages are printed However when using...

Page 22: ...Before Using Send and Fax Functions 1 9 Introduction to Send and Fax Functions 1 2 Press Communications Settings 3 Press User Settings under Fax Settings 4 Press Tel Line Type ...

Page 23: ...recipient Your machine s telephone number may also be displayed on the touch panel display of the recipient s machine depending on their type of machine 1 Press Additional Functions Communications Settings User Settings under Fax Settings For help see steps 1 to 3 in Selecting the Type of Telephone Line on p 1 8 5 Select the type of telephone line press OK If you do not know the telephone line typ...

Page 24: ...on the recipient s e mail application If the unit name is not registered the e mail address of the machine is displayed in the From field When you send a document via I fax the registered unit name and the e mail address of the machine are printed in the From field of the recording paper of the recipient s I fax machine If the unit name is not registered only the e mail address of the machine is p...

Page 25: ... Specify LDAP authentication user address as the sender name selected when you send e mails or I faxes the e mail address of the user logging in to Authorized Send is used as the sender information instead of the unit name See Chapter 4 Customizing Settings in the Remote UI Guide When you send e mails the e mail address of the login user is displayed in the From field on the recipient s e mail app...

Page 26: ...ed characters press Clear 5 Press Reset to return to the top screen 3 Press Unit Name 4 Enter the unit name up to 24 characters using the on screen keyboard press OK IMPORTANT If the Language Switch setting is set to On some characters are restricted and cannot be entered To enter all characters set the Language Switch setting to Off See Chapter 3 Configuring the Machine s Basic Settings in the Re...

Page 27: ...Before Using Send and Fax Functions 1 14 Introduction to Send and Fax Functions 1 ...

Page 28: ...Server 2 11 Sending a Document to a USB Memory Media Device 2 20 Sending a Fax 2 24 Advanced Sending Methods 2 35 Authenticating Users Before Sending Documents Authorized Send 2 35 Switching Temporarily to Tone Dialing 2 42 Specifying the Time to Start Sending Delayed Send 2 44 Sending Documents to More Than One Destination Sequential Broadcast 2 47 Calling from an Extension 2 51 Dialing an Overse...

Page 29: ...to an e mail application Scanned documents are converted to file formats such as TIFF and are transmitted as an e mail attachment to the recipient s e mail application Follow the procedure below to send e mails 1 Press SEND place your originals NOTE For instructions on how to place your originals see Chapter 2 Basic Operations in the Reference Guide If Enter your User Name and password and specify...

Page 30: ...ence Guide 2 Press New Address E mail NOTE If E mail Send is set to Do not allow or Only allow sending to own address E mail is not displayed See Chapter 4 Customizing Settings in the Remote UI Guide 3 Enter the e mail address up to 120 characters using the on screen keyboard 4 Press OK The specified destination appears on the top screen ...

Page 31: ...k or change the specified destination If you want to delete the specified destination Press Details Check or change the destination s information press OK The display returns to the top screen Press Erase The specified destination is deleted from the destination list ...

Page 32: ...the Scan Settings 6 Press Send Settings 7 Specify the send settings you require press Done Press or to scroll to the desired setting if it is not displayed Document Name Sets the name of the document that you want to send You can enter up to 24 characters for the document name Subject Sets the subject of the e mail message You can enter up to 40 characters for the subject If you do not enter a sub...

Page 33: ...red when you log in to the machine comes first as the file name prefix Example user ID_date and time_0001 tif If you specify the Document Name setting and set Add user name to Send Document Name in User ID Management to On The document name specified in Document Name and the user ID entered when you log in to the machine comes first as the file name prefix Example document name_user ID_date and ti...

Page 34: ...ication Method in SMTP Authentication Settings are configured to display an authentication screen the Enter Network Password screen appears when you press Start See Chapter 4 Customizing Settings in the Remote UI Guide Specify the user name and password press OK Sending an I Fax Internet fax I fax enables you to send fax documents over the network Scanned documents are converted to TIFF format and...

Page 35: ...ars follow the instructions in Chapter 2 Basic Operations in the Reference Guide Enter the Department ID and Password using the numeric keys You must insert a control card Enter the User ID and Password NOTE For instructions on how to enter characters see Chapter 2 Basic Operations in the Reference Guide 2 Press New Address I Fax NOTE If E mail Send is set to Do not allow or Only allow sending to ...

Page 36: ...p see step 4 in Sending an E Mail Message on p 2 2 If you want to delete the specified destination Press Erase For help see step 4 in Sending an E Mail Message on p 2 2 4 Press OK The specified destination appears on the top screen 5 Press Scan Settings to specify the scan settings you require For more information see Chapter 3 Specifying the Scan Settings 6 Press Send Settings ...

Page 37: ...name specified in Document Name comes first as the file name prefix Example document name_date and time_0001 tif 7 Specify the send settings you require press Done Press or to scroll to the desired setting if it is not displayed Document Name Sets the name of the document that you want to send You can enter up to 24 characters for the document name Subject Sets the subject of the I fax documents Y...

Page 38: ...d destination when scanning is complete IMPORTANT The machine automatically detects the size of the original when scanning it For the size of the original the machine can detect see Chapter 2 Basic Operations in the Reference Guide If the machine cannot detect the size of the original correctly the Original Size screen appears when you press Start Specify the size of the original manually press OK...

Page 39: ...ctions in Chapter 2 Basic Operations in the Reference Guide Enter the Department ID and Password using the numeric keys You must insert a control card Enter the User ID and Password The following server protocols are available The table below shows the system requirements for the server that is compatible with IPv4 2 Press New Address File NOTE If File Send is set to Do not allow or Only allow sen...

Page 40: ...e user name and password used to log in to Authorized Send are automatically inserted in the User text box and the Password text box See Chapter 4 Customizing Settings in the Remote UI Guide Leave them as they are or change them as necessary in this step Protocol System Requirements Application FTP Sun Solaris 2 6 or later Mac OS X or Red Hat Linux 7 2 Windows 2000 Server Internet Information Serv...

Page 41: ...nter the name of the file server on the network as the destination of the send job Enter the host name up to 47 characters or 120 characters when Windows SMB is selected as the server protocol using the on screen keyboard press OK Press File Path A file path is a series of characters that signify the location of the folder In this entry box specify a folder in the file server as the destination of...

Page 42: ...g the on screen keyboard press OK Press Password Enter a password up to 24 characters or 14 characters when Windows SMB is selected as the server protocol using the on screen keyboard press OK After pressing OK the characters that you enter for the password are displayed as asterisks on the File screen ...

Page 43: ...ager and the Send function of the machine enables you to manage digitized paper documents and computer data on the network For more information on the iW Document Manager see the appropriate iW Gateway documentation a document management system provided by Canon If you use the Browse key Press Browse IMPORTANT After turning the main power ON you must wait for the time set in Startup Time Settings ...

Page 44: ...check or change the destination s information press OK For help see step 4 in Sending an E Mail Message on p 2 2 If you want to delete the specified destination Press Erase For help see step 4 in Sending an E Mail Message on p 2 2 Select the desired file server press Down or OK If you want to send scanned documents in a specific folder in the selected file server press Down select the desired fold...

Page 45: ...n settings you require For more information see Chapter 3 Specifying the Scan Settings 7 Press Send Settings 8 Specify the send settings you require press Done Document Name Sets the name of the document that you want to send You can enter up to 24 characters for the document name If you use characters such as or in the document name you may not be able to send the file to file servers that run on...

Page 46: ...hine comes first as the file name prefix Example user ID_date and time_0001 tif If you specify the Document Name setting and set Add user name to Send Document Name in User ID Management to On The document name specified in Document Name and the user ID entered when you log in to the machine comes first as the file name prefix Example document name_user ID_date and time_0001 tif For instructions o...

Page 47: ...FAT32 8GB FAT16 2GB USB memory media devices with security function or card readers are not supported USB memory media devices used with an extension cable are not supported Use of USB memory media devices through a USB hub except for the optional USB Application 3 Port Interface Kit B1 is not supported USB memory media devices that do not comply with USB specifications are not supported In some c...

Page 48: ...ed Send on p 2 36 If any of the messages below appears follow the instructions in Chapter 2 Basic Operations in the Reference Guide Enter the Department ID and Password using the numeric keys You must insert a control card Enter the User ID and Password 2 Insert the USB memory media device into the USB port on the left or right side of the machine IMPORTANT The USB ports on the right side of the m...

Page 49: ...ing the Send Function in the System Settings Guide 5 Select the desired memory media device press Down or OK If you want to store scanned documents in a specific folder in the selected media press Down select the desired folder press OK If not press OK 6 Press Scan Settings to specify the scan settings you require For more information see Chapter 3 Specifying the Scan Settings 7 Press Send Setting...

Page 50: ...cify the Document Name setting The document name specified in Document Name comes first as the file name prefix Example document name_date and time_0001 tif If you set Add user name to Send Document Name in User ID Management to On The user ID entered when you log in to the machine comes first as the file name prefix Example user ID_date and time_0001 tif If you specify the Document Name setting a...

Page 51: ...o memory before they are sent This means that you do not need to stay near the machine once the originals have been scanned You can start scanning documents for sending even while the machine is busy sending another document Direct Sending The machine sends each page of the document to the destination as it is scanned Although the Direct Sending mode is slower than the Memory Sending mode you can ...

Page 52: ...ions in the Reference Guide If Enter your User Name and password and specify the login destination appears follow the instructions in Logging in to Authorized Send on p 2 36 If any of the messages below appears follow the instructions in Chapter 2 Basic Operations in the Reference Guide Enter the Department ID and Password using the numeric keys You must insert a control card Enter the User ID and...

Page 53: ...Two or more pauses can be entered consecutively You can press Clear to clear your entry Pause Press to insert a pause of several seconds in the fax number you are dialing If you insert a pause within the fax number the letter p is displayed between the numbers If you insert a pause at the end of the fax number the letter P appears When dialing an overseas number insert a pause after the internatio...

Page 54: ... See Chapter 4 Setting the Send Function in the System Settings Guide 6 Press Start to start scanning your originals To cancel scanning press Cancel or Stop If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done The scanned data is sent to the specified destination when sca...

Page 55: ...on in the Direct Sending mode you can check how many pages have been sent to the destination by printing the communication reports or using the System Monitor screen See Printing Communication Reports on p 8 9 or Checking Printing Communication Log on p 6 9 1 Press SEND place your originals IMPORTANT You can only send one page at a time when you place your original on the platen glass If you want ...

Page 56: ...l seconds in the fax number you are dialing If you insert a pause within the fax number the letter p is displayed between the numbers If you insert a pause at the end of the fax number the letter P appears When dialing an overseas number insert a pause after the international access code and at the end of the fax number See Dialing an Overseas Number on p 2 53 Tone Press when you want to directly ...

Page 57: ...e specified destination Press Details check or change the destination s information press OK For help see step 4 in Sending an E Mail Message on p 2 2 If you want to delete the specified destination Press Erase For help see step 4 in Sending an E Mail Message on p 2 2 NOTE If Confirm Entered Fax Numbers in Restrict the Send Function is set to On you should enter the fax number again for confirmati...

