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Canon imageCLASS MF6540, Reference Manual

The Canon imageCLASS MF6540 is a versatile multifunctional printer designed for the modern office. Experience high-quality printing, copying, and scanning with this reliable device. To help you fully exploit its potential, a comprehensive Reference Manual is available for free download from our website.

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8-4

Before Using the 
Machine

Document and Paper

Copying

Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)

Printing and 
Scanning

Network (MF6595cx/MF6595/
MF6590/MF6540 Only)

Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)

System Settings

Maintenance

Troubleshooting

Appendix

Index

Table of Contents

Restricting Access to Destinations 

(MF6595cx/MF6595/MF6590 Only)

 You can send the documents with following restrictions. 

 Restricting the New Address 

 Restricting PC Faxing 

 Restricting  the   New  Address 

 This mode enables you to restrict the entering of new destinations.
The default setting is <OFF>.
When you set <RESTRICT NEW ADD.> to <ON>, the following are 
restricted: 

 Specifying a destination using the numeric keys. 

 Changing registered destinations. 

 Registering new destinations. 

 1.

  Press [Additional Functions]. 

 2.

 Press 

[

] or [

] to select <SYSTEM 

SETTINGS>, then press [OK]. 

–

–

■

–

–

–

 3.

 Press 

[

] or [

] to select <ACCESS TO DEST.>, 

then press [OK]. 

 4.

 Press 

[

] or [

] to select <RESTRICT NEW 

ADD.>, then press [OK]. 

 5.

 Press 

[

] or [

] to select <ON> or <OFF>, 

then press [OK]. 

<OFF>: Does not restrict the entering of new destinations.
<ON>: Restrict the entering of new destinations.

 6.

  Press [Stop] to return to the standby mode. 

Summary of Contents for imageCLASS MF6540

Page 1: ... and Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix How to Use This Guide Table of Contents Index Reference Guide Please read this guide before operating this product After you finish reading this guide store it in a safe place for future reference Series ...

Page 2: ...machine illustration on the cover may differ slightly from your machine Read the sections of these manuals that correspond to your intended use Reference Guide Scanner Driver Guide Read this manual to learn detailed information about advanced machine operations and functions and how to customize machine settings Read this manual to learn how to use the machine as a local scanner Advanced features ...

Page 3: ... You Can Do Select a scan mode depending on the type of image Image Quality p 3 3 Adjust the density level of scanned images Density p 3 3 Enlarge or reduce copied images Zoom Ratio p 3 4 Sort copies by page order Collate Copy p 3 6 Make two sided copies Two Sided Copy p 3 8 Copy two documents on one sheet 2 on 1 Combination p 3 7 Specify a recipient with a single key One Touch Speed Dialing Keys ...

Page 4: ...dix Table of Contents Index Look up a particular recipient Address Book Search p 4 14 Redial when the line is busy Redialing p 4 20 Send documents to multiple recipients Broadcasting p 4 17 Receive faxes in memory without printing out Memory Reception p 4 25 Send a fax at a specified time Delayed Sending p 4 17 Send a fax from a PC PC Faxing the online help Print a document from a PC Printing p 5 ...

Page 5: ...anning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index Make two sided printouts Two Sided Printing p 5 4 Specify detailed scanning options to suit various images Scanning Scanner Driver Guide Access and manage the machine from a PC Remote UI Chapter 7 ...

Page 6: ...0 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index Table of Contents Manuals for the Machine i Things You Can Do ii How to Use This Guide xx Using the Top Page xx Using the Chapter Topic List xxi Illustrations Used in This Manual xxii Legal Notices xxiv 1 Before Using the Machine 1 1 Machine Components 1 3 Operation Panel 1 6 Main Operation Panel 1 6 Fax Oper...

Page 7: ...MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index LCD Standby Mode 1 10 Copy Mode 1 10 Fax Mode MF6595cx MF6595 MF6590 Only 1 10 Scan Mode 1 10 Toner Cartridge 1 11 Maintaining the Toner Cartridge 1 12 Telephone Line Setting MF6595cx MF6595 MF6590 Only 1 13 Setting the Telephone Line Type 1 13 Timer Settings 1 14 Setting the Sleep Mode 1 14 Setting Auto Clear ...

Page 8: ...x MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index 2 Document and Paper 2 1 Document Requirements 2 2 Scanning Area 2 3 Loading Documents 2 4 On the Platen Glass 2 4 In the ADF 2 5 Paper Requirements 2 7 Printable Area 2 9 Loading Paper 2 10 In the Multi Purpose Tray e g Envelopes 2 10 Setting Paper Type and Size 2 12 For the Paper Cassette 2 12...

Page 9: ...0Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index 3 Copying 3 1 Basic Copying Method 3 2 Scan Settings 3 3 Image Quality 3 3 Density 3 3 Zoom Ratio 3 4 Advanced Copy Features 3 6 Collate Copy 3 6 2 on 1 Combination 3 7 Two Sided Copy 3 8 Frame Erase 3 12 Reserved Copy 3 15 Canceling Copy Jobs 3 16 Checking and Deleting Cop...

Page 10: ...bleshooting Appendix Table of Contents Index 4 Sending and Receiving MF6595cx MF6595 MF6590 Only 4 1 Basic Sending Method 4 4 Scan Settings 4 5 Image Quality 4 5 Density 4 5 Storing Editing Address Book 4 6 Storing Editing One Touch Speed Dialing Keys Coded Speed Dialing Codes 4 6 Storing Editing Recipients for Group Dialing 4 9 Specifying Recipients 4 13 Using One Touch Speed Dialing Keys Group D...

Page 11: ...5 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index Manual Sending 4 15 Direct Sending 4 16 Advanced Sending Features 4 17 Broadcasting 4 17 Delayed Sending 4 17 Sending Two Sided Documents 4 18 PC Faxing 4 19 Fax Dialing Features 4 20 Switching Temporarily to Tone Dialing 4 20 Redialing 4 20 Checking Dialing Line 4 21 Dialing an Overseas Number With Pa...

Page 12: ...em Settings Maintenance Troubleshooting Appendix Table of Contents Index Receiving Features 4 24 FaxTel Optional Settings 4 24 DRPD Optional Settings 4 25 Manual Reception 4 25 Memory Reception 4 25 Memory Lock Reception 4 26 Remote Reception 4 27 Printing Received Documents 4 28 Canceling TX RX Jobs 4 30 Checking and Deleting TX RX Jobs 4 31 Checking Transmission Reception Results 4 31 Checking a...

Page 13: ...Maintenance Troubleshooting Appendix Table of Contents Index 5 Printing and Scanning 5 1 Printing Documents 5 2 Advanced Printing Features 5 3 Collate Printing 5 3 2 on 1 Combination 5 3 Two Sided Printing 5 4 Scanning to a Computer USB connection Only 5 6 Canceling Scan Jobs 5 7 Canceling Scan Jobs to a Computer 5 7 Checking and Deleting Print Jobs 5 8 6 Network MF6595cx MF6595 MF6590 MF6540 Only...

Page 14: ...ntents Index Basic Network Settings 6 4 IP Address Setting 6 4 Interface Settings 6 6 Communication Environment Setup 6 7 Setting Up a Computer for Printing Sending a Fax 6 10 Settings from the Operation Panel 6 10 Machine Connection Method LPD Raw 6 11 Print Server Settings 6 14 Additional Network Settings 6 15 TCP IP Settings 6 15 Startup Time Settings 6 18 Checking Network Settings 6 20 Machine...

Page 15: ...tenance Troubleshooting Appendix Table of Contents Index 7 Remote UI MF6595cx MF6595 MF6590 MF6540 Only 7 1 System Requirements 7 3 Windows 7 3 Macintosh 7 3 Using the Remote UI 7 4 Starting the Remote UI 7 4 Displaying Device Status and Information 7 6 Job Management 7 7 Managing Print Jobs 7 7 Viewing the Print Log 7 8 Viewing the Activity Log 7 9 Managing the Address Book MF6595cx MF6595 MF6590...

Page 16: ...16 Saving the Address Book MF6595cx MF6595 MF6590 Only 7 16 Loading an Address Book MF6595cx MF6595 MF6590 Only 7 17 Saving Additional Functions Settings in Files Export 7 19 Loading Additional Functions Settings Files Overwrite Import 7 20 Device Custom Settings 7 22 8 System Settings 8 1 Device Information Settings 8 2 Remote UI MF6595cx MF6595 MF6590 MF6540 Only 8 3 Restricting Access to Destin...

Page 17: ...Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index 9 Maintenance 9 1 Cleaning the Machine 9 3 Exterior 9 3 Interior 9 4 Fuser Roller 9 7 Scanning area 9 8 Transcription Roller 9 12 Replacing the Toner Cartridge 9 13 Redistributing Toner 9 13 Replacing the Toner Cartridge 9 15 Recycling Used Cartridges 9 19 The Clean Earth Campaign 9 19 U S A PROGRAM 9 20 CANADA PROGR...

Page 18: ...m Settings Maintenance Troubleshooting Appendix Table of Contents Index 10 Troubleshooting 10 1 Clearing Jams 10 3 Document Jams 10 3 Paper Jams 10 5 LCD Messages 10 9 Error Codes MF6595cx MF6595 MF6590 Only 10 14 If CHANGE PAPER SIZE is displayed 10 17 Re loading the Paper 10 17 Changing the Paper Size Setting 10 17 General Problems 10 19 Paper Feeding Problems 10 21 Fax Problems MF6595cx MF6595 ...

Page 19: ...System Settings Maintenance Troubleshooting Appendix Table of Contents Index Copying Problems 10 32 Printing Problems 10 35 Telephone Problems MF6595cx MF6595 MF6590 Only 10 39 Network Problems MF6595cx MF6595 MF6590 MF6540 Only 10 40 If a Power Failure Occurs 10 42 If You Cannot Solve a Problem 10 43 Customer Support U S A 10 43 Customer Support Canada 10 43 11 Appendix 11 1 Machine Settings 11 3...

Page 20: ...ex Setting Menu 11 5 COMMON SETTINGS 11 5 COPY SETTINGS 11 10 FAX SETTINGS MF6595cx MF6595 MF6590 Only 11 12 ADDRESS BOOK SET MF6595cx MF6595 MF6590 Only 11 19 PRINTER SETTINGS 11 22 TIMER SETTINGS 11 26 ADJUST CLEANING 11 28 REPORT SETTINGS 11 31 SYSTEM SETTINGS 11 33 Summary of Reports and Lists 11 40 Printing Reports Automatically MF6595cx MF6595 MF6590 Only 11 41 TX REPORT 11 41 RX REPORT 11 4...

Page 21: ...se This Guide Using the Top Page 1 2 3 4 5 6 7 8 9 10 11 Back Next Previous TOP Before Using the Machine Document and Paper Copying SendingandReceiving MF6595cx MF6595 MF6590Only Printing and Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix How to Use This Guide Table of Contents Index Reference Guide...

Page 22: ...ment and Paper Copying SendingandReceiving MF6595cx MF6595 MF6590Only Printing and Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index 1 Before Using the Machine Machine Components 1 3 Operation Panel 1 6 Main Operation Panel 1 6 Fax Operation Panel MF6595cx MF6595 MF6590 Only 1 9...

Page 23: ...6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index Illustrations Used in This Manual The model imageCLASS MF6595 without optional cassette is used for illustration purposes in this manual When there is any difference between MF6595cx MF6595 MF6590 MF6540 MF6520 it is clearly indicated in the text e g MF6595cx Only...

Page 24: ...hine and indicate the warnings cautions and notes you should keep in mind when using the machine Indicates a warning that may lead to death or serious injury if not observed Explains how to avoid actions that could injure you or damage your machine Explains operating restrictions and how to avoid minor difficulties In addition this guide uses distinctive notations to identify keys and information ...

Page 25: ...r respective owners Copyright Copyright 2007 by Canon Inc All rights reserved No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of Canon Inc Disclaimers The informat...

Page 26: ...m Settings Maintenance Troubleshooting Appendix Table of Contents Index 1 Before Using the Machine Machine Components 1 3 Operation Panel 1 6 Main Operation Panel 1 6 Fax Operation Panel MF6595cx MF6595 MF6590 Only 1 9 LCD Standby Mode 1 10 Copy Mode 1 10 Fax Mode MF6595cx MF6595 MF6590 Only 1 10 Scan Mode 1 10 Toner Cartridge 1 11 Maintaining the Toner Cartridge 1 12 Telephone Line Setting MF6595...

Page 27: ...MF6595cx MF6595 MF6590Only Printing and Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index Timer Settings 1 14 Setting the Sleep Mode 1 14 Setting Auto Clear Time 1 15 Setting the Daylight Saving Time 1 15 ...

Page 28: ... automatically into the scanning area B Slide guides Adjusts to the width of the document C Document feeder tray Holds documents D Document delivery tray Receives documents E Paper delivery tray Receives copies prints and faxes F Paper stopper Prevents the paper from falling off the paper delivery tray Open the stopper from its original position for LTR A4 paper For LGL paper pull out the extensio...

Page 29: ...shooting Appendix Index Table of Contents I Left cover Open this cover when replacing the toner cartridge or clearing paper jams J Scanning area Scans documents from the ADF K Platen glass cover Open this cover when placing a document on the platen glass L Platen glass Place documents M Multi purpose tray Feeds non standard size or thick thin type paper stacks N Slide guides for multi purpose tray...

