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Canon imageCLASS MF4770n, Basic Operation Manual, Page: 73 / 116

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Summary of Contents for imageCLASS MF4770n

Page 1: ...Guide This guide describes the basic use of the machine Read this guide after finishing the machine setup Read Important Safety Instructions first ĺp Keep this manual for future reference For information about advanced operations and specifications see the e Manual included on the User Software CD ROM ...

Page 2: ...uses and countermeasures for trouble you might face during the setup Be sure to read this manual before using the machine e Manual The e Manual includes information about all functions and configurations of the machine This manual is included on the User Software CD ROM Use the e Manual s search function to easily find the information you want Basic Operation Guide The Basic Operation Guide descri...

Page 3: ...tion of an operation or additional explanations for a procedure Reading these notes is highly recommended Keys and Buttons Used in This Manual In this manual the following styles are used to represent keys messages on the display and buttons or other items on a computer screen Operation panel keys Key icon Key name Example Stop Display Message Example Specify Destination Buttons and items on a com...

Page 4: ...y setting the density resolution and sharpness Copy P 32 Fax P 52 2 Sided Printing Print copies received faxes or documents on both sides of paper Copy P 34 Print P 41 Fax P 69 Multiple Documents onto Single Page Print multiple pages onto a single page Copy P 35 Print P 42 Enlarging and Reducing Copy P 31 Print P 40 MF4890dw MF4880dw only Main Functions ...

Page 5: ...ogether Watermark Printing P 45 Add watermarks such as COPY or DRAFT to the document Scan Scanning using the Operation Panel P 75 Select a computer to save scanned images in and scan images directly from the operation panel Remote Scanning from Computers P 78 Set to use the remote scan from the machine and then scan images from a computer using the MF Toolbox Receiving in the Memory P 64 Store rec...

Page 6: ...he Multi Purpose Tray 24 Loading Envelopes or Paper with a Letterhead 25 Setting a Paper Size and Type 26 Switch to the Quiet Mode 27 Switch to the Sleep Mode 27 Use the Toner Saver Mode 28 Copy Make a Basic Copy 30 Copy by Saving Paper 31 Enlarge or Reduce Copies 31 Adjust the Image Quality for Copy 32 Adjusting the density 32 Selecting the Document Type 32 Adjusting the sharpness 33 Make Double ...

Page 7: ...Number with the Alphanumeric Keys 55 Using the One Touch Keys 56 Using the Coded Dialing Codes 56 Searching the Address Book 57 Redialing 57 Sending a Fax to Multiple Destinations Sequential Broadcast 58 Sending a Fax to an International Destination Adding Pauses 58 Calling a Recipient before Sending a Fax 59 Receive a Fax Receive Mode 60 Using the Machine for Fax Only 61 Using the Machine for Fax...

Page 8: ...ng the Toner Level 87 Conserving the Toner to Extend the Life of Toner Cartridges 88 Replacing the Toner Cartridge 88 Manage Using the Report and List Functions 91 Configure Settings Using the Remote UI 92 Troubleshooting Clear Jams 94 Clearing Document Jams in the Feeder 95 Clearing Paper Jams Inside the Machine 96 Resolve a Displayed Message 100 Resolve an Error Code 101 Improve Output Quality 1...

Page 9: ...laten Glass 20 Placing Documents in the Feeder 20 Load Paper 22 Loading Paper in the Paper Cassette 23 Loading Paper in the Multi Purpose Tray 24 Loading Envelopes or Paper with a Letterhead 25 Setting a Paper Size and Type 26 Switch to the Quiet Mode 27 Switch to the Sleep Mode 27 Use the Toner Saver Mode 28 Basic Operation This chapter describes overall information about the machine and how to p...

Page 10: ...80dw MF4770n Learn the Names and Functions of Each Part of the Machine Front Side Feeder cover Open this cover to clear paper jams P 95 Lift handles left right Hold these handles to lift or transport the machine Feeder Automatically feeds documents into the machine P 20 Tray extension Pull out to load large size documents Document feeder tray Place your documents in this tray Document guides Adjus...

Page 11: ...chine Leave more than 4 10 cm of space around the machine Output tray Printed documents are output here Output tray extension Pull out the tray extension when using paper larger than LTR Paper stopper Use the paper stopper to prevent paper from falling out of the output tray Paper cassette Auto Load paper here P 23 Dust cover Close after loading the paper Paper guides Adjust these guides to fit th...

Page 12: ...pen this guide to clear paper jams P 96 Toner guides When inserting the toner cartridge fit the protrusions on the toner cartridge into these guides P 88 Toner cover Open this cover to access the toner cartridge or clear paper jams ...

Page 13: ...sists of three letters and a 5 digit number and the required voltage and current are specified Write the serial number on the back cover of this guide for reference when contacting the Canon Customer Center Power socket Connect the power cord USB port Connect to a computer via a USB cable LAN port Connect to a network via a LAN cable External device jack Connect an external telephone Telephone lin...