Page 58: ...on the screen matching the size of the original select the size whose width Y matched the width of the original Even if the length X of the size selected on the screen is shorter than that of the original the machine scans all the contents of the original original of up to 630 mm in length for sending Manual Sending The following describes the flow of sending faxes using the Manual Sending mode IM...

Page 59: ...r User Name and password and specify the login destination appears follow the instructions in Logging in to Authorized Send on p 2 36 If any of the messages below appears follow the instructions in Chapter 2 Basic Operations in the Reference Guide Enter the Department ID and Password using the numeric keys You must insert a control card Enter the User ID and Password 2 Press New Address Fax NOTE I...

Page 60: ...canning is complete 4 Press Scan Settings to specify the scan settings you require For more information see Chapter 3 Specifying the Scan Settings 5 Enter the fax number up to 120 characters using numeric keys If the number is registered in the one touch buttons you can also press One touch Buttons to specify the number See Using the One Touch Buttons on p 4 35 Tone Press when you want to directly...

Page 61: ...ct the size of the original correctly the Original Size screen appears when you press Start Specify the size of the original manually press OK If there are no sizes on the screen matching the size of the original select the size whose width Y matched the width of the original Even if the length X of the size selected on the screen is shorter than that of the original the machine scans all the cont...

Page 62: ...s from the machine With this feature activated any user who wants to send documents needs to enter a valid user name and password Flow of Sending Documents with Authorized Send 1 A user who attempts to send documents is prompted to enter a valid user name and password 2 Entered information is checked in the authentication server against the directory database to authenticate the user 3 The machine...

Page 63: ... Settings in the Remote UI Guide This section describes how to log in to Authorized Send and introduces an easier way to send documents to the e mail address and folder of a logged on user IMPORTANT Depending on the network environment set up of the authentication server may be required beforehand Logging in to Authorized Send The following describes how to log in to Authorized Send 1 Press SEND p...

Page 64: ...ending Documents 2 NOTE For instructions on how to enter characters see Chapter 2 Basic Operations in the Reference Guide 2 Press User 3 Enter your user name up to 24 characters using the on screen keyboard press OK 4 Press Password ...

Page 65: ... see Basic Sending Methods on p 2 2 8 Press Log In Out You are logged out of Authorized Send and the display returns to the Authorized Send log in screen 5 Enter your password up to 24 characters using the on screen keyboard press OK 6 Select the server name you want to log in to from the Server drop down list press Log In If you are successfully authenticated the top screen Send appears ...

Page 66: ...easy way to specify your e mail address as the destination when you send documents via e mail The machine automatically obtains your e mail address from an authentication server during communication with the server when you log in to Authorized Send With the press of Send Mail To Self you can specify your e mail address as destination The following describes how to use Authorized Send to specify y...

Page 67: ... and password press OK Sending Documents to Your Folder Using Authorized Send Authorized Send offers an easy way to specify your folder as the destination when you send documents to a file server If Active Directory is used as an authentication server the machine automatically obtains your home directory name folder name from an authentication server during communication with the server when you l...

Page 68: ...fy your folder as destination the folder specified in Folder Path under Specify destination folder is used as the destination when Send File To Self is pressed See Chapter 4 Customizing Settings in the Remote UI Guide 1 Follow steps 1 to 6 in Logging in to Authorized Send on p 2 36 The top screen Send appears NOTE If the settings under When Sending File to Own Address are configured to display an ...

Page 69: ...ns etc require tone dialing for their services If your machine is connected to a rotary pulse line follow the procedure below to set the machine temporarily for tone dialing 1 Press SEND 2 Press New Address Fax NOTE If Fax Send is set to Do not allow Fax is not displayed See Chapter 4 Customizing Settings in the Remote UI Guide 3 Press Hook IMPORTANT If the machine is in the Department ID Manageme...

Page 70: ...h buttons you can also press One touch Buttons to specify the number See Using the One Touch Buttons on p 4 35 R Press to use the R key See Calling from an Extension on p 2 51 5 When your call is answered and you hear the recorded message of the information service press Tone After you press Tone the letter T appears on the touch panel display 6 Enter the numbers requested by the information servi...

Page 71: ...be reduced if there are jobs other than those for the Delayed Send mode or if there are other factors affecting the specified destinations The Delayed Send mode cannot be used when Sending scanned documents to a USB memory media device Sending fax documents in the Direct Sending mode or Manual Sending mode Once the delayed documents are sent the documents are automatically deleted from memory You ...

Page 72: ...sic Operations in the Reference Guide For instructions on how to specify the destination see Basic Sending Methods on p 2 2 or Chapter 4 Specifying Destinations Easily and Quickly 2 Press Scan Settings to specify the scan settings you require For more information see Chapter 3 Specifying the Scan Settings 20 00 Jobs Set to Be Sent at 20 00 Three Destinations One Destination Two Destinations Job No...

Page 73: ...e time including zeros using 24 hour notation Examples If you set a time earlier than the current time the document will be sent at that time on the next day 3 Press Send Settings 4 Press Delayed Send 5 Enter the send time using numeric keys press OK 9 05 a m 0905 4 18 p m 1618 ...

Page 74: ...y and sent to the specified destination at the specified time NOTE You can cancel a delayed send job from the System Monitor screen See Checking Deleting Documents Being Sent or Waiting To Be Sent on p 6 2 Sending Documents to More Than One Destination Sequential Broadcast Sequential Broadcast enables you to scan documents once and send them to several destinations With this sending method you can...

Page 75: ...the document to only one destination out of the multiple destinations 1 Press SEND place your originals NOTE For instructions on how to place your originals see Chapter 2 Basic Operations in the Reference Guide 2 Specify the destinations Use the Address Book to select the desired destinations and or use numeric keys or the on screen keyboard to enter the recipient s address digit by digit If you u...

Page 76: ...ddress Book are configured to display an authentication screen do not specify multiple file server addresses at the same time See Chapter 4 Customizing Settings in the Remote UI Guide If you specify multiple file server addresses an error message appears when you press Start in step 5 If you use numeric keys or the on screen keyboard Repeat these steps until all the destinations are specified You ...

Page 77: ...ord screen appears when you press Start to send e mails or I faxes See Chapter 4 Customizing Settings in the Remote UI Guide Specify the user name and password press OK If the settings under When Sending File to Address Registered in Address Book are configured to display an authentication screen the Enter Network Password screen appears when you press Start to send documents to a file server See ...

Page 78: ...number when calling from an extension together with these numbers 1 Press SEND place your originals NOTE For instructions on how to place your originals see Chapter 2 Basic Operations in the Reference Guide 2 Press New Address Fax NOTE If Fax Send is set to Do not allow Fax is not displayed See Chapter 4 Customizing Settings in the Remote UI Guide 3 Press R If you have not registered the outside l...

Page 79: ...1 and 15 seconds See Adjusting the Pause Time on p 7 24 The pause time entered at the end of a fax number upper case P is set to 10 seconds long This length cannot be changed Two or more pauses can be entered consecutively Enter the pause time equivalent in length to the time required for the outside line dial tone to be heard after the outside line access number is called 4 Press Pause 5 Enter th...

Page 80: ...n the System Settings Guide 8 Press Start to start scanning your originals To cancel scanning press Cancel or Stop If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done The scanned data is sent to the specified destination when scanning is complete Dialing an Overseas Numb...

Page 81: ...ce your originals see Chapter 2 Basic Operations in the Reference Guide 2 Press New Address Fax NOTE If Fax Send is set to Do not allow Fax is not displayed See Chapter 4 Customizing Settings in the Remote UI Guide 3 Enter the international access code using numeric keys 4 If necessary press Pause to enter a pause time ...

Page 82: ...ngth between 1 and 15 seconds See Adjusting the Pause Time on p 7 24 The pause time entered at the end of a fax number upper case P is set to 10 seconds long This length cannot be changed Two or more pauses can be entered consecutively Enter a pause time long enough to allow the dial tone to be heard after the international access code is dialed 5 Enter the country code the area code and the fax n...

Page 83: ...r confirmation Enter the fax number you entered in step 5 press OK See Chapter 4 Setting the Send Function in the System Settings Guide 9 Press Start to start scanning your originals To cancel scanning press Cancel or Stop If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press D...

Page 84: ...display the TX Job Status screen by pressing System Monitor RX TX See Checking Deleting Documents Being Sent or Waiting To Be Sent on p 6 2 4 Press Reset to return to the top screen 2 Select the job you want to cancel press Cancel IMPORTANT If you are logged out of Authorized Send Cancel is not available 3 Press Yes An alarm sounds and document transmission is canceled A TX Report is printed autom...

Page 85: ...Canceling Sending Documents 2 58 Sending Documents 2 ...

Page 86: ...ribes the scanning features Specifying the Color Mode and Resolution 3 2 Specifying the Document Size 3 6 Adjusting the Density and Image Quality 3 9 Scanning Two Sided Originals 3 13 Adjusting the Density of Background Color 3 15 Specifying the File Format 3 17 ...

Page 87: ...1 Press SEND place your originals specify the destination NOTE For instructions on how to place your originals see Chapter 2 Basic Operations in the Reference Guide For instructions on how to specify the destination see Basic Sending Methods on p 2 2 or Chapter 4 Specifying Destinations Easily and Quickly IMPORTANT The following combinations of file format and preset scan modes are not available J...

Page 88: ...and color mode are not available JPEG PDF Compact or PDF Compact OCR as the file format and B W as the color mode TIFF as the file format and Color as the color mode NOTE If a black and white original is scanned in Color it is counted as a color scan Press Scan Settings select Option Select the desired color mode Color Always scans in color regardless of whether the original is in color or black a...

Page 89: ... resolution If you are sending documents via fax you can select 200 100 dpi 200 200 dpi 200 400 dpi or 400 400 dpi as the available resolution The maximum size of an image that you can send at a resolution of 600 600 dpi is A4 If the image exceeds this size it may be cut off If you send a long original at a resolution of 600 600 dpi the periphery of the original image may cut off slightly If you a...

Page 90: ...e instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done The scanned data is sent to the specified destination when scanning is complete NOTE The specified settings return to their defaults after documents are sent If you want to keep the settings as the default see Registering Frequently Used Scan Settings as Default Standard Se...

Page 91: ...als that are placed on the platen glass If you place your originals into the feeder their horizontal length X to the scanning direction is scanned at the actual size of your originals even if you manually specify the document size different from your originals The vertical length Y to the scanning direction is scanned at the document size you specify manually NOTE The default setting is Auto 1 Pre...

Page 92: ...Specifying the Document Size 3 7 Specifying the Scan Settings 3 2 Press Scan Settings select Option 3 Press Document Size 4 Select the document size press Done ...

Page 93: ...ch size 6 Press Start to start scanning your originals To cancel scanning press Cancel or Stop If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done The scanned data is sent to the specified destination when scanning is complete NOTE The specified settings return to their ...

Page 94: ...hes your originals Based on the selected original type the machine automatically adjusts the image quality to the most suitable level for your originals NOTE The default settings are Density 5 Image Quality Text Photo 1 Press SEND place your originals specify the destination NOTE For instructions on how to place your originals see Chapter 2 Basic Operations in the Reference Guide For instructions ...