Page 30: ... System Settings Maintenance Troubleshooting Appendix Index Table of Contents P USB port Connect the USB Universal Serial Bus cable Q Ethernet port MF6595cx MF6595 MF6590 MF6540 only Connect the network cable R Telephone line jack MF6595cx MF6595 MF6590 only Connect the external telephone cable S External device jack MF6595cx MF6595 MF6590 only Connect an external device T Power socket Connect the...

Page 31: ...SendingandReceiving MF6595cx MF6595 MF6590Only Printing and Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Operation Panel Main Operation Panel MF6595cx MF6595 MF6590 MF6540 MF6520 ...

Page 32: ...to switch to the Fax mode MF6595cx MF6595 MF6590 only G OK key Press to accept a set function or mode H SCAN key Press to switch to the Scan mode I key Press to increase the value for various settings Also press to see the next item in the menu J Reset key Press to return the machine to the standby mode K System Monitor key Press to check fax transmission print copy or report output status L View ...

Page 33: ...ing jobs U Tone key Press to switch from rotary pulse to tone dialing V 2 on 1 key Press to set 2 on 1 copies W Frame Erase key Press to set frame erase for copying X Collate key Press to set collate copies Y Additional Functions key Press to select or cancel the modes in Additional Functions Z 2 Sided key Press to set two sided copy or fax a Enlarge Reduce key Press to enlarge or reduce copy rati...

Page 34: ...se when entering a fax number C Hook key Press when you want to dial without lifting the handset of the external telephone D Redial key Press to redial the last dialed number when fax is standing by E Coded Dial key Press to specify recipients registered under coded speed dialing codes F Address Book key Press to search pre registered recipients under one touch speed dialing keys coded speed diali...

Page 35: ... 0 1 1 0 0 L T R A T E X T MF6595cx or MF6595 with the optional cassette 0 1 1 0 0 A U T O A T E X T A Zoom ratio B Paper size C Quantity D Density E Image quality Fax Mode MF6595cx MF6595 MF6590 Only 1 2 3 1 2 0 0 7 MO N 1 5 5 0 F a x O n l y S T A N D A R D A Date Time B Receive mode C Image quality Scan Mode S C A N N I N G MO D E Depending on your needs you can change the standby display which...

Page 36: ...f documents printed If your average document contains a lot of graphics tables or charts the life of the toner cartridge will be shorter as they consume more toner When you are replacing a toner cartridge be sure to use a toner cartridge designed for this product To purchase the Canon genuine replacement toner cartridge contact your local Canon dealer or Canon Customer Care Center U S A 1 800 828 ...

Page 37: ...the machine unnecessarily Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle to avoid touching the drum protective shutter Do not stand the toner cartridge on end and do not turn it upside down If toner becomes caked in the toner cartridge it may become impo...

Page 38: ... Telephone Line Setting MF6595cx MF6595 MF6590 Only Setting the Telephone Line Type The default setting is TOUCH TONE 1 Press Additional Functions 2 Press or to select FAX SETTINGS then press OK 3 Press or to select USER SETTINGS then press OK 4 Press or to select TEL LINE TYPE then press OK 5 Press or to select the telephone line type then press OK TOUCH TONE Tone dialing ROTARY PULSE Pulse diali...

Page 39: ...hen press OK 5 Press or to select the desired interval then press OK You can set the interval from 3 to 30 minutes in one minute increments You can also enter values using the numeric keys 6 Press Stop to return to the standby mode To enter the Sleep mode manually press Power on the operation panel The machine will not enter the Sleep mode when the machine is in operation the Processing Data indic...

Page 40: ... press OK 3 Press or to select AUTO CLEAR TIME then press OK 4 Press or to select ON then press OK 5 Press or to select the desired interval then press OK You can set the interval from 1 to 9 minutes in one minute increments You can also enter values using the numeric keys 6 Press Stop to return to the standby mode Setting the Daylight Saving Time In some countries or areas time is advanced throug...

Page 41: ...select the month then press OK 8 Press or to select WEEK then press OK 9 Press or to select the week then press OK 10 Press or to select DAY then press OK 11 Press or to select the day then press OK 12 Press or to select END DATE TIME then press OK 13 Press or to select MONTH then press OK 14 Press or to select the month then press OK 15 Press or to select WEEK then press OK 16 Press or to select ...

Page 42: ...5cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index 2 Document and Paper Document Requirements 2 2 Scanning Area 2 3 Loading Documents 2 4 On the Platen Glass 2 4 In the ADF 2 5 Paper Requirements 2 7 Printable Area 2 9 Loading Paper 2 10 In the Multi Purpose Tray e g Envelopes 2 10 Setting Paper Type and Size 2 12 For the Paper Cassette 2 12 F...

Page 43: ...4 Max 216 x 356 mm Min 5 1 2 x 5 Min 139 7 x 128 mm Weight Max 4 4 lb 2 kg 13 to 34 lb bond 50 to 128 g m2 one sided documents 13 to 28 lb bond 50 to 105 g m2 two sided documents Quantity 1 sheet Max 50 sheets 2 Max 25 sheets for LGL documents 1 When copying transparent documents such as tracing paper or transparencies use a piece of plain white paper to cover the document after placing it face do...

Page 44: ... Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Scanning Area Make sure your document s text and graphics fall within the shaded area in the following diagram Note that the margin widths listed are approximate and there may be slight variations in actual use ...

Page 45: ...MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Loading Documents On the Platen Glass 1 Lift up the ADF 2 Place your document face down 3 Align the document with the appropriate paper size marks If your document does not match any of the paper size marks align the center of your document with the arrow mark ...

Page 46: ... Troubleshooting Appendix Index Table of Contents 4 Gently close the ADF The document is ready for scanning When closing the ADF be careful not to get your fingers caught as this may result in personal injury Do not press down the ADF forcefully as this may damage the platen glass and cause personal injury Remove the document from the platen glass when scanning is complete In the ADF 1 Fan the doc...

Page 47: ...nts 3 Neatly place the documents face up in the document feeder tray The document is ready for scanning Do not add or remove documents while they are being scanned When scanning is complete remove the documents from the document delivery tray to avoid paper jams Avoid using ADF to scan the same document more than 30 times When scanned repeatedly documents can become folded or torn which may cause ...

Page 48: ...e punch paper 7 Transparency 8 Labels Envelopes available not available 1 21 lb bond 80 g m2 paper 2 From 17 to 21 lb bond 64 to 80 g m2 3 From 21 to 24 lb bond 81 to 90 g m2 4 From 24 to 28 lb bond 91 to 105 g m2 5 From 28 to 34 lb bond 106 to 128 g m2 6 20 lb bond 75 g m2 7 LTR size only 8 Use only LTR transparencies made especially for this machine The default paper size is LTR If you use a dif...

Page 49: ...roubleshooting Appendix Index Table of Contents Make sure the paper is free from dust lint and oil stains Be sure to test paper before purchasing large quantities Store all paper wrapped and on a flat surface until ready for use Keep opened packs in their original packaging in a cool dry location Store paper at 64 4 F 75 2 F 18 C 24 C 40 60 relative humidity Use only the transparencies designed fo...

Page 50: ... and Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Printable Area The shaded area indicates the approximate printable area of LTR paper Note that the margin widths listed are approximate and there may be slight variations in actual use ...

Page 51: ...ou are making prints on transparencies labels nonstandard sized paper or envelopes load them into the multi purpose tray Use standard envelopes with diagonal seams and flaps To prevent jams do not use the following Envelopes with windows holes perforations cutouts or double flaps Envelopes made with special coated paper or deeply embossed paper Envelopes with peel off sealing strips Envelopes with...

Page 52: ...lap side to the left Be sure to insert the envelopes as far as they will go When you load the envelopes arrange the stack of envelopes on a firm clean surface first then press down firmly on the edges to make the folds crisp 4 Adjust the slide guides to the width of the paper stack Make sure that the paper stack does not exceed the paper limit guide Some types of paper may not feed properly into t...

Page 53: ...2 then press OK The paper cassette 2 is optional for MF6595 and standard for MF6595cx 5 Press or to select the paper type then press OK PLAIN PAPER COLOR RECYCLED HEAVY PAPER 1 BOND 3HOLE PUNCH PAPER If you use the paper cassette 2 press or to select CASSETTE 2 and repeat this step to set the paper type for CASSETTE 2 The paper cassette 2 is optional for MF6595 and standard for MF6595cx 6 Press or...

Page 54: ... or to select PAPER SIZE then press OK 6 Press or to select the paper size then press OK LTR STMTR EXECUTIV OFICIO BRAZIL OFICIO MEXICO OFICIO FOLIO G LTR G LGL FLSP COM10 1 MONARCH 1 DL 1 ISO C5 1 ISO B5 1 FREESIZE 2 A4 B5 A5R LGL 1 For envelopes If you select this size ENVELOPE is automatically selected for the paper type and the display for selecting the paper type does not appear Skip to step ...

Page 55: ...40Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index 3 Copying Basic Copying Method 3 2 Scan Settings 3 3 Image Quality 3 3 Density 3 3 Zoom Ratio 3 4 Advanced Copy Features 3 6 Collate Copy 3 6 2 on 1 Combination 3 7 Two Sided Copy 3 8 Frame Erase 3 12 Reserved Copy 3 15 Canceling Copy Jobs 3 16 Checking and Deleting Copy J...

Page 56: ...ly RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Basic Copying Method Follow this procedure to make a copy 1 Set documents Place the document on the platen glass or load it in the ADF For documents you can copy see Document Requirements on p 2 2 2 Press COPY 3 Use the numeric keys to enter the desired copy quantity 1 to 99 4...

Page 57: ...ault values if the Auto Clear function is activated or if you press Reset Image Quality The default setting is TEXT 1 Press COPY 2 Press Image Quality repeatedly to select the document type TEXT For text documents PHOTO For documents that contain fine text or photos TEXT PHOTO For documents that contain text and photos Copy density automatically changes to the manual mode when TEXT PHOTO or PHOTO ...

Page 58: ...ker To cancel all settings press Reset When you switch the mode by pressing the mode keys such as FAX all settings will be also canceled If you want to keep the settings set the density as follows Additional Functions COPY SETTINGS STANDARD SETTINGS DENSITY MANUAL See STANDARD SETTINGS on p 11 10 Zoom Ratio The default setting is 100 Preset Zoom You can enlarge or reduce documents from one standar...

Page 59: ...ng Appendix Index Table of Contents Zoom Designation You can reduce or enlarge images by any copy ratio in 1 increments The available copy ratios are from 50 to 200 1 Press COPY 2 Press Enlarge Reduce twice 3 Enter the copy ratio with the numeric keys then press OK Z O OM 5 0 2 0 0 8 0 Ex You can also use or to adjust the zoom ratio To increase the zoom ratio press To decrease the zoom ratio press...

Page 60: ...INGS skip to step 5 3 Press Collate COLLATE appears in the LCD 4 Press or to select ON then press OK 5 Use the numeric keys to enter the desired copy quantity 1 to 99 6 Press Start When the documents are loaded in the ADF collate copying starts and no further operation is required 7 Place the next page of the document on the platen glass then press Start Repeat this step to scan all pages 8 Press ...

Page 61: ... Book Frame Erase 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press COPY 3 Press 2 on 1 4 Press or to select ON then press OK 5 Press or to select the size of the document then press OK 6 Press or to select the paper size then press OK 7 Use the numeric keys to enter the desired copy quantity 1 to 99 8 Press Start When you set the document on the platen ...

Page 62: ...595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Two Sided Copy Two sided copying enables you to make two sided copies from one sided or two sided documents or make one sided copies from two sided documents This feature can be used together with Collate Copy on p 3 6 2 on 1 Combination on p 3 7 Original Frame Erase on p 3 13 Book Frame Erase on p 3...

Page 63: ...nning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Paper used to make two sided copies must conform to the following specifications Paper size LGL and LTR A4 loaded on the multi purpose tray are available as well Paper weight 17 to 24 lb 64 to 90 g m2 ...

Page 64: ...orientation CALENDAR TYPE The front and back sides of the copy will have opposite top bottom orientations For the landscape oriented documents the front and back sides of the copy will have the opposite top bottom orientation when BOOK TYPE is selected When CALENDAR TYPE is selected the front and back sides of the copy will have the same top bottom orientation 6 Use the numeric keys to enter the d...

Page 65: ...When you set the document on the platen glass press Start for each document When scanning is complete press OK You can skip steps 5 and 6 In this case the machine scans two sided documents in the BOOK TYPE orientation and outputs the same way If you press Start in step 5 after selected CALENDAR TYPE the machine scans two sided documents in the CALENDAR TYPE orientation and outputs the same way 2 t...

Page 66: ...Receiving MF6595cx MF6595 MF6590Only Printing and Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Frame Erase You can erase shadows and lines that appear when copying various types of documents ...

Page 67: ... all four borders then press OK The width ranges 1 16 to 1 15 16 1 to 50 mm 7 Use the numeric keys to enter the desired copy quantity 1 to 99 8 Press Start To cancel all settings press Reset Book Frame Erase Book frame erase can erase the dark borders as well as center and contour lines that appear when copying facing pages in a book or bound document onto a single sheet of paper 1 Set documents 2...

Page 68: ... can erase the shadows that appear on copies from binding holes on the documents 1 Set documents 2 Press COPY 3 Press Frame Erase 4 Press or to select BINDING HOLE then press OK 5 Press or to specify the location of the binding holes LEFT RIGHT TOP or BOTTOM then press OK 6 Press or to set the binding hole erase width then press OK The width ranges 3 16 to 13 16 3 to 20 mm 7 Use the numeric keys t...

