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Brother MFC9800 - MFC 9800 B/W Laser, Owner'S Manual

The Brother MFC9800 is a high-quality black and white laser printer with multi-function capabilities. Its user-friendly features make it a popular choice for both home and office use. To ensure you maximize its potential, don't forget to download the free Owner's Manual from our website, providing valuable instructions and tips for a seamless experience.

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13 - 6

ZleFB_MFC9800-FM5.5

Simultaneous Printing/Faxing

Your MFC can print data from your computer while sending or receiving a fax, 
or while scanning information  into the computer.  However, when the MFC is 
copying or receiving a fax on paper, it pauses the PC printing operation, and 
resumes when copying or fax receiving is complete.  Fax sending and receiving 
continues during PC printing/copying. (See 

Acceptable Paper

, page 2-5.)

Choosing Acceptable Paper

We recommend that you test paper (especially special sizes and types of paper) 
on the MFC before purchasing large quantities.

■

Avoid feeding labels with carrier sheets exposed, or your MFC will be damaged.

■

Avoid using coated paper, such as vinyl coated paper.

■

Avoid using preprinted or highly textured paper.

For optimum printing, use a recommend type of paper, especially plain paper 
and transparencies.  For more information on paper specifications, consult your 
nearest authorized sales representative or the place where you purchased your 
MFC.

■

Use label or transparencies that are designed for use in 

laser

 printers.

■

For the best print quality, we recommend using long-grained paper.

■

If you are using special paper, and the paper has problems feeding from the 
paper cassette, try again using the manual feed slot.

■

You can use recycled paper in this MFC.

Summary of Contents for MFC9800 - MFC 9800 B/W Laser

Page 1: ...MFC 9800 OWNER S MANUAL version A ...

Page 2: ...e reference Model Number MFC 9800 Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this manual with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service 1996 2001 Brother Industries Ltd ...

Page 3: ...stions FAQs The Brother Solutions Center is our one step resource for all your Fax Machine Multifunction Center needs You can download the latest software and utilities read FAQs and troubleshooting tips and go to the Solutions section to learn how to get the most from your Brother product For Customer Service Dealers Service Centers USA Only For the name of a Brother authorized dealer or service ...

Page 4: ...rchased the MFC Calls must be made from within that country In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 800 668 2768 voice Description Item Laser Fax Toner TN 430 Able to print 3000 pages TN 460 Able to print 6000 pages Laser Fax Drum DR 400 Telephone Line Cord LG3077001 IEEE 1284 Bi directional Cable F2A046 10 Power Protector for A C Power Phone Line Surges...

Page 5: ... FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specificat...

Page 6: ...e Brother Authorized Service Center you may be required to deliver or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale What Brother will do Brother or its Authorized Service Center will evaluate your report of a possible defect to determine whether a defect exists and if it does exist Brother or its Authorized Servic...

Page 7: ...nly warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which ...

Page 8: ...nt head resulting from packing without the ink cartridges will VOID your warranty Refer to your Operation Manual for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written...

Page 9: ...e down on the scanner glass 2 Press Menu 2 2 6 3 Press or to select ON or OFF and then press Set OR For the next transmission only press or to select NEXT FAX ONLY and then press Set 4 For the next fax only press or to select ON or OFF and then press Set 5 Press 1 to select additional settings OR Press 2 to fax 6 Enter the fax number 7 Press Fax Start Receiving Faxes Select Receive Mode There are ...

Page 10: ...Touch key of the number you want to call OR Press Search Speed Dial press and then press the two digit Speed Dial number 3 Press Fax Start Search Speed Dial 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Search Speed Dial and then enter the first letter of the name you re looking for 3 Press or to search the memory 4 Press Fax Start when the LCD shows the name yo...

Page 11: ...How Can You Avoid Possible Problems 1 5 Fax Tones and Handshake 1 5 ECM Error Correction Mode 1 6 2 Assembly and Connections 2 1 Packing List 2 1 Choosing a Location 2 2 Important Safety Instructions 2 3 Release the Scanner Lock 2 3 Assembly 2 4 Installing the Drum Unit Assembly with Toner Cartridge 2 4 Paper 2 5 Acceptable Paper 2 5 Paper Capacity of Paper Cassette 2 5 Paper Specification for the...

Page 12: ...nu Selection Table 3 2 4 Initial Setup 4 1 Getting Started 4 1 Setting Paper Size 4 1 Turning on Cassette 2 Option 4 1 Setting Cassette Usage 4 2 Setting Date and Time 4 2 Setting Station ID 4 3 Entering Text 4 4 Inserting Spaces 4 4 Making Corrections 4 4 Repeating Letters 4 4 Special Characters and Symbols 4 4 Setting the Ring Volume 4 5 Setting the Beeper Volume 4 5 Setting the Speaker Volume 4...

Page 13: ...Mode 5 7 6 Setup Send 6 1 Before You Begin 6 1 Sending Faxes Using Multiple Settings 6 1 Faxing from the ADF Automatic Document Feeder 6 1 Faxing from the Scanner Glass 6 3 Manual Transmission 6 4 Automatic Transmission 6 4 Manual and Automatic Fax Redial 6 4 Dual Access 6 4 Real Time Transmission 6 5 Checking the Jobs Status 6 5 Canceling a Job While Scanning the Original 6 5 Canceling a Job in M...

Page 14: ...Redial 7 6 Tone Pulse For Canada Only 7 6 8 Telephone Services 8 1 Custom Feature 8 1 Distinctive Ring 8 1 What Does Your Telephone Company s Distinctive Ring Do 8 1 What Does Brother s Distinctive Ring Do 8 1 Do You Have Voice Mail 8 2 Before You Choose the Ring Pattern to Register 8 2 Very Important 8 3 Registering the Distinctive Ring Pattern 8 3 Caller ID 8 3 Viewing Caller ID List 8 4 Clearin...

Page 15: ...sing the ADF 11 1 Single or Multiple Copies Using the Scanner Glass 11 2 Out of Memory Message 11 2 Temporary Copy Settings 11 3 Copying Using Multiple Settings 11 3 Using Enlarge Reduce Key 11 3 Copy Contrast 11 4 Using the Options Key 11 5 Copy Mode Type of Original 11 5 Sorting Multiple Copies Using the ADF 11 5 Special Copy Options Using the ADF 11 6 Special Copy Options Using the Scanner Glas...

Page 16: ...i directional Parallel Interface 13 1 Enhanced Memory Management 13 1 Printing From Your PC 13 2 Multi purpose Paper Cassette 13 2 Two Sided Printing Manual Duplexing 13 2 Front Output Bin 13 3 Manual Feed Slot 13 3 Loading One Sheet of Paper 13 4 Loading More than One Sheet of Paper 13 4 Printing on Thicker Paper and Card Stock 13 5 Simultaneous Printing Faxing 13 6 Choosing Acceptable Paper 13 6...

Page 17: ...mark 14 7 In background 14 7 Watermark Text 14 8 Watermark Bitmap 14 8 Position 14 8 Page Setting 4 14 9 Device Options 5 14 10 Quick Print Setup 14 11 Administrator For Windows 95 98 98SE Me Users Only 14 11 Print Date Time 14 12 Accessories Tab 14 13 Paper Source Setting 14 13 Default Source 14 13 Available Options 14 13 Support 14 14 Brother Solutions Center 14 14 Web Update 14 14 Check Setting...

Page 18: ... 3 Scan OCR 15 3 Scan to E mail 15 3 Brother Control Center Features 15 4 Auto Configuration 15 4 Scanning Operations 15 4 Copy Operations 15 5 PC Fax Operation 15 5 Scanner Settings for Scan Copy and PC Fax Buttons 15 5 Global Settings 15 5 Setting Up the Scanner Configurations 15 6 To Access the Scanner Configuration Screen 15 6 Perform an Operation from the Control Center Screen 15 6 Scan to Fi...

Page 19: ...g Your Items in Folders 16 2 Links to Many Other Applications 16 3 Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit 16 3 Importing Items from Other Applications 16 3 Exporting Items in Other Formats 16 4 Exporting an Image File 16 4 Accessing the Scanner 16 4 Scanning an Image into Your PC 16 5 Settings in the Scanner Window 16 5 Image 16 5 Contrast 16 6 Custom 16 6 PreScan...

Page 20: ...Sending a File as a PC FAX Using the Simple Style 17 14 Sending a File as a PC FAX Using the Facsimile Style 17 15 Redial 17 16 Setting Up PC FAX Receiving For Windows Only 17 16 Setting Up Your MFC 17 16 Running PC FAX Receiving 17 16 Setting Up Your PC 17 17 Viewing New PC FAX Messages 17 17 18 Using Automatic E Mail Printing 18 1 For Windows 95 98 98SE Me Only 18 1 Main Features 18 1 To Access ...

Page 21: ...ory Board 20 1 Installing the Optional Memory Board 20 1 Paper Cassette 2 Option 20 4 Network LAN Board Option 20 4 21 Troubleshooting and Routine Maintenance 21 1 Troubleshooting 21 1 Error Messages 21 1 Original Jams and Paper Jams 21 3 Original is Jammed in the top of the ADF Unit 21 3 Original is Jammed inside the ADF Unit 21 3 Paper Jam 21 4 Paper is Jammed in the Paper Cassette 21 4 Paper is...

Page 22: ...ly 22 3 Important 22 4 Industry Canada Compliance Statement For Canada Only 22 4 Important About the Interface Cable 22 4 Warranty 22 4 International ENERGY STAR Compliance Statement 22 4 Important Safety Instructions 22 5 Trademarks 22 7 23 Glossary G 1 24 Specifications S 1 Product Description S 1 Fax S 1 Printer S 2 Computer Requirements S 3 Parallel Interface S 4 USB Universal Serial Bus Inter...