Page 14: ... Status Monitor Cancel Press to view or cancel jobs You can also check the status of the machine p 37 p 46 p 66 One touch Speed Dial Keys Press to specify recipients registered to one touch keys p 56 Mode switching keys Press to switch the mode to copy fax or scan p 27 Processing Data Indicator The indicator blinks while sending or receiving data and remains lit when jobs are waiting in memory Err...

Page 15: ...1 Scan PC2 Press to send the scanned documents to the registered computer for each keys Paper Save Copy Press to copy with a preset setting to save paper Clear Press to delete letters and numbers Stop Press to cancel jobs Start Press to start copying or sending a fax Energy Saver Press to manually set or cancel the Sleep mode The Energy Saver indicator lights green while in the Sleep mode Quiet Mo...

Page 16: ...012 12 52AM RX Mode Auto Resolution 200 x 1 Select the scan type Computer Remote Scanner Fax Mode Scan Mode Displays the recipient s number To change the settings 1 Press or to highlight an item and then press OK 2 Press or to specify the values and then press OK To select the scan method Press or to highlight an item and then press OK Copy Press Start 100 LTR Density 0 Original Type Text 2 Sided ...

Page 17: ...al times until the desired character is displayed Press to delete the last character Press and hold to delete all text Press to move the cursor To enter a space move the cursor to the end of the text and then press Enter Text Enter characters with the alphanumeric keys Example Enter CANON1 Press to switch the entry mode to A Press 2 until the letter C appears on the screen C Press 2 until the lett...

Page 18: ...leep Time Auto Reset Time 4 Press or to highlight Current Time Settings and then press OK To change the display format for the date or time specify Date Display Type or 12 24 Hour Clock To use daylight savings time set Daylight Savings to On and then specify the starting date and the ending date 5 Use the numeric keys to enter the date and time and then press OK To move the cursor press or To swit...

Page 19: ...available documents Size Width X Length 81 2 215 9mm 113 4 297mm Maximum Weight Maximum 4 4 lb 2 kg Capacity 1 sheet When placing non standard documents such as heavy paper small paper or booklets Use the platen glass p 20 When placing multiple documents of plain paper in the same size thickness and weight Use the feeder p 20 50 sheets 35 sheets Min Min Max Max IMPORTANT IMPORTANT Place a document...

Page 20: ...ransparency place white paper above the document A5 STMT B5 A4 LTR 4 Close the feeder Placing Documents in the Feeder 1 Open the document feeder tray 2 Spread the document guides a little wider than the document s width When placing large documents pull out the extension tray 3 Fan the document stack and align the edges of the pages Thoroughly fan the paper in small batches Align the edges a few t...

Page 21: ...PORTANT IMPORTANT If the document guides are too loose or too tight this may result in misfeeds or paper jams IMPORTANT IMPORTANT While scanning documents do not add or remove documents When scanning is complete remove the document from the document return tray to avoid paper jams Do not scan the same document more than 30 times When a document is scanned repeatedly the paper can become wrinkled e...

Page 22: ...t use any of the following Wrinkled or creased paper Curled or rolled paper Torn paper Damp paper Paper printed with a thermal transfer printer Do not copy on the reverse side 2 Step Select where to load paper and then load the paper Use the multi purpose tray when loading a sheet of small sized paper or heavy paper p 24 Use the paper cassette when loading a stack of plain paper in the same size t...

Page 23: ...etterhead see Loading Envelopes or Paper with a Letterhead p 25 1 Lift the dust cover 2 Spread the paper guides a little wider than the paper size 3 Gently load the paper into the paper cassette with the print side face up until the edge of the paper stack meets the back of the paper cassette Make sure that the paper stack does not exceed the load limit guides A A ...

Page 24: ...eds or paper jams 5 Close the dust cover 6 Specify the loaded paper size and type p 25 Loading Paper in the Multi Purpose Tray 1 Spread the paper guides a little wider than the paper 2 Gently load the paper into the paper cassette with the print side face up and adjust the paper guides tightly to the width of the paper 3 Specify the loaded paper size and type p 26 ...

Page 25: ...ting with portrait layout When printing with landscape layout When printing with landscape layout When printing with portrait layout If Print Side Priority is selected load the paper with the printed side face down regardless of 1 sided or 2 sided printing For details see Basic Operation Select the Print Side in the e Manual Paper with a Letterhead or Logo Before Loading Loading Orientation Load t...

Page 26: ... to specify the size Paper Size LTR LGL STMT EXEC 4 Press or to highlight the desired paper type and then press OK Paper Type Plain 16 lb Bond 24 Plain L 16 lb Bond Recycled Color 5 Press Paper Settings to close the screen Specify a Paper Size Manually For paper size specify within the possible range of length and width Y X 1 Press or to highlight X and then press OK 2 Press or to specify the widt...

Page 27: ... does not affect the speaker or the key volume To lower or set Off Entry Tone or Job Done Tone refer to the Basic Operation Adjust the Volume in the e Manual Switch to the Sleep Mode You can switch to and cancel the Sleep mode by pressing Energy Saver When the Processing Data indicator is lit or blinking the machine will not enter the Sleep mode because an operation is in progress or an error has ...