Page 95: ...left to make the density lighter or press Dark to move it to the right to make the density darker Press A The scanning density is automatically adjusted to the level best suited to the quality of the original 4 Press the original type drop down list select the desired mode to adjust the image quality Text This mode is best suited for scanning text originals Blueprints or pencil drawn originals can...

Page 96: ...ontrast Sharpness on p 7 14 NOTE If you adjust the scan density automatically in step 3 this setting is disabled If you select Text Photo Photo This mode is best suited for scanning photos printed on photographic paper or photo originals containing halftones e g printed photos Press the original type drop down list select Priority Level IMPORTANT Priority Level is not available when B W is selecte...

Page 97: ... press Start once for each original When scanning is complete press Done The scanned data is sent to the specified destination when scanning is complete NOTE The specified settings return to their defaults after documents are sent If you want to keep the settings as the default see Registering Frequently Used Scan Settings as Default Standard Send Settings on p 7 5 5 Press OK NOTE To cancel the sp...

Page 98: ...SEND place your originals into the feeder specify the destination NOTE For instructions on how to place your originals see Chapter 2 Basic Operations in the Reference Guide For instructions on how to specify the destination see Basic Sending Methods on p 2 2 or Chapter 4 Specifying Destinations Easily and Quickly 2 Press Scan Settings select Option For help see step 2 in Specifying the Document Si...

Page 99: ...to the specified destination when scanning is complete 4 Select the type of original press OK Book Type The front and back sides of the original have the same top bottom orientation Calendar Type The front and back sides of the original have opposite top bottom orientations 5 Press OK NOTE To cancel the specified settings press Cancel on the Scan Settings screen or press Reset ...

Page 100: ...ion on p 3 2 B W is selected as the color mode See Specifying the Color Mode and Resolution on p 3 2 Text is selected as the image quality See Adjusting the Density and Image Quality on p 3 9 To activate Adjust Background change the settings 1 Press SEND place your originals specify the destination NOTE For instructions on how to place your originals see Chapter 2 Basic Operations in the Reference...

Page 101: ...ch panel display press Start once for each original When scanning is complete press Done The scanned data is sent to the specified destination when scanning is complete NOTE The specified settings return to their defaults after documents are sent If you want to keep the settings as the default see Registering Frequently Used Scan Settings as Default Standard Send Settings on p 7 5 4 Press or to sp...

Page 102: ...d are sent via e mail or to a file server or USB memory media device 1 Press SEND place your originals specify the destination NOTE For instructions on how to place your originals see Chapter 2 Basic Operations in the Reference Guide For instructions on how to specify the destination see Basic Sending Methods on p 2 2 or Chapter 4 Specifying Destinations Easily and Quickly 2 Press File Format 3 Se...

Page 103: ...bat Reader is required TIFF Sends the file in the TIFF format PDF Sends the file in the PDF format PDF OCR Enables you to perform OCR Optical Character Recognition on a scanned original to create a PDF with searchable text You can search the text using Adobe Reader Adobe Acrobat Reader or your operating system s search function JPEG Sends the file in the JPEG format PDF Sends the file in the PDF f...

Page 104: ...each original When scanning is complete press Done The scanned data is sent to the specified destination when scanning is complete NOTE The specified settings return to their defaults after documents are sent If you want to keep the settings as the default see Registering Frequently Used Scan Settings as Default Standard Send Settings on p 7 5 Press Divide into Pages If you want to send multiple i...

Page 105: ...Specifying the File Format 3 20 Specifying the Scan Settings 3 ...

Page 106: ...d Information in the Address Book 4 27 One Touch Buttons 4 31 Registering the One Touch Buttons 4 31 Using the One Touch Buttons 4 35 Editing Deleting the Registered Information in the One Touch Buttons 4 37 Favorites Buttons 4 40 Registering the Favorites Buttons 4 40 Using the Favorites Buttons 4 45 Editing Deleting the Registered Information in the Favorites Buttons 4 46 Job Recall 4 51 LDAP Se...

Page 107: ...inations in the one touch buttons for a total of 500 destinations in the whole Address Book Registering a destination in the Address Book saves you the effort of entering that destination s address each time you send documents Favorites Buttons See Favorites Buttons on p 4 40 You can register frequently used scan settings send settings and destinations in a favorites button for future use This fea...

Page 108: ... that destination s address each time you send documents This section describes how to register use and edit the Address Book IMPORTANT If the Language Switch setting is set to On some characters are restricted and cannot be entered To enter all characters set the Language Switch setting to Off See Chapter 3 Configuring the Machine s Basic Settings in the Reference Guide NOTE The Address Book can ...

Page 109: ...ou want to access using the Register key on the Address Book screen Press Additional Functions Address Book Settings If a password has been set for the Address Book enter the password using numeric keys press OK See Chapter 4 Setting the Send Function in the System Settings Guide Press Register Address Press SEND Address Book ...

Page 110: ...Address Book 4 5 Specifying Destinations Easily and Quickly 4 Press Press Register New Address 2 Press Register New Add 3 Press E mail ...

Page 111: ...d for sorting the address list when you press keys such as ABC and DEF on the Address Book screen For instructions on how to use the Address Book see Using the Address Book on p 4 24 4 Enter the e mail address up to 120 characters using the on screen keyboard press Next 5 Enter the register name up to 16 characters using the on screen keyboard press OK 6 Press Done The display returns to the Regis...

Page 112: ... appear on the Register Address screen as follows 7 Press Reset to return to the top screen I Fax Addresses The following describes how to register I fax addresses in the Address Book 1 Display the Register Address screen press Register New Add For help see steps 1 and 2 in E Mail Addresses on p 4 3 2 Press I Fax ...

Page 113: ...ed for sorting the address list when you press keys such as ABC and DEF on the Address Book screen For instructions on how to use the Address Book see Using the Address Book on p 4 24 3 Enter the I fax address up to 120 characters using the on screen keyboard press Next 4 Enter the register name up to 16 characters using the on screen keyboard press OK 5 Press Done The display returns to the Regis...

Page 114: ...r on the Register Address screen as follows 6 Press Reset to return to the top screen File Server Addresses The following describes how to register file server addresses in the Address Book 1 Display the Register Address screen press Register New Add For help see steps 1 and 2 in E Mail Addresses on p 4 3 2 Press File ...

Page 115: ... 3 With the Browse key you can search for and specify a file server connected to a specific network 3 Press the Protocol drop down list select the desired server protocol Protocol System Requirements Application FTP Sun Solaris 2 6 or later Mac OS X or Red Hat Linux 7 2 Windows 2000 Server Internet Information Services 5 0 Windows XP Professional Internet Information Services 5 1 Windows Server 20...

Page 116: ... this entry box enter the name of the file server on the network as the destination of the send job Enter the host name up to 47 characters or 120 characters when Windows SMB is selected as the server protocol using the on screen keyboard press OK Press File Path A file path is a series of characters that signify the location of the folder Specify a folder in the file server as the destination of ...

Page 117: ...ers using the on screen keyboard press OK Press Password Enter a password up to 24 characters or 14 characters when Windows SMB is selected as the server protocol using the on screen keyboard press OK After pressing OK the characters that you enter for the password are displayed as asterisks on the File screen ...

Page 118: ...ment Manager and the Send function of the machine enables you to manage digitized paper documents and computer data on the network For more information on the iW Document Manager see the appropriate iW Gateway documentation a document management system provided by Canon If you use the Browse key Press Browse IMPORTANT After turning the main power ON you must wait for the time set in Startup Time S...

Page 119: ...name is used for sorting the address list when you press keys such as ABC and DEF on the Address Book screen For instructions on how to use the Address Book see Using the Address Book on p 4 24 Select the desired file server press Down or OK If you want to send scanned documents in a specific folder in the selected file server press Down select the desired folder press OK If not press OK 5 Confirm...

Page 120: ...ister Address screen as follows 8 Press Reset to return to the top screen Fax Numbers The following describes how to register fax numbers in the Address Book 1 Display the Register Address screen press Register New Add For help see steps 1 and 2 in E Mail Addresses on p 4 3 7 Press Done The display returns to the Register Address screen ...

Page 121: ...er P appears When dialing an overseas number insert a pause after the international access code and at the end of the fax number See Dialing an Overseas Number on p 2 53 Tone Press when you want to directly call an extension line that is connected to a PBX Private Branch eXchange which accepts only tone dialing If you press Tone the letter T appears R Press to use the R key See Calling from an Ext...

Page 122: ...speed Available speeds are 33600 bps 14400 bps 9600 bps and 4800 bps If your document transmissions are slow in starting this may mean that the telephone lines in your area are slow Select a slower speed The default setting is 33600 bps Long Distance Specifies long distance settings Available settings are Domestic Long Distance 1 Long Distance 2 and Long Distance 3 Use Domestic for dialing domesti...

Page 123: ...k 4 18 Specifying Destinations Easily and Quickly 4 If you want to specify Sending Speed If you want to specify Long Distance Press Sending Speed Select the desired transmission speed press OK Press Long Distance ...

Page 124: ...Address Book 4 19 Specifying Destinations Easily and Quickly 4 If you want to specify ECM TX Select the type of call press OK Press ECM TX Select On or Off press OK ...

Page 125: ...r name is used for sorting the address list when you press keys such as ABC and DEF on the Address Book screen For instructions on how to use the Address Book see Using the Address Book on p 4 24 5 Press OK 6 Press Next 7 Enter the register name up to 16 characters using the on screen keyboard press OK ...

Page 126: ...o register group addresses in the Address Book IMPORTANT If you want to store a group address the destinations such as e mail addresses and file server addresses must be stored in the Address Book beforehand NOTE You cannot register a group address in a group address 1 Display the Register Address screen press Register New Add For help see steps 1 and 2 in E Mail Addresses on p 4 3 8 Press Done Th...

Page 127: ...e destination again to clear the check mark For instructions on how to use the Address Book see Using the Address Book on p 4 24 2 Press Group 3 Press Address Book 4 Select all the destinations you want to register in a group address press OK Press or to scroll to the desired destination if it is not displayed ...

Page 128: ...s list when you press keys such as ABC and DEF on the Address Book screen For instructions on how to use the Address Book see Using the Address Book on p 4 24 5 Confirm the selected destinations press Next If you want to delete a destination select the destination to be deleted press Erase 6 Enter the register name up to 16 characters using the on screen keyboard press OK 7 Press Done The display ...

Page 129: ... register name you specified appear on the Register Address screen as follows 8 Press Reset to return to the top screen Using the Address Book Follow this procedure to specify destinations using the Address Book 1 Press SEND Address Book 2 Select the destination from the Address Book list You can select multiple destinations ...

Page 130: ...specify multiple file server addresses at the same time See Chapter 4 Customizing Settings in the Remote UI Guide If you specify multiple file server addresses an error message appears when you press Start in step 4 A Press to restrict the type of destinations displayed in the Address Book list All Displays all destinations registered in the Address Book Group Displays the destinations registered ...

Page 131: ...ess OK The selected destination appears on the top screen Press Details If the selected destination is a group address select one destination at a time press Details Check the destination s information press Done If the selected destination is a group address press Done twice The display returns to the top screen ...

