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Brother MFC MFC-5440CN, User Manual

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SETUP SEND   

3 - 3

How to Fax (B&W and Colour)

Colour fax transmission

Your MFC can send a colour fax to machines that support this 
feature.

However, colour faxes cannot be stored in the memory. When you 
send a colour fax, the MFC will send it in real time (even if 

Real 

Time TX

 is set to 

Off

).

Faxing from the ADF

Put the document face up in the ADF. To cancel, press 

Stop/Exit

.

1

If it is not illuminated in green, press 

 (

Fax

).

2

Load your document.

3

Dial the fax number.

Press 

Mono Start

 or 

Colour Start

. The MFC starts scanning 

the first page.

Delayed fax and Polling Transmit features are not available in 
colour. 

If the memory is full and you are faxing a single page, it will be 
sent in real time.

Summary of Contents for MFC MFC-5440CN

Page 1: ...MFC 5440CN MFC 5840CN USER S GUIDE Version C ...

Page 2: ...Place of Purchase The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at By registering your product with Brother you will be recorded as the original owner of the product http www brother com registration 1996 2004 Brother Industries Ltd ...

Page 3: ...d Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall no...

Page 4: ...ndle the plug with wet hands Doing this might cause an electrical shock To prevent injuries be careful not to put your hands on the edge of the MFC under the scanner cover To prevent injuries be careful not to touch the area shaded in the illustration When you move the MFC place a hand at each side of the unit and grasp the grooved panels so you are supporting the base when you lift it See the ill...

Page 5: ... power cord from the electrical socket in order to shut off power completely IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet ba...

Page 6: ... in a high traffic area Avoid placing your MFC on the carpet Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the MFC to direct sunlight excessive heat moisture or dust Do not connect your MFC to electrical sockets controlled by wall switches or automatic timers Disruption of power can wipe out information in the MFC s memory Do not connect your MFC to elec...

Page 7: ... a name up to 15 characters or leave it blank and then press Menu Set 5 Press Stop Exit Dialling operations Speed Dialling 1 If it is not illuminated in green press Fax 2 Load your document 3 Press Search Speed Dial press and then press the two digit Speed Dial number 4 Press Mono Start or Colour Start Using Search 1 If it is not illuminated in green press Fax 2 Load your document 3 Press Search S...

Page 8: ...y 1 13 Paper capacity of the output paper tray 1 13 Printable area 1 14 How to load paper envelopes and post cards 1 15 To load paper or other media 1 15 To load paper in the paper tray 2 MFC 5840CN only 1 17 To load envelopes 1 20 To load post cards 1 21 About fax machines 1 22 Fax tones and handshake 1 22 ECM Error Correction Mode 1 23 2 Getting started 2 1 Initial Setup 2 1 Setting the Date and...

Page 9: ...sion 3 5 Manual transmission 3 5 Basic sending operations 3 6 Sending faxes using multiple settings 3 6 Contrast 3 6 Fax Resolution 3 7 Dual Access Not available for colour faxes 3 8 Real Time Transmission 3 9 Checking job status 3 10 Cancelling a fax in progress 3 10 Cancelling a scheduled job 3 10 Advanced sending operations 3 11 Broadcasting Not available for colour faxes 3 11 Overseas Mode 3 1...

Page 10: ...mory Not available for colour fax reception 4 6 Polling 4 7 Secure Polling 4 7 Setup for Polling Receive Standard 4 7 Setup for Polling Receive with Secure Code 4 8 Setup Delayed Polling Receive 4 8 Sequential Polling 4 9 5 Quick Dial numbers and dialling options 5 1 Storing numbers for easy dialling 5 1 Storing Speed Dial numbers 5 1 Changing Speed Dial numbers 5 2 Setting up Groups for Broadcast...

Page 11: ...es 8 2 Stop copying 8 2 Using the temporary Copy keys 8 3 Increasing copy speed or quality 8 4 Enlarging or reducing the image copied 8 5 Setting the paper type MFC 5440CN only 8 6 Using the Tray Select key MFC 5840CN only 8 7 Changing the temporary copy settings 8 8 Setting paper type MFC 5840CN only 8 9 Setting paper size 8 9 Adjusting brightness 8 10 Adjusting contrast 8 10 Sorting copies using...

Page 12: ...ges 9 13 Using PhotoCapture Center from your PC 9 14 Using PhotoCapture Center for scanning documents 9 14 10 Important information 10 1 Important Information for Australia 10 1 IMPORTANT For Your Safety 10 1 Disconnect device 10 1 LAN connection 10 1 International ENERGY STAR Compliance Statement 10 2 Important safety instructions 10 2 Important Information for New Zealand 10 4 Important Safety I...

Page 13: ...anner 11 23 Cleaning the MFC printer platen 11 24 Replacing the ink cartridges 11 25 A Appendix A A 1 Telephone Service for Australia A 1 Telstra FaxStream Duet Distinctive Ringing A 1 What is the Advantage of using Telstra FaxStream Duet Function A 1 How does Telstra FaxStream Duet Work A 2 Set the Distinctive Ringing to ON A 3 Caller ID Caller IDentification A 3 Advantages of Caller ID A 3 How D...