Page 28: ...d light colors may not be clearly reproduced 1 Press Menu 2 Press or to highlight Preferences and then press OK 3 Press or to highlight Toner Saver Mode and then press OK Preferences Sound Volume Control Display Settings Toner Saver Mode Paper Feed Method Sw 4 Press or to highlight Copy or Fax and then press OK 5 Press or to highlight On or Off and then press OK 6 Press Menu to close the screen ...

Page 29: ...the density 32 Selecting the Document Type 32 Adjusting the sharpness 33 Make Double Sided Copies MF4890dw MF4880dw Only 34 Copy Multiple Pages onto One Sheet 35 Collate Copies 35 Copy a Double Sided ID Card 36 View and Cancel Copy Jobs 37 Change the Default Copy Settings 37 Copy This chapter describes basic copy functions ...

Page 30: ...eeds or paper jams 2 Switch to the Copy mode p 16 3 Enter the desired copy quantity 1 to 99 with the alphanumeric keys Press Clear to delete the entered copy quantity Copy Press Start 100 LTR Density 0 Original Type Text 2 Sided Off 1 01 4 Press Start Canceling Copy Jobs Press Stop twice It is valid when only one job is processing or waiting ...

Page 31: ... 1 1 Sided Copy four pages onto one side of each paper MF4890dw MF4880dw only 4 Press or to highlight the document size and then press OK 5 Press Start Enlarge or Reduce Copies Enlarge or reduce copies using custom copy ratios 1 Place your documents p 19 2 Switch to the Copy mode p 16 3 Press or to highlight Copy Ratio and then press OK 4 Press or to highlight the desired ratio and then press OK I...

Page 32: ...able for the document Density Auto Density Manual Density Less density lighter More density darker 5 Press Start Selecting the Document Type Select the appropriate document type 1 Place your documents p 19 2 Switch to the Copy mode p 16 3 Press or to highlight Original Type and then press OK 4 Press or to highlight the appropriate document type and then press OK Text Best suited for text only docu...

Page 33: ...2 Switch to the Copy mode p 16 3 Press or to highlight Sharpness and then press OK 4 Press or to adjust the sharpness and then press OK Select Auto Density to use the density that is most suitable for the document Sharpness Less sharpness Suitable for photos More sharpness Suitable for documents written in pen or pencil 5 Press Start ...

Page 34: ...e sided documents place documents in the feeder 4 Press or to highlight the 2 sided copy format and then press OK 2 Sided Off 1 2 Sided 2 2 Sided 2 1 Sided 5 Press Start When placing your documents in the feeder Copying starts automatically When placing your documents on the platen glass 1 Press or to highlight the size of the original document and then press OK 2 Place the next page on the platen...

Page 35: ... scan size to LTR to scan the entire page of an LTR size document 6 Press Start Specifying the page layout manually If you select Select Layout at step 4 above you may specify the desired page layout 2 in 1 1 2 in 1 2 4 in 1 1 4 in 1 2 Collate Copies You can arrange copies into sets arranged in page order by using the Collate function when making multiple copies of multiple documents 1 Place your ...

Page 36: ... 4 5 mm space created A5 STMT B5 A4 LTR A5 STMT5mm 5mm A5 STMT B5 A4 LTR A5 STMT5mm 5mm 2 Switch to the Copy mode p 16 3 Press or to highlight N on 1 and then press OK 4 Press or to highlight ID Card Copy and then press OK 5 Press Start 6 Turn and place the card A5 STMT B5 A4 LTR A5 STMT 7 Press Start The copy ratio is automatically set to 100 You can only use Letter size or larger paper for ID ca...

Page 37: ...rned to the default screen after auto reset is performed 1 Press Menu 2 Press or to highlight Copy Settings and then press OK 3 Press or to highlight Change Defaults and then press OK 4 Press or to highlight the desired option and then press OK No of Copies Select the copy quantity Density Make the density lighter or darker Original Type Select the image quality 2 Sided Copy 1 sided document to 2 ...

Page 38: ...38 38 Memo ...

Page 39: ...Print This chapter describes basic Print functions Before using the printing functions connect the machine to a computer and install the printer driver on the computer See the Starter Guide to learn how to install the printer driver You cannot specify printing options with the printer driver and another application at the same time Your computer screen may differ from the images shown here dependi...

Page 40: ... waiting Enlarge or Reduce a Document You can enlarge or reduce the data to fit the paper size automatically or specify a custom ratio 1 Open a document from an application and then open the Print window 2 Select your printer and then open the Printing Preferences window 3 Click the Page Setup tab and then specify the print ratio Select the paper size of the document To automatically scale the doc...

Page 41: ...nd then open the Print window 2 Select your print and then open the Printing Preferences window 3 Click the Finishing tab and then specify the settings for double sided printing Select 2 sided Printing Select the binding edge 4 Click OK to return to the Print window 5 Click OK to start printing Supported document sizes for double sided printing varies depending on the models For details see the on...