Page 69: ...6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Reserved Copy You can make copy settings and scan documents even if the machine is currently printing The scanned documents are processed after the current job is complete 1 Set documents 2 Press COPY 3 Set the desired copy mode and quantity 1 to 99 then press Start You can reserve up to 5 copy jobs...

Page 70: ...roubleshooting Appendix Index Table of Contents Canceling Copy Jobs Follow this procedure to cancel an ongoing job 1 Press Stop 2 When the STOP KEY PRESSED message appears press OK S T O P K E Y P R E S S E D P R E S S O K K E Y Ex When the CANCEL COPYING message appears press to select YES C A N C E L C O P Y I N G Y E S N O Ex The job is canceled and the copy quantity is reset The STOP KEY PRESS...

Page 71: ...595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Checking and Deleting Copy Jobs System monitor enables you to monitor the status of copy jobs currently being processed 1 Press System Monitor 2 Press or to display COPY STATUS then press OK 3 Press or to scroll through the job list When you delete the copy job press OK then press to select YES 4 Pre...

Page 72: ...ix Table of Contents Index 4 Sending and Receiving MF6595cx MF6595 MF6590 Only Basic Sending Method 4 4 Scan Settings 4 5 Image Quality 4 5 Density 4 5 Storing Editing Address Book 4 6 Storing Editing One Touch Speed Dialing Keys Coded Speed Dialing Codes 4 6 Storing Editing Recipients for Group Dialing 4 9 Specifying Recipients 4 13 Using One Touch Speed Dialing Keys Group Dialing 4 13 Using Code...

Page 73: ...ontents Index Advanced Sending Features 4 17 Broadcasting 4 17 Delayed Sending 4 17 Sending Two Sided Documents 4 18 PC Faxing 4 19 Fax Dialing Features 4 20 Switching Temporarily to Tone Dialing 4 20 Redialing 4 20 Checking Dialing Line 4 21 Dialing an Overseas Number With Pauses 4 22 Basic Receiving Method 4 23 Receiving Features 4 24 FaxTel Optional Settings 4 24 DRPD Optional Settings 4 25 Man...

Page 74: ...ng and Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index Canceling TX RX Jobs 4 30 Checking and Deleting TX RX Jobs 4 31 Checking Transmission Reception Results 4 31 Checking and Deleting Sending Receiving Documents Stored in Memory 4 31 ...

Page 75: ...the first page on the platen glass if you are not using the ADF 2 Press FAX The FAX indicator lights up and the machine enters the fax standby mode If you want to adjust the image quality and density see Scan Settings on p 4 5 3 Enter the fax number with the numeric keys You can also specify the fax number with a one touch speed dialing keys coded speed dialing codes or the Address Book key See Sp...

Page 76: ...ce that of STANDARD 200 x 200 dpi PHOTO for documents that contain photographs the resolution is twice that of STANDARD 200 x 200 dpi SUPER FINE for documents that contain fine print and images the resolution is four times that of STANDARD 200 x 400 dpi ULTRA FINE for documents that contain fine print and images the resolution is eight times that of STANDARD 400 x 400 dpi STANDARD for most text on...

Page 77: ...lephone numbers registered in one touch speed dialing keys and or coded speed dialing codes You can register up to 122 groups Using Address Book Key p 4 14 You can specify fax telephone numbers by pressing Address Book and searching a fax telephone number from Address Book Recipients stored in the Address Book can be exported to your computer as a file which can be imported into the machine For in...

Page 78: ... If you want to specify the following optional settings LONG DISTANCE TX SPEED and ECM for the fax number you are registering proceed to the next step If you do not need to set these options skip to step 17 9 Press or to select OPTIONAL SETTINGS then press OK 10 Press or to select ON then press OK 11 Press or to select INTERNATIONAL then press OK 12 Press or to select the most effective transmissi...

Page 79: ... to a wrong digit You can also use To delete all the numbers press and hold Clear 7 Enter a new number with the numeric keys then press OK 8 Press or to select NAME then press OK 9 Press Clear repeatedly to go back to a wrong character You can also use to move the cursor to the wrong character then press Clear to delete it To delete the entire name press and hold Clear 10 Enter a new character wit...

Page 80: ...g all numbers the registered name is cleared automatically Storing Editing Recipients for Group Dialing The recipients must be registered in one touch speed dialing keys or coded speed dialing codes beforehand Registering Recipients for Group Dialing 1 Press Additional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a...

Page 81: ...ries press Coded Dial between each entry You can review the recipients which has been already entered with or 7 Press or to select NAME then press OK 8 Enter the group name max 16 letters including spaces with the numeric keys then press OK N A M E A C a n o n G R O U P Ex 9 Press Stop to return to the standby mode Adding New Recipients to Group 1 Press Additional Functions 2 Press or to select AD...

Page 82: ...r to display the one touch speed dialing key or coded speed dialing code you want to delete from the group 7 Press Clear 8 Repeat steps 6 and 7 if you want to delete another one touch speed dialing key or coded speed dialing code 9 Press Stop to return to the standby mode Changing Group Name 1 Press Additional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP...

Page 83: ...T then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to delete then press OK You can also select a one touch speed dialing key or coded speed dialing code by pressing the corresponding one touch speed dialing key or Coded Dial followed by the two digit code 5 Press or to select TEL NUMBER ENTRY then press OK 6 Press or to display a one touch speed dialing key ...

Page 84: ...g key press Clear and try again 0 5 C A N O N U S A Ex T E L 0 1 2 3 X X X X X X 4 Press Start When you set the documents on the platen glass press or to select the document size then press Start for each document When scanning is complete press OK to start dialing Using Coded Speed Dialing Codes Group Dialing You can specify up to 100 recipients using coded speed dialing codes To use this feature...

Page 85: ... Book If no recipient is registered for speed dialing NOT REGISTERED is displayed 4 Use a numeric key to enter the first letter of the recipient s name For example if you want to search for a name that starts with the letter H press 4 GHI once or twice Entries starting with the letter you entered are displayed if any entries are registered Press to switch between input modes A Letter mode 1 Number...

Page 86: ... sending a document For details on how to connect an external telephone to the machine see Before FAX Setting in the Starter Guide 2 Load the document in the ADF 3 Press FAX If you want to adjust the image quality and density see Scan Settings on p 4 5 4 Press Hook or pick up the handset of your external telephone 5 Dial the recipient s fax telephone number Make sure to confirm the dial tone befor...

Page 87: ... sending the machine scans one page into memory at once and sends it right away Therefore when MEMORY FULL is displayed even if you have selected direct sending wait until there is enough space in memory to scan one page or delete the documents in memory and try again See Checking and Deleting Sending Receiving Documents Stored in Memory on p 4 31 1 Load the document in the ADF 2 Press FAX 3 Press...

Page 88: ...recipient can be entered using the numeric keys 4 Repeat step 3 to enter all required recipients To check all the specified recipients press or to scroll the display 5 Press Start When you set the documents on the platen glass press or to specify the paper size and press Start for each document When scanning is complete press OK to start dialing A maximum of 124 recipients can be specified at the ...

Page 89: ...our the fax document will be sent at the specified time on the next day Sending Two Sided Documents You can set the machine to automatically turn over two sided documents in the ADF and scan each side separately 1 Set documents in the ADF 2 Press FAX 3 Press 2 Sided 4 Press or to select BOOK TYPE or CALENDAR TYPE then press OK BOOK TYPE The front and back sides of the document have the same top bo...

Page 90: ...of Contents PC Faxing Follow this procedure to send a fax from your computer Make sure that the fax driver is installed To check if the driver is installed see Software Settings with Computer in the Starter Guide For details on the fax driver settings see the online help 1 From a document open in an application click File Print 2 Select the fax icon Canon MF6500 Series FAX then click Print or OK 3...

Page 91: ...he numeric keys to dial the required information service 4 When the recorded message of the information service answers press Tone to switch to tone dialing 5 Use the numeric keys to enter the numbers requested by the information service 6 If you want to receive faxes press Start 7 When finished press Hook to disconnect the call Tone dialing is canceled when you disconnect the call Redialing Redia...

Page 92: ...he numeric keys to enter the number of redials the machine will make then press OK 8 Press or to select REDIAL INTERVAL then press OK 9 Use or or the numeric keys to enter the time in minutes between redials then press OK 10 Press or to select TX ERROR REDIAL then press OK 11 Press or to select ON or OFF then OK ON Resends all documents once if final transmission made by automatic redialing is int...

Page 93: ...nts Place the first page on the platen glass if you are not using the ADF 2 Press FAX 3 Use the numeric keys to dial the international access code For details on international access codes contact your local telephone company 4 If necessary press Pause to insert a pause Ex T E L 1 2 3 P p in the fax telephone number represents a certain amount of pause time set in the PAUSE TIME menu For a longer ...

Page 94: ...tween fax and voice calls automatically if an external telephone is connected to the machine For optional settings see FaxTel Optional Settings on p 4 24 AnsMode Receives faxes automatically and records voice messages DRPD Distinctive Ring Pattern Detection Distinguishes between fax and voice calls using distinctive ring patterns Select the ring pattern assigned by your telephone company For optio...

Page 95: ...ify optional settings as follows 1 Press Additional Functions 2 Press or to select FAX SETTINGS then press OK 3 Press or to select RX SETTINGS then press OK 4 Press or to select FAX TEL OPT SET then press OK 5 For RING START TIME use or the numeric keys to specify the duration 0 to 30 seconds for which the machine attempts to detect the fax tone before it starts ringing then press OK If the machin...

Page 96: ...cription to a DRPD Distinctive Ring Pattern Detection service is required Contact your telephone company for availability Manual Reception When you select Manual in RX MODE follow the procedure below to receive a fax 1 When the telephone rings pick up the external telephone 2 Press FAX 3 Confirm that the modem s connecting sound is heard then press Start 4 Hang up the external telephone Memory Rec...

Page 97: ...ect OFF the machine starts to print the received documents in memory 6 If you want to set a password press or to select PASSWORD then press OK If you need not set a password skip to step 8 7 Use the numeric keys to enter the memory lock reception password up to seven digits then press OK 1 2 3 4 5 6 7 Ex P A S S WO R D 8 If you want to print a memory reception report press or to select REPORT PRIN...

Page 98: ... press OK The received documents are printed 5 Press Stop to return to the standby mode Remote Reception Remote reception enables you to use an external telephone connected to the machine to receive faxes manually This can be useful when the machine is not nearby or is being used by someone else The default settings are as follows REMOTE RX ON REMOTE RX ID 25 This function is not available when EN...

Page 99: ...complete hang up the telephone Printing Received Documents The machine provides the following printing features two sided printing and received image reduction Two Sided Printing You can print received documents on both sides of the paper The default setting is OFF 1 Press Additional Functions 2 Press or to select FAX SETTINGS then press OK 3 Press or to select PRINTER SETTINGS then press OK 4 Pre...

Page 100: ...dex Table of Contents 7 Press or to select AUTO or FIXED REDUCTION then press OK If you select AUTO adjust the image reduction automatically Skip to step 9 8 Press or to select a preset reduction ratio 97 95 90 or 75 then press OK 9 Press or to select REDUCE DIRECTION then press OK 10 Press or to select VERTICAL ONLY or HORIZ VERTICAL then press OK VERTICAL ONLY Reduces the document vertically onl...

Page 101: ...procedure below to cancel an ongoing job sending or receiving 1 Press Stop 2 When the STOP KEY PRESSED message appears press OK S T O P K E Y P R E S S E D P R E S S O K K E Y Ex When the CANCEL DURING TX RX message appears press to select YES C A N C E L D U R I N G T X R X Y E S N O The STOP KEY PRESSED message appears only when the Stop key is pressed while the document is being scanned For sen...

Page 102: ...sion reception result 4 Press Stop to return to the standby mode Checking and Deleting Sending Receiving Documents Stored in Memory 1 Press System Monitor 2 Press or to select RX TX STATUS then press OK 3 Press or to scroll through the job list If you want to delete or forward the job go to step 4 Otherwise press Stop to return to the standby mode 4 Press or to select the desired job then press OK...

Page 103: ...ly RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index 5 Printing and Scanning Printing Documents 5 2 Advanced Printing Features 5 3 Collate Printing 5 3 2 on 1 Combination 5 3 Two Sided Printing 5 4 Scanning to a Computer USB connection Only 5 6 Canceling Scan Jobs 5 7 Canceling Scan Jobs to a Computer 5 7 Checking and Deleting P...

Page 104: ...e to print a document from your computer Make sure that the printer driver is installed To check if the driver is installed see Software Settings with Computer in the Starter Guide For details on the printer driver settings see the online help 1 From a document open in an application click File Print 2 Select the printer icon for the machine Canon MF6500 Series UFRII LT Canon MF6500 Series PCL5e o...

Page 105: ...From a document open in an application click File Print 2 Select the printer icon for the machine Canon MF6500 Series UFRII LT Canon MF6500 Series PCL5e or Canon MF6500 Series PCL6 then click Preferences or Properties to open the dialog box MF6595cx MF6595 only 3 Click the Finishing tab 4 For Finishing select Collate then click OK 5 On the Print dialog box click Print or OK 2 on 1 Combination 2 on...