Page 23: ...d actions to perform For clarification and to help you choose the correct key presses we ve added illustrations of some of the LCD messages boldface Bold typeface identifies a specific key on the MFC control panel italics Italics typeface emphasize an important point or refer you to related topic bubble dot Bubble Dot typeface identifies the messages on the LCD of the MFC Additionally your MFC has...

Page 24: ... MFC is properly installed To receive a response you must set up your Station ID See Setting Station ID page 4 3 When this document is received a confirmation sheet and Product Registration form will be sent back to your MFC Please fill out the form and return to complete your registration To Complete Your MFC 9800 Registration On Line For USA Only 1 Insert the MFL Pro CD ROM into your CD ROM driv...

Page 25: ...splay LCD displays messages to help you set up and operate your MFC 6Toner Empty Icon The Toner icon flashes on and off when toner is low so you ll know to order another toner cartridge You will be able to print until the indicator stays on 7Resolution Indicator Lights These LEDs show the resolution mode you selected 8Resolution Sets the resolution when you send a fax 9Programming Keys Menu Lets y...

Page 26: ...nlarge Reduce Lets you reduce or enlarge copies depending upon the ratio you select Contrast Lets you make a copy that is lighter or darker than the original Options You can quickly and easily change your temporary settings for each copy Clear Settings Resets your temporary copy settings back to the factory default settings Use this key when you do not want to wait 45 seconds for the temporary set...

Page 27: ...ass the call back to the other after the call has been answered How Can You Avoid Possible Problems A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line Many people with Voice Mail opt for this choice which is called Distinctive Ring and they are very satisfied with it For details about this type of custom service please See...

Page 28: ...ing the fax The handshake cannot begin until the call is answered and the CNG tones last for only about 60 seconds after the number is dialed Therefore it s important for the receiving MFC to answer the call in as few rings as possible ECM Error Correction Mode ECM is a way for the MFC to check the integrity of a fax transmission while it is in progress ECM transmissions are possible only between ...

Page 29: ...ccessories and Supplies page ii for the correct item numbers Whenever you transport the MFC use the packing materials that came with your MFC If you do not pack the MFC correctly you may void your warranty Paper Cassette Owner s Manual Test Sheet For USA Only CD ROM Bi directional Parallel Cable Telephone Line Cord Drum Unit Assembly With free Standard Toner Cartridge up to 3 000 pages Power Cord ...

Page 30: ...product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the lines during a lightning storm For PLUG CABLE EQUIPMENT the socket outlet should be installed near the equipment and should be easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord Avoid placing your MFC in a hig...

Page 31: ... product near appliances that use water in a wet basement or near a swimming pool 2 Avoid using a telephone during an electrical storm There may be a remote risk of electric shock from lightning Release the Scanner Lock Push the blue Scanner Lock Lever up to unlock the scanner This lever is located on the rear left underside of the scanner cover Caution If the message CHECK SCAN LOCK appears on th...

Page 32: ... drum unit assembly including the toner cartridge and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge 2 Open the front cover of the MFC 3 Insert the drum unit assembly into the MFC 4 Close the front cover To prevent damage to the drum do not expose it to light for longer than a few minutes ...

Page 33: ...14 inches 70 216 116 356 mm COM 10 Monarch C5 DL Letter A4 We Recommend Cut sheet Labels Transparencies Xerox 4200DP 20 lb Champion Paper One 20 lb Hammermill Laser Paper 24 lb Avery laser label 5160 3M CG3300 for laser printers or equivalent Paper Cassette 1 Max paper height is 1 06 inches 27 mm use the guides or approx 250 sheets of 20 lb 75 g m2 Letter A4 paper 10 transparencies Front Output Bi...

Page 34: ...th adjusters to the position for the paper size you are using Cut Sheet Envelopes Basis Weight 16 to 43 lb 60 to 161 g m2 20 to 24 lb 75 to 90 g m2 Caliper 0 003 to 0 008 inches 0 08 to 0 2 mm 0 003 to 0 005 inches 0 084 to 0 14 mm Moisture Content 4 to 6 by weight 4 to 6 by weight Fax messages can be received on Letter Legal and A4 size paper If you use legal or A4 change the Paper Size setting M...

Page 35: ...ock or thicker paper The manual feed slot is above the paper cassette Load paper or envelopes one at a time You do not have to remove paper from the paper cassette You do not have to choose Manual Feed in the Setup dialog box of your printer driver Insert the sheet of paper for Portrait vertical or Landscape horizontal with the side you wish to print on face up in the manual feed slot 1 Align the ...

Page 36: ...t protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your MFC on when you connect it to a telephone line When you want to move your MFC protect yourself by disconnecting the telephone line first and then the power cord Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC...

Page 37: ...here are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this manual for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings Connections The external TAD must be plugged into the left side of the MFC in the jack labeled EXT Your MFC cannot work prope...

Page 38: ...is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 Record 5 seconds of silence at the beginning of your message This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds See Easy Receive page 5 3 3 End your 20 second message by giving your Fax Receive...

Page 39: ...s can be on separate jacks RJ11 or combined into one jack RJ14 Your MFC must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your MFC Converting Telephone Wall Outlets There are thr...

Page 40: ...ne TAD and the two line telephone next to your MFC 2 Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the left side of the MFC 3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the ...

Page 41: ...MFC to Work with a PBX 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive mode be set to MANUAL All incoming calls should initially be regarded as telephone calls 3 The...

Page 42: ...u mode by pressing Menu The LCD shows Then Press 1 for General Setup OR Press 2 for Fax Operations OR Press 3 for Copy Operations OR Press 4 for Print Operations OR When you enter Menu mode your MFC scrolls a list of Main menu options from which you can choose These menu options appear one after the other on the LCD Select a menu by pressing Set when that option appears on the LCD The LCD will scr...

Page 43: ...nu Selections Options Descriptions Page 1 GENERAL SETUP 1 PAPER SIZE LETTER LEGAL A4 Selects size of paper for received faxes 4 1 2 DATE TIME Enter date and time fortheLCDdisplay and heading on fax transmissions 4 2 3 STATION ID Program your name fax number and telephone number to appear on each transmitted page 4 3 4 VOLUME 1 RING OFF LOW MED HIGH Adjusts ring volume 4 5 2 BEEPER OFF LOW HIGH Adj...

Page 44: ...to French See French Manual 2 FAX 1 SETUP RECEIVE 1 RING DELAY 00 01 02 03 04 Number of rings before the MFC answers in FAX TEL FAX MANUAL or TAD mode 5 2 2 F T RING TIME 20 30 40 70 Sets the time for double ring in FAX TEL mode 5 3 3 EASY RECEIVE ON OFF Receive fax messages without pressing the Fax Start key 5 3 4 REMOTE CODE ON 51 51 OFF Activate or Deactivate the MFCfromaremote location You can...

Page 45: ...X Sends documents later 6 10 5 BATCH TX ON OFF Sends all delayed faxes that are to the same fax number and at the same time as one transmission 6 11 6 REAL TIME TX NEXT FAX ONLY ON OFF You can send a fax without using memory 6 5 7 POLLED TX ON OFF Sets up your MFC with a document to be retrieved by another fax machine 6 11 8 COVERPG SETUP NEXT FAX ONLY ON OFF PRINT SAMPLE Automatically sends a cov...

Page 46: ...r for broadcasting 7 3 4 SETUP REPORTS 1 TRANSMISSION ON ON IMAGE OFF OFF IMAGE Initial setup for Transmission VerificationReport and Fax Activity Report 10 1 2 ACT INTERVAL 6 12 24 Hours 2 4 7 Days OFF 10 1 5 REMOTE FAX OPT 1 FAX FWD PAGING OFF FAX FORWARD PAGING Sets the MFC to forward fax messages OR to call your pager 9 1 2 FAX STORAGE ON OFF Stores incoming faxes in memory for remote retrieva...

Page 47: ...IDs stored in memory 8 4 3 DRUM LIFE You can check the percentage of drum life that remains available 21 22 3 COPY 1 COPY MODE AUTO TEXT PHOTO Selects the Copy resolution for your type of original 11 9 2 CONTRAST Adjusts the contrast 11 9 3 PAPER TYPE THIN PLAIN THICK THICKER Identify the type of paper in the multi purpose sheet feeder 11 9 4 PRINTER 1 PRINT OPTIONS 1 INTERNAL FONT You can print r...

Page 48: ...e paper size for each cassette See Turning on Cassette 2 1 Press Menu 1 1 2 If you have the Cassette 2 press or to select CASSETTE 1 or CASSETTE 2 and then press Set 3 Press or to select LETTER LEGAL or A4 for the cassette you selected in Step 2 and then press Set 4 Press Stop Exit Turning on Cassette 2 Option When the optional CASSETTE 2 is set to ON you can set paper size and the cassette usage ...

Page 49: ...elect AUTO CASSETTE 1 ONLY or CASSETTE 2 ONLY and then press Set 5 Press Stop Exit Setting Date and Time Your MFC displays the date and time and prints it on every fax you send In the event of a power failure you may have to reset the date and time All other settings remain unaffected 1 Press Menu 1 2 2 Enter the last two digits of the year and then press Set For example enter 02 for the year 2002...

Page 50: ...et See Entering Text page 4 4 5 Press Stop Exit The LCD returns to the date and time If your Station ID has already been programmed the LCD prompts 1 to make a change or 2 to exit without changing 3 STATION ID FAX ENTER SET KEY TEL ENTER SET KEY NAME ENTER SET KEY NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send an...