Page 42: ...nt from an application and then open the Print window 2 Select your printer and then open the Printing Preferences window 3 Click the Page Setup tab and then specify the number of pages and a page layout Select the number of pages to print on a single page Select the page layout 4 Click OK to return to the Print window 5 Click OK to start printing You cannot enlarge or reduce the documents manuall...

Page 43: ...rinting Preferences window 3 Click the Finishing tab select Booklet Printing and then click Booklet 4 Specify the settings for the booklet and then click OK You can choose to print all pages at once or print only the specified pages To specify the margin for binding select the check box and then enter the value 5 Click OK to return to the Print window 6 Click OK to start printing 7 Make a booklet ...

Page 44: ...and then open the Printing Preferences window 3 Click Page Setup tab and then select Poster N N from the Page Layout drop down menu Select Poster N N N N is split numbers of divided pages wide by high 4 Click OK to return to the Print window 5 Click OK to start printing 6 Make a poster by gluing or taping the printouts together You cannot combine this feature with watermark printing manual scaling...

Page 45: ... then specify the settings for watermark printing Select the desired watermark Select to add watermarks 4 To create a new watermark click Edit Watermark and then enter the new text Add the edited watermark Delete the selected watermark from the list Enter the text for the watermark Specify watermark options 5 Click OK to return to the Print window 6 Click OK to start printing You can register up t...

Page 46: ...tor Cancel 2 Press or to highlight Print Job Status and then press OK 3 View the details of a print job or cancel the job Press or to view the print job status Press OK to view the detailed information To cancel the job press or to highlight Cancel and then press OK 4 Press Status Monitor Cancel to close the screen ...

Page 47: ...an International Destination Adding Pauses 58 Calling a Recipient before Sending a Fax 59 Receive a Fax Receive Mode 60 Using the Machine for Fax Only 61 Using the Machine for Faxing and Phoning 61 Using the Answering Machine 62 Using the Machine Primarily for Phoning 62 Receiving Faxes in Manual Mode 63 Receive a Fax from Memory 64 Switching to Memory Lock Mode 64 Viewing and Canceling Received F...

Page 48: ...ver Registering Numbers to One Touch Keys To send a fax to a destination registered to a one touch key see Using the One Touch Keys p 56 1 Switch to the Fax mode and then press Address Book Display the address book menu All Display all registered destinations A Z YZ Display registered destinations sorted by name Display registered coded dialing codes Display the number of registered destinations i...

Page 49: ... then press OK 12 Press Back to close the screen Registering Numbers to Coded Dialing Codes To send a fax to a destination that is registered to a coded dialing code see Using the Coded Dialing Codes p 56 1 Switch to the Fax mode and then press Address Book 2 Press or to highlight Menu 3 Press or to highlight Register New Destination to Address Book and then press OK 4 Press or to highlight Coded ...

Page 50: ...creen Registering Recipients for Group Dialing You can register a group of multiple recipients to an one touch keys or a coded dialing code It is useful when sending a fax to multiple destinations at once IMPORTANT IMPORTANT Register group addresses to an unused one touch key or coded dialing codes Make sure that you leave some unused one touch keys or coded dialing codes for group dialing Individ...

Page 51: ...on press or to highlight Apply and then press OK Name Max 16 char CANON Apply Entry Mode A 9 Press or to highlight Destinations and then press OK 10 Press or to highlight Add and then press OK 11 Press or to highlight the destination you want to add and then press OK CANON 0123456789 GroupA 2 Destin User01 01234567 All A Z 12 Repeat steps 10 and 11 to add more destinations as needed Destination Ap...

Page 52: ...w destinations to the group Address Book Details View the details for the destination Delete From Address Book Delete destinations from the address book 4 Select the desired destination and then press OK 5 Select the desired option and then edit or delete the destination 6 Press Back to close the screen Adjust the Image Quality for Fax Adjusting the Density You can adjust the density of a fax dark...

Page 53: ...text documents 200 dpi x 200 dpi Photo For documents that contain photographs 200 dpi x 400 dpi Superfine For documents that contain very fine text 5 Send a fax to the desired destination p 55 Adjusting the Sharpness You can sharpen or soften the edges of images by adjusting the sharpness 1 Place your documents p 19 2 Switch to the Fax mode p 16 3 Press or to highlight Sharpness and then press OK ...

Page 54: ... the document is calendar type 5 Send a fax to the desired destination p 55 Changing the Default Settings You can change the default settings that is applied when the machine is restarted Reset is pressed or the screen is returned to the default screen after auto screen is performed 1 Press Menu 2 Press or to highlight Fax TX Settings and then press OK 3 Press or to highlight TX Function Settings ...

Page 55: ...inished When placing documents on the platen glass 1 Press or to highlight the size of the original document and then press OK 2 After placing next page press Start Press Start for each page 3 When all pages are scanned completely press or to highlight Start Sending and then press OK If the recipient s line is busy or an error occurs the machine automatically redials the last destination The defau...

Page 56: ...lution 200 X 1 User01 01234567 5 Press Start Using the Coded Dialing Codes You can easily send faxes to a destination registered to a coded dialing code You can send faxes to multiple destinations at once if a group is registered to a coded dialing code 1 Place your documents p 19 2 Switch to the Fax mode p 16 3 Adjust the image quality of the documents as needed p 52 4 Press Coded Dial 5 Enter th...