Page 132: ... Settings in the Remote UI Guide Specify the user name and password press OK If the settings under When Sending File to Address Registered in Address Book are configured to display an authentication screen the Enter Network Password screen appears when you press Start to send documents to a file server See Chapter 4 Customizing Settings in the Remote UI Guide Specify the user name and password pre...

Page 133: ...g Deleting the Registered Information in the One Touch Buttons on p 4 37 2 Select the destination to be changed or deleted You cannot select multiple destinations at the same time A Press to restrict the type of destinations displayed in the Address Book list All Displays all destinations registered in the Address Book Group Displays the destinations registered as group addresses Fax Displays the ...

Page 134: ... press OK The display returns to the Register Address screen NOTE For instructions on how to register the Address Book see Registering the Address Book on p 4 3 If you want to delete the registered information Press Edit The current settings for the selected destination appear Press Erase Press Yes The message Erased appears for approximately two seconds on the touch panel display The registered i...

Page 135: ...Address Book 4 30 Specifying Destinations Easily and Quickly 4 4 Press Reset to return to the top screen ...

Page 136: ...n s address each time you send documents This section describes how to register use and edit the one touch buttons IMPORTANT If the Language Switch setting is set to On some characters are restricted and cannot be entered To enter all characters set the Language Switch setting to Off See Chapter 3 Configuring the Machine s Basic Settings in the Reference Guide NOTE Destinations stored in one touch...

Page 137: ...you want to access using the Register key on the One touch screen Press Additional Functions Address Book Settings If a password has been set for the Address Book enter the password using numeric keys press OK See Chapter 4 Setting the Send Function in the System Settings Guide Press One touch Buttons Press SEND One touch Buttons ...

Page 138: ...One Touch Buttons 4 33 Specifying Destinations Easily and Quickly 4 If you want to access using the Register key on the Address Book screen Press Press SEND Address Book Press ...

Page 139: ...button is a group address the number of destinations registered in the group address is displayed 4 Specify the destination and register name press Next For help see Registering the Address Book on p 4 3 Press Register One touch Button 2 Select a one touch button to register press Register Edit Press or to scroll to the desired one touch button if it is not displayed You can also specify the one t...

Page 140: ...Quickly 4 7 Press Reset to return to the top screen Using the One Touch Buttons Follow this procedure to specify destinations using the one touch buttons 5 Enter the one touch button name up to 12 characters press OK 6 Press Done 1 Press SEND One touch Buttons ...

Page 141: ...n do not specify multiple file server addresses at the same time See Chapter 4 Customizing Settings in the Remote UI Guide If you specify multiple file server addresses an error message appears when you press Start in step 4 If you want to check the selected destination Press Details check the destination s information press Done If the destination is a group address select one destination at a ti...

Page 142: ...If the settings under When Sending File to Address Registered in Address Book are configured to display an authentication screen the Enter Network Password screen appears when you press Start to send documents to a file server See Chapter 4 Customizing Settings in the Remote UI Guide Specify the user name and password press OK Editing Deleting the Registered Information in the One Touch Buttons Fo...

Page 143: ...ons are displayed 3 Change or delete the registered information of the selected one touch button If you want to change the registered information Change the registered information press OK The display returns to the Register One touch Button screen NOTE For instructions on how to register the one touch buttons see Registering the One Touch Buttons on p 4 31 If you want to delete the registered inf...

Page 144: ...39 Specifying Destinations Easily and Quickly 4 4 Press Reset to return to the top screen Press Yes The message Erased appears for approximately two seconds on the touch panel display The registered information is deleted ...

Page 145: ...e favorites button containing the desired document settings and destinations and pressing Start IMPORTANT If the Language Switch setting is set to On some characters are restricted and cannot be entered To enter all characters set the Language Switch setting to Off See Chapter 3 Configuring the Machine s Basic Settings in the Reference Guide NOTE The document settings and destinations registered i...

Page 146: ...n or by using the Register key shortcut key to the Register Favorites Button screen on the Favorites Buttons screen If you want to access from the Additional Functions screen 1 Press SEND specify scan settings send settings and destinations that you want to register in a favorite button Press Additional Functions Communications Settings Press TX Settings under Common Settings ...

Page 147: ...ifying Destinations Easily and Quickly 4 If you want to access using the Register key on the Favorites Buttons screen Press or until Register Favorites Button appears press Register Favorites Button Press Favorites Buttons Press ...

Page 148: ...vorites button that already has settings stored in it the settings are displayed 3 Select a favorites button to register press Register Edit Press or to scroll to the desired favorites button if it is not displayed 4 Press Register A screen appears asking for your confirmation to store the settings 5 Confirm the settings If there are more settings than are currently displayed you can scroll throug...

Page 149: ...age Stored in memory appears for approximately two seconds on the touch panel display The stored settings are displayed 7 Press Name to assign a name to the selected favorite button Two lines can be used for the favorite button name NOTE If you do not specify a favorite button name the default name M1 to M18 is used 8 Enter the favorite button name up to 10 characters for line 1 press Next ...

Page 150: ... the top screen Using the Favorites Buttons Follow this procedure to specify destinations using the favorites buttons 9 If necessary enter the favorite button name up to 10 characters for line 2 press OK 10 Press Done The assigned name appears on the favorite button 1 Press SEND Favorites Buttons ...

Page 151: ...ents NOTE If the settings under Authentication Method in SMTP Authentication Settings are configured to display an authentication screen the Enter Network Password screen appears when you press Start to send e mails or I faxes See Chapter 4 Customizing Settings in the Remote UI Guide Specify the user name and password press OK If the settings under When Sending File to Address Registered in Addres...

Page 152: ... Functions screen or by using the Register key shortcut key to the Register Favorites Button screen on the Favorites Buttons screen If you want to access from the Additional Functions screen Press Additional Functions Communications Settings Press TX Settings under Common Settings Press or until Register Favorites Button appears press Register Favorites Button ...

Page 153: ... and Quickly 4 If you want to access using the Register key on the Favorites Buttons screen Press SEND Favorites Buttons Press 2 Select the favorites button to be changed or deleted Press or to scroll to the desired favorites button if it is not displayed ...

Page 154: ...e The display returns to the Register Favorites Button screen NOTE For instructions on how to register the favorites buttons see Registering the Favorites Buttons on p 4 40 If you want to delete the registered information Press Register Edit The current settings for the selected favorites button appear Press Erase Confirm the settings If there are more settings than are currently displayed you can...

Page 155: ...ions Easily and Quickly 4 4 Press Reset to return to the top screen Press Yes The message Erased appears for approximately two seconds on the touch panel display The registered information is deleted NOTE Favorites button names are not deleted ...

Page 156: ...emory when The control panel power switch is pressed Start is pressed Reset is pressed The Auto Clear mode activates The Standard mode is not stored in Recall memory NOTE The three most recent settings stored in memory are not deleted when the power is turned OFF 1 Press SEND Recall NOTE If Restrict Recall in Restrict the Send Function is set to On Recall is not displayed See Chapter 4 Setting the...

Page 157: ...el the recalled settings and destinations press Reset If multiple destinations are stored in memory the destinations may not be listed in the order in which they were set 5 Press Start to send documents NOTE If the settings under Authentication Method in SMTP Authentication Settings are configured to display an authentication screen the Enter Network Password screen appears when you press Start to...

Page 158: ...g File to Address Registered in Address Book are configured to display an authentication screen the Enter Network Password screen appears when you press Start to send documents to a file server See Chapter 4 Customizing Settings in the Remote UI Guide Specify the user name and password press OK ...

Page 159: ...ervers beforehand depending on the network environment If you want to specify or register destinations via an LDAP server the LDAP server settings must be specified in the machine beforehand See Chapter 3 Setting up the Machine for Your Network Environment in the System Settings Guide NOTE The information that can be obtained through the LDAP server varies as follows If the optional Super G3 Fax B...

Page 160: ...tinations via an LDAP server 3 Specify the search criteria NOTE If a destination has both a registered e mail address and fax number you can search for it by entering either the e mail address or the fax number as the search criterion 1 Press SEND Network Add Book 2 Press the Server to Search drop down list select the desired server to search ...

Page 161: ...e name e mail address or fax number press OK The search criteria boxes that are not filled out are not searched To make a more detailed search with multiple search conditions press Detailed Search and follow the directions below The search criteria you entered for Simple Search are continuously used in Detailed Search Press Detailed Search ...

Page 162: ...may not be performed depending on whether the attribute types have been registered on the LDAP server and depending on the type of application on the server You can also add additional user defined search attributes For instructions on how to register or edit a search attribute see Chapter 3 Setting up the Machine for Your Network Environment in the System Settings Guide Press Add Condition Press ...

Page 163: ... equals The result must be exactly the same as the entered name e mail address fax number organization or organizational unit differs from The result must be different from the entered name e mail address fax number organization or organizational unit begins with The result must begin with the same first few letters that you entered for the name e mail address fax number organization or organizati...

Page 164: ...terion that you want to delete press Erase NOTE You can specify up to four different search criteria at a time Enter the search criterion press OK Press OK To continue adding more search criteria press or or and repeat step 3 or The machine searches and returns a result that matches any of the specified search criteria and The machine searches and returns a result that matches all of the specified...

Page 165: ...stination is not displayed either increase the maximum number of addresses to search or change the search criteria NOTE If you press Start Search without specifying any search criteria all of the addresses stored on the LDAP server are displayed If the Enter Network Password screen is displayed enter your user name and network password press OK The Enter Network Password screen is displayed if eit...

Page 166: ...dresses are not displayed as the search results If a fax number or I fax address is specified as the destination read the displayed message press OK Registering Addresses Obtained via an LDAP Server Follow this procedure to register the destinations that are obtained by searching the directory listings on the network using LDAP Lightweight Directory Access Protocol servers Registering in the Addre...

Page 167: ...al Super G3 Fax Board AJ1 is attached to the machine you can sort and limit the view of the displayed addresses by using the Type drop down list The destinations you can specify may vary depending on the settings under Send Restriction Settings See Chapter 4 Customizing Settings in the Remote UI Guide For example if E mail Send is set to Do not allow or Only allow sending to own address e mail add...

Page 168: ...for sorting the address list when you press keys such as ABC and DEF on the Address Book screen For instructions on how to use the Address Book see Using the Address Book on p 4 24 5 Press Next to register the selected destination Confirm the address press Next If necessary edit the address See Editing Deleting the Registered Information in the Address Book on p 4 27 Enter the register name up to ...

Page 169: ...tiple destinations are selected The address and register name you specified appear on the Register Address screen as follows 7 Press Reset to return to the top screen Confirm the displayed message press OK 6 Press Done The display returns to the Register Address screen ...

Page 170: ...you can sort and limit the view of the displayed addresses by using the Type drop down list The destinations you can specify may vary depending on the settings under Send Restriction Settings See Chapter 4 Customizing Settings in the Remote UI Guide For example if E mail Send is set to Do not allow or Only allow sending to own address e mail addresses are not displayed as the search results 2 Pres...