Page 51: ...space press twice Making Corrections If you entered a letter incorrectly and want to change it press to move the cursor after the last correct letter Then press Clear all letters above and to the right of the cursor will be deleted Re enter the correct characters You can also back up and type over incorrect letters Repeating Letters If you need to enter a character that is assigned to the same key...

Page 52: ...ng the Speaker Volume You can set the volume of the MFC s one way speaker 1 Press Menu 1 4 3 2 Press or to select OFF LOW MED or HIGH and then press Set 3 Press Stop Exit Memory Storage In the event of a power failure all menu settings are stored permanently GENERAL SETUP SETUP RECEIVE SET AUTO DIAL REMOTE FAX OPT plus the COVERPG SETUP and COVERPAGE MSG from SETUP SEND You may have to reset the d...

Page 53: ... MFC receives a fax or PC data or makes a copy The default setting is 5 minutes 1 Press Menu 1 8 2 Use the Dial pad to enter the length of time the MFC is idle before it drops into sleep mode 00 to 99 minutes and then press Set 3 Press Stop Exit Setting Tone Pulse Dialing Mode For Canada Only Your MFC comes set to accommodate tone multi frequency dialing service If you have pulse rotary dialing se...

Page 54: ...y few fax messages You can also use this mode with Distinctive Ring FAX ONLY automatic receive The MFC automatically answers every call as a fax For dedicated fax lines You cannot receive a voice call but you can call out FAX TEL fax and telephone The MFC controls the line and automatically answers every call If the call is a fax it will receive the fax If the call is not a fax it will ring double...

Page 55: ...nsion phones on the same line as the MFC or are using the telephone company s Distinctive Ring service keep the Ring Delay default setting of 4 You can try increasing the Ring Delay to 4 rings however if you do not receive all your faxes you must reset it to 4 rings 1 Press Menu 2 1 1 2 Press or to select how many times the line rings before the MFC answers 00 04 and then press Set If you select 0...

Page 56: ...ing for the length of time you selected in F T Ring Time Easy Receive When you use this feature you don t have to press Fax Start when you answer a fax call Selecting ON allows the MFC to receive fax calls automatically even if you lift the handset of an extension or external phone When you see RECEIVING on the LCD or when you hear chirps through the handset of an extension phone just replace the ...

Page 57: ...you can turn on Automatic Reduction for each cassette See Turning on Cassette 2 Option page 4 1 1 Press Menu 2 1 5 2 If you have the optional Cassette 2 press or to select CASSETTE 1 or CASSETTE 2 and then press Set 3 Use or to select ON or OFF and then press Set 4 Press Stop Exit Setting the Print Density You can adjust print density making your printed pages darker or lighter than the original 1...

Page 58: ...shows RECEIVING before you hang up Your caller will have to press Fax Start to send the fax For FAX TEL Mode Only When the machine is in FAX TEL mode it will use the F T Ring Time double ringing to alert you to pick up a voice call If you re at the machine you can lift the handset to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and then press 5 1 ...

Page 59: ... poll other machines or you can have someone poll your MFC All parties involved in polling must set up their fax machines to accommodate polling When someone polls your MFC to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it 1 Press Men...

Page 60: ...tatus page 6 5 1 Press Menu 2 6 Jobs waiting to be sent from memory appear on the display If there are no jobs the LCD shows NO JOB WAITING 2 If you have more than two jobs waiting press or to select the job you want to cancel and then press Set 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 4 Press Stop Exit PC FAX Receive Mode You can switch PC FA...

Page 61: ...LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to the next step Faxing from the ADF Automatic Document Feeder The ADF can hold up to 50 pages feeding each one individually through the MFC Use standard 20 lb 75g m2 paper when using the ADF Always fan the pages well before placing them in the ADF Make sure originals written with ink are completely dry Befo...

Page 62: ...4 inches long 1 Insert originals face up top edge first 2 Adjust the paper guides to fit the width of your original 3 Stagger the pages Then place them in the ADF until you feel the first page lightly touch the feed roller 4 Pull up the document stopper Originals are Face Up in the ADF Document Stopper Document Stopper ...

Page 63: ...ultiple pages go to Step 6 6 Place the next page on the scanner glass and then press Set The MFC starts scanning Repeat Step 6 for each additional page 7 Press Fax Start to begin dialing To use the scanner glass the ADF must be empty If the original is a book or is thick do not slam down the cover or press on it Press Stop Exit to cancel If the original was scanned into memory press 1 to CLEAR it ...

Page 64: ...sending a fax manually and the line is busy press Redial Pause to retry the number If you re sending a fax automatically and the line is busy the MFC will automatically redial up to three times at 5 minute intervals Dual Access If the ADF is empty you can place an original in the ADF and set temporary settings dial a number and begin scanning the fax into memory even when the MFC is receiving a fa...

Page 65: ... the next fax transmission only press or to select NEXT FAX ONLY and then press Set 4 For the next fax only press or to select ON or OFF and then press Set 5 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 6 6 Enter fax number 7 Press Fax Start Checking the Jobs Status Check memory for uns...

Page 66: ...out canceling To cancel another job return to Step 2 4 Press Stop Exit Basic Sending Operations Contrast If your document is very light or very dark you might want to set the contrast Use S LIGHT to send a very light document Use S DARK to send a very dark document 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Menu 2 2 1 3 Use or to select AUTO S LIGHT or S DARK...

Page 67: ...ay slowest transmission time Composing Electronic Cover Page The cover page is generated at the receiving party s MFC Your cover page includes the name stored in the One Touch or Speed Dial memory If you are dialing manually the name is left blank See One Touch Dialing and Speed Dialing page 7 4 The cover page indicates your Station ID and the number of pages you re sending If you have Coverpage S...

Page 68: ...Only Make sure the Station ID is set up see page 4 3 This feature does not work without the Station ID You can set the fax to send a cover page with a particular fax This cover page will include the number of pages in your original 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Menu 2 2 8 3 When the LCD shows NEXT FAX ONLY press Set 4 Press or to select ON or OFF...

Page 69: ...ou selected ON press or to select one of the standard or custom comments and then press Set 4 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings Using a Printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax 1 Press Menu 2 2 8 2 P...

Page 70: ...tions page above 1 Press Menu 2 2 3 2 Enter the time in 24 hour format that you want delayed faxes to be sent and then press Set 3 Press Stop Exit Delayed Fax During the day you can store up to 50 faxes in memory for delayed sending Transmission of these messages will begin at the time of day you enter in Step 3 If you have set up a time of day in Delayed Timer on page 6 10 you can accept it or en...

Page 71: ... Polling Transmit Polling Transmit is when you set up your MFC to wait with an original in the ADF so another fax machine can retrieve it 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Menu 2 2 7 3 Press or to choose ON or OFF and then press Set 4 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finish...

Page 72: ...hen press Set See Changing One Touch and Speed Dial Numbers page 7 2 4 Use the dial pad to enter the name up to 15 characters and then press Set OR Press Set to store the number without a name See Entering Text page 4 4 5 Return to Step 2 to store another number OR Press Stop Exit When you dial an auto dial number the LCD shows the name you ve stored or if you haven t stored a name the nember you ...

Page 73: ...dy stored the LCD shows the current name stored there then prompts you to either 1 Press 1 to change the number or press 2 to exit without changing it 2 Enter a new number and then press Set If you want to erase the number press Clear when the cursor is to the left of the digits If you want to change a digit use or to position the cursor under the digit you want to change then type over it 3 Follo...

Page 74: ... enter a name for the Group and then press Set For example NEW CLIENTS 7 Press Stop Exit Dialing Options Search You can search for names you have stored in One Touch and Speed Dial memories Names are stored alphabetically See Storing One Touch Dial Numbers page 7 1 and Storing Speed Dial Numbers page 7 2 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Search Speed...

Page 75: ...ne Touch and Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up separately in any combination You can even include manual dialing using the dial pad The combined number will be dialed in the order you entered it as soon as you press Fax Start See Storing One Touch Dial Numbers page 7 1 You store 555 on One Touch key 03 and 7000 on One Touch key 02 If...

Page 76: ...nted automatically to let you know the results To stop the broadcasting in progress press Stop Exit The LCD asks if you want to cancel all locations or only the location that is being sent Enter the long dialing sequence numbers as you normally would Keep in mind that each key counts as one location so the number of locations you can call becomes limited If the line is busy or for other reasons a ...

Page 77: ...e line is busy press Redial Pause to try again Anytime you want to make a second call to the last number dialed press Redial Pause to save time Tone Pulse For Canada Only If you have pulse dialing service but need to send tone signals for example telephone banking follow the directions below If you have touch tone service you do not need this feature to send tone signals 1 Lift the handset of an e...

Page 78: ...n additional line Each phone number has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your MFC What Does Brother s Distinctive Ring Do The Brother MFC has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company s Distinctive Ring service You can dedicate the...

Page 79: ...t be registered Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below The MFC will answer only calls to its registered number The first two rings are silent on the MFC This is because the fax must listen to the ring pattern compare it to the pattern that was registered If you pro...

Page 80: ...o assign and then press Set You will hear each pattern as you scoll through the four patterns Be sure to choose the pattern assigned by the Telephone Company 5 Press Stop Exit Caller ID The Caller ID feature of this MFC lets you use the Caller ID subscriber service offered by many local phone companies This service provides the LCD the name or telephone number of your caller on the LCD as the line...

Page 81: ... DISPLAY and then press Set If the name was not received it will not be displayed 3 Press or to scroll through the Caller ID memory to select the Caller ID you want to view and then press Set The next LCD shows the caller s telephone number and the date and time of the call 4 Press or to return to the Caller ID listing OR Press Stop Exit Clearing a Caller ID Stored in Memory For effective use of t...