Page 57: ... desired recipient and then press OK 7 Press Start to start sending Redialing If you send faxes by entering the fax number manually the last three destinations are stored in the memory You can send faxes to the stored destinations 1 Place your documents p 19 2 Switch to the Fax mode p 16 3 Press Redial Pause 4 Press or to highlight the destination and then press OK Redial 012XXXXXX 5 Press Start t...

Page 58: ...onfirm or delete destinations press or to highlight Confirm Edit Destination and then press OK 7 Press Start Sending a Fax to an International Destination Adding Pauses When sending faxes to international destinations it is sometimes difficult to connect to a recipient due to the long distance that the signal must travel You can insert a pause after the international access code to reduce this pro...

Page 59: ...t receive a fax automatically To use this function you must connect the handset or an external telephone to the machine If they are not connected use another telephone to make sure the recipient to switch the fax mode to receive fax 1 Place your documents p 19 2 Switch to the Fax mode p 16 3 Lift the telephone receiver A dial tone sounds 4 Dial the recipient s fax number 5 Ask the recipient to all...

Page 60: ...o Switch mode See Using the Machine for Faxing and Phoning p 61 Manual mode See Using the Machine Primarily for Phoning p 62 Connect an answering machine to the machine Connect an external telephone to the machine For details about each mode see RX Mode in the e Manual Depending on the connected telephone you may not normally receive a fax If you are using an external telephone that has fax functi...

Page 61: ...fy the number of rings Using the Machine for Faxing and Phoning Set the fax receive mode to Fax Tel Auto Switch 1 Switch to the Fax mode p 16 2 Press or to highlight RX Mode and then press OK 3 Press or to highlight Fax Tel Auto Switch and then press OK RX Mode Auto Fax Tel Auto Switch Manual Answering Machine 4 Specify ring settings Ring Start Time Specify how long the machine will attempt to det...

Page 62: ... Mode Auto Fax Tel Auto Switch Manual Answering Machine When a Fax or Call Comes In The connected answering machine answers the call and if the call is a fax the machine starts receiving the fax If the call is a voice call the answering machine answers and records the caller s message Before use the answering machine set the number of rings before the answering machine activates to at least two an...

Page 63: ...ode to manually switch to receive mode Receiving Faxes in Manual Mode If you hear a beep when you answer a call in manual mode the call is a fax Follow the procedure below to manually switch to receive mode 1 If you hear a beep when you answer the call press and Remote RX ID 2 Hang up the receiver To change the remote RX ID press Menu Fax RX Settings RX Function Settings Remote RX On and then spec...

Page 64: ...r consecutive digits that consist of only 0 as a PIN Report Print Set the RX Result Report to print automatically when faxes are received into the memory Off Do not print the RX Result Report On Print the RX Result Report To use this feature you must also activate the RX Result Report item Report Report Settings RX Result Report The default setting is Off Memory Lock Time Set this feature to recei...

Page 65: ... fax job press or to highlight Delete press or to highlight Yes and then press OK To forward the fax press or to highlight Forward specify destination and then press OK Printing Received Fax Documents When the memory receiving is deactivated all faxes stored in the memory are automatically printed IMPORTANT IMPORTANT The machine does not support the function to select fax documents to print Delete...

Page 66: ... select Delete or Forward p 65 5 Press Status Monitor Cancel to close the screen Change the Fax Settings You can change the fax settings for sending and receiving to suit your needs Changing Fax Sending Settings 1 Press Menu 2 Press or to highlight Fax TX Settings and then press OK 3 Press or to highlight Basic Settings or TX Function Settings and then press OK 4 Press or to highlight the desired ...

Page 67: ...e default ECM TX Off On The Error Correction Mode ECM automatically detects and corrects errors during fax communication Using the ECM function can diminish send errors even over poor connections Pause Time 1 to 2 to 15 seconds Specify the length of pauses added to fax destination numbers Auto Redial Off On Redial Times 1 to 2 to 10 times Redial Interval 2 to 99 minutes Redial When Err Occurs Off ...

Page 68: ...g new destinations to the address book one touch keys or coded dialing codes Changing destinations that are registered to the address book one touch keys or coded dialing codes Allow Fax Driver TX Off On Specify whether or not to allow faxes to be sent via a computer s fax driver Restrict Sending From History Off On Specify whether or not to restrict sending faxes from history by pressing Redial P...

Page 69: ...g Times 1 to 2 to 99 times Specify whether or not the external telephone will ring during an incoming call if RX Mode is set to Auto or Fax Tel Auto Switch After the external telephone rings for specified times the machine automatically starts receiving the fax if the call is a fax If the call is a voice call the machine rings only when RX Mode is set to Fax Tel Auto Switch Remote RX Off On Remote...