Page 106: ...4 For Page Layout select 2 Pages per Sheet then click OK 5 On the Print dialog box click Print or OK Other than 2 Pages per Sheet you can also select 4 Pages per Sheet 6 Pages per Sheet 8 Pages per Sheet 9 Pages per Sheet or 16 Pages per Sheet If you select Poster 2 x 2 Poster 3 x 3 or Poster 4 x 4 you can print out a poster that consists of multiple sheets of paper When reducing multiple pages to...

Page 107: ...em Settings Maintenance Troubleshooting Appendix Index Table of Contents 1 From a document open in an application click File Print 2 Select the printer icon for the machine Canon MF6500 Series UFRII LT Canon MF6500 Series PCL5e or Canon MF6500 Series PCL6 then click Preferences or Properties to open the dialog box MF6595cx MF6595 only 3 Click the Finishing tab 4 For Print Style select 2 sided Prin...

Page 108: ...pendix Index Table of Contents Scanning to a Computer USB connection Only Follow this procedure to scan a document to your computer Make sure that the scanner driver is installed To check if the driver is installed see Software Settings with Computer in the Starter Guide For details on the scanner driver settings see the Scanner Driver Guide on the User Software CD 1 Set documents 2 Press SCAN 3 S...

Page 109: ...Only Printing and Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Canceling Scan Jobs Follow the procedure below to cancel an ongoing scan job Canceling Scan Jobs to a Computer 1 Press Stop 2 Click OK on the computer screen ...

Page 110: ...tus of the print jobs currently being processed Make sure that the Processing Data indicator is turned on When the Processing Data indicator is turned off all print jobs are erased from the memory 1 Press System Monitor 2 Press or to select PRINT STATUS then press OK 3 Press or to scroll through the job list and check the status of the print jobs If you want to delete the job go to step 4 Otherwis...

Page 111: ...ng Appendix Table of Contents Index 6 Network MF6595cx MF6595 MF6590 MF6540 Only System Requirements 6 3 Printing or Sending a Fax from a Computer 6 3 Basic Network Settings 6 4 IP Address Setting 6 4 Interface Settings 6 6 Communication Environment Setup 6 7 Setting Up a Computer for Printing Sending a Fax 6 10 Settings from the Operation Panel 6 10 Machine Connection Method LPD Raw 6 11 Print Se...

Page 112: ...ly Printing and Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index Checking Network Settings 6 20 Machine Management 6 21 Machine Management Using Web Browser Remote UI 6 21 Machine Management Using NetSpot Device Installer 6 21 ...

Page 113: ...ich the machine is compatible Printing or Sending a Fax from a Computer The following system environments are compatible when printing or sending a fax from a computer OS Microsoft Windows 2000 Server Microsoft Windows 2000 Professional Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows Server 2003 Microsoft Windows Vista Computers Windows IBM PC compatibles Prot...

Page 114: ... See Software Settings with Computer in the Starter Guide Specify the machine s IP address so that the machine and the network computer can communicate before making protocol settings Any of the following can be used to specify the settings Machine s operation panel Additional Functions menu NetSpot Device Installer Canon utility software included in the User Software CD IP Address Setting By defa...

Page 115: ... OFF then press OK 7 Press or to select IP ADDRESS then press OK 8 Use the numeric keys to enter the IP address then press OK 0 0 0 0 0 0 0 0 0 0 0 0 Ex I P A D D R E S S 9 Press or to select SUBNET MASK then press OK 10 Use the numeric keys to enter the subnet mask then press OK 0 0 0 0 0 0 0 0 0 0 0 0 Ex S U B N E T M A S K 11 Press or to select GATEWAY ADDRESS then press OK 12 Use the numeric k...

Page 116: ...en press OK 5 Press or to select AUTO DETECT then press OK 6 Press or to select the desired detection method then press OK AUTO Automatically determines the communication mode Half duplex Full duplex and Ethernet type 10Base T 100BaseTX Skip to step 11 MANUAL You have to manually specify the communication mode and Ethernet type If you reconnect the network cable for example reconnect the cable to ...

Page 117: ...etup To set up a configuration for communication between the machine and computers on your network use the following procedure SNMP SNMP Simple Network Management Protocol helps monitor the state of the machine and collects information on it The default setting is AUTO for USE SNMP and 161 for PORT NO The following two items can be set COMMUNITY NAME Sets the SNMP community name You can specify up...

Page 118: ...items can be set or browsed If you restrict the IP addresses it is not possible to use the Remote UI to set or browse detailed information on computers other than those whose IP addresses are allowed even if both USE SNMP and DEDICATED PORT are ON For details see IP Address Range Settings on p 6 16 7 Use or the numeric keys to change the port number then press OK 8 Press or to select COMMUNITY NAM...

Page 119: ...strict the IP addresses of computers on which items can be set or browsed If you restrict the IP addresses it is not possible to use the Remote UI to set or browse detailed information on computers other than those whose IP addresses are allowed even if both USE SNMP and DEDICATED PORT are ON For details see IP Address Range Settings on p 6 16 1 Press Additional Functions 2 Press or to select SYST...

Page 120: ...cify the machine s IP address so that the machine and the network computer can communicate before making protocol settings Any of the following can be used to specify the settings Machine s operation panel Additional Functions menu NetSpot Device Installer Canon utility software included in the User Software CD 3 Basic Network Settings Set up the basic network settings between the machine and comp...

Page 121: ...rectional communication OFF Does not establish bidirectional communication 13 Press Stop to return to the standby mode then restart the machine Machine Connection Method LPD Raw Connecting to a TCP IP Network All computers that use the machine must have TCP IP client software installed and must be enabled for TCP IP network use For details see the manuals provided with the operating system Install...

Page 122: ...l Server 2003 click start on the Windows task bar Printers and Faxes For Windows XP Home Edition click start on the Windows task bar Control Panel Printers and Other Hardware Printers and Faxes 2 Right click the icon of the printer you installed select Properties 3 Display the Ports sheet by clicking the Ports tab 4 Open the Printer Ports dialog box by clicking Add Port 5 From Available ports type...

Page 123: ...P9100 from the pull down list click Next 9 Click Close to close the Printer Ports dialog box 10 In the printer properties dialog box click Configure Port Click LPR under Protocol enter a print queue in Queue Name under LPR Settings If you want to use Raw confirm Raw under Protocol is selected and proceed to step 11 You can specify a print queue in Queue Name The following three print queues are av...

Page 124: ...ndows task bar Settings Printers For Windows XP Professional Server 2003 click start on the Windows task bar Printers and Faxes For Windows XP Home Edition click start on the Windows task bar Control Panel Printers and Other Hardware Printers and Faxes 2 Right click the icon of the printer you installed select Sharing 3 For Windows Vista click Change sharing options For other operating systems ski...

Page 125: ...nistrator perform the following procedures TCP IP Settings HTTP Settings You can select whether or not to use HTTP HyperText Transfer Protocol for Remote UI The default setting is ON for USE HTTP and 80 for PORT NO 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK 3 Press or to select NETWORK SETTINGS then press OK 4 Press or to select TCP IP SETTINGS then press OK 5 ...

Page 126: ...s 2 Press or to select SYSTEM SETTINGS then press OK 3 Press or to select NETWORK SETTINGS then press OK 4 Press or to select TCP IP SETTINGS then press OK 5 Press or to select SET IP ADD RANGE then press OK 6 Press or to select ON then press OK OFF Disables IP address filter ON Enables an IP address filter 7 Press or to select PERMIT REJECT then press OK 8 Press or to select REJECT or PERMIT then...

Page 127: ...to select END IP ADDRESS then press OK 14 Use the numeric keys to enter the end IP address then press OK To enter another IP address range repeat step 10 to 14 15 Press Stop to return to the standby mode 16 Restart the machine RX MAC Address Settings You can restrict the machine access from the computers on the network by specifying the MAC addresses of the computers allowed forbidden to access th...

Page 128: ...ys to enter the MAC address of the computer allowed to access the machine then press OK 9 Repeat step 7 and 8 to specify other MAC addresses 10 Press Stop to return to the standby mode 11 Restart the machine Startup Time Settings If you connect the machine to a switching hub it may not be able to connect to a network even though your network settings are set correctly This occurs because the spann...

Page 129: ... MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents 5 Use or the numeric keys to set the time period required to delay the startup of network communications for the machine then press OK You can enter the value from 0 to 300 seconds 6 Press Stop to return to the standby mode 7 Restart the machine ...

Page 130: ...nance Troubleshooting Appendix Index Table of Contents Checking Network Settings You can check the current network settings as follows 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK 3 Press or to select NETWORK SETTINGS then press OK 4 Press or to select VIEW IP ADDRESS then press OK 5 Press or to select IP ADDRESS SUBNET MASK or GATEWAY ADDRESS for displaying the ...

Page 131: ...emote UI NetSpot Device Installer Canon utility software included in the User Software CD Machine Management Using Web Browser Remote UI You can use Remote UI installed in the machine to manage it on a web browser For using Remote UI see Using the Remote UI on p 7 4 Machine Management Using NetSpot Device Installer NetSpot Device Installer is utility software for specifying the initial settings of...

Page 132: ...6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index 7 Remote UI MF6595cx MF6595 MF6590 MF6540 Only System Requirements 7 3 Windows 7 3 Macintosh 7 3 Using the Remote UI 7 4 Starting the Remote UI 7 4 Displaying Device Status and Information 7 6 Job Management 7 7 Managing Print Jobs 7 7 Viewing the Print Log 7 8 Viewing the Activity Log 7 9 Managing the Add...

Page 133: ...F6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index Customizing System Settings 7 13 Customizing System Information 7 13 Import Export Function 7 16 Saving the Address Book MF6595cx MF6595 MF6590 Only 7 16 Loading an Address Book MF6595cx MF6595 MF6590 Only 7 17 Saving Additional Functions Settings in Files Export 7 19 Loading Additional Functions Settings Files ...

Page 134: ...Troubleshooting Appendix Index Table of Contents System Requirements The Remote UI has been confirmed to work in the following system environments Windows OS Microsoft Windows 2000 Professional Microsoft Windows XP Microsoft Windows Vista Web Browser Microsoft Internet Explorer 5 01 SP1 or later Netscape Communicator Navigator 6 0 or later except Netscape Communicator 6 Macintosh OS Mac OS 8 6 or ...

Page 135: ...computer Set and control the machine from a computer Starting the Remote UI Before you start the Remote UI select VIEW IP ADDRESS in NETWORK SETTINGS located in the SYSTEM SETTINGS and verify the IP address of the machine If you do not know the IP address consult with your network administrator See Checking Network Settings on p 6 20 1 Start the web browser 2 Enter the IP address of the machine in...

Page 136: ...Click OK Device Status page is displayed when you logon the Remote UI A Displays the current status of the machine etc B Takes you to the Remote UI top page C Updates refreshes the currently displayed screen with the latest information D Displays the online help for the Remote UI E Displays the current status of print jobs etc F Takes you back to the top of a current page G Displays a list of sett...

Page 137: ...r Device Status Displays the current status of the machine and any error messages To check details of errors click Error Information Information Displays information related to the machine such as the system manager s information and the location of the machine Features Displays the functions that are available with the current system configuration Network Displays information about the network in...

Page 138: ...GS no job logs appear in the list See Checking the Job Log on p 8 6 Managing Print Jobs You can use the Remote UI to manage print jobs that are being processed by the machine or are held in the print queue If Permit End user s Job Operation is not selected in Register ID and Password or Register Password in Edit in System Settings under Add Func you cannot delete any print jobs when the machine is...

Page 139: ...eshooting Appendix Index Table of Contents 2 To delete a print job select the Select check box next to the desired job click You cannot recover the job once it is deleted Viewing the Print Log The Remote UI enables you to view the Print Log of print jobs The Print Log shows up to 128 recent print jobs 1 Click Job Status select Print Log from the menu that appears under Job Status The Print Log app...

Page 140: ...F6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Viewing the Activity Log The Remote UI enables you to view the Activity Log of fax jobs The Activity Log shows up to 40 recent transactions 1 Click Job Status select Activity Log from the menu that appears under Job Status The Activity Log appears displaying information about fax jobs that have alr...

Page 141: ...ntents Managing the Address Book MF6595cx MF6595 MF6590 Only The Remote UI enables you to view and modify the Address Book data You can also access these setting menus from the operation panel of the machine For details see Machine Settings on p 11 3 1 Click Address One touch Speed Dial or Coded Dial from the menu that appears under Address To view edit the registered addresses Click the number or...

Page 142: ... System Settings Maintenance Troubleshooting Appendix Index Table of Contents To edit the information click Edit make the necessary changes on the Change Address screen click OK To register a new address Click None or any number for which None is displayed as the name Specify the type of address from Type enter the necessary information click OK For group dialing select Group from Type enter a gro...

Page 143: ...40Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Select One touch Speed Dial or Coded Dial from the drop down list select the check box next to the number to register for the group dialing click OK Make sure that the registered addresses are displayed in Members List click OK To delete the registered addresses Select the check box next to the number to delete cli...

Page 144: ...eshooting Appendix Index Table of Contents Customizing System Settings Customizing System Information The Remote UI enables you to specify the machine s system settings You can edit System Settings only when you are in the Administrator Mode You can also access the system settings from the operation panel of the machine For details see Machine Settings on p 11 3 1 Click Add Func System Settings fr...

Page 145: ...ntents To restrict the Send Function Click Restrict Access to Destinations Select the necessary settings click OK Restrict New Address This mode enables you to restrict the sending of documents to addresses which do not exist in the Address Book If this check box is selected specifying destinations using the numeric keys changing registered destinations and the registering of new addresses is rest...