Page 82: ... then pressSet 4 Press Stop Exit Programming Your Pager Number When Paging is selected your MFC dials the pager number you ve programmed and dials your Personal Identification Number PIN this activates your pager so you know you have a fax message in the memory 1 Press Menu 2 5 1 2 Press or until the LCD shows PAGING and then press Set 3 Enter your pager phone number up to 20 digits followed by an...

Page 83: ... fax stored in memory The LCD prompts you to choose a fax setting 1 Press Menu 2 5 2 2 Press or to select ON or OFF and then press Set 3 Press Stop Exit 4 Press 1 to erase faxes from memory and to turn off Fax Storage OR Press 2 to exit without deleting faxes or changing this setting See Printing a Fax in Memory page 5 6 Backup Print If you have set FAX STORAGE to ON your MFC automatically prints ...

Page 84: ...ss Code and other button presses to retrieve fax messages Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid Using Remote Retrieval Access Code 1 Dial your MFC phone number from a fax machine using touch tone 2 When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 3 The MFC signals the kinds of messages received 1 long beep Fax ...

Page 85: ...you have registered the number your MFC will change automatically to FAX FWD ON mode 2 Fax Forwarding 3 Paging 4 FAX FWD No 6 Fax Storage ON You can turn FAX STORAGE to ON or OFF 7 Fax Storage OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See page 9 5 3 Erase fax from the memory If you hear one long beep you can erase fax messag...

Page 86: ...fax machine The remote fax machine prints your fax messages Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine 1 Dial your fax number 2 When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 3 When you hear two short beeps use the dial pad to press 9 5 4 4 Enter the new number up to 20 digits of the rem...

Page 87: ...re than the job numbers to know the faxes you must send again Selecting OFF IMAGE will print a portion of the fax s first page on the report to help you remember 1 Press Menu 2 4 1 2 Press or to select OFF OFF IMAGE ON or ON IMAGE and then press Set 3 Press Stop Exit Setting the Fax Activity Report Interval You can set the MFC to print activity reports at specific interval 6 12 24 hours 2 4 or 7 d...

Page 88: ...List so you can see at a glance how to quickly program every menu selection Lists names and numbers stored in One Touch and Speed Dial memory in numerical order Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Prints a transmission Verification Report for your last transmission Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND SETUP REPORT...

Page 89: ... face up in the ADF 2 Press Copy Do NOT pull on the paper while copying is in progress Making Multiple Copies Using the ADF 1 Insert the original face up in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Copy Incoming faxes cannot be received on paper or into memory while the MFC is copying To stop copying and eject the original press Stop Exit To release the or...

Page 90: ...t cover 3 Using the dial pad enter the number of copies you want up to 99 4 Press Copy Out of Memory Message If the memory becomes full while you are making copies the LCD shows a message If the OUT OF MEMORY message appears while you are scanning the first page of your original press Stop Exit to cancel You will need to clear some faxes from memory before you can continue To gain extra memory you...

Page 91: ...ple Settings You can try different combinations of settings for the best results After you finish your settings using the Enlarge Reduce or Options keys the LCD shows Press or if you want to select additional settings OR Press Copy if you are finished choosing settings Using Enlarge Reduce Key AUTO sets the MFC to calculate the ratio that fits the size of your paper ZOOM allows you to enter a rati...

Page 92: ... selecting an enlargement or reduction ratio you will need to know the size of the paper you registered in Menu 1 1 Selecting a Fixed Ratio Copy Contrast You can adjust copy contrast to make copies darker or lighter 1 Place the original face up in the ADF or face down on the scanner glass 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Contrast 4 Press to make a copy lig...

Page 93: ...r of copies you want up to 99 3 Press Options and or to select OPT COPY MODE and then press Set 4 Press or to choose the type of original AUTO TEXT or PHOTO and then press Set 5 Press Copy OR Press or for additional settings Sorting Multiple Copies Using the ADF 1 Place the original face up in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Options and or to sele...

Page 94: ... two or four pages onto one page or you can create poster size copy 1 Place the original face down on the scanner glass 2 Use the dial pad to enter the number of copies you want 3 Press Options and or to select OPT SPECIAL and then press Set 4 Press or to select 2 IN 1 4 IN 1 POSTER or OFF and then press Set 5 Press Copy 2 in 1 4 in 1 If you selected 2 IN 1 or 4 IN 1 in step 4 place the next origi...

Page 95: ...9800 FM5 5 Poster You can create a poster size copy of a photograph Special Copy Options 2 in 1 4 in 1 or Poster are not available with Enlarge Reduce Poster is not available for multiple copies Poster copies require using the scanner glass ...

Page 96: ...R TYPE and then press Set 2 Press or to select your type of paper and then press Set 3 Press Copy OR Press or for additional settings Changing Default Copy Settings Press Menu 3 to change default settings for Copy mode These settings will remain until you change them again by pressing Menu Adjust the Copy Mode and Contrast settings By pressing a number you can adjust copy settings as shown in the ...

Page 97: ...ghter 1 Press Menu 3 2 2 Press to make a copy lighter OR Press to make a copy darker and then press Set 3 Press Stop Exit Paper Type You can use the following types of paper for copying For the best print quality select the type of media that you are most often THIN 16lb 18 4lb For thin paper PLAIN 18 7lb 25 3lb For ordinary plain paper THICK 25 6lb 32lb For heavy weight paper or rough paper THICK...

Page 98: ...r in your application software Be sure the printing resolution is set to 600 dpi in your DOS application software What Does the Remote Printer Console Do The Remote Printer Console RPC is a utility program that can run in the DOS environment and comprises the following program Remote Printer Console Main Program This program allows you to change various printer settings such as emulation print qua...

Page 99: ...r and go to the DOS prompt If you are in Windows exit and return to the DOS prompt 3 Insert the Brother CD ROM into your CD ROM drive 4 At the DOS prompt C type x Substitute the drive letter of your CD ROM drive for x and then press Enter 5 Type CD RPCX and then press Enter 6 Type RPCSETUP and then press Enter 7 Follow the instructions in the installer DOS Version 3 3 or later Monitor EGA VGA or c...

Page 100: ...on it with the mouse using the cursor keys and the Enter key or by pressing the hot key commands for that sub menu Menu Press the keys Functions Direct Access Alt D You can directly control the Brother MFC with Print Form Printer Setup Alt P You can enter the setting mode to change other printer settings such as margin settings continue mode font and sleep mode Console Config Alt C You can change ...

Page 101: ...e Selects the paper feed mode either Paper Cassette or Manual Emulation 1 Laser Jet Selects Laser Jet Paper Size 1 Letter Selects the paper size either Letter Legal A4 Executive Monarch COM10 DL C5 B5 A5 A6 or JIS B5 Orientation 1 Portrait Selects the paper direction either Portrait or Landscape Quality 1 Normal Selects the print quality either Normal or Economy Copies 1 1 Sets the number of print...

Page 102: ... Right Margin value 10 155 columns Top Margin 0 5 Sets the Top Margin 0 0 33 0 5 1 1 5 or 2 Bottom Margin 0 5 Sets the Bottom Margin 0 0 33 0 5 1 1 5 or 2 Line Page 2 Sets the lines pages 5 128 Xoffset 0 Sets the Xoffset vertical value from 0 to 500 dots Yoffset 0 Sets the Yoffset horizontal value from 0 to 500 dots Item Default What This Item Does Font Source Internal Internal Font name Brogham R...

Page 103: ... on RPC see the Help Information in the program Item Default What This Item Does Auto LF Off Selects Auto LF On or Off Auto CR Off Selects Auto CR On or Off Auto Wrap Off Selects Auto Wrap On or Off Auto Skip On Selects Auto Skip On or Off File Function Environment Sets the Buzzer on off Color for Remote Print Console ...

Page 104: ...ter Console program to set the printer emulation Remote Printer Console Program for DOS The MFL Pro Suite CD ROM supplied with your MFC includes the utility program Remote Printer Console RPC When you operate your computer in the Disk Operating System DOS environment RPC lets you easily change the Brother MFC s default settings such as fonts page setup emulations etc RPC also provides a status mon...

Page 105: ... your application software does not support your custom paper size select the next larger paper size Then adjust the print area by changing the right and left margins in your application software See Acceptable Paper page 2 5 Two Sided Printing Manual Duplexing The supplied printer drivers for Windows 95 98 Me and Windows NT Workstation Version 4 0 enable manual duplex printing For more informatio...

Page 106: ...nsion to support the printed pages Manual Feed Slot Your MFC has a manual feed slot above the paper cassette You can load envelopes and special print media one at a time into this slot You do not have to remove paper from the paper cassette For information about Acceptable Paper see page 2 5 Insert the sheet of paper with the side you wish to print on face up in the manual feed slot Use the manual...

Page 107: ...t of Paper 1 Open the Setup dialog box of the Windows printer driver and select Manual Feed in the Paper Source section Follow Steps 1 and 2 above to load the first page The MFC starts printing automatically 2 After the first page is printed the LCD displays Insert the next sheet of paper to resume printing 3 Repeat Steps 1 and 2 until you have finished printing To stop or clear the manual feed tu...

Page 108: ...he rear of the MFC 4 Adjust the manual feed paper guides to the width of the paper you are using 5 Insert a single sheet of paper into the manual feed slot until the front edge touches the paper feed rollers Let go of the paper as the MFC pulls it into position 6 After the MFC ejects the printed page return to Step 5 to insert the next sheet of paper The MFC will wait until you insert the next she...