Page 70: ...SAT 02 07 PM TX RX NO 5001 P 0001 Continue Print When Toner Is Nearly Out Off On Specify whether or not to continue printing received faxes when the toner is nearly out MF4890dw MF4880dw only Changing Communication Management Settings 1 Press Menu 2 Press or to highlight System Settings and then press OK 3 Press or to highlight Communication Management Settings and then press OK 4 Press or to high...

Page 71: ...ing start speed if you have difficulty sending or receiving faxes Memory Lock Settings Off On Memory Lock PIN Seven digit number Report Print Off On Memory Lock Time Off On Generally received documents are immediately printed However you can specify whether or not to store received faxes in memory before printing You can then print the stored faxes at any time or delete them without printing to sa...

Page 72: ...72 72 Memo ...

Page 73: ...ons Understand the Scanning Method 74 Scan a Document with the Operation Panel 75 Scanning a Document Using a Shortcut Key 77 Scan a Document with the MF Toolbox 78 Configuring Scan Settings Using the MF Toolbox 80 Scan a Document with the Scanner Driver 82 ...

Page 74: ...t with the Scanner Driver p 82 You can set the various scan settings with the scanner driver ScanGear MF Window Scan a Document using WIA driver For more details see Scanning Scanning Using the WIA Driver Window XP Vista 7 Only in the e Manual Scan a Document using a TWAIN driver For more details see Scanning Scanning an Image from an Application in the e Manual Scanning with Scanning with Detaile...

Page 75: ...ation and then press OK When multiple computers are connected the computer connected by a USB cable is listed on the top Specify destination USER01 6 Press or to specify the scan settings Color Scan Scan the document in color 300 dpi and then save as a PDF file PDF settings Searchable Compact B W Scan Scan the document in black and white 300 dpi and then save as a TIFF file Custom 1 Scan the docum...

Page 76: ... highlight Store and Finish and then press OK When scanning is complete the folder that contains the scanned images is opened on the screen of the computer Canceling Scan Jobs Press Stop twice It is valid when only one job is processing or waiting Default Folder for Saving Scanned Images By default a new folder named after the date you scanned is created in the Pictures folder For Windows XP the f...

Page 77: ...hortcut Key Settings Register Confirm Destination 5 Press or to highlight the shortcut key that you want to register and then press OK 6 Press or to highlight the connection method and then press OK 7 Press or to highlight the scan settings and then press OK Color Scan Scan the document in color 300 dpi and then save as a PDF file PDF settings Searchable Compact B W Scan Scan the document in black...

Page 78: ...ly scan the document press or to highlight Scan Next Original and then press OK 2 press or to highlight Store and Finish and then press OK Scanning operation starts Scan a Document with the MF Toolbox You can specify various scan settings if you select Remote Scanner from the operation panel and then open the MF Toolbox 1 Place your documents p 19 Use the feeder for a higher scan quality 2 Switch ...

Page 79: ...n a destination that you specify PDF The scan preset for the multiple page searchable PDF is displayed The scanned document will be saved as a PDF file Color Scan B W Scan Custom 1 Custom 2 The custom setting is displayed The scanned document will be saved in a destination that you specify and opened in the registered application 6 When the scan setting window appears specify the scan settings as ...

Page 80: ...lor mode This setting is not available when scanning using the Color Scan or B W Scan button Set the scanning resolution If you select a higher resolution the image quality becomes higher and the file size becomes bigger Set the file name file type and location to be saved for the scanned image Manually set the location to save the scanned image by clicking Browse Select to specify the format or l...

Page 81: ...available when you scan using the OCR button Set an application to display the scanned image Click Set to select an application or drag and drop the application icon Click Delete to save the file without using the applications Set the PDF file type to save the scanned image PDF Single Page Creates a single page PDF file PDF Multiple Pages Save all scanned images as a single PDF file PDF Add Pages ...

Page 82: ...window appears select the Display the Scanner Driver check box and then click Start 7 Select Preview on the scanner driver dialog box and then specify settings as needed Specify various scanner settings on each tab You can preview the image applied to the scan setting values Crops the borders detected in the preview image Deletes the selected cropping frames Rotates the image 90 degrees to the lef...

Page 83: ...the Toner Level 87 Conserving the Toner to Extend the Life of Toner Cartridges 88 Replacing the Toner Cartridge 88 Manage Using the Report and List Functions 91 Configure Settings Using the Remote UI 92 Maintenance and Management This chapter describes how to clean the machine replace the toner cartridge and explains the report and list functions used for managing the machine ...

Page 84: ...e power cord and then turn ON the power Cleaning the Exterior 1 Turn OFF the machine and disconnect all the cables from the machine 2 Remove any documents from the platen glass or feeder 3 Clean the exterior of the machine and ventilation slots with a soft well wrung out cloth dampened with water or a mild detergent that has been diluted with water 4 Wait for the printer to dry completely 5 Reconn...

Page 85: ...s it becomes very hot during use If you get toner on your hands or clothing If toner gets on your hands or clothing wash them immediately with cold water Washing with warm water makes it impossible to remove the toner stains Cleaning the Fixing Unit Clean the fixing unit when black streaks appear on printed pages 1 Press Menu 2 Press or to highlight Adjustment Maintenance and then press OK 3 Press...