Page 171: ...ss list when you press keys such as ABC and DEF on the Address Book screen For instructions on how to use the Address Book see Using the Address Book on p 4 24 5 Press Next to register the selected destination 6 Confirm the address press Next If necessary edit the address See Editing Deleting the Registered Information in the Address Book on p 4 27 7 Enter the register name up to 16 characters usi...

Page 172: ...LDAP Server 4 67 Specifying Destinations Easily and Quickly 4 10 Press Reset to return to the top screen 8 Enter the one touch button name up to 12 characters press OK 9 Press Done ...

Page 173: ...LDAP Server 4 68 Specifying Destinations Easily and Quickly 4 ...

Page 174: ...ome additional reception features Basic Receiving Methods 5 2 Receiving Documents Automatically 5 2 Receiving I Fax Documents Manually 5 4 Advanced Receiving Methods 5 6 Forwarding Received Documents 5 6 Receiving Documents in Memory without Printing Out Memory Lock 5 7 Canceling Receiving Fax Documents 5 8 ...

Page 175: ...izes A4 or A5 Paper Types plain recycled or color NOTE The machine can also receive e mail messages from an e mail application If the machine receives an e mail with attachments the messages and attachments are printed separately The accepted message format and file types are as follows Message Format Plain text File Types TIFF F MH MR MMR compression JPEG You cannot read e mail messages on the ma...

Page 176: ...NOTE Received documents are output face down in the order in which the pages are received If there is no paper on which the received documents can be printed the received documents are stored in memory Documents stored in memory are automatically printed when paper is loaded into a paper drawer The memory can hold a total of approximately 1 000 pages for sending and receiving documents If a printi...

Page 177: ...5 Receiving I Fax Documents Manually The machine regularly checks for the arrival of an I fax However you can check for the arrival of an I fax at any time by performing the procedure below 1 Press System Monitor 2 Press RX TX 3 Select RX Job Report ...

Page 178: ...st Office Protocol settings in E mail I Fax so that you can receive documents using POP See Chapter 3 Setting up the Machine for Your Network Environment in the System Settings Guide 5 Press Reset to return to the top screen 4 Press Check RX I Fax Job The machine accesses your mail server for checking for I fax documents ...

Page 179: ...he specified forwarding conditions it is forwarded to the specified destination Received documents that do not match the forwarding conditions can also be forwarded to any desired destination To use this feature see Chapter 4 Setting the Send Function in the System Settings Guide IMPORTANT If a blackout occurs or the machine is turned OFF while the machine is receiving the documents to be forwarde...

Page 180: ...emory When a total of 95 documents 75 documents if only I fax documents are stored have been stored in memory When a total of approximately 1 000 pages have been stored in memory When a total of 90 received documents or 99 report jobs are waiting to be printed while the machine is out of paper Even if a blackout occurs or the machine is turned OFF a built in battery retains the documents received ...

Page 181: ...ts Follow the procedure below to cancel a fax reception in progress 1 Visually check the Processing Data indicator to confirm documents are being received When documents are being received the Processing Data indicator flashes a green light 2 Press System Monitor during reception 3 Press Fax ...

Page 182: ... Reset to return to the top screen 4 Press RX Job Status 5 Select the job you want to cancel press Cancel 6 Press Yes An alarm sounds and document reception is canceled A RX Report is printed automatically unless this feature has been turned off See RX Report on p 8 13 ...

Page 183: ...Canceling Receiving Fax Documents 5 10 Receiving Documents 5 ...

Page 184: ...Be Sent 6 2 E Mail I Fax File Server 6 2 Fax 6 4 Checking Deleting Fax Documents Being Received or Waiting To Be Printed 6 7 Checking Printing Communication Log 6 9 E Mail I Fax File Server USB Memory Media Device 6 9 Fax 6 11 Checking Changing the Status of Documents Received in Memory 6 14 I Fax 6 14 Fax 6 17 Checking Changing the Status of Documents with Forwarding Errors 6 20 I Fax 6 20 Fax 6 ...

Page 185: ...s how to check the detailed information of documents currently being sent or waiting to be sent as well as how to delete these documents as necessary You can check details such as the destination and the date and time the job was specified E Mail I Fax File Server Follow this procedure to check and delete the documents sent via e mail and I fax or to a file server 1 Press System Monitor 2 Press RX...

Page 186: ...mit the oldest job is deleted each time a new job is added If you want to delete the selected job 3 Select the job whose detailed information you want to check press Details If the job that you want to select is not displayed press or to scroll to the job 4 Check the details of the selected job press Done Press Cancel IMPORTANT If you are logged out of Authorized Send Cancel is not available ...

Page 187: ...ing sent it may not be canceled even if you press Yes NOTE If you cancel a job during sequential broadcasting all of the destinations following the one to which the document is currently being sent will be canceled 5 Press Reset to return to the top screen Fax Follow this procedure to check and delete the documents sent via fax Press Yes 1 Press System Monitor ...

Page 188: ...bs can be displayed When the number of jobs exceeds the limit the oldest job is deleted each time a new job is added 2 Press Fax 3 Select the job whose detailed information you want to check press Details If the job that you want to select is not displayed press or to scroll to the job 4 Check the details of the selected job press Done ...

Page 189: ... is in the process of being sent it may not be canceled even if you press Yes NOTE If you cancel a job during sequential broadcasting all of the destinations following the one to which the document is currently being sent will be canceled 5 Press Reset to return to the top screen Press Cancel IMPORTANT If you are logged out of Authorized Send Cancel is not available Press Yes ...

Page 190: ...ed as well as how to delete these documents as necessary You can check details such as the destination and the date and time the job was received 1 Press System Monitor Fax For help see steps 1 and 2 in Fax on p 6 4 NOTE Up to 70 jobs can be displayed When the number of jobs exceeds the limit the oldest job is deleted each time a new job is added 2 Press RX Job Status 3 Select the job whose detail...

Page 191: ...he selected job NOTE You cannot delete the job currently being printed 5 Press Reset to return to the top screen 4 Check the details of the selected job press Done Press Cancel or Erase If the job currently being received is selected Cancel is displayed on the screen If the job waiting to be printed is selected Erase is displayed on the screen Press Yes ...

Page 192: ...rawer Eligibility For APS ADS are set to On See Chapter 3 Configuring the Machine s Basic Settings in the Reference Guide E Mail I Fax File Server USB Memory Media Device Follow this procedure to check and print the results of the following types of documents Documents sent via e mail I fax and fax or to a file server or USB memory media device Documents received via I fax and fax NOTE If Memory M...

Page 193: ...oldest job is deleted each time a new job is added 2 Press TX Job Log or RX Job Report TX Job Log Displays the sending results RX Job Report Displays the receiving results 3 Select the job whose detailed information you want to check press Details If the job that you want to select is not displayed press or to scroll to the job 4 Check the details of the selected job press Done ...

Page 194: ...in Memory 6 If you want to print a list of transaction results 5 Press Reset to return to the top screen Fax Follow this procedure to check and print the results of documents sent via fax 1 Press System Monitor Fax For help see steps 1 and 2 in Fax on p 6 4 Press Print List Press Yes ...

Page 195: ...splayed When the number of jobs exceeds the limit the oldest job is deleted each time a new job is added 2 Press Log 3 Select the job whose detailed information you want to check press Details If the job that you want to select is not displayed press or to scroll to the job 4 Check the details of the selected job press Done ...

Page 196: ...ng Printing Communication Log 6 13 Checking Changing the Status of Documents in Memory 6 If you want to print a list of transaction results 5 Press Reset to return to the top screen Press Print List Press Yes ...

Page 197: ...Memory This section describes how to check the detailed information of documents received in memory You can also delete and forward those documents I Fax Follow this procedure to check delete and forward the I fax documents in memory 1 Press System Monitor RX TX For help see steps 1 and 2 in E Mail I Fax File Server on p 6 2 2 Press RX Job Report 3 Press I Fax Mem Lock Doc ...

Page 198: ...you want to forward the selected job 4 Select the job whose detailed information you want to check press Details If the job that you want to select is not displayed press or to scroll to the job 5 Check the details of the selected job Press Forward IMPORTANT If you are logged out of Authorized Send Forward is not available ...

Page 199: ...can specify may vary depending on the settings under Send Restriction Settings See Chapter 4 Customizing Settings in the Remote UI Guide For example if E mail Send is set to Do not allow or Only allow sending to own address e mail addresses and I fax addresses are not displayed in the Address Book list If you want to delete the selected job Select the forwarding destination from the Address Book p...

Page 200: ...cedure to check delete and forward the fax documents in memory 1 Press System Monitor Fax RX Job Status For help see steps 1 and 2 in Checking Deleting Fax Documents Being Received or Waiting To Be Printed on p 6 7 Press Yes 2 Select the job whose detailed information you want to check press Details If the job that you want to select is not displayed press or to scroll to the job ...

Page 201: ...y vary depending on the settings under Send Restriction Settings See Chapter 4 Customizing Settings in the Remote UI Guide For example if E mail Send is set to Do not allow or Only allow sending to own address e mail addresses and I fax addresses are not displayed in the Address Book list 3 Check the details of the selected job Press Forward IMPORTANT If you are logged out of Authorized Send Forwa...

Page 202: ...g the Status of Documents Received in Memory 6 19 Checking Changing the Status of Documents in Memory 6 If you want to delete the selected job 4 Press Reset to return to the top screen Press Done Press Erase Press Yes ...

Page 203: ...d those documents NOTE Jobs with forwarding errors are stored in memory only if Store Image to Memory in Store Print When Forwarding is set to For Error Only See Chapter 4 Setting the Send Function in the System Settings Guide I Fax Follow this procedure to check delete print and forward I fax documents with forwarding errors 1 Press System Monitor RX TX For help see steps 1 and 2 in E Mail I Fax ...

Page 204: ... Status of Documents in Memory 6 If you want to delete the selected job 4 Select the job whose detailed information you want to check press Details If the job that you want to select is not displayed press or to scroll to the job 5 Check the details of the selected job press Done Press Erase ...

Page 205: ...rding Errors 6 22 Checking Changing the Status of Documents in Memory 6 If you want to print the selected job Press Yes The message Erasing appears for approximately two seconds on the touch panel display The selected job is deleted Press Print Press Yes ...

Page 206: ...a group address The destinations you can specify may vary depending on the settings under Send Restriction Settings See Chapter 4 Customizing Settings in the Remote UI Guide For example if E mail Send is set to Do not allow or Only allow sending to own address e mail addresses and I fax addresses are not displayed in the Address Book list 6 Press Reset to return to the top screen Press Forward IMP...

Page 207: ...ward fax documents with forwarding errors 1 Press System Monitor Fax RX Job Status For help see steps 1 and 2 in Checking Deleting Fax Documents Being Received or Waiting To Be Printed on p 6 7 2 Press Forwarding Er Status 3 Select the job whose detailed information you want to check press Details If the job that you want to select is not displayed press or to scroll to the job ...

Page 208: ...cking Changing the Status of Documents in Memory 6 If you want to delete the selected job 4 Check the details of the selected job press Done Press Erase Press Yes The message Erasing appears for approximately two seconds on the touch panel display The selected job is deleted ...