Page 109: ...es of paper on the MFC before purchasing large quantities Avoid feeding labels with carrier sheets exposed or your MFC will be damaged Avoid using coated paper such as vinyl coated paper Avoid using preprinted or highly textured paper For optimum printing use a recommend type of paper especially plain paper and transparencies For more information on paper specifications consult your nearest author...

Page 110: ...rint Configuration List You can print a list of current printer settings 1 Press Menu 4 1 2 2 Press Fax Start The MFC prints the settings 3 Press Stop Exit Restoring Factory Default Settings You can return the MFC to original factory settings Permanent fonts are restored macros in the temporary settings are cleared You can change user settings using the Remote Printer Console program See page 12 1...

Page 111: ...scription language The printer drivers are on the supplied CD ROM The latest printer driver can also be downloaded from the Brother Solutions Center at Features in the Printer Driver For Windows 95 98 Me and Windows NT 4 0 Users For more detailed information please see the on line Help in the printer driver You can also change settings by clicking the illustration on the left side of the tab scree...

Page 112: ... E R S E T T I N G S F O R W I N D O W S O N L Y ZleFB MFC9800 FM5 5 Basic Tab 1 Select the Paper size Multiple Page and Orientation 2 Select number of Copies and Media Type 3 Select Paper Source First Page and Other Pages 1 2 3 ...

Page 113: ...et of paper or enlarging the image size for printing on page on multiple sheets of paper Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border dash border or no border around each page on the sheet Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Copies The copies selection s...

Page 114: ... be printed for all the copies selected before the next page in the document is printed Media Type You can use the following types of media in your printer For the best print quality select the type of media that you wish to use Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper select Plain Paper When using heavier weight paper envelopes or ...

Page 115: ... settings by selecting one of the following icons 1 Print Quality 2 Duplex Printing 3 Watermark 4 Page Setting 5 Device Option Print Quality 1 Resolution You can change the resolution as follows 300 dpi 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode which reduces the print density 1 2 3 4 5 ...

Page 116: ...e the Brightness Contrast and Graphics Quality options manually Duplex Printing 2 Choosing the Duplex Printing icon displays the Manual Duplex features available Manual Duplex Check the Manual Duplex box and there are six types of duplex directions available for each orientation In this mode the MFC prints all the even numbered pages first Then the printer driver stops and shows the instructions r...

Page 117: ...p file as your source file or select one of the preset Watermarks Print Watermark The Print Watermark feature offers printing choices of On all pages On first page only From second page Custom In background With the In background feature checked the Watermark will print behind your document on the page If this feature is not checked then the Watermark will print on top of your document ...

Page 118: ...atermark click the New button and select Text or Bitmap from the Watermark Style Watermark Text Enter your Watermark text into the Text Box and select the Font Size Darkness and Style Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location You can also set the scaling size of the image Position The position settings offer controls on w...

Page 119: ...ument with the Scaling feature 1 Check Off if you want to print the document as it appears on your screen 2 Check Fit to Paper Size if your document has an unusual size or if you have only the standard size paper 3 Check the Free box if you want to reduce or enlarge the output You can also use the Mirror or Reverse Print feature for your page setting ...

Page 120: ... D R I V E R S E T T I N G S F O R W I N D O W S O N L Y ZleFB MFC9800 FM5 5 Device Options 5 Set one of the following Printer Functions Quick Print Setup Administrator For Windows 95 98 98SE Me Users Only Print Date Time ...

Page 121: ...lick your mouse button on the task tray icon This feature can be set to ON or OFF from the Device Options section Administrator For Windows 95 98 98SE Me Users Only The administrator selection permits the Copy Scaling and Watermark features to be locked and password protected Note Record your password and keep it in a safe place for future reference If you forget your password these settings can n...

Page 122: ...lick the Setting button to change the Date and Time Format Position and Font To include a background with the Date and Time select Opaque When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage Note The Date and Time indicated in the selection box represents the format the will be printed The actual Date and Time printed on your document is autom...

Page 123: ... Select the Paper Size from the pull down box and click Update The Paper Source Setting is used when selecting Auto Select in the Basic Tab Default Source The Default Source allows you to choose the paper source that will be used when the paper size of the document being sent does not match the Paper Source settings Available Options In order to access the optional 2nd paper tray the option must b...

Page 124: ... Driver Update Web sites Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ s User Guides Driver updates and Tips for using your machine Web Update Web Update checks the brother web site for updated drivers and automatically downloads and updates the driver on your computer Check Setting The Check Setting selection disp...

Page 125: ...inter Driver For Windows 2000 The Windows 2000 printer driver utilizes Microsoft s uni driver architecture The following section describes the driver features and selections available for Windows 2000 General Tab Printing Preferences In the General tab click the Printing Preferences button to access the Layout tab ...

Page 126: ... I V E R S E T T I N G S F O R W I N D O W S O N L Y ZleFB MFC9800 FM5 5 Layout Tab 1 Orientation Select the Orientation which is how your document will be positioned on the paper Portrait or Landscape Portrait Landscape 1 2 ...

Page 127: ...r sources are Automatically Select Auto Upper Paper Tray Lower Paper Tray optional cassette 2 and Manual Feed Slot When Automatically Select is chosen the MFC automatically will choose the cassette with the appropriate size of paper Note The paper size for each paper source must be set in the Device Settings tab for the Automatically Select feature to work properly The Auto option is for machines ...

Page 128: ...egular When using heavier weight paper envelopes or rough paper select Thick Paper or Thicker Paper For OHP transparencies select Transparency Advanced Options Click the Advanced button in the Paper Quality tab to access the screen below 1 Paper Output Paper Size Select the paper size of the document you are printing This size should be the same as the paper size that is set in your application so...

Page 129: ... per inch 3 Document Options Advanced Printing Features You can Enable or Disable Advanced Printing Features from this selection If you disable it Page Order Pages Per Sheet Copy and Collate will be disabled Halftoning This selection is for changing the dither pattern to achieve the best print results when printing graphics The choices are as follows Auto Select Super Cell Dither 6 6 Dither 8 8 ...

Page 130: ...properly the paper size set for each source must match the actual size of paper loaded The available options are A4 A5 B5 JIS Executive Legal Letter Installable Options Printer Memory If you installed optional memory into your MFC you must select the correct size of total memory in the MFC for the driver to access the additional memory Lower Tray If an optional lower tray is installed this selecti...

Page 131: ...ic applications The Brother Control Center provides three categories of functions 1 Scanning directly to a file E mail word processor or graphic application of choice 2 Copy operations 3 PC Faxing using the Brother PC Fax software MFC 9800 AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows is started When the Control Center is loa...

Page 132: ...E mail applications The advantage of using the Scan keys is that you avoid the mouse clicks required to scan from your PC Using the Control Panel Keys Before you can use the Scan keys on the control panel you must have connected the MFC to your Windows based PC and loaded the appropriate Brother Drivers for your version of Windows When you are ready to use the Scan keys make sure the Brother Contr...

Page 133: ... Place your original face up in the ADF or face down on the scanner glass 2 Press Scan OCR 3 The MFC will scan the original perform OCR in ScanSoft TextBridge and then display the result in your word processing application for viewing and editing Scan to E mail You can scan an original into your E mail application as a file attachment Although the Brother Control Center can be configured to send o...

Page 134: ...n that is listed for the Word Processor Scanning Operations Scan to File allows you to scan directly to a disk file with two mouse clicks You can change the file type destination directory and file name as needed Scan to E mail enables you with just two mouse clicks to scan a picture or text document directly into an E mail application as a standard attachment You have the option of selecting the ...

Page 135: ...nter driver installed on the PC PC Fax Operation Send a Fax allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother MFL Pro fax software Scanner Settings for Scan Copy and PC Fax Buttons When the Pop Up screen is displayed you can access the Scanner Settings window Click the Smart Click icon at the top right of the Brother Control Cente...

Page 136: ...adjuster from 0 to 100 Click OK to save your changes If you make a mistake or later decide to return to the original default setting just click the Restore Defaults button when the scanning mode is displayed To Access the Scanner Configuration Screen 1 Place the original in the ADF 2 Right click the appropriate Control Center button to display Configurations then click it The configuration screen ...

Page 137: ...5 5 Scan to File Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button ...

Page 138: ...pull down list select the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 Files MAX PaperPort 4 0 Files MAX PaperPort 3 0 Files MAX Windows Bitmap BMP PC Paintbrush PCX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF TIFF Group 4 TIF TIFF Class F TIF Multi Page TIFF Uncompressed TIF Multi Page TIFF Group 4 TIF Multi Page TIFF Class F TIF PDF Files PDF Portable N...

Page 139: ...dify Settings button E mail Application E mail Package From the pull down list select your E mail application E mail Settings Click the EMail Settings button to set up links The Links Preferences window will appear File Attachments Do not convert files Click this checkbox if you do not want to change the file type of attachments The Conversion Options will not be available grayed Convert MAX files...

Page 140: ...ickSend Recipient window to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange Microsoft Outlook and Eudora QuickSend List You can create a list of Email names and addresses for quick selection To add a name s to your QuickSend list click the New button Your Email phone book listing will be displayed so you can select s...

Page 141: ...can to Word Processor Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button ...

Page 142: ...e the OCR package that was installed with the Brother software Click the OCR Settings button to choose how the OCR application will read the pages you scan into your word processor application The Preferences window will appear Select your setting and click OK Auto Orientation Check this checkbox if you want your word processor application to read the page as it is set up Decolumnized Output Check...

Page 143: ...iate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your use...

Page 144: ...riate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Copy Settings Brother MFC 9800 Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click the OK button to save your Copy set...