Page 86: ...nect all the cables and then turn ON the power Cleaning the Feeder 1 Turn OFF the machine and disconnect all the cables from the machine 2 Remove any documents from the feeder 3 Open the feeder cover clean the rollers with a well wrung out cloth dampened with water and then wipe them with a soft and dry cloth MF4890dw MF4880dw MF4770n When cleaning the machine do not use tissue paper paper towels ...

Page 87: ...s Continue Print When Toner Is Nearly Out On and then press OK Checking the Toner Level 1 Press Status Monitor Cancel 2 Press or to highlight Device Status and then press OK 3 Press or to highlight Remaining Toner and then press OK 4 Check the toner level The toner level will appear as OK Low or Nearly Out 5 Press Status Monitor Cancel to close the screen Toner is nearly out Density 0 Original Typ...

Page 88: ...to evenly distribute the toner 3 Insert the toner cartridge 4 Close the toner cover and then lower the scanning platform Replacing the Toner Cartridge You can purchase replacement toner cartridges from your local authorized Canon dealer Supported genuine Canon toner cartridge Canon Cartridge 128 Starter CAUTION If toner gets on your hands or clothing wash them immediately with cold water Do not wa...

Page 89: ...carefully pull the sealing tape completely out 20 50 cm IMPORTANT IMPORTANT When pulling out the sealing tape Do not pull the sealing tape at an angle or up and down If the tape breaks it may not be pulled out completely Even if the sealing tape stops at midpoint pull it out of the toner cartridge completely If any tape remains in the toner cartridge this may result in poor print quality If you ar...

Page 90: ...lfunction in the vacuum cleaner or result in a dust explosion due to static discharge CAUTION If you get toner on your hands or clothing Wash them immediately with cold water Washing with warm water sets the toner making it impossible to remove the toner stains Do not allow the toner to scatter Do not pull out the sealing tape forcefully or stop before it is removed as this may cause toner to spil...

Page 91: ...ax communication history 4 Follow the on screen instructions to print the report or list 5 Press Report to close the screen To set the report not to be printed automatically If an error occurs while sending or receiving faxes report is printed automatically Confirm the error code printed on the report and resolve the problem p 101 Job No Address Name Start Time Call Length Sheets Result 0123 01234...

Page 92: ...art the web browser enter http the IP address of the machine in the address filed and then press Enter key on your keyboard Input Example http 192 168 0 215 3 Log on to the Remote UI System Manager Mode You can use and configure all features and settings of the Remote UI End User Mode You can check device status confirm settings and view jobs You can also enter a user name to handle jobs with a ma...

Page 93: ...earing Paper Jams Inside the Machine 96 Resolve a Displayed Message 100 Resolve an Error Code 101 Improve Output Quality 102 Resolve a Problem 104 Troubleshooting This chapter describes how to clear paper jams and offers solutions to problems you may be having ...

Page 94: ...o stain your skin or clothing When removing jammed documents or paper If paper is jammed remove it carefully so that no pieces of paper remain inside the machine according to the displayed message Also do not put your hand in an area other than indicated areas as this may result in personal injuries or burns IMPORTANT IMPORTANT If the jammed paper is torn Remove all torn pieces to avoid further ja...

Page 95: ...below to remove jammed documents MF4890dw 1 Open the feeder cover and lift the lock release lever 2 Remove any jammed document by pulling it gently 3 Hold the green grip and then open the inner cover 4 Remove any jammed document by pulling it gently 5 Close the inner cover 6 Replace the release lever and close the feeder cover ...

Page 96: ...he feeder cover Clearing Paper Jams Inside the Machine Follow the procedure below to remove jammed paper 1 Step Step Check and remove the jammed paper inside the machine 1 Lift the scanning platform and then open the toner cover 2 Remove the toner cartridge 3 Remove any jammed paper by pulling it gently ...

Page 97: ...firmly close it Ensure that each end of the paper exit guide is closed 7 Gently pull any jammed paper downward from between the fixing unit A and roller B until the leading edge emerges from the machine B A 8 When the leading edge emerges hold both sides of the jammed paper and carefully pull it out 9 Insert the toner cartridge close the toner cover and then lower the scanning platform ...

Page 98: ...B Touching the transfer roller may damage the machine 2 Step Step Check and remove the jammed paper in the paper cassette 1 Remove any jammed paper by pulling it gently 2 Lift the dust cover and then remove any paper loaded in the paper cassette 3 Remove any jammed paper by pulling it gently 4 Reload paper into the paper cassette and then lower the dust cover ...

Page 99: ...99 Troubleshooting 3 Step Check and remove the jammed paper in the rear cover MF4890dw MF4880dw only 1 Open the rear cover 2 Remove any jammed paper by pulling it gently 3 Close the rear cover ...

Page 100: ...f there are any jobs waiting to be sent or printed wait until the jobs are complete Split the job into smaller subsets or reduce the scanning resolution and try to send them again p 53 Memory is full Scanning canceled Print Print pages successfully scanned or cancel the job Split the job into smaller subsets or change the Original Type Change the document type in Photo Text order Check toner cartr...