Page 146: ...set the System Manager password Click Register Password Specify the necessary fields click OK Set Password Select this check box to set the System Manager password System Manager Password Enter a number seven digits maximum Confirm Enter the password again If the number you enter here is different from the number entered for System Manager Password an error dialog box appears Permit End user s Job...

Page 147: ...xchange and is available only through the Remote UI The Import Export operation may take more than a few minutes to complete Do not turn the machine s main power off until the operation is complete Otherwise the machine may malfunction If the machine is in the Sleep mode press Power on the operation panel to cancel the Sleep mode before performing an Import operation During an Export operation the...

Page 148: ... MF6590 Only You can load address books into the machine from saved files If the machine is in the Sleep mode press Power on the operation panel to cancel the Sleep mode before performing an Import operation Do not load the address book when the machine is set for Delayed Sending When you register the contents of a new file the currently registered addresses are overwritten by the new address list...

Page 149: ...MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents 1 Click Add Func select Import Export from the menu that appears under Add Func click Address Book 2 Click Import 3 Click Browse select the file to import click OK Do not import any files while the machine is executing other jobs ...

Page 150: ...em Settings Maintenance Troubleshooting Appendix Index Table of Contents Saving Additional Functions Settings in Files Export You can store Additional Functions settings as a file in your computer 1 Click Add Func select Import Export from the menu that appears under Add Func click Additional Functions 2 Click Start Export 3 Follow the instructions on the screen to specify the location where you w...

Page 151: ...m Settings Maintenance Troubleshooting Appendix Index Table of Contents Loading Additional Functions Settings Files Overwrite Import You can load Additional Functions settings into the machine from saved files If the machine is in the Sleep mode press Power on the operation panel to cancel the Sleep mode before performing an Import operation 1 Click Add Func select Import Export from the menu that...

Page 152: ...Click Browse select the file to import click OK When Additional Functions settings are imported Network Settings are automatically overwritten The machine must be restarted to enable the imported Additional Functions settings After importing turn off the main power switch of the machine wait at least 10 seconds and turn the power back on After importing Additional Functions settings the Remote UI ...

Page 153: ... Troubleshooting Appendix Index Table of Contents Device Custom Settings The Remote UI enables you to edit the machine s custom settings You can also access these setting menus from the Operation Panel of the machine For details see Machine Settings on p 11 3 1 Click Add Func select Common Settings from the menu that appears under Add Func click the type of custom setting that you want to specify ...

Page 154: ...nly RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index 8 System Settings Device Information Settings 8 2 Remote UI MF6595cx MF6595 MF6590 MF6540 Only 8 3 Restricting Access to Destinations MF6595cx MF6595 MF6590 Only 8 4 Restricting the New Address 8 4 Restricting PC Faxing 8 5 Checking the Job Log 8 6 Restricting the USB Interfa...

Page 155: ...Device Information Settings You can set a name for the machine and enter information regarding its location 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK 3 Press or to select DEVICE INFO then press OK 4 Press or to select DEVICE NAME then press OK 5 Use the numeric keys to enter a name up to 32 characters then press OK 6 Press or to select LOCATION then press OK 7...

Page 156: ...an set whether to enable the Remote UI to operate the machine and change settings The default setting is ON 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK 3 Press or to select REMOTE UI then press OK 4 Press or to select ON or OFF then press OK ON You can specify settings and operate the machine through the Remote UI OFF You cannot specify settings and operate the ...

Page 157: ...tricting PC Faxing Restricting the New Address This mode enables you to restrict the entering of new destinations The default setting is OFF When you set RESTRICT NEW ADD to ON the following are restricted Specifying a destination using the numeric keys Changing registered destinations Registering new destinations 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK 3 Pr...

Page 158: ...s Restricting PC Faxing You can specify whether or not to allow sending faxes from computers using the fax driver The default setting is ON 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK 3 Press or to select ACCESS TO DEST then press OK 4 Press or to select FAX DRIVER TX then press OK 5 Press or to select ON or OFF then press OK ON Allow sending faxes from computer...

Page 159: ... specify whether or not to check the job log When you set CHECKING THE LOG to ON you can check the job log using the System Monitor screen When you set CHECKING THE LOG to OFF the job log does not appear on the System Monitor screen The default setting is ON When you set CHECKING THE LOG to OFF the Activity Report will not print automatically 1 Press Additional Functions 2 Press or to select SYSTE...

Page 160: ...able of Contents Restricting the USB Interface Port You can specify whether to accept or reject jobs by restricting the connection to the USB port The default setting is ON 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK 3 Press or to select USE DEVICE USB then press OK 4 Press or to select ON or OFF then press OK ON The machine accepts jobs through the USB port OFF...

Page 161: ...rk MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index 9 Maintenance Cleaning the Machine 9 3 Exterior 9 3 Interior 9 4 Fuser Roller 9 7 Scanning area 9 8 Transcription Roller 9 12 Replacing the Toner Cartridge 9 13 Redistributing Toner 9 13 Replacing the Toner Cartridge 9 15 ...

Page 162: ...MF6590Only Printing and Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index Recycling Used Cartridges 9 19 The Clean Earth Campaign 9 19 U S A PROGRAM 9 20 CANADA PROGRAM CANADA PROGRAMME 9 22 Transporting the Machine 9 25 ...

Page 163: ...the components Do not use tissue paper paper towels or similar materials for cleaning they can stick to the components or generate static charges Never use volatile liquids such as thinners benzene acetone or any other chemical cleaner to clean the machine These can damage the machine components Any data stored in the memory including received fax documents will be deleted about 60 minutes after y...

Page 164: ...in power switch and disconnect the power cord 2 Open the left cover 3 Grasp the blue plastic pull tab A on the toner cartridge Do not touch the rollers and parts which have labels CAUTION Hot surface avoid contact on They become very hot during use 4 Pull the blue plastic pull tab until you can easily hold the handle of the toner cartridge 5 Remove the toner cartridge Always hold the toner cartrid...

Page 165: ...aper debris from the machine s interior Do not touch the fixing assembly A as it becomes very hot during use Do not touch the transfer roller B as this can damage the machine If loose toner comes into contact with your skin or clothing wash with cold water Warm water will set the toner 7 Hold the toner cartridge by its handle The arrows A on the toner cartridge should be pointing toward the machin...

Page 166: ...s Maintenance Troubleshooting Appendix Index Table of Contents 9 Push the toner cartridge to make sure it is properly set in the machine Do not touch the fixing assembly A as it becomes very hot during use 10 Close the left cover Be careful not to get your fingers caught If you cannot close the left cover do not force it to close Open the cover and make sure the toner cartridge is properly set in ...

Page 167: ...ing roller in the following procedure The roller should also be cleaned each time the toner cartridge is replaced Load a sheet of blank LTR paper into the multi purpose tray and start cleaning Cleaning the roller takes approximately 100 seconds 1 Press Additional Functions 2 Press or to select ADJUST CLEANING then press OK 3 Open the multi purpose tray 4 Pull out the multi purpose tray extension u...

Page 168: ...o be sent Platen glass 1 Open the ADF 2 Clean the platen glass and the underside of the ADF with a cloth dampened with water Then wipe the area with a soft dry cloth Do not dampen the cloth too much as this may tear the document or damage the machine 3 Close the ADF Be careful not to get your fingers caught ADF Cleaning the ADF Manually If your documents have black streaks or appear dirty after co...

Page 169: ...ly System Settings Maintenance Troubleshooting Appendix Index Table of Contents 2 Open the ADF cover 3 Clean the rollers A inside the ADF with a cloth dampened with water Then wipe the area with a soft dry cloth Do not dampen the cloth too much as this may tear the document or damage the machine 4 Lift the document feeder tray 5 Clean the rollers B below the document feeder tray with a cloth dampe...

Page 170: ...cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents 6 Lower the document feeder tray Be careful not to get your fingers caught 7 Close the ADF cover Be careful not to get your fingers caught 8 Open the ADF 9 Clean the ADF scanning area on the left side of the platen glass and the document feeding roller with a cloth dampened with water Then wipe...

Page 171: ...not to get your fingers caught 11 Reconnect the power cord and turn on the main power switch Cleaning the ADF Automatically If your documents have black streaks or appear dirty after scanning them through the ADF clean the ADF roller by repeatedly feeding blank sheets of paper through it 1 Press Additional Functions 2 Press or to select ADJUST CLEANING then press OK 3 Press or to select FEEDER CLE...

Page 172: ...40Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Transcription Roller If the back of the paper is smudged after printing the transcription roller may be dirty Clean the transcription roller in the following procedure 1 Press Additional Functions 2 Press or to select ADJUST CLEANING then press OK 3 Press or to select TRANS ROLR CLEAN then press OK Cleaning starts ...

Page 173: ...hile receiving fax printing fax is interrupted and the received data will be stored in the memory If you set CONT PRINTING in PRINTER SETTINGS in FAX SETTINGS to KEEP PRINTING you can keep printing fax documents or reports without replacing the toner cartridge The default setting for CONT PRINTING is RX TO MEMORY See CONT PRINTING on p 11 18 When CONT PRINTING is set to ON the printed documents ma...

Page 174: ...e toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged If your hands or clothes get dirty from touching the toner wash them immediately in cold water Do not use hot water Doing so may cause the toner to set permanently 5 Gently rock the toner cartridge several times to evenly distribute toner inside 6 Hold the toner cartridge by its handle The arrows ...

Page 175: ...oting Appendix Index Table of Contents 8 Push the toner cartridge to make sure it is properly set in the machine Do not touch the fixing assembly A as it becomes very hot during use 9 Close the left cover Be careful not to get your fingers caught If you cannot close the left cover do not force it to close Open the cover and make sure the toner cartridge is properly set in the machine Replacing the...

Page 176: ... blue plastic pull tab until you can easily hold the handle of the toner cartridge 4 Remove the toner cartridge Always hold the toner cartridge by its handle Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged 5 Remove the new toner cartridge from the protective material Save the protective bag You may n...

Page 177: ...blue plastic pull tab Do not remove the pull tab as it is used to pull out the toner when the cartridge needs replaced 9 Pull out the seal completely Do not pull out the seal at an angle If toner is adhered on the removed seal be careful that your hands or clothes do not get dirty from touching the toner If your hands or clothes get dirty from touching the toner wash them immediately in cold water...

Page 178: ...nsert the toner cartridge into the machine as far as it will go The left edge A and the right side protrusions B C of the toner cartridge should be aligned with the guides inside the machine 12 Push the toner cartridge to make sure it is properly set in the machine Do not touch the fixing assembly A as it becomes very hot during use 13 Close the left cover Be careful not to get your fingers caught...

Page 179: ...initiative of Canon s Clean Earth Campaign which supports four critical environmental areas Recycling in the Workplace Conserving Environmental Resources Scientific Research and Education Encouraging Outdoors Appreciation The remaining Clean Earth initiatives are supported in the U S through sponsorships of the National Park Foundation the National Wildlife Federation and The Nature Conservancy an...

Page 180: ...rtridges collected through this program are not refilled You are not entitled to a tax deduction or rebate for the return of empty cartridges This program may be modified or discontinued without notice U S A PROGRAM Packaging Option A 1 Single Box Return Repackage the empty cartridge utilizing the wrapper and pulp mould end blocks from the new cartridge s box Place the empty cartridge in the box o...

Page 181: ...artridge boxes together securely with tape Please be sure that the shipment does not exceed UPS specifications Maximum weight 70 lb 31 8 kg Maximum length 108 in 2 743 mm Maximum girth length 2 x width 2 x height 130 in 3 302 mm If your shipment exceeds the above limits please call 1 800 OK Canon for special shipping information Please Note Do not send defective cartridges for replacement Defectiv...

Page 182: ...mers who call UPS to pick up a cartridge shipment if they do not already have a delivery scheduled or Take the shipment to your local UPS receiving point CANADA PROGRAM CANADA PROGRAMME Option A Single Box Return Repackage the empty cartridge utilizing the wrapper and pulp mould end blocks from the new cartridge s box Place the empty cartridge in the box of your new cartridge Seal the box Apply th...

Page 183: ...The collection box can accommodate eight individual cartridge boxes Place your eight individually packaged boxes of empty cartridges into the Canon collection box Seal the box Apply the Canon Canada Inc Canada Post label provided in this brochure Canon s labels are specially marked so that Canon pays the postage Deliver to any local Canada Post outlet or franchise Customers who hold a Commercial p...

Page 184: ...Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents For further information about The Clean Earth Campaign in Canada please call or write to Canon 1 800 667 2666 Canon Canada Inc Corporate Customer Relations 6390 Dixie Road Mississauga ON L5T 1P7 ...

Page 185: ... Maintenance Troubleshooting Appendix Index Table of Contents Transporting the Machine Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance 1 Turn off the main power switch 2 Disconnect the power cord and all the cables from the back of the machine 3 Open the left cover 4 Grasp the blue plastic pull tab A on the toner cartridge 5 Pull the blue pl...

Page 186: ...x Index Table of Contents 6 Remove the toner cartridge Always hold the toner cartridge by its handle To avoid exposing the toner cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged 7 Close the left cover Be careful not to get y...

Page 187: ...ly System Settings Maintenance Troubleshooting Appendix Index Table of Contents 9 Use the handles on the left side and the hand grips on the right side to lift the machine Be sure at least two people carry the machine Do not lift the machine by any of its attachments Dropping the machine can cause personal injury If you have a back problem make sure to check the weight of this machine before carry...