Page 145: ...y Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Fax Settings Brother MFL Pro Fax FAX Resolution Fine 200 200 To change the fax options click the FAX Options button Click the OK button when you are ready to save your FAX settings The Brother PC FAX Properties screen appears Select the Paper Size and Orientation Portrait...

Page 146: ...r filing PaperPort can be accessed through the PaperPort program group See On Line Documentation for Multi Function Link Pro on the CD ROM The complete ScanSoft PaperPort Owner s Manual including ScanSoft TextBridge OCR is in the On Line Documentation on the CD ROM This chapter is only an introduction to the basic operations When you install Multi Function Link Pro ScanSoft PaperPort for Brother a...

Page 147: ...ave the appropriate application on your computer to display it you can also double click a non PaperPort item to open it Organizing Your Items in Folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item Folders are arranged in a tree st...

Page 148: ...t TextBridge OCR is automatically installed with PaperPort when you install Multi Function Link Pro on your computer PaperPort can quickly convert the text on a PaperPort item which is really just a picture of the text into text that you can edit with a word processing application PaperPort uses the optical character recognition application ScanSoft TextBridge which comes with PaperPort OR PaperPo...

Page 149: ...xporting an Image File 1 Select the Export command from the File pull down menu in the PaperPort window The Export XXXXX As dialog box will be displayed 2 Select the drive and directory where you want to store the file 3 Enter the new file name and choose the file type or select a name from the File Name text box You can scroll through the Directories and File Name listing for prompting 4 Select t...

Page 150: ...or text or line art For photographic images set the image type to Gray Error Diffusion or True Gray Gray Error Diffusion is used for documents that contain photographic images or graphics Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots Colors Choose either 256 Color which scans up to 256 colors 24 bit color which s...

Page 151: ...can type a value in the box to set the contrast Custom Size Set the Size to one of the following Letter 8 1 2 11 in A4 210 297 mm Legal 8 1 2 14 in A5 148 210 mm B5 182 257 mm Executive 7 1 4 10 1 2 in Business Card 60 90 mm Custom User adjustable from 0 35 0 35 in to 8 5 14 in After you select a custom size you can adjust the scanning area further by using the left mouse button to drag the dotted...

Page 152: ... will be scanned into the PC and will appear in the Scanning Area of the Scanner window 3 To crop a portion of the document to be scanned drag any side or corner of the dotted outline in the Scanning Area with the left mouse button Adjust the dotted outline until it surrounds only the portion of the document you wish to scan 4 Place the original face up in the ADF again if you used the ADF in Step...

Page 153: ...idge See Chapter 16 Using ScanSoft PaperPort for Brother and ScanSoft TextBridge For Windows Only Brother Resource Manager The Brother Resource Manager application must be running for you to use your MFC with your Windows computer Multi Function Link Pro Suite software and the MFL Pro Printer Driver automatically load the Resource Manager as needed The Resource Manager allows the single bi directi...

Page 154: ...ine OK This starts the process of uploading the data to the machine and exiting the remote setup program If an error message is displayed enter the correct data again then click OK Cancel This exits the remote setup application without uploading the data to the machine Apply This uploads the data to the machine but does not exit the remote setup application Print This command prints the selected i...

Page 155: ...eceiving parties as Members or Groups in your PC FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax Setting Up User Information 1 Access the User Information from the FAX Sending dialog box by clicking OR From the Start menu select Programs Brother Brother MFL Pro Suite and then select PC FAX Setting The Brother PC FAX Setup dialog box will a...

Page 156: ... local PBX telephone system Include Header To add header information to the top of the fax pages being sent check the Header box Address Book File You can select different database files for use with the Address Book You must enter the path and file name of the database file or use the Browse button to view the file system to select the file Internet PC FAX You can use the Internet PC FAX if you h...

Page 157: ...S I N G P C F A X F O R W I N D O W S O N L Y 17 5 ZleFB_MFC9800 FM5 5 User interface To select User Interface for the sending dialog box You have a choice of the Simple Style or the Facsimile Style Simple Style Facsimile Style ...

Page 158: ...ct the Facsimile Style user interface You can register any address or group on one of the ten Speed Dial buttons To register an address on a Speed Dial location 1 Click the Speed Dial location you want to program 2 Click the address or group you wish to assign to the Speed Dial location 3 Click the Add button to program the Speed Dial location To clear a Speed Dial location 1 Click the Speed Dial ...

Page 159: ... I N G P C F A X F O R W I N D O W S O N L Y 17 7 ZleFB_MFC9800 FM5 5 The Address Book From the Start menu select Programs Brother Brother MFL Pro Suite and then click Address Book The Brother Address Book dialog box will appear ...

Page 160: ...formation for members and groups 1 In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box will appear If you use the optional NC 8100h network board see Chapter 14 in NC 8100h User s Guide 2 In the Brother Address Book Member Setup dialog box type the member s information Name and Fax are required fields Click the OK button to save the member...

Page 161: ...rother Address Book Group Setup dialog box appears 2 Type the name of the new group in the Group Name field 3 In the Available Names box select each member to be included in the Group and then click Add Members you add to the group will be listed in the Group Members box 4 After all the members have been added click OK Editing Member Information To edit a Member or Group 1 Select the Member or Gro...

Page 162: ...v To export the current telephone book 1 From the Address Book select File point to Export and then click Text OR Click Vcard and go to Step 5 2 Select the data fields you wish to Export from the Available Items column and then click Add 3 If you are exporting to an ASCII file select Divide Character Tab or Comma This selection inserts a Tab or Comma between each data field when it is Exported 4 S...

Page 163: ...t an ASCII text file 1 From the Address Book select File point to Import and then click Text OR Click Vcard and go to Step 5 2 Select the data fields you wish to Import from the Available Items column and then click Add 3 Select Divide Character Tab or Comma based on what file format you are importing 4 Select the OK button to import the data Note Select the fields from the Available Items list in...

Page 164: ... I N D O W S O N L Y ZleFB_MFC9800 FM5 5 5 Type the name of the file and then select Open Setting Up Cover Page Access the Brother PC FAX Cover Page Setting from the FAX Sending dialog box by clicking The Brother PC FAX Cover Page Setup dialog box will appear ...

Page 165: ... cover page form you want Import BMP file You can insert a bitmap file such as your company logo in the cover page Select the BMP file by using the browse button and then select the alignment style Count Cover Page When this box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page will not be included Note If you are sending a fax to multiple...

Page 166: ... appear 3 Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear 4 In the To field type the fax number of the receiving party You can also use the Address Book to select destination fax numbers If you made a mistake entering a number click the Clear button to clear all entries 5 To send a Cover Page and note click the Cover Page check box 6 When you are read...

Page 167: ... 5 Sending a File as a PC FAX Using the Facsimile Style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear 3 Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear ...

Page 168: ...d the fax Redial If you want to redial a number click Redial button to scroll through the last five fax numbers and then click Start Setting Up PC FAX Receiving For Windows Only You can set up your PC to receive incoming faxes into your PC Setting Up Your MFC 1 Press Menu 2 1 8 2 Press or to select ON or OFF and then press Set 3 Press Stop Exit Running PC FAX Receiving Form the Start menu select P...

Page 169: ...e saved 5 Make sure File Format is checked for max Default Required to use with PaperPort 6 If you want to you can check the Play wave file when receiving FAX check box and then enter the path 7 To load PC FAX receiving automatically when you statup Windows select the Add to Startup folder check box Viewing New PC FAX Messages Each time you start to receive a PC FAX the Blue and Red icons will bli...

Page 170: ...ou can receive and print e mail data at the same time by searching for a specified character string in the mail header It allows you to see the sender subject and relevant part of the mail content To Access the On Line Documentation To Install Automatic E mail Printing Optional Application 1 Insert MFL Pro CD ROM into your CD ROM drive 2 Click on Install Software from the main CD ROM screen 3 Clic...

Page 171: ...quipped Apple Macintosh must be set up with Mac OS 8 5 8 51 8 6 9 0 9 0 4 9 1 The Brother Scanner Driver works only with Mac OS 8 6 9 0 9 0 4 9 1 Using Brother Printer Driver with Your Apple Macintosh To select the Printer 1 From the Apple menu open the Chooser 2 Click HL 1200 MFL Pro icon On the right side of the Chooser click the printer to which you want to print Close the Chooser Note Before y...

Page 172: ... menu and select Page Setup You can change the settings for Paper Size Orientation and Scaling and then click OK 4 From your Macintosh scanning application software such as Simple Text click File menu and select Print Click Print to start printing Note If you want to change Copies Pages Resolution Paper Source and Media Type select your settings before clicking Print Option Setup allows you to sel...

Page 173: ...plication using the following steps 1 Create a document in a Macintosh application 2 To begin the fax transmission select Print from the File menu The Printer dialog box appears When Printer is selected the top button shows Print and the Address button is grayed 3 From the Output pop up menu select Facsimile When Facsimile is selected the top button shows Send Fax and the Address button is availab...

Page 174: ...t will appear in the Destination Fax Numbers box 6 If you want to you can add your new recipients to the Stored Fax Number at this time by clicking New See Adding a New Member page 19 5 OR You can add a new group by clicking Group See Adding a New Group page 19 6 7 If you are finished addressing your fax click Send Fax Click OK to return to the Send Fax dialog box Note You can select several store...

Page 175: ...ven while you are addressing a fax Adding a New Member 1 To add a new member to the Address Book in the Facsimile dialog box click Address The Address Book dialog box appears 2 Click New The following dialog box appears 3 Type the name and fax number 4 If you want to you can store a comment in the Memo field if you wish up to 15 characters 5 Click OK to return to the Address Book dialog box ...