Page 101: ...ipient what type of fax machine is being used and then send the document to a Super G3 fax machine If the recipient does not have a Super G3 fax machine send the document again using a communication mode that is compatible with the recipient s fax machine 012 The recipient s machine has run out of paper Ask the recipient to ensure that paper is loaded in their machine 018 You cannot send a fax bec...

Page 102: ...2 Change the Special Mode V setting from the operation panel Paper creases Verify that the appropriate paper is being used p 22 Print a test page with new paper Verify that the paper is loaded properly p 22 Remove any foreign objects inside the machine Change the Special Mode V setting from the operation panel Printing is uneven Verify that the appropriate paper is being used p 22 Print a test pag...

Page 103: ...hange the Special Print Adjustment settings from the printer driver Smudge marks of spattering toner appear around the text or as patterns Verify that the appropriate paper is being used p 22 Change the Special Mode U settings from the operation panel The overall print result is dark Adjust the copy density settings p 32 If the machine is exposed to direct sunlight or strong light move the machine...

Page 104: ...owing information ready when you contact Canon Product name Serial number Place of purchase Nature of problem Steps you have taken to solve the problem and the results If you cannot solve the problem Verify that the cables are connected properly and that the power is switched ON See the Starter Guide 1 Verify that the Error indicator is not on or blinking Make sure that paper is loaded properly p ...

Page 105: ...n receiving a voice call A Set the fax receive mode to Answering Machine and then set the answering machine to activate after a few rings The machine will detect a fax signal before the answering machine activates if the answering machine is set to activate after at least two rings For details about how to change the number of rings see the answering machine s manual Fax Q The connected external t...

Page 106: ... the scan function when sharing drivers that are installed to another computer To use the scan function install the MF Drivers on your computer You can use the supplied user software CD ROM or download the drivers from the official Canon Website site http www usa canon com For details about installing drivers see the Starter Guide Q To which file formats can I save the scanned images A You may sav...

Page 107: ...he MF Toolbox screen click Browse 2 Locate a folder to save the scanned images and then click OK Q Can I scan multiple images and save as a single PDF file A Yes you can save multiple images as a single PDF file when scanning with the MF Toolbox To make a single PDF file of multiple pages 1 From the PDF mode screen of MF Toolbox select PDF Multiple Pages in Save as Type 2 Scan the documents h ...

Page 108: ...fe Federation and The Nature Conservancy and in Canada through donations to the World Wildlife Fund Canada and The Nature Conservancy of Canada Since its inception The Canon Cartridge Recycling Program has collected huge amount of cartridges that otherwise would have been discarded into landfills or similar facilities Instead this rapidly growing program returns used cartridges to the manufacturin...

Page 109: ...he Canon Canada Inc Canada Post label provided in this brochure Canon s labels are specially marked so that Canon pays the postage Deliver to any local Canada Post outlet or franchise Customers who hold a Commercial pick up agreement with Canada Post may have their collection box picked up Working to preserve endangered species is a long standing Canon interest To this end for every cartridge coll...

Page 110: ...ubstances come into contact with electrical parts inside the machine this may result in a fire or electric shock CAUTION For your safety please unplug the power cord if the machine will not be used for a long period of time Use caution when opening and closing covers to avoid injury to your hands Keep hands and clothing away from the rollers in the output area If the rollers catch your hands or cl...

Page 111: ...wing two conditions 1 This device may not cause harmful interference and 2 This device must accept any interference received including interference that may cause undesired operation FCC WARNING Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Properly shielded and grounded cables and connectors must be...

Page 112: ...k or premise wiring using a compatible modular jack that is Part 68 compliant This equipment may not be used on coin service provided by the telephone company Connection to party lines is subjected to state tariffs In Case of Equipment Malfunction Should any malfunction occur which cannot be corrected by the procedures described in this guide or the e Manual disconnect the equipment from the telep...

Page 113: ...lies with the Canadian ICES 003 Class B limits Utilisation au Canada Conditions à Remplir Préalablement à L installation d un Télécopieur Canon A Emplacement Prévoir une table un meuble ou un bureau suffisamment solide et de taille appropriée voir le chapitre 11 Annexe Appendix pour les indications de poids et dimensions B Installation téléphonique 1 Une seule ligne téléphonique tonalités ou impul...

Page 114: ... limites de la classe B de la NMB 003 du Canada Laser Safety This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U S Department of Health and Human Services DHHS Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968 This means that the machine does not produce hazardous radiation Since radiation emitted inside ...

Page 115: ...115 115 Memo ...

Page 116: ...Success NY 11042 U S A CANON EUROPA N V Bovenkerkerweg 59 61 1185 XB Amstelveen The Netherlands CANON CHINA CO LTD 15F Jinbao Building No 89 Jinbao Street Dongcheng District Beijing 100005 PRC CANON SINGAPORE PTE LTD 1 HarbourFront Avenue 04 01 Keppel Bay Tower Singapore 098632 CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney NSW 2113 Australia CANON GLOBAL WORLDWIDE SITES http www ca...

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