Page 188: ...y RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index 10Troubleshooting Clearing Jams 10 3 Document Jams 10 3 Paper Jams 10 5 LCD Messages 10 9 Error Codes MF6595cx MF6595 MF6590 Only 10 14 If CHANGE PAPER SIZE is displayed 10 17 Re loading the Paper 10 17 Changing the Paper Size Setting 10 17 General Problems 10 19 Paper Feeding ...

Page 189: ...y System Settings Maintenance Troubleshooting Appendix Table of Contents Index Fax Problems MF6595cx MF6595 MF6590 Only 10 22 Sending Problems 10 22 Receiving Problems 10 26 Copying Problems 10 32 Printing Problems 10 35 Telephone Problems MF6595cx MF6595 MF6590 Only 10 39 Network Problems MF6595cx MF6595 MF6590 MF6540 Only 10 40 If a Power Failure Occurs 10 42 If You Cannot Solve a Problem 10 43 ...

Page 190: ...removed any scraps of paper from the inside of the machine When removing jammed documents or paper take care not to cut your hands on the edges of the document or paper When removing jammed paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock If you tear the pape...

Page 191: ...F6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents 3 Lift the document feeder tray 4 Remove any jammed documents 5 Lower the document feeder tray and close the ADF cover Be careful not to get your fingers caught 6 Open the ADF and then hold both sides of any jammed documents and gently pull them out ...

Page 192: ...se the ADF Be careful not to get your fingers caught Paper Jams When PAPER JAM appears on the LCD display remove jammed paper from inside the machine first then from the paper cassette if necessary If you experience repeated paper jams check the following Even the edge of the paper stack by a flat surface before loading it into the machine Check that the paper you are using meets the requirements ...

Page 193: ...of Contents 2 Carefully pull the jammed paper out of the machine Do not touch the fixing assembly A as it becomes very hot during use If you tear the paper remove any torn pieces to avoid further jams If loose toner comes into contact with your skin or clothing wash with cold water Warm water will set the toner 3 Tilt the two sided transport guide A toward the machine then remove the jammed paper ...

Page 194: ...F6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents 5 Close the left cover Be careful not to get your fingers caught 6 Pull out the paper cassette and push the corners of the stack under the small fins 7 Gently push the paper cassette back into the machine until it clicks Be careful not to get your fingers caught ...

Page 195: ...is procedure to remove the jammed paper from the paper cassette 2 1 Open the left cover and then open the left side cover of the paper cassette 2 Remove any jammed paper The paper cassette 2 is optional for MF6595 and standard for MF6595cx 2 Close the left side cover of the paper cassette 2 3 Pull out the paper cassette 2 and remove any jammed paper 4 Push the corners of the stack under the small ...

Page 196: ... different from that of the paper specified in REG PAPER SIZE or MP TRAY STD SET in the COMMON SETTINGS menu Action Load the paper which size is shown on the lower line of the LCD display Or change the paper size setting Then reset the machine by opening the left cover and then closing it If you are trying to print a report or list set the paper size to LTR or LGL then load paper of the same size ...

Page 197: ...s far as it will go or load paper MEM IN USE nn Description This message shows the percentage of the memory currently in use This message is displayed when you set the document in the ADF to send a fax Action If you need more space wait for the machine to send any faxes in memory Also print send or delete any documents stored in memory MEMORY FULL Description The machine is full of jobs Action Pri...

Page 198: ...tration You pressed the group dialing that has already been registered while you perform one touch or coded speed dialing registration Action Register the key or number that is not used for the speed dialing Description You have specified the group dialing when the line is off the hook Action Specify the recipient other than group dialing NOT REGISTERED Description The telephone number you attempt...

Page 199: ...For more information see the following Setting Paper Type and Size on p 2 12 Replacing the Toner Cartridge on p 9 13 Clearing Jams on p 10 3 START AGAIN Description A transmission error occurred because the line condition was poor Action Check the line condition then try again Description The paper jammed or ran out during printing a report Action Clear the paper jam or replenish the paper then tr...

Page 200: ...ubleshooting Appendix Index Table of Contents TONER LOW PREPARE NEW TONER Description The toner is running low Action Remove and rock the toner cartridge several times to distribute toner evenly then reinstall the toner cartridge If the message persists replace the toner cartridge TRANSMITTING Description During the current transmission the machine may have tried to send a document identified from...

Page 201: ...Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Error Codes MF6595cx MF6595 MF6590 Only An error code is a four digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs For details on reports see Printing Reports Automatically MF6595cx MF6595 MF6590 Only on p 11 41 See the following for individual...

Page 202: ...Reduce the scanning resolution before sending Description A document takes a long time to receive Action Contact the other party and ask them to reduce their scanning resolution or divide the document into smaller parts for sending 0005 Description The other fax machine did not respond within 35 seconds Action Send the document again Contact the other party and have them check their fax machine If...

Page 203: ...d not send because the other party s fax machine is out of paper Action Contact the other party and ask them to load the paper 0018 Description There is no reply when you redial You could not send because your fax signal was not returned as the other party s line was engaged Action Check that the other party s line is not engaged and try again from the beginning 0037 Description The memory is full...

Page 204: ...ETTINGS menu For paper in the multi purpose tray changing the paper size in the COMMON SETTINGS menu does not clear the error Cancel the copy job from the system monitor first and then change the paper size For print jobs you need to specify the paper size from your computer Re loading the Paper 1 Load the correct size paper as shown on the LCD display then press OK to resume the job The machine r...

Page 205: ...6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents For the Multi Purpose Tray 1 Press Additional Functions 2 Press or to select COMMON SETTINGS then press OK 3 Press or to select MP TRAY STD SET then press OK 4 Press or to select ON then press OK 5 Press or to select PAPER SIZE then press OK 6 Press or to select the same paper size as paper loaded i...

Page 206: ...continuity using a voltmeter Is the main power switch turned on Turn on the main power switch Q A Q A Q A The Error indicator flashes Does the machine feed paper correctly or is there paper in the paper cassette or multi purpose tray Clear the paper jam or load paper in the paper cassette or multi purpose tray For instructions on clearing paper jam see Clearing Jams on p 10 3 For instructions on l...

Page 207: ...ntenance Troubleshooting Appendix Index Table of Contents Nothing appears in the LCD Is the power cord plugged in securely Check that the power cord is securely plugged into the machine and into the wall outlet If the machine is plugged into a power strip make sure the power strip is plugged in and turned on Is the main power switch turned on Turn on the main power switch Is the machine in the Sle...

Page 208: ...tity See Paper Requirements on p 2 7 Multiple sheets feed together into the machine Is the paper loaded correctly Make sure the paper is correctly loaded See Set Up the Machine in the Starter Guide Does the machine contain too many sheets Make sure you load the correct quantity See Paper Requirements on p 2 7 Q A Q A Q A Q A Are different types of paper loaded in the machine Load only one type of ...

Page 209: ...ine cannot scan documents immediately Is the machine set for the correct telephone line type Make sure the machine is set for the correct telephone line type See Before FAX Setting in the Starter Guide Is your machine in the fax mode Press FAX to show the fax standby display Q A Q A Q A Is the document loaded correctly Make sure the document is correctly loaded See Loading Documents on p 2 4 Make ...

Page 210: ...d in the machine Are there other documents being sent from memory Allow time for the documents to finish sending Has an error occurred during transmission Check the LCD for an error message See LCD Messages on p 10 9 Print an Activity Report and check for an error See ACTIVITY REPORT on p 11 43 Q A Q A Q A Q A A Is the telephone cable connected properly Make sure the cable is connected properly Se...

Page 211: ...ses to the registered number See Dialing an Overseas Number With Pauses on p 4 22 Is the Processing Data indicator lit The external phone is busy Please wait until the external phone becomes free Is the machine overheated Unplug the machine and let it cool for about 5 minutes Then plug in the machine and try sending again Q A A Q A Q A Q A Memory fills up immediately when you try to send Are you s...

Page 212: ... is correctly loaded See Loading Documents on p 2 4 The documents you sent are too light Is the density set to the LT side Set the density to the DK side Are the scanning components of the machine clean If the received document is spotted or dirty clean the scanning components See Scanning area on p 9 8 Q A Q A Q A Q A Sending of documents is too slow Is the resolution set to FINE SUPER FINE or UL...

Page 213: ...X START SPEED on p 11 37 Q A A Receiving Problems Cannot receive a fax automatically Is the machine set to receive automatically For the machine to receive faxes automatically the receive mode must be set to FaxOnly FaxTel AnsMode or DRPD If you have set AnsMode confirm that an external telephone with built in answering machine is connected to the machine and that it is turned on with an outgoing ...

Page 214: ... fax and telephone calls automatically the receive mode must be set to FaxTel AnsMode or DRPD If you have set AnsMode confirm that external telephone with built in answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded See Basic Receiving Method on p 4 23 Q A Q A Q A Are documents stored in memory leaving little or no memory available Prin...

Page 215: ...essing Start or dialing the remote reception ID Always press Start or dial the remote reception ID before hanging up Otherwise you will disconnect the call Are documents set on the ADF After removing the document from the ADF please attempt manual receiving again If you press Start when documents are set on the ADF it automatically switches to manual sending Q A A Q A Q A Print quality is poor Is ...

Page 216: ... in PRINTER SETTINGS in the FAX SETTINGS menu With this setting the machine will not store documents in the memory even if the toner has run out See CONT PRINTING on p 11 18 Q A Q A Q A A Is the correct size of paper loaded in the machine Make sure you load paper that meets the requirements for use See Paper Requirements on p 2 7 Change REG PAPER SIZE in the COMMON SETTINGS menu See REG PAPER SIZE...

Page 217: ...m persists replace the toner cartridge See Replacing the Toner Cartridge on p 9 13 Q A Q A Q A Cannot receive using Error Correction Mode ECM Does the sender s machine support ECM If the sender s machine does not support ECM the document is received in normal mode without error checking Receiving of documents is too slow Is ECM Error Correction Mode set to ON Because ECM corrects errors during a t...

Page 218: ... occur frequently while receiving Are the telephone lines in poor condition or do you have a bad connection Check if there is a device nearby that interferes with signal reception e g microwave oven Lower the reception speed See TX START SPEED on p 11 37 Is the sender s machine functioning properly Ask the sender to check that the machine is functioning properly Cannot print received documents on ...

Page 219: ...stalled properly Make sure the toner cartridge is installed properly See Set Up the Machine in the Starter Guide Make sure the left cover is fully closed Is the document loaded correctly Make sure the document is correctly loaded See Loading Documents on p 2 4 Q A Q A A Q A Is the cartridge out of toner Replace the toner cartridge See Replacing the Toner Cartridge on p 9 13 Does the document meet ...

Page 220: ...ner Cartridge on p 9 13 Copy is spotted or dirty If the copy is spotted or dirty clean the scanning components and machine s interior See Cleaning the Machine on p 9 3 Paper jams occur Make sure the left cover is fully closed See Paper Jams on p 10 5 Is the paper loaded correctly Make sure the paper is correctly loaded See Set Up the Machine in the Starter Guide Q A A A Q A Is the correct type of ...

Page 221: ...for use See Paper Requirements on p 2 7 Are you copying on the wrong side of the paper Some papers have a right side for copying If the copy quality is not as clear as you think it should be try copying on the other side of the paper Documents are copied in CALENDAR TYPE even if BOOK TYPE is selected or vice versa Are you copying the landscape oriented documents For the landscape oriented document...

Page 222: ...oner cartridge installed properly Make sure the toner cartridge is installed properly See Set Up the Machine in the Starter Guide Is the cartridge out of toner Replace the toner cartridge See Replacing the Toner Cartridge on p 9 13 Q A Q A Q A Nothing prints Have you removed the plastic seal from the toner cartridge Make sure you remove the seal from the cartridge See Set Up the Machine in the Sta...

Page 223: ...out is spotted or dirty If the copy is spotted or dirty clean the scanning components and machine s interior See Cleaning the Machine on p 9 3 Paper jams occur Make sure the scanning platform and rear cover are fully closed See Paper Jams on p 10 5 Is the paper loaded correctly Make sure the paper is correctly loaded See Set Up the Machine in the Starter Guide Q A A A Q A Is the correct type of pa...

Page 224: ...y printing on the other side of the paper Cannot print two sided documents Is the printer driver settings correctly set for two sided printing Make sure that the printer driver is correctly set See the online help Cannot print documents from a computer Is the printer driver properly installed Make sure that the printer driver is properly installed Are the printer driver settings Paper Size Output ...

Page 225: ...procedure to delete any remaining print jobs and then print the documents again For Windows 2000 XP Server 2003 Vista 1 Double click the icon of the printer you installed For Windows Vista Click Start on the Windows task bar Control Panel Printer under Hardware and Sound For Windows 2000 Click Start on the Windows task bar Settings Printers For Windows XP Professional Server 2003 Click start on th...

Page 226: ...s plugged into a power strip make sure the power strip is plugged in and turned on Is the main power switch turned on Turn on the main power switch Is the machine set for the correct telephone line type Make sure the machine is set for the correct telephone line type See Before FAX Setting in the Starter Guide Q A Q A Q A Q A Telephone disconnects while you are talking Is the telephone cable conne...