Page 176: ... appears 2 In the Group Name field type a name for your Group 3 From the Stored Fax Numbers box select the recipients for your Group and then click Your selection will appear in the box under the Group Name field 4 Click OK The Address Book dialog box reappears 5 Click OK The Print Facsimile dialog box reappears 6 If you are ready to send your fax click Send Fax Follow the steps on page 19 3 for s...

Page 177: ...leFB MFC9800 FM5 5 Using Brother TWAIN Scanner Driver with Your Apple Macintosh The Brother MFC software includes a TWAIN Scanner driver for Macintosh This Macintosh TWAIN Scanner driver can be used with application that supports the TWAIN specification You can use PaperPort for scanning ...

Page 178: ...y choosing the Select Source and then click the PaperPort icon Afterward for each original you scan choose Acquire Image by clicking the PaperPort icon The Scanner setup dialog box will appear Scanning a Document into Your Macintosh G3 G4 or iMac 1 Place the original in the ADF 2 Adjust the following settings if needed in the scanner setup dialog box Resolution Color Type Brightness Contrast Scann...

Page 179: ...model has different resolutions See Specification Scanning Area Set the Size to one of the following Letter 8 5 11 inches A4 210 297 mm Legal 8 5 14 inches A5 148 210 mm B5 182 257 mm Executive 7 25 10 5 inches Business Card 90 60 mm Custom User adjustable from 0 35 0 35 inches to 8 5 14 inches After you choose a custom size you can adjust the scanning area Click and hold the mouse button as you d...

Page 180: ...can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image You can also type a value in the box to set the setting Click OK If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and scan the document again Contrast The contrast setting is adjus...

Page 181: ... click Start to scan the image 1 Insert the original face up in the ADF 2 Click PreScan The entire original will be scanned into your Macintosh G3 or iMac and will appear in the Scanning Area of the Scanner dialog box 3 To scan a portion of the prescanned image click and drag the mouse to crop it 4 Insert original in the ADF of the Brother MFC again 5 Adjust the settings for Resolution Color Type ...

Page 182: ... or 32MB Height 46mm 1 8 inches or less Parity NONE DRAM Type SDRAM 4 Bank Some DIMMs might not work with this MFC For the latest information from Brother visit http solutions brother com Installing the Optional Memory Board Caution DO NOT touch the surface of the main board within 15 minutes after turning off the power 1 Disconnect the telephone line cord unplug the machine power cord from the AC...

Page 183: ...20 2 ZleFB_MFC9800 FM5 5 2 Remove the screws securing the rear cover and remove the cover 3 Remove the screws securing the access plate and remove the plate 4 Disconnect the connector from the back up battery Back Up Battery Back Up Battery ...

Page 184: ...tors of the main controller board WARNING Hold the memory board by its edges Do not touch the surface of the board Make sure the memory board is securely seated on the main controller board 6 Reconnect the connector to the back up battery 7 Reinstall the access plate and the rear cover 8 Reconnect the interface cable and then plug the power cord into the AC outlet ...

Page 185: ... Network LAN Board NC 8100h you can connect your MFC into the network to use the Internet FAX Network Scanner Network Printer and Network Management operations Paper Cassette 2 Holds approx 250 sheets of 20 lb 75 g m2 Letter A4 paper Basis Weight 16 to 28 lb 60 to 105 g m2 Caliper 0 003 to 0 005 inches 0 08 to 0 13 mm Moisture Content 4 to 6 by weight Smoothness 100 to 250 Sheffield We Recommend C...

Page 186: ...The drum unit is near the end of its life Use the drum unit until you have a print quality problem then replace the drum unit with a new one The drum counter was not reset 1 Open the front cover and then press Clear 2 Press 1 to reset CHECK PAPER CHECK PAPER 1 CHECK PAPER 2 The MFC is out of paper or paper is not properly loaded in the paper cassette Refill the cassette or remove the paper and loa...

Page 187: ...em Call Brother Customer Service In USA 1 800 284 4329 In Canada 1 800 853 6660 In Montreal 1 514 685 6464 OUT OF MEMORY May occur when the MFC is used as a printer You can t store data in the memory See page 11 2 NO RESPONSE BUSY The number you dialed does not answer or is busy Verify the number and try again NOT REGISTERED You tried to access a One Touch or Speed Dial number that is not programm...

Page 188: ... Original is Jammed inside the ADF Unit 1 Lift the document cover 2 Remove any paper from the ADF that is not jammed 3 Lift the ADF unit 4 Pull the jammed original out to the right 5 Close the ADF unit 6 Press Stop Exit TONER EMPTY Toner cartridge is not installed OR Toner is used up and printing is not possible Reinstall the toner cartridge OR Replace the toner cartridge with a new one See page 2...

Page 189: ... the paper tray because you may damage the MFC and cause toner to scatter on the next printed pages After you use the MFC some internal parts are extremelyHOT When you open the front never touch the shaded parts shown in the following diagram Paper is Jammed in the Paper Cassette 1 Pull the paper cassette out of the MFC 2 Remove any crinkled sheets 3 Adjust the guides to fit 4 Press down the paper...

Page 190: ... edge of the jammed paper from the paper cassette 3 Gently pull out the jammed paper 4 Reinstall the drum unit 5 Close the front cover Paper is Jammed in the Fuser Unit 1 Open the rear cover 2 Pull out jammed paper When you have to pull paper out the back of the MFC the fuser may get dirty with toner powder causing the next few printed page s to look messy Print a few copies of the test page until...

Page 191: ...ontreal Fax Machine Hears Voice as CNG Tone If your fax machine is set to Easy Receive ON it is more sensitive to sounds Your fax machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing 51 if you are at an extension phone or press Stop if you are at the fax machine or an external phone Try avo...

Page 192: ...ult setting is 51 When your MFC answers hang up I have difficulty with custom features on a single line If you have Call Waiting Call Waiting Caller ID RingMaster Voice Mail an answering machine an alarm system or other custom feature on a single phone line with your MFC it may create a problem sending or receiving fax data For Example Your Brother machine handles the Caller ID subscriber services...

Page 193: ...lution The MFC prints first couple of pages correctly then some pages have text missing Your computer is not recognizing the printer s input buffer full signal Please make sure to connect the printer cable correctly The MFC cannot print full pages of a document OUT OF MEMORY message occurs Reduce the printer resolution Reduce the complexity of your document and try again Reduce the graphic quality...

Page 194: ...ngs in the BIOS are set to support a bi directional machine i e Parallel Port Mode ECP MFC is Busy or MFC Connect Failure Error Message appears MFC Connect Failure If the MFC is not connected to your PC and you have loaded the Brother software the PC will show MFC Connect Failure each time you restart Windows You can ignore this message or you can turn it off by deselecting the AutoLoad PopUp chec...

Page 195: ... in the printer driver The MFC does not feed paper from the manual feed slot Reinsert the paper firmly load one sheet at a time Make sure that manual feed mode is selected in the printer driver How can I load envelopes You can load envelopes from the manual feed slot Your application software must be set up to print the envelope size you are using This is usually done in the Page Setup or Document...

Page 196: ... problem If you still see white spots and the LCD shows CHANGE DRUM SOON replace the drum unit with a new one Check the MFC s environment conditions such as high humidity may cause this situation to occur Toner scatters and stains the printed page Scattering Toner Adjust the print conditions in the Print Density setting Remove the drum unit and clean the MFC s interior See Routine Maintenance and ...

Page 197: ...y high temperatures etc may cause this condition to occur Make sure the MFC is placed on a flat horizontal surface Remove the drum unit with the toner cartridge installed Try rocking them from side to side You may clear a blurred page by wiping the scanner windows with a clean soft cloth See Routine Maintenance and Cleaning the Drum Unit on pages 21 16 and 21 18 If a blurred page occurs after clea...

Page 198: ... WARNING Do not unplug the MFC after a print job until you hear the final click 3 Plug the MFC into the AC outlet again And leave it for 5 seconds Lock the Scanner Lock 4 Push the blue Scanner Lock Lever up to lock the scanner This lever is located on the rear left underside of the scanner cover Caution If the message CHECK SCAN LOCK appears on the LCD unlock the scanner immediately and then press...

Page 199: ...and toner cartridge assembly Leave the toner cartridge installed in the drum unit 7 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag 8 Close the front cover Fold down the front output bin extension Remove the telephone line cord 9 Wrap the MFC in the plastic bag and place it in the original carton box with the original packing material ...

Page 200: ...t toner cartridge assembly parallel cable telephone line cord AC cord and printed materials in the original carton as shown below 11 Close the carton and tape it shut Note If you are returning the MFC to Brother as part of the Exchange Service pack only the MFC Keep all separate parts to use with your Exchange machine ...

Page 201: ... the white film with isopropyl alcohol on a lint free cloth Lift the ADF unit Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint free cloth If the screen still displays a scanner error call Brother Customer Service for assistance at 1 800 284 4329 in USA 1 800 853 6660 in Canada or 1 514 685 6464 in Montreal Document Cover White Film White Roller Glass Str...

Page 202: ...inger The drum unit contains toner so handle it carefully If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water 1 Open the front cover 2 Remove the drum unit assembly WARNING Just after you have used the MFC some internal parts of the MFC are extremely HOT When you open the front cover of the MFC never touch the shaded parts as shown in the diagram b...

Page 203: ... Cartridge The MFC can print up to 6 000 pages using a high yield toner cartridge When the toner cartridge is running low the LCD shows TONER LOW The MFC is supplied with a standard toner cartridge that must be replaced after approximately 3 000 pages Actual page count will vary depending on your average document type i e standard letter detailed graphics Discard the used toner cartridge according...