Page 209: ...Checking Changing the Status of Documents with Forwarding Errors 6 26 Checking Changing the Status of Documents in Memory 6 If you want to print the selected job Press Print Press Yes ...

Page 210: ...a group address The destinations you can specify may vary depending on the settings under Send Restriction Settings See Chapter 4 Customizing Settings in the Remote UI Guide For example if E mail Send is set to Do not allow or Only allow sending to own address e mail addresses and I fax addresses are not displayed in the Address Book list 5 Press Reset to return to the top screen Press Forward IMP...

Page 211: ...Checking Changing the Status of Documents with Forwarding Errors 6 28 Checking Changing the Status of Documents in Memory 6 ...

Page 212: ... Adjusting the Image Quality of PDF Compact 7 16 Specifying the Settings for Sending PDF OCR 7 17 Color TX Scan Settings 7 18 Specifying What to Display on the Screen for a Send Operation 7 20 Restoring the TX Settings to Their Default 7 21 Sending with Error Correction Mode ECM Transmission 7 22 Adjusting the Pause Time 7 24 Redialing Automatically When the Line Is Busy Auto Redial 7 25 Checking ...

Page 213: ...atio reduces the amount of memory used for the document but results in low quality images Conversely a low compression ratio increases the amount of memory used for the document but results in high quality images NOTE This setting is effective when JPEG PDF or PDF OCR is selected as the file format If you are sending documents via I fax and fax or to a USB memory media device this setting is disab...

Page 214: ...tio Normal or Low Ratio press OK High Ratio A small amount of memory is used for the document but the images are of a low quality Normal The amount of memory used for the document and the quality of the images are moderate between the High and Low Ratio settings Low Ratio A large amount of memory is used for the document but the images are of a high quality ...

Page 215: ...Retry Times Retry Times is the mode which automatically resends data when the data cannot be sent This occurs because the receiver is busy sending or receiving or when an error occurs This setting determines the number of retry attempts You can set from one to five retry attempts or select 0 to turn the Retry Times mode Off NOTE If you are sending documents via fax or to a USB memory media device ...

Page 216: ...ts unless you do not change the settings on the Scan Settings or Send Settings screen NOTE The default settings are If you are sending documents via I fax and fax the color mode and file format set here are disabled 3 Press or to set the number of Retry Times press OK If the number of retry times is set to 0 the machine will not resend the data You can also use numeric keys to enter the value Colo...

Page 217: ...ings 1 Press Additional Functions Communications Settings TX Settings under Common Settings For help see steps 1 to 3 in Specifying the Data Compression Ratio for Sending Color Documents on p 7 2 4 Specify the desired settings press OK You can specify the following settings 2 Press or until Edit Standard Send Settings appears press Edit Standard Send Settings 3 Press Store ...

Page 218: ...e standard send settings to their default settings A Color Mode Specifies the color mode of scanned originals See Specifying the Color Mode and Resolution on p 3 2 B Resolution Specifies the resolution of scanned originals See Specifying the Color Mode and Resolution on p 3 2 C Density Adjusts the density of scanned originals See Adjusting the Density and Image Quality on p 3 9 D Original Type Adj...

Page 219: ...s 1 to 3 in Specifying the Data Compression Ratio for Sending Color Documents on p 7 2 5 Press Reset to return to the top screen 2 Press or until Edit Standard Send Settings appears press Edit Standard Send Settings 3 Press Initialize 4 Press Yes The message Initialized appears for approximately two seconds on the touch panel display The Standard settings are initialized ...

Page 220: ... number is printed enabling the recipient to know who sent the document NOTE The default settings are TX Terminal ID On Printing Position Outside Telephone Mark FAX Telephone Mark appears only when the optional Super G3 Fax Board AJ1 is attached to the machine 1 Press Additional Functions Communications Settings TX Settings under Common Settings For help see steps 1 to 3 in Specifying the Data Com...

Page 221: ...nside The Terminal ID information is printed inside the image area on the recipient s paper Outside The Terminal ID information is printed outside the image area on the recipient s paper Example If you set the TX Terminal ID to On the Terminal ID information is printed on the recipient s paper as follows 31 12 2009 10 50 IFAX xxx xxxx xxx Inside 31 12 2009 10 50 IFAX xxx xxxx xxx Outside Original ...

Page 222: ...onal Super G3 Fax Board AJ1 attached to the machine Press Option Specify each setting press OK Printing Position Inside The Terminal ID information is printed inside the image area on the recipient s paper Outside The Terminal ID information is printed outside the image area on the recipient s paper ...

Page 223: ...X IFAX or FAX is printed before the I fax address or fax number TEL TEL is printed before the telephone number Example If you set the TX Terminal ID to On the Terminal ID information is printed on the recipient s paper as follows Press OK Outside Inside FAX IFAX TEL Original Area 31 12 2009 10 50 123xxxxxxx CANON 31 12 2009 10 50 123xxxxxxx CANON ...

Page 224: ...e is increased and it is lightened when the gamma value is decreased If the density of images received at the destination is excessively light or dark the gamma value can be changed before resending the images NOTE If you are sending documents via I fax and fax this setting is disabled If PDF Compact or PDF Compact OCR is selected as the file format this setting is disabled The default setting is ...

Page 225: ...cted as the resolution See Specifying the Color Mode and Resolution on p 3 2 B W is selected as the color mode See Specifying the Color Mode and Resolution on p 3 2 Text is selected as the image quality See Adjusting the Density and Image Quality on p 3 9 To activate Sharpness change the settings NOTE The default setting is 4 3 Select Gamma 1 0 Gamma 1 4 Gamma 1 8 or Gamma 2 2 press OK Gamma 1 0 A...

Page 226: ...ess Reset to return to the top screen 2 Press or until Sharpness appears press Sharpness 3 Press Low or High to adjust the sharpness press OK Low To scan originals containing printed images or other halftones the setting should be towards Low This setting lessens the moiré effect a shimmering wavy pattern High To scan text or lines clearly the setting should be towards High This setting is particu...

Page 227: ...ess Additional Functions Communications Settings TX Settings under Common Settings For help see steps 1 to 3 in Specifying the Data Compression Ratio for Sending Color Documents on p 7 2 2 Press or until PDF Compact Image Quality appears press PDF Compact Image Quality 3 Specify each setting press OK Data Size Priority The data size is small but the image quality is low Normal The data size and im...

Page 228: ... to return to the top screen Specifying the Settings for Sending PDF OCR This mode enables you to perform OCR optical character recognition on a scanned original to create a PDF with searchable text This mode automatically detects the orientation of the characters on the original when sending it NOTE This mode is available only when the optional Color Send Searchable PDF Kit E1 is activated The de...

Page 229: ...ges NOTE The default setting is Speed Priority This setting is disabled when Sending documents via I fax and fax or to a USB memory media device Placing your originals on the platen glass for scanning 1 Press Additional Functions Communications Settings TX Settings under Common Settings For help see steps 1 to 3 in Specifying the Data Compression Ratio for Sending Color Documents on p 7 2 3 Select...

Page 230: ... 2 Press or until Color TX Scan Settings appears press Color TX Scan Settings 3 Select Speed Priority or Image Priority OK Speed Priority Less time is spent in sending the document but the images are of a low quality Image Priority More time is spent in sending the document but the images are of a high quality ...

Page 231: ...n Send The specified screen is displayed when SEND or Reset is pressed The power is turned ON The Auto Clear mode is activated NOTE The default setting is Initial Function 1 Press Additional Functions Communications Settings TX Settings under Common Settings For help see steps 1 to 3 in Specifying the Data Compression Ratio for Sending Color Documents on p 7 2 2 Press or until Default Screen for S...

Page 232: ...initialize the TX Settings the settings stored in the favorites buttons are also initialized 1 Press Additional Functions Communications Settings TX Settings under Common Settings For help see steps 1 to 3 in Specifying the Data Compression Ratio for Sending Color Documents on p 7 2 Favorites Buttons The Favorite Buttons screen is displayed first for a send operation One touch Buttons The One touc...

Page 233: ...tremely slow you may be able to speed up the transmission time by turning ECM Off IMPORTANT If you want to transmit using ECM ECM reception should be set on the recipient s machine This setting is ignored unless ECM is set in both machines Even when ECM is set errors can sometimes occur due to a poor telephone line connection If there is trouble with the line it will take more time to send the doc...

Page 234: ...Transmission Related Items 7 23 Customizing the Machine s Settings 7 2 Press Communications Settings 3 Press TX Settings under Fax Settings 4 Press ECM TX ...

Page 235: ...e after the international access code This helps to improve the connection NOTE You can insert a pause when you dial the fax number using numeric keys See Sending a Fax on p 2 24 and Calling from an Extension on p 2 51 Pauses entered at the end of dialed fax numbers are always 10 seconds long The default setting is 4sec s 1 Press Additional Functions Communications Settings TX Settings under Fax S...

Page 236: ...not be reached due to a busy line or sending error Auto Redial can be turned On or Off If you set Auto Redial to On you can set how many times the machine redials the redial interval and whether the document should be resent in the event of an error NOTE The default settings are 2 Press Pause Time 3 Press or to set the pause time press OK You can also use numeric keys to enter the value Auto Redia...

Page 237: ... s Settings 7 1 Press Additional Functions Communications Settings TX Settings under Fax Settings For help see steps 1 to 3 in Sending with Error Correction Mode ECM Transmission on p 7 22 If you select On 2 Press Auto Redial 3 Select On or Off Press Option ...

Page 238: ...hine s Settings 7 Press Redial Times Press or to set the number of redial times press OK You can also use numeric keys to enter the value Press Redial Interval Press or to set the redial interval press OK You can also use numeric keys to enter the value ...

Page 239: ...rror and 1st page All pages or Off press OK Error and 1st page Auto Redial takes place if a sending error occurs The first page of the document the error page and all subsequent pages are resent All pages Auto Redial takes place if a sending error occurs All pages of the document are resent Off Redialing does not take place if a sending error occurs Press OK ...

Page 240: ...ess Additional Functions Communications Settings TX Settings under Fax Settings For help see steps 1 to 3 in Sending with Error Correction Mode ECM Transmission on p 7 22 4 Press Reset to return to the top screen NOTE The Check Dial Tone Before Sending mode is enabled only after you restart the machine the main power switch is turned OFF then back ON again 2 Press Check Dial Tone Before Sending 3 ...

Page 241: ...ion features that can be customized to your preferences Printing Received Documents on Both Sides of Paper You can print received documents on both sides of the paper enabling you to save paper NOTE The default setting is Off 1 Press Additional Functions The Additional Functions menu appears 2 Press Communications Settings ...

Page 242: ...Reception Related Items 7 31 Customizing the Machine s Settings 7 6 Press Reset to return to the top screen 3 Press RX Settings under Common Settings 4 Press 2 Sided Print 5 Select On or Off press OK ...

Page 243: ... the whole document is printed within the printable area of the paper NOTE The default settings are Receive Reduction On RX Reduction Auto Reduce 90 Reduce Direction Vertical Only 1 Press Additional Functions Communications Settings RX Settings under Common Settings For help see steps 1 to 3 in Printing Received Documents on Both Sides of Paper on p 7 30 2 Press Receive Reduction ...