Page 227: ...tings with Computer in the Starter Guide Make sure the correct machine is set as the output destination for the computer that is printing in Printers and Faxes or Print Manager Q A Q A Q A A Is the name of the file being printed too long Rename the file with a shorter name Normally LPR or the Microsoft TCP IP Printer if you are using Windows 2000 XP Server 2003 Vista sends jobs either under the na...

Page 228: ...used you cannot set the machine setting items or browse information on the machine Check the settings for SET IP ADD RANGE See IP Address Range Settings on p 6 16 Are the settings for PERMIT RX MAC ADD correct If the MAC address of a computer specified in PERMIT RX MAC ADD is not correct you cannot set the machine setting items or browse information on the machine Check the settings for PERMIT RX ...

Page 229: ...ailure Occurs If a power failure occurs machine functions will be limited as follows Depending on your telephone you may not be able to make telephone calls Depending on your telephone you can receive telephone calls from the telephone connected to the machine You cannot send receive copy scan or print documents If power is suddenly lost due to a power failure or accidental unplugging a built in b...

Page 230: ...nd answers to frequently asked questions visit http www canon ca Free live technical support 9 A M to 8 P M EST Monday through Friday excluding holidays for products still under warranty 1 800 652 2666 For the location of the authorized service facility nearest you visit http www canon ca or 1 800 652 2666 If the problem cannot be corrected by using one of the above technical support options repai...

Page 231: ...MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index 11Appendix Machine Settings 11 3 Printing USER DATA LIST 11 3 Accessing the Setting Menu 11 3 Setting Menu 11 5 COMMON SETTINGS 11 5 COPY SETTINGS 11 10 FAX SETTINGS MF6595cx MF6595 MF6590 Only 11 12 ADDRESS BOOK SET MF6595cx MF6595 MF6590 Only 11 19 PRINTER SETTINGS 11 22 TIMER SETTINGS 11 26 ADJUST CLEANING 1...

Page 232: ...F6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index Summary of Reports and Lists 11 40 Printing Reports Automatically MF6595cx MF6595 MF6590 Only 11 41 TX REPORT 11 41 RX REPORT 11 42 ACTIVITY REPORT 11 43 Printing Reports and Lists Manually 11 45 Checking and Deleting Report Jobs 11 46 Glossary 11 47 Index 11 57 ...

Page 233: ...achine works To see the list of the current settings print out USER DATA LIST Printing USER DATA LIST 1 Press Additional Functions 2 Press or to select REPORT SETTINGS then press OK 3 Press or to select LIST PRINT then press OK 4 Press or to select USER DATA LIST then press OK Printing starts and the screen automatically returns to the standby mode Accessing the Setting Menu 1 Press Additional Fun...

Page 234: ...F6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents 3 Press or to select a submenu then press OK For details on the submenu see Setting Menu on p 11 5 4 To register the settings or go to a submenu item press OK 5 When finished press Stop to return to the standby mode If you press Stop before pressing OK the setting will not be registered Press Additional F...

Page 235: ...sed on the model imageCLASS MF6595cx Depending on the model of your machine some settings may not be available and the number on the top of each menu may vary COMMON SETTINGS Setting Item Description 1 DEFAULT SETTINGS Selects which standby display appears when turning on the power COPY FAX SCAN 2 AUTO CLEAR SET Selects which standby display appears after the Auto Clearing function is activated IN...

Page 236: ...RROR TONE Beeps when an error e g paper jam occurs ON 1 3 OFF 3 TX JOB DONE TONE Beeps when fax is sent ERROR ONLY 1 3 OFF ON 1 3 4 RX JOB DONE TONE Beeps when fax is received ERROR ONLY 1 3 OFF ON 1 3 5 SCAN DONE TONE Beeps when scanning is completed ERROR ONLY 1 3 OFF ON 1 3 6 PRINT DONE TONE Beeps when printing is completed ERROR ONLY 1 3 OFF ON 1 3 4 TONER SAVER MODE Sets whether to reduce ton...

Page 237: ... activate Auto Cassette Select function when copying 1 CASSETTE 1 ON OFF 2 CASSETTE 2 ON OFF 3 MP TRAY OFF ON 2 PRINTER Sets whether to activate Auto Cassette Select function when printing 1 CASSETTE 1 ON OFF 2 CASSETTE 2 ON OFF 3 FAX Sets whether to activate Auto Cassette Select function when faxing 1 CASSETTE 1 ON OFF 2 CASSETTE 2 ON OFF 3 MP TRAY OFF ON 4 OTHER Sets whether to activate Auto Cas...

Page 238: ...DE is not set to FaxOnly for MF6595cx MF6595 MF6590 HIGH 10 MP TRAY STD SET Sets the standard paper size and type for the multi purpose tray if you always use a same kind of paper See For the Multi Purpose Tray on p 2 13 OFF Deactivates the multi purpose tray standard settings ON Activates the multi purpose tray standard settings 1 PAPER SIZE Sets paper size as the multi purpose tray standard 2 SE...

Page 239: ...side of paper loaded facing down Print speed becomes slower for one sided print 3 CASSETTE 2 Selects the paper feed method for paper cassette 2 SPEED PRIORITY Print speed has priority PRINT SIDE The machine starts printing on the side of paper loaded facing down Print speed becomes slower for one sided print 12 DISPLAY LANGUAGE Selects the language on the display See Chapter 13 Appendix in the Bas...

Page 240: ...OFF Copy orientation is same as the document ON Copy orientation is rotated at 180 degrees 2 STANDARD SETTINGS Sets the default setting for copying 1 IMAGE QUALITY Sets the document type for copying TEXT PHOTO TEXT PHOTO 2 DENSITY Sets the density for copying AUTO MANUAL 1 9 3 ZOOM RATIO Sets the zoom ratio for copying PRESET RATIO Selects the zoom from the preset ratios DIRECT 100 115 B5 A4 122 A...

Page 241: ...he type of two sided copying OFF 1 2 SIDED 2 2 SIDED 2 1 SIDED 7 FRAME ERASE Sets the type of Frame Erase copying OFF ORG FRAME ERASE BOOK FRAME ERASE BINDING HOLE 8 PAPER SELECT Sets the paper source for copying AUTO CASSETTE 1 CASSETTE 2 3 SHARPNESS Adjusts the sharpness of the copied image 1 9 5 4 PAPER SIZE GROUP Selects a paper size group for your machine INCHES A AB 5 MM INCH ENTRY Sets the ...

Page 242: ...axOnly FaxTel AnsMode DRPD Manual 2 USER SETTINGS Specifies the basic operation settings in the fax mode 1 UNIT TELEPHONE Registers your fax number See Set the Machine for Sending Faxes MF6595cx MF6595 MF6590 in the Starter Guide 2 UNIT NAME Registers your name company name See Set the Machine for Sending Faxes MF6595cx MF6595 MF6590 in the Starter Guide 3 TX TERMINAL ID Sets the options for sende...

Page 243: ...nding Faxes MF6595cx MF6595 MF6590 in the Starter Guide TOUCH TONE ROTARY PULSE 6 VOLUME CONTROL Adjusts the monitor volume and the calling volume 1 MONITOR VOL CTRL Sets the volume for monitor tone during the fax transmission 0 3 1 2 CALLING VOLUME Set the volume of the ring produced when the machine detects a call 1 3 1 7 OFFHOOK ALARM Sets whether the alarm sounds when the handset of the extern...

Page 244: ...TINGS in FAX SETTINGS to the default OFF ON 3 TX SETTINGS Sets the transmission functions 1 ECM TX Sets whether the ECM Error Correction Mode transmission is activated ON OFF 2 PAUSE TIME Sets the pause time when you insert pause into the dialing sequence 1SEC 15SEC 2SEC 3 AUTO REDIAL Sets whether to redial automatically when the other line is busy or a transmission error occurs See Redialing Auto...

Page 245: ...ber This function is not available when you dial with the numeric keys ON OFF 5 DIALING LINE CHCK Sets whether to check the telephone line condition OFF ON 4 RX SETTINGS Sets the reception functions 1 ECM RX Sets whether the ECM Error Correction Mode reception is activated ON OFF 2 FAX TEL OPT SET Sets the optional items in the FaxTel mode See FaxTel Optional Settings on p 4 24 1 RING START TIME S...

Page 246: ...bling you to answer the call This function is only available when RX MODE is set to FaxOnly or FaxTel OFF The telephone does not ring when it receives a voice call In the Sleep mode the telephone may ring one or two times ON The telephone rings when it receives a voice call if an external telephone is connected RING COUNT Sets the number of incoming rings before the machine answers 1TIMES 99TIMES ...

Page 247: ...n the manual receive mode OFF The external telephone keeps ringing until someone answers the call manually ON The machine switches to the document receive mode after the external telephone rings for a specified time F T RING TIME Sets the length of time to elapse before the machine switches to document receiving 1SEC 99SEC 15SEC 5 PRINTER SETTINGS Sets the to printer functions 1 RECEIVE REDUCTION ...

Page 248: ...oubleshooting Appendix Table of Contents Index FAX SETTINGS MF6595cx MF6595 MF6590 Only 2 TWO SIDED PRINT Sets the type of two sided printing for faxing See Two Sided Printing on p 4 28 OFF ON 3 CONT PRINTING Selects how the machine responds when the TONER LOW PREPARE NEW TONER message appears RX TO MEMORY The machine stores all documents in memory KEEP PRINTING The machine does not store document...

Page 249: ...ialing Codes on p 4 6 1 TEL NUMBER ENTRY Registers the recipient s fax number max 120 digits including spaces 2 NAME Registers the recipient s name max 16 characters including spaces 3 OPTIONAL SETTING Selects whether to use the advanced functional settings for each one touch speed dialing recipient registered in the machine See Storing Editing One Touch Speed Dialing Keys Coded Speed Dialing Code...

Page 250: ...es on p 4 6 1 TEL NUMBER ENTRY Registers the recipient s fax number max 120 digits including spaces 2 NAME Registers the recipient s name max 16 characters including spaces 3 OPTIONAL SETTING Selects whether to use the advanced functional settings for each coded speed dialing recipient registered in the machine See Storing Editing One Touch Speed Dialing Keys Coded Speed Dialing Codes on p 4 6 OFF...

Page 251: ...stem Settings Maintenance Troubleshooting Appendix Table of Contents Index ADDRESS BOOK SET MF6595cx MF6595 MF6590 Only 3 GROUP DIAL Registers the information on group dialing Up to 122 destinations can be registered See Storing Editing Recipients for Group Dialing 1 TEL NUMBER ENTRY Registers the recipient fax numbers by specifying the onetouch speed dialing keys or coded speed dialing codes 2 NA...

Page 252: ...CH DL A4 B5 A5 LGL 2 DEFAULT PAPERTYPE Sets the default paper type for print jobs This machine has internally defined optimal print modes for each specified paper type PLAIN PAPER COLOR RECYCLED HEAVY PAPER 1 HEAVY PAPER 2 HEAVY PAPER 3 BOND 3HOLE PUNCH PAPER TRANSPARENCY LABELS ENVELOPE 3 COPIES Sets the number of documents printed 1 999 4 2 SIDED PRINTING Sets whether to activate two sided print...

Page 253: ...LAYOUT Sets the printing layout 1 BINDING Sets the binding position for two sided printing LONG EDGE SHORT EDGE 2 MARGIN Sets the page margin in inches or millimeters INCHES 01 90INCHES 01 90INCHES MM 50 0MM 50 0MM 7 COLLATE Sets whether to collate the printouts automatically OFF COLLATE 8 ERROR TIME OUT Sets the length of time before the machine returns an error when no data is received from the ...

Page 254: ...en the number in FONT NUMBER is that of a proportionally spaced scalable font 4 00 999 75 12 00 4 PITCH Specifies the pitch for the default font This item appears when the number in FONT NUMBER is that of a fixed pitch scalable font 0 44 99 99 10 00 5 FORM LINES Sets the number of lines to be printed on a page 5 128 60 6 SYMBOL SET Selects the symbol set most suited to the needs of the host comput...

Page 255: ...e beginning of the next line YES The print head moves to the beginning of the next line when line feed code is received 9 ENLARGE A4 Sets whether to expand the printable area of A4 size paper to that of Letter size in width This setting is applicable for A4 paper and portrait orientation for the PCL5 printing only The PCL6 printing is not supported OFF All the area on a page 1 8 inch 4 23 mm from ...

Page 256: ...me See Set Up the Machine in the Starter Guide 2 DATE TYPE SELECT Sets the date format MM DD YYYY DD MM YYYY YYYY MM DD 3 AUTO SLEEP TIME Sets the auto sleep mode when the machine remains idle for a certain period of time 3MIN 30MIN See Setting the Sleep Mode on p 1 14 ON OFF 4 AUTO CLEAR TIME Sets auto clear mode when the machine has no operation idle for a certain period of time 1MIN 9MIN The ma...

Page 257: ...rinting and Scanning Network MF6595cx MF6595 MF6590 MF6540Only RemoteUI MF6595cx MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index TIMER SETTINGS ON Activates the daylight saving time mode 1 START DATE TIME Sets the start date 1 MONTH 2 WEEK 3 DAY 2 END DATE TIME Sets the end date 1 MONTH 2 WEEK 3 DAY ...

Page 258: ...MODE M Sets to improve print quality or fix irregular print density If print quality decreases or an irregularity in the print density appears transcription output may not function adequately MID Selects in normal conditions LOW Selects to compensate for poor print quality that occurs when using paper that was stored for a long time at high temperatures and high humidity HIGH Selects to compensate...