Page 204: ...t the drum unit Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly Caution Handle the toner cartridge carefully If toner scatters on your hands or clothes immediately wipe it off or wash it with cold water 3 Unpack the new toner cartridge...

Page 205: ...ge may void your MFC s warranty Warranty coverage does not apply to problems caused by the use of 3rd party Toner 3rd party Toner Cartridge or 3rd party Drum unit 4 Gently rock the toner cartidge from side to side five or six times to distribute the toner evenly inside the cartridge 5 Remove the protective cover 6 Insert the new toner cartridge in the drum unit until it clicks into place 7 Clean t...

Page 206: ...rum unit See page 21 18 Caution When removing the drum unit handle it carefully because it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash with cold water WARNING Just after you have used the MFC some internal parts of the MFC are extremely HOT So please be careful The drum unit is a consumable item and it is necessary to replace it periodically There ...

Page 207: ...install the new drum unit keeping the front cover open 7 Press Clear 8 Press 1 and when the LCD shows ACCEPTED and close the front cover Caution If toner scatters and your hands or clothes get dirty immediately wipe off or wash with cold water Checking the Drum Life You can see the percentage of the drum s life that remains available 1 Press Menu 2 0 3 2 For five seconds the LCD shows the availabl...

Page 208: ...ck USOC RJ11C An FCC compliant telephone cord with a modular plug is provided with this equipment This equipment is designed to be connected to the telephone line or premise s wiring using a compatible modular jack that is Part 68 compliant See the Installation section of this manual for details The REN is useful in determining the quantity of devices you may connect to your telephone line and sti...

Page 209: ...ancial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document Laser Safety This equipment is certified as a Class I laser product under the U S Department of Health and Human Services DHHS Radiation Performance Standard according to the Radiation Control for Heal...

Page 210: ...tial installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be dete...

Page 211: ...il numérique de la classe B est conforme à la norme NMB 003 du Canada Important About the Interface Cable A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device Warranty You must use the IEEE 1284 shielded parallel cable provided by Brother Industries Ltd See Ordering Accessories and Supplies page ii International ENERGY STAR Compliance Statemen...

Page 212: ...any 8 Use only the power cord supplied with this machine 9 This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will fit into only a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug...

Page 213: ...s be followed to reduce the risk of fire electric shock and injury to persons including the following Do not use this product near appliances that use water a swimming pool or in a wet basement Do not use the machine s telephone during an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak Use only the power cord indicated in ...

Page 214: ...ntries NT is a trademark of Northern Telecom Limited Macintosh and Quick Draw are registered trademarks and iMac iBook and TrueType are trademarks of Apple Computer Inc Centronics is a trademark of Genicom Corporation Epson is a registered trademark and FX 80 and FX 850 are trademarks of Seiko Epson Corporation Hewlett Packard is a registered trademark and HP LaserJet II IIP and IID are trademarks...

Page 215: ... choose the type of scanning operation you want to perform If you set up the Control Center window to load each time you boot your PC this window will appear each time you place a original in the ADF Caller ID A service purchased from the Telephone Company that lets you see the number or name of the party calling you Your MFC stores the latest callers so you can print a Log view caller information...

Page 216: ... up cover pages manually extension phone A telephone on the fax number that is plugged into a separate wall jack external phone A TAD telephone answering device or telephone that is plugged into the EXT jack of your MFC Fax Activity Report Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Forwarding Sends a fax received in memory to another pre...

Page 217: ...sion When memory is full send documents in real time Remaining Jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Retrieval Access The ability to access your MFC remotely from a touch tone phone Remote Retrieval Access Code The four digit code 159 that allows you to call your MFC to retrieve fax messages or change fax storage settings Remote Activation Allows y...

Page 218: ...s You can select certain options for each fax transmission or copy you make without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones transmission The process of sending documents over the phone lines from your MFC to the receiving MFC Transmission Verification Report A listing of each transmission showing caller ID date time and number of pa...

Page 219: ...nt Size ADF Width 5 8 to 8 5 148 mm to 216 mm ADF Length 5 0 to 14 0 127 mm to 356 mm Scanner Width Max 8 5 216 mm Scanner Length Max 11 7 297 mm Automatic Document Feader ADF Up to 50 pages Scanning Printing Width 8 2 inches 208 mm Paper Cassette 250 Sheets 20 lbs Gray Scale 64 levels Display LCD 16 characters 2 Polling Types Standard Sequential Contrast Control Automatic Super Light Super Dark m...

Page 220: ...ss Stand by 30 dB A or less Humidity Operating 20 to 80 without condensation Storage 20 to 80 without condensation Dimensions 19 4 18 0 16 8 inches 492 456 429 mm Weight 35 2 lbs 17 kg Emulation Brother Printing System for Windows and emulation mode of HP LaserJet IIP PCL level 5e Printer Driver Windows 95 98 98SE Me 2000 and Windows NT Workstation Version 4 0 driver supporting Brother Native Comp...

Page 221: ...Drum Unit Life Expectancy up to 20 000 pages There are many factors that determine the actual drum life such as temperature humidity type of paper toner you use and number of pages per print job True Type Fonts on CD ROM 35 TrueType compatible soft fonts for Windows on the bundled CD ROM CPU Pentium 75MHz 75MHz 133MHz 150MHz For Windows Operating System 95 98 98SE NT Workstation4 0 2000 Profession...

Page 222: ... Input 19 0V S G 2 DATA 1 Input 20 0V S G 3 DATA 2 Input 21 0V S G 4 DATA 3 Input 22 0V S G 5 DATA 4 Input 23 0V S G 6 DATA 5 Input 24 0V S G 7 DATA 6 Input 25 0V S G 8 DATA 7 Input 26 0V S G 9 DATA 8 Input 27 0V S G 10 ACKNLG Output 28 0V S G 11 BUSY Output 29 0V S G 12 PE Output 30 0V S G 13 SLCT Output 31 INPUT PRIME Input 14 AUTO FEED Input 32 FAULT Output 15 N C 33 N C 16 0V S G 34 N C 17 0V ...

Page 223: ...S ASCII ISO57 Chinese ISO11 Swedish HP Spanish ISO17 Spanish ISO10 Swedish ISO16 Portuguese ISO84 Portuguese ISO85 Spanish PC 8 PC 8 D N PC 8 Turkish PC 850 PC 852 PC 860 PC 865 Roman 8 ISO Latin 1 ECMA 94 ISO60 Norwegian 1 ISO61 Norwegian 2 ISO4 UK ISO25 French ISO69 French HP German ISO21 German ISO15 Italian ISO6 ASCII Legal ISO2 IRV PC 863 If you want to know which characters are in each symbo...

Page 224: ...e following table shows characters available only in the corresponding character set The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set For other characters see character set of Roman 8 ...

Page 225: ... USA iv Brother Control Center using and configurating 15 1 to 15 15 C canceling fax forwarding 9 4 fax jobs in memory 5 7 jobs awaiting redial 6 6 paging 9 4 cleaning routine maintenance drum unit 21 18 printer 21 17 scanner 21 16 copy 11 1 contrast 11 4 enlarging 11 3 photographs 11 9 quality 21 7 scannable area 11 1 single 11 1 using ADF 11 1 using scanner glass 11 2 cover page composing 6 7 cu...

Page 226: ... 9 2 fax stand alone receiving 5 1 difficulties 21 6 erasing from memory 9 4 forwarding 9 1 9 4 polling 5 6 printing from memory 5 6 reducing to fit on paper 5 4 retrieving from a remote site 9 5 sending automatic fax redial 6 4 automatic transmission 6 4 Broadcasting 7 5 canceling from memory 6 6 contrast 6 6 delayed 6 10 from memory dual access 6 4 in real time 6 5 manual transmission 6 4 overse...

Page 227: ...g 5 7 power cord 2 8 electrical outlet 2 8 failure 4 5 print 13 1 density 5 4 difficulties 21 6 driver 13 1 emulation Macintosh 19 1 Windows 13 1 Reset key clear printer memory 13 7 resolution 6 7 S 2 speed S 3 two sided manual duplexing 13 2 programming at a glance 3 2 R Real Time Transmission 6 5 Receive mode FAX ONLY 5 1 FAX TEL 5 1 double ring 5 3 MANUAL 5 1 TAD external 5 1 redial 6 4 remote ...

Page 228: ...peed Dial changing 7 2 dialing 7 4 listing 10 2 storing 7 2 T TAD telephone answering device 5 1 connecting 2 8 recording outgoing message 2 10 telephone external 2 9 text entering 4 4 corrections 4 4 special characters 4 4 toner cartridge installing 2 4 replacing 21 18 21 19 toner saver 4 6 transparencies 2 7 troubleshooting 21 1 error messages on LCD 21 1 if you are having difficulty 21 6 copy q...

Page 229: ...etrieval features Using Remote Retrieval Access Code 1 Dial your fax number from a fax machine using touch tone 2 When your MFC answers and beeps immediately enter your Remote Retrieval Access Code 159 3 The MFC signals the kinds of messages received 1 long beep Fax message s No beeps No messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset the MFC when you re finished 6 Hang up 1 4 ...

Page 230: ...F AX Press 9 6 then to Retrieve all faxes press 2 and then enter the number of the remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 Changing Remote Retrieval Access Code 1 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Set 4 Press Stop Exit Remote Commands C HANGE P AGING F AX F ORWARDING S ETTING Press 9 5 then to Turn featu...

Page 231: ...a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present ar...

Page 232: ...center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and will void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide ...

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