Page 244: ...elect On or Off On Reduces received documents Off Does not reduce received documents Specify each setting press OK Auto The image is automatically reduced by a suitable reduction ratio Fix Red The image is reduced by the reduction ratio set in for Reduce Ver Hor The image is reduced in both the vertical and horizontal directions Vertical Only The image is reduced in the vertical direction only ...

Page 245: ...l sections and printed onto separate sheets of paper Regardless of the settings you set for Receive Reduction if the area of the image which exceeds the printable area is less than 12 mm it will not be printed 4 Press Reset to return to the top screen Printing Footer Information on a Received Document You can set whether the machine prints the date day and time received transaction number and page...

Page 246: ...ess Additional Functions Communications Settings RX Settings under Common Settings For help see steps 1 to 3 in Printing Received Documents on Both Sides of Paper on p 7 30 4 Press Reset to return to the top screen 2 Press Received Page Footer 3 Select On or Off press OK ...

Page 247: ...opriate image quality NOTE The default setting is Gamma 1 8 1 Press Additional Functions Communications Settings RX Settings under Common Settings For help see steps 1 to 3 in Printing Received Documents on Both Sides of Paper on p 7 30 4 Press Reset to return to the top screen 2 Press or until Gamma Value for YCbCr Received Jobs appears press Gamma Value for YCbCr Received Jobs 3 Select Gamma 1 0...

Page 248: ...ely slow you may be able to speed it up by turning ECM Off IMPORTANT If you want to receive using ECM ECM transmission should be set on the recipient s machine This setting is ignored unless ECM is set in both machines Even when ECM is set errors can sometimes occur due to a poor telephone line connection If there is trouble with the line it will take more time to receive the documents NOTE The de...

Page 249: ...Related Items 7 38 Customizing the Machine s Settings 7 6 Press Reset to return to the top screen 3 Press RX Settings under Fax Settings 4 Press ECM RX 5 Select On or Off press OK On Uses ECM Off Does not use ECM ...

Page 250: ...an be useful when you do not want to receive direct mail DM NOTE The default setting is Off 1 Press Additional Functions Communications Settings RX Settings under Fax Settings For help see steps 1 to 3 in Receiving with Error Correction Mode ECM Reception on p 7 37 4 Press Reset to return to the top screen 2 Press RX Restriction 3 Select On or Off press OK On Rejects to receive faxes from unknown ...

Page 251: ...Reception Related Items 7 40 Customizing the Machine s Settings 7 ...

Page 252: ...s This chapter describes communication reports and lists and how to print them Overview of Reports and Lists 8 2 Printing Communication Reports 8 9 TX Report 8 9 Activity Report 8 12 RX Report 8 13 Fax Activity Report 8 14 Printing Address Book List 8 17 ...

Page 253: ...ments are sent Here is a sample TX Report and a summary of some of the abbreviations used in this report Item Descriptions REPORT NAME When the document transmission is completed successfully a TX Report is printed When a send error occurs an ERROR TX REPORT is printed MESSAGE A message describing the transmission result is printed TX RX NO The four digit number automatically assigned when the doc...

Page 254: ...Item Descriptions TX RX NO The four digit number automatically assigned when the document is accepted for sending is printed PGS The number of pages that were sent successfully to the destinations is printed DEPT ID If Department ID Management is set the Department ID is printed TX RX INCOMPLETE If a transmission is incomplete the address and name of the destination are printed If there is no appl...

Page 255: ...inted DESTINATION TEL ID The name and address of the sender or recipient are printed If the documents are sent to a file server FTP or SMB the path name is printed on the second line If the documents are sent to a USB memory media device MEMORY MEDIA is printed NO The four digit number automatically assigned when the document is accepted for sending or receiving is printed Numbers between 0001 and...

Page 256: ... a receiving error occurs MESSAGE A message describing the reception result is printed TX RX NO The four digit number automatically assigned when the document is received is printed DESTINATION ADDRESS The address of the sender is printed DESTINATION ID The name of the sender is printed ST TIME The date and time in 24 hour notation at which the document started to be received are printed TIME USE ...

Page 257: ...and time in 24 hour notation at which the document started to be sent or received are printed An asterisk indicates a job that has already been printed DESTINATION TEL ID The name and address of the sender or recipient are printed NO The four digit number automatically assigned when the document is accepted for sending or receiving is printed Numbers between 0001 and 4999 are for sending while num...

Page 258: ...DESTINATION NAME The name of the specified destination is printed When printing the contents of a one touch button the number of the one touch button is printed on the first line TX TYPE The specified destination s transmission mode is printed DESTINATION ADDRESS If the TX TYPE is FTP or SMB file server The host name is printed on the first line and the folder path on the second line If the TX TYP...

Page 259: ...nually print the User s Data List whenever necessary For instructions on how to print the User s Data List see Chapter 2 Basic Operations in the Reference Guide NOTE Reports and lists can be printed only if A4 plain recycled or color paper is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS ADS are set to On See Chapter 3 Configuring the Machine s Basic Settings in...

Page 260: ...Activity Report RX Report and Fax Activity Report TX Report Follow this procedure to set TX Reports to print automatically NOTE The results of e mail I fax file server USB memory media device and fax transmissions can be printed The default settings are TX Report For Error Only Report With TX Image On 1 Press Additional Functions The Additional Functions menu appears 2 Press Report Settings ...

Page 261: ...ommunication Reports and Lists 8 3 Press Settings 4 Press TX Report 5 Select On For Error Only or Off On Prints a report every time you send a document For Error Only Prints a report only when a transmission error occurs Off Does not print a report ...

Page 262: ...printed on the report when sending documents in the color mode You cannot print a Multi TX RX Report with an image of the sent original attached to it even if Report With TX Image is set to On 6 Press Reset to return to the top screen Press On or Off for Report With TX Image press OK On Part of the sent document is printed on the report Off The contents of the sent document are not printed on the ...

Page 263: ... from the System Monitor screen See Checking Printing Communication Log on p 6 9 The default settings are 1 Press Additional Functions Report Settings Settings For help see steps 1 to 3 in TX Report on p 8 9 Auto Print On Send Receive Separate Off Daily Activity Report Time Off 2 Press Activity Report NOTE If Job Log Display in System Settings is set to Off Activity Report is not displayed See Cha...

Page 264: ...ity Report is automatically printed when the number of send and receive transactions reaches 40 Off The Activity Report is not automatically printed On The send and receive logs are printed separately Off The send and receive logs are not printed separately On The Activity Report is printed at the specified time Enter all four digits of the time including zeros using 24 hour notation If you make a...

Page 265: ...vity Report can be printed manually at any time from the System Monitor screen See Checking Printing Communication Log on p 6 9 The default settings are 2 Press RX Report 3 Select On For Error Only or Off press OK On Prints a report each time a document is received For Error Only Prints a report only when a reception error occurs Off Does not print a report Auto Print Off Send Receive Separate Off...

Page 266: ... If Job Log Display in System Settings is set to Off Fax Activity Report is not displayed See Chapter 6 Protecting the Machine from Unauthorized Access in the System Settings Guide 3 Specify each setting press OK On The Fax Activity Report is automatically printed when the number of send and receive transactions reaches 40 Off The Fax Activity Report is not automatically printed On The send and re...

Page 267: ...The Fax Activity Report is printed at the specified time Enter all four digits of the time including zeros using 24 hour notation If you make a mistake when entering the time press Clear to clear your entry enter another four digit number If the number of send and receive transactions exceeds 40 before the specified time a Fax Activity Report of most recent 40 transactions is printed Off The time ...

Page 268: ...nication Reports and Lists 8 Printing Address Book List Follow this procedure to print the Address Book List 1 Press Additional Functions Report Settings For help see steps 1 and 2 in TX Report on p 8 9 2 Press Print List 3 Press Address Book List ...

Page 269: ...rts and Lists 8 6 Press Reset to return to the top screen 4 Select One touch Buttons or Address Book One touch Buttons Prints the contents of the one touch buttons Address Book Prints the contents of the Address Book 5 Press Yes The Address Book List is printed ...

Page 270: ...hapter describes how to identify and solve problems you may face when operating the machine Identifying and Isolating Problems 9 2 Sending Problems 9 2 Receiving Problems 9 4 Self diagnostic Display 9 6 Error Messages 9 6 Error Codes 9 10 ...

Page 271: ... 4 27 Cause 3 Some trouble has occurred in the recipient s machine Remedy Make sure the recipient s machine can receive documents If it cannot check to see whether the machine is switched OFF is out of recording paper or has insufficient available memory Cause 4 The telephone line type setting is incorrect Remedy Check the type of telephone line that has been set See Selecting the Type of Telephon...

Page 272: ...vailable memory See Checking Changing the Status of Documents Received in Memory on p 6 14 The document does not print clearly on the recipient s machine Cause The platen glass of your machine is dirty Remedy Make a few copies using your machine If streaks appear on the copies clean the platen glass See Chapter 5 Routine Maintenance in the Reference Guide The density of the documents sent to a rec...

Page 273: ... number again See Dialing an Overseas Number on p 2 53 Cause 2 Long Distance on the Option screen is set to Domestic when sending a fax overseas Remedy Set Long Distance to Long Distance 1 Long Distance 2 or Long Distance 3 and then dial the number again See Fax Numbers on p 4 15 or Registering the One Touch Buttons on p 4 31 Receiving Problems The machine does not receive documents Cause There is...

Page 274: ...y of printed documents is uneven Cause The platen glass of the sender s machine is dirty Remedy Make a few copies using your machine If streaks do not appear on the copies the problem is in the sender s machine Contact the sender and ask them to send the document again ...

Page 275: ...enticate a user against an authentication server and retrieve attributes about the user from the server within the specified time Remedy Increase the time setting for Timeout Settings on the Send Function Authentication Settings page See Chapter 4 Customizing Settings in the Remote UI Guide Cause 3 An error occurred on the LDAP server side Remedy Check that the LDAP server is functioning normally ...

Page 276: ...the settings Cause 1 The IP address that the machine should connect to cannot be determined Remedy 1 Check the DNS Domain Name System server settings See Chapter 2 Connecting the Machine to a TCP IP Network in the System Settings Guide Remedy 2 Check whether the DNS server s DNS settings are correct Cause 2 If Login Information is set to Use security authent for the LDAP server the machine cannot ...

Page 277: ...ost when you tried to send Either you could not connect to the destination or the connection was lost before the job could complete Remedy Check the status of the network Cause 3 A TCP IP error occurred when you tried to send an e mail or I fax Remedy Check that the network cables and connectors are properly connected No response from the server Check the settings Cause The specified server settin...

Page 278: ...ss Cause No IP address has been set for the machine Remedy Specify the IP address and then turn the machine s main power OFF and back ON again See Chapter 2 Connecting the Machine to a TCP IP Network in the System Settings Guide The number of search results has exceeded limits If the desired destination is not displayed change the search conditions and try again Cause The number of addresses that ...

Page 279: ...hentication user address as the sender name See Chapter 4 Customizing Settings in the Remote UI Guide Remedy 2 Make sure that an e mail address attribute is registered on an authentication server Cause 2 You tried to send e mails or I faxes when the machine is in the User ID Management with the e mail address of the login user not registered Remedy Register the e mail address for each user when Us...