Page 259: ...y operation for a while the first page of printouts may have thin white streaks on the printed image OFF ON 10 SPECIAL MODE S Sets whether to reduce the waiting time for the next printout When you change the paper size after continuous printing the machine may take a while to start the next printing OFF Does not reduce the waiting time next set of printout SPEED PRIORITY Reduces the waiting time t...

Page 260: ... MF6595 MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Table of Contents Index ADJUST CLEANING 13 LARGE PAPER MODE Sets whether to improve toner fix on large sized paper OFF ON 14 AUTO ADF DRTY ADJ Sets whether to activate smudge due to dust or dirt reduction during printing When the ADF is dirty copies may contain unwanted dots or lines ON OFF 15 MAINTENANCE CODE This sett...

Page 261: ...report functions See Printing Reports Automatically MF6595cx MF6595 MF6590 Only on p 11 41 1 TX REPORT Sets whether the fax transmission report prints out PRINT ERROR ONLY Prints a report only when a transmission error occurs REPORT WITH TX IMAGE Sets whether to print the first page of the fax under the report OFF ON OUTPUT YES Prints a report every time you send a document REPORT WITH TX IMAGE Se...

Page 262: ...whether an activity report is printed automatically every 40 transactions OUTPUT YES OUTPUT NO 2 TX RX SEPARATE Sets whether an activity report is printed separately for sending and receiving or not OFF ON 2 LIST PRINT Prints reports lists 1 ACTIVITY REPORT Prints the fax transaction report max last 40 transactions manually 2 SPEED DIAL LIST Prints the list of fax numbers registered for speed dial...

Page 263: ... machine name 2 LOCATION Registers the machine location 2 NETWORK SETTINGS Sets network setting See Chapter 3 Network MF6595cx MF6595 MF6590 MF6540 Only 1 TCP IP SETTINGS Sets TCP IP network 1 IP ADDRESS AUTO Sets whether to automatically set an IP address ON Enables an IP address to the machine automatically 1 DHCP ON OFF 2 BOOTP OFF ON 3 RARP OFF ON OFF Allocate an IP address to the machine manu...

Page 264: ...ex SYSTEM SETTINGS 5 USE LPD Sets whether to use LPD as the print application ON PORT NO OFF 6 RAW SETTINGS Sets whether to use RAW as the print application ON Enables to use RAW 1 PORT NO Enters the port number 2 USE BIDIRECTIONAL Sets whether to use bi directional communication ON OFF OFF Disables to use RAW 7 USE HTTP Sets whether to activate HTTP HyperText Transfer Protocol for the Remote UI O...

Page 265: ...from which data print fax jobs can be sent to the machine 1 PERMIT REJECT Selects whether to permit or reject access from a specified IP address REJECT PERMIT 2 SET IP ADDRESS Specifies the IP address range START IP ADDRESS and END IP ADDRESS must be entered for each setting 1 IP ADDRESS 1 2 IP ADDRESS 2 3 IP ADDRESS 3 4 IP ADDRESS 4 9 RX MAC ADD SET Sets whether to activate a MAC address filter O...

Page 266: ...OMMUNITY NAME 1 Sets SNMP community name 1 3 COMMUNITY NAME 2 Sets SNMP community name 2 4 SNMP WRITABLE 1 Enables computers on the network to access the machine and modify its settings ON OFF 5 SNMP WRITABLE 2 Enables computers on the network to access the machine and modify its settings OFF ON 3 DEDICATED PORT Sets or browses detailed information on the machine with a Canon printer driver or uti...

Page 267: ...DUPLEX 2 ETHERNET TYPE Selects the Ethernet type 10 BASE T 100 BASE TX 5 VIEW IP ADDRESS Checks the current network settings 1 IP ADDRESS Checks the IP address 2 SUBNET MASK Checks the subnet mask 3 GATEWAY ADDRESS Checks the gateway address 6 STARTUP TIME SET Sets the time period required to delay the startup of network communications for the machine 0 300 SEC 0SEC 3 COMMUNICATIONS Sets the facsi...

Page 268: ...t to print automatically See Memory Lock Reception on p 4 26 OFF Disables memory reception ON Enables memory reception 1 PASSWORD Registers the password that protects the authority for accessing to memory 2 REPORT PRINT Sets whether to print a report on memory reception OFF ON 3 MEMORY RX TIME Sets whether to set a period for memory reception OFF Disables setting a period of memory reception ON En...

Page 269: ...whether to restrict making calls to the destinations not registered for the speed dialing OFF ON 1 1 You can still make calls using an external phone if all of the following conditions are met The machine is in the Sleep mode RX MODE is set to FaxOnly ENERGY IN SLEEP is set to LOW 2 FAX DRIVER TX Sets whether to restrict sending faxes from a computer using the fax driver ON OFF 6 CHECKING THE LOG ...

Page 270: ...iled data of CODED DIAL LIST GROUP DIAL LIST Lists the names and fax numbers of recipients registered in each group dialing group USER S DATA LIST Lists all the current settings and registered sender information TX REPORT Shows the transmission result Can be set to print automatically RX REPORT Shows the reception result Can be set to print automatically ACTIVITY REPORT Shows the last 40 transacti...

Page 271: ...t automatically TX REPORT The default setting is PRINT ERROR ONLY 1 Press Additional Functions 2 Press or to select REPORT SETTINGS then press OK 3 Press or to select SETTINGS then press OK 4 Press or to select TX REPORT then press OK 5 Press or to select the setting you want then press OK PRINT ERROR ONLY Prints a report only when a transmission error occurs OUTPUT YES Prints a report every time ...

Page 272: ...on PAGES SENT Number of pages sent RESULT Result of transaction OK Transmission successful NG Transmission failed STOP Transmission manually canceled before completion BUSY NO SIGNAL The line is busy or the recipient does not answer your call Error code For descriptions of error codes see Error Codes MF6595cx MF6595 MF6590 Only on p 10 14 RX REPORT The default setting is OUTPUT NO 1 Press Addition...

Page 273: ...peed dial ST TIME Transmission time TIME USE Transmission duration PGS Number of pages received RESULT Result of transaction OK Reception successful NG Reception failed STOP Reception manually canceled before completion Error code For descriptions of error codes see Error Codes MF6595cx MF6595 MF6590 Only on p 10 14 ACTIVITY REPORT The default setting is OUTPUT YES 1 Press Additional Functions 2 P...

Page 274: ...e setting you want then press OK OFF Prints a report with the transmission and reception results listed chronologically ON Prints a report with the transmission and reception results separated in a report 9 Press Stop to return to the standby mode Report Items The following items are displayed in the Activity Report ST TIME Transmission time DESTINATION TEL ID Recipient s fax telephone number Regi...

Page 275: ...TX REPORT RX REPORT ACTIVITY REPORT 1 TOUCH LIST 1 TOUCH LIST 2 CODED DIAL LIST CODED DIAL LIST 2 GROUP DIAL LIST USER S DATA LIST If no relevant data is stored in memory NO DATA is displayed MF6595cx MF6595 MF6590 only For information on each report or list see Summary of Reports and Lists on p 11 40 Reports can be printed on LGL or LTR paper plain or recycled paper 1 Press Additional Functions 2...

Page 276: ...MF6590 MF6540Only System Settings Maintenance Troubleshooting Appendix Index Table of Contents Checking and Deleting Report Jobs System monitor enables you to monitor the status of the report jobs currently being processed 1 Press System Monitor 2 Press or to select REPORT STATUS then press OK 2 Press or to scroll through the job list When you delete the copy job press OK then press to select YES ...

Page 277: ...d speed dialing codes You can register multiple recipients in a group and assign a one touch speed dialing key to this group Registering a recipient in the Address Book saves you the effort of entering that fax number each time you send a fax ASCII code ASCII American Standard Code for Information Interchange is a set of standardized codes used to represent letters numbers punctuation marks a few ...

Page 278: ... today can send and detect CNG signals Coded Speed Dialing Codes A method to specify a recipient registered in Address Book Press Coded Dial and a two digit code using the numeric keys Community Name An identification keyword for SNMP Simple Network Management Protocol Cookie A file left on a user s computer when the user visits a web site A cookie allows the web site to recognize the user on subs...

Page 279: ... to distinguish fax and voice calls depending on the distinctive ring patterns assigned to different numbers Subscription to a DRPD service offered by some telephone companies is required E ECM Error Correction Mode The ability of your machine to reduce system and line errors when sending or receiving from another fax with ECM capability ECM is most effective in areas where the telephone lines are...

Page 280: ... A method of specifying recipients that enables you to specify multiple recipients registered in Address Book as a group This means that you can press just a single one touch speed dialing key or coded speed dialing code to specify recipients when sending the same document to many recipients H HP GL 2 A graphics language that allows computer applications to draw graphic images using printers Image...

Page 281: ...erally compressed so they can be transferred across the Internet more quickly JPEG the format currently used causes some loss in image data after compression and so reduces image quality JBIG compression overcomes this shortcoming L LAN Local Area Network It is a network system formed by linking a server workstations and computers which are all located in the same building or some other relatively...

Page 282: ...also use the numeric keys to enter characters and numbers during registration and for entering coded speed dialing codes O One Touch Speed Dialing keys The numbered keys on the operation panel that may be registered as single or a group of recipients Once a number or group is registered you press one key to dial the entire number or group P Paper feed Refers to guiding a sheet of paper into the ma...

Page 283: ...resents an image as a geometrical formula Each row of color dots in the mosaic of color dots constitutes one raster graphic In a printer a raster graphic is used as the master image from which a page is printed because the image can be transferred to paper by printing one raster at a time Raw This is a print application used with Windows 2000 XP Server 2003 Vista It can print at higher speeds than...

Page 284: ...essor The hardware and or software functions of a printer that convert vector graphic descriptions from a computer into raster graphic images that can be printed Rotary pulse A telephone dialing system where a dial is rotated to send pulses to the telephone switching system In pulse dialing you hear clicks In touch tone dialing the most common dialing system you hear tones Rotary pulse dialing req...

Page 285: ...nection box to which a number of computers can be connected The switching hub forwards a data packet from the network to the appropriate computer according to the packet s address Conventional hubs simply send every packet to every connected computer Since a switching hub forwards packets only to their intended recipients it provides greater efficiency T TCP IP Acronym for Transmission Control Pro...

Page 286: ...or A standard way of specifying the location of an object usually a web page on the Internet The URL for a web page would look something like this http www w3 org default html Here http indicates that a web page is being accessed http www w3 org is the address of the server containing the web page and default html is the file name under which the web page is stored on the server V Vector Graphics ...

Page 287: ... features 4 17 AnsMode 4 23 Auto clear time Setting 1 15 B Back button 7 5 Basic network settings 6 4 Basic receiving method 4 23 Basic sending method 4 4 Before using the machine 1 1 Broadcasting 4 17 C Canceling Copy jobs 3 16 Scan jobs 5 7 TX RX jobs 4 30 CHANGE PAPER SIZE Changing paper size setting 10 17 If displayed 10 17 Re loading paper 10 17 Checking Documents stored in memory 4 31 Recept...

Page 288: ...tatus and information 7 6 Document Jams 10 3 Loading 2 4 Printing 5 2 Receiving 4 1 Requirements 2 2 Scanning area 2 3 Sending 4 1 Document and paper 2 1 Document delivery tray 1 3 Document feeder tray 1 3 Document requirements 2 2 Documents stored in memory Checking 4 31 Deleting 4 31 DRPD 4 25 E Enlarge Reduce key 1 8 Envelopes 2 10 Error codes 10 14 Error indicator 1 7 Ethernet driver 6 6 Ether...

Page 289: ...r 2 10 M Machine Checking status 7 6 Customizing settings 7 22 Machine components 1 3 Machine management 6 21 Machine settings 11 3 Main operation panel 1 6 Main power switch 1 5 Maintaining the toner cartridge 1 12 Maintenance 9 1 Managing the Address Book 7 10 Manual reception 4 25 Manual sending 4 15 Memory lock reception 4 26 Memory reception 4 25 Menu Accessing 11 3 Setting 11 5 Multi purpose...

Page 290: ...54 Replacing the toner cartridge 9 13 9 15 Redistributing toner 9 13 Reports and lists 11 40 REPORT SETTINGS 11 31 Reset key 1 7 Restricting access to destinations New address 8 4 PC faxing 8 5 Restricting the USB interface port 8 7 RX MAC address settings 6 17 RX REPORT 11 40 Printing automatically 11 42 S SCAN key 1 7 Scan mode 1 10 Scanning 5 1 Scanning area 1 4 2 3 Scanning documents Computer ...

Page 291: ... 6 15 Telephone line jack 1 5 Telephone line setting 1 13 TIMER SETTINGS 1 14 11 26 Tone dialing 4 20 Tone key 1 8 4 20 Toner cartridge 1 11 Maintaining 1 12 Recycling 9 19 Replacing 9 15 To Top page button 7 5 Transporting the machine 9 25 Troubleshooting Clearing jams 10 3 Copying 10 32 Error codes 10 14 General 10 19 If a power failure occurs 10 42 If you cannot solve a problem 10 43 LCD messag...

Page 292: ...er 92414 Courbevoie Cedex France CANON COMMUNICATION IMAGE FRANCE S A S 12 rue de I Industrie 92414 Courbevoie Cedex France CANON U K LTD Woodhatch Reigate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON ESPAÑA S A c Joaquín Costa 41 28002 Madrid Spain CANON LATIN AMERICA IN...

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