Page 280: ...nt s machine is able to communicate and try again Cause 2 The recipient s machine is not a G3 fax Remedy Check the type of receiving machine with the receiving party 0009 Cause 1 There is no paper Remedy Load paper See Chapter 5 Routine Maintenance in the Reference Guide Cause 2 The paper drawer is not correctly inserted into the machine Remedy Insert the paper drawer properly See Chapter 5 Routin...

Page 281: ...ause 5 Long Distance on the Option screen is set to Domestic when sending a fax overseas Remedy Set Long Distance to Long Distance 1 Long Distance 2 or Long Distance 3 and then dial the number again See Fax Numbers on p 4 15 or Registering the One Touch Buttons on p 4 31 0037 Cause Documents could not be received because there is insufficient memory available Remedy Delete unwanted documents and d...

Page 282: ...a file with the same number added to its file name already exists Remedy Rename the file and then write the data again 0404 Cause The job failed because the write protect switch of the USB memory media device was on Remedy Turn off the write protect switch of the USB memory media device 0406 Cause 1 The job failed because the USB memory media device was pulled out during transmission Remedy Check ...

Page 283: ...properly inserted and then try the transfer again Cause 2 An error occurred while data such as image data was being transferred to the USB memory media device Remedy Check the status of the USB memory media device or make sure that the device is formatted with a file system supported by the machine FAT16 or FAT32 and then try again 0703 Cause The memory for image data is full when sending color do...

Page 284: ... The SMTP server name and e mail address are incorrect Remedy Check that SMTP Server and E mail Address in E mail I Fax are set correctly See Chapter 3 Setting up the Machine for Your Network Environment in the System Settings Guide Cause 2 The domain name is incorrect Remedy Check that Domain Name in DNS Host Name Domain Name Settings is set correctly See Chapter 3 Setting up the Machine for Your...

Page 285: ... Wait a few moments and then try sending again 0801 Cause 1 A timeout error occurred while the machine was communicating with the SMTP server to send an e mail or send receive an I fax Remedy Check that the SMTP server is functioning normally or check the network status Cause 2 The SMTP server returned an error while trying to connect The destination is not correct Remedy Check the destination set...

Page 286: ...name or password was specified when sending documents to a file server Remedy Check that the user name and password you specified match the user accounts user name and password registered to the computer file server See Chapter 5 Setting up Computers to Use Print and Send Functions in the System Settings Guide Cause 2 An incorrect destination was specified when sending an e mail or I fax Remedy Ch...

Page 287: ...ings Guide Remedy 2 Check that the POP server is functioning normally Remedy 3 Check the network status Cause 3 A timeout error occurred on the server while connecting to the POP server Remedy 1 Check that POP Server in E mail I Fax is set correctly See Chapter 3 Setting up the Machine for Your Network Environment in the System Settings Guide Remedy 2 Check that the POP server is functioning norma...

Page 288: ... resend the data 0821 Cause You have received data that cannot be processed TIFF analysis error Remedy Check the settings and ask the sender to resend the data 0827 Cause You have received data that cannot be processed contains MIME information that is not supported Remedy Check the settings and ask the sender to resend the data 0828 Cause You have received HTML data Remedy Ask the sender to use a...

Page 289: ...is incorrect Remedy Check that User and Password on the Authentication Encryption Settings screen are set correctly See Chapter 3 Setting up the Machine for Your Network Environment in the System Settings Guide 0995 Cause The communication reservation was canceled Remedy If necessary try again from the beginning ...

Page 290: ...ng the Address Book Settings Communications Settings and Report Settings in the Additional Functions menu specifications glossary and index Additional Functions Settings Table 10 2 Specifications 10 6 Send Function 10 6 Fax Function 10 8 Glossary 10 9 Index 10 16 ...

Page 291: ...ize p 7 5 TX Terminal ID On Printing Position Inside Outside Telephone Mark 1 FAX TEL Off p 7 9 Gamma Value for Color Send Jobs Gamma 1 0 Gamma 1 4 Gamma 1 8 Gamma 2 2 p 7 13 Sharpness 2 7 levels 4 p 7 14 The default settings are indicated in bold 1 Indicates items that are available only when the optional Super G3 Fax Board AJ1 is attached to the machine 2 The setting for Sharpness is invalid whe...

Page 292: ...Initialize TX Settings Yes No p 7 21 RX Settings 2 Sided Print On Off p 7 30 Receive Reduction On RX Reduction Auto Fix Red Reduce 97 95 90 75 Reduce Direction Ver Hor Vertical Only Off p 7 32 Received Page Footer On Off p 7 34 Gamma Value for YCbCr Received Jobs Gamma 1 0 Gamma 1 4 Gamma 1 8 Gamma 2 2 p 7 36 Fax Settings 4 User Settings Unit Telephone 20 digits maximum p 1 10 Tel Line Type Pulse ...

Page 293: ...pplicable Page Settings TX Report On For Error Only Report With TX Image On Off Off p 8 9 Activity Report Auto Print On Off Send Receive Separate On Off Daily Activity Report Time On Off p 8 12 RX Report On For Error Only Off p 8 13 Fax Activity Report 1 Auto Print On Off Send Receive Separate On Off Daily Activity Report Time On Off p 8 14 Print List Address Book List One touch Buttons Address Bo...

Page 294: ...Additional Functions Settings Table 10 5 Appendix 10 Address Book Settings Item Settings Applicable Page Register Address Register New Add Edit Erase p 4 3 One touch Buttons Register Edit Erase p 4 31 ...

Page 295: ...lor PDF Compact Color PDF Compact OCR Color Resolution 100 100 dpi 150 150 dpi 200 100 dpi 200 200 dpi 200 400 dpi 300 300 dpi 400 400 dpi 600 600 dpi System Environment Windows XP Vista 7 Windows 2000 Server Professional SP1 or later Windows Server 2003 2008 Solaris Version 2 6 or later Mac OS X Red Hat Linux 7 2 Red Hat Enterprise Linux AS ES WA or later Interface 100BASE TX 10BASE T Color Mode ...

Page 296: ...le mode Resolution For Sending E Mail 100 100 dpi 150 150 dpi 200 100 dpi 200 200 dpi 200 400 dpi 300 300 dpi 400 400 dpi 600 600 dpi For Sending I Fax 200 100 dpi 200 200 dpi Format E Mail TIFF B W PDF B W Color PDF OCR B W Color JPEG Color PDF Compact Color PDF Compact OCR Color I Fax TIFF MH Original Size 3 E Mail A4 A5 I Fax A4 A5 2 Server Software Microsoft Exchange Server 5 5 SP 1 or later S...

Page 297: ...85 line mm 8 pels 2 mm 7 7 line mm 8 pels 2 mm 15 4 line mm 16 pels 2 mm 15 4 line mm Transmission Speed Super G3 33 6 kbps G3 14 4 kbps Compression Method MH MR MMR JBIG Transmission Type Super G3 G3 Sending Original Sizes 3 A4 A5 1 Receiving Paper Sizes A4 A5 Transmission Times ECM MMR G3MR method G3MH method JBIG Approximately 3 2 seconds Approximately 13 seconds Approximately 13 seconds Approx...

Page 298: ...edial is set to On the machine automatically redials the number if the line was busy or if there was a sending error The machine will wait two minutes default after the initial attempt before redialing You can specify the number of times that the machine redials the length of the redial interval and whether to redial after a transmission error B bps Bits per second The measure of transmission spee...

Page 299: ...ters and users The Internet is managed by classifying domains according to geographical location or type business organization educational institution etc dpi Dots Per Inch A measure of screen and printer resolution that is expressed as the number of dots that a device can print or display per linear inch E ECM Error Correction Mode Reduces system and line errors when sending or receiving from ano...

Page 300: ...r to transfer files on one computer to and from another computer over a TCP IP network The File Transfer Protocol also governs the client program with which the user transfers files I I fax I fax Internet fax enables you to send and receive fax documents over the network Scanned documents are converted to TIFF Tagged Image File Format and are transmitted as an e mail attachment to from any I fax c...

Page 301: ...s the Internet more quickly L LDAP Lightweight Directory Access Protocol A network protocol that enables you to locate organizations individuals and other resources such as files and printers on a network whether on the public Internet or on a corporate intranet Long distance dialing When dialing or registering long distance numbers you may need to insert a pause within or after the telephone numb...

Page 302: ...ne extensions to each other as well as to the external telephone network A PBX controls the flow of telephone traffic through instruments such as paging systems and automatic callback and dialing PDF Portable Document Format The page description language used in Adobe Systems Acrobat document exchange system which is restricted neither by device nor resolution PDF displays documents in a way that ...

Page 303: ...ance Higher resolution means smoother curves and angles as well as a better match to traditional typeface designs Resolution values are represented by horizontal data and vertical data e g 600 600 dpi Rotary Pulse Also called pulse dial On a rotary pulse telephone a dial is turned to send pulses to the telephone switching system RX Abbreviation for Reception Receiving S Scanning Area The area that...

Page 304: ... large amounts of image data The information field tag at the start of each image data record indicates the type of data represented Tone Some data services may require that you use tone dialing If you have a pulse dial telephone press Tone to switch temporarily from pulse to tone dialing when connecting to these data services Transmission Time A fax transmission consists of three stages the machi...

Page 305: ...iving fax documents 5 8 Sending documents 2 57 CCITT ITU T 10 9 D Delayed Send 2 44 10 10 Destinations registering In the Address Book 4 3 In the Favorites Buttons 4 40 In the One touch Buttons 4 31 Destinations specifying About specifying destinations 4 2 Using Address New Tab 2 2 Using an LDAP server 4 55 Using the Address Book 4 24 Using the Favorites Buttons 4 45 Using the Job Recall 4 51 Usin...

Page 306: ...ss 10 11 J JBIG 10 12 Job Recall 4 51 JPEG 3 18 10 12 L LDAP 10 12 Long distance dialing 10 12 M Manual Sending 2 24 Memory Lock 10 12 Memory Sending 2 24 10 12 N Network Add Book key 1 6 New Address key 1 6 O One touch Buttons 10 13 About the One touch Buttons 4 31 Editing deleting addresses 4 37 Registering addresses 4 31 Using 4 35 One touch Buttons key 1 6 Original type Photo mode 3 11 Text mo...

Page 307: ...ent Name 2 5 2 10 2 18 2 23 E mail Priority 2 6 Message 2 6 2 10 2 19 Reply to 2 6 2 10 Subject 2 5 2 10 Send Settings key 1 5 Sending documents Advanced sending methods 2 35 Basic sending methods 2 2 Checking changing the status of documents with forwarding errors 6 20 Checking deleting documents being sent or waiting to be sent 2 57 6 2 Checking printing communication log 6 9 Sending methods E m...

Page 308: ...ttp www canon europe com for details on your regional dealer CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON CHINA CO LTD 15F Jinbao Building No 89 Jinbao Street Dongcheng District Beijing 100005 China CANON SINGAPORE PTE LTD 1 HarbourFront Avenue 04 01 Keppel Bay Tower Singapore ...

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