Page 14: ...l mode A 14 Fax Tel mode in the power save condition A 14 Using a cordless external handset A 15 Changing the remote codes A 15 Connecting an external device to your MFC A 16 Connecting an external telephone A 16 Connecting an external telephone answering device TAD A 17 Sequence A 17 Connections A 19 Recording outgoing message OGM on an external TAD A 19 Multi line connections PBX For Australia a...

Page 15: ...t media S 3 Copy S 4 PhotoCapture Center MFC 5840CN only S 5 Fax S 6 Scanner S 7 Printer S 8 Interfaces S 8 Computer requirements S 9 Consumable items S 10 Network LAN S 11 Optional External Wireless Print Scan Server NC 2200w S 12 12 Index I 1 13 Remote Retrieval Access card R 1 14 ...

Page 16: ...nd actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Introduction Bold Bold typeface identifies specific keys on the MFC control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Courier New type face identifies the messages on the LCD of t...

Page 17: ...1 2 INTRODUCTION Control panel overview MFC 5440CN MFC 5840CN 3 4 5 6 7 1 2 11 10 9 8 11 12 3 4 5 6 7 1 2 10 9 8 ...

Page 18: ... use for the next copy Tray Select MFC 5840CN only You can select which tray you want to use for the next copy 3 Dial Pad Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the MFC The key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone 4 Mode keys Fax Lets you access Fax mode Scan Lets you access Scan mode Copy ...

Page 19: ...igit number Press to scroll backward to a menu selection or Press to scroll through the menus and options Liquid Crystal Display LCD Displays messages on the screen to help you set up and use your MFC A Print keys Job Cancel MFC 5440CN only Cancels the current print job and clear data from the printer memory Reports MFC 5440CN only Lets you print lists of information about your MFC Ink Management ...

Page 20: ... the MFC back on Turning the MFC to Power Save condition Press and hold down the Power Save key until the LCD shows The LCD light will go off Turning the MFC to Power Save condition off Press and hold down the Power Save key until the LCD shows The LCD will show the date and time Fax mode Even if you have turned the MFC off it will periodically clean the print head to preserve print quality If you...

Page 21: ...ss Menu Set 4 Press Stop Exit On Off Setting Receive Mode Available Operations Fax Receive On default Fax Only External TAD Fax Receive Fax Detect Delayed Fax Remote Fax Option Remote Retrieval You cannot receive a fax with Mono Start or Colour Start Delayed Fax and Remote Fax Option should be set before you switch off the MFC Manual Fax Tel Delayed Fax Fax Detect You cannot receive a fax with Mon...

Page 22: ...ays fan the pages before putting them in the ADF Recommended environment Temperature 20 C 30 C Humidity 50 70 Paper 80 gsm A4 Make sure documents written with ink are completely dry Documents to be faxed must be from 14 8 to 21 6 cm wide and 14 8 to 35 6 cm long DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric To ...

Page 23: ...e documents face up top edge first in the ADF until you feel them touch the feed roller 3 Adjust the paper guides to fit the width of your documents 4 Unfold the ADF Document Output Support Flap DO NOT pull on the document while it is feeding To use the ADF the scanner glass must be empty ADF Document Output Support Flap ...

Page 24: ...A4 size 21 6 to 29 7 cm 1 Lift the document cover 2 Using the document guidelines on the left center the document face down on the scanner glass 3 Close the document cover To use the scanner glass the ADF must be empty If the document is a book or is thick do not slam the cover or press on it Place documents face down on the scanner glass ...

Page 25: ...e purchasing large quantities We recommend using 3M Transparency Film when you print on transparencies Brother Paper When you print on inkjet paper coated paper transparencies and glossy paper be sure to select the proper media in the Basic tab of the printer driver or in the Paper Type setting of the menu Menu Set 1 2 When you print on Brother glossy paper load the instruction sheet included with...

Page 26: ...her side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing Do not use paper that are damaged curled wrinkled or irregularly shaped that are extremely shiny or highly textured that were previously printe...

Page 27: ...es A5 148 x 210 mm 5 8 x 8 3 Yes Yes A6 105 x 148 mm 4 1 x 5 8 Yes Cards Photo 102 x 152 mm 4 x 6 Yes Yes Yes Photo L 89 x 127 mm 3 1 2 x 5 Yes Photo 2L 127 x 178 mm 5 x 7 Yes Yes Index Card 127 x 203 mm 5 x 8 Yes Post Card 1 100 x 148 mm 3 9 x 5 8 Yes Post Card 2 Double 148 x 200 mm 5 8 x 7 9 Yes Envelopes C5 Envelope 162 x 229 mm 6 4 x 9 Yes DL Envelope 110 x 220 mm 4 3 x 8 7 Yes COM 10 105 x 24...

Page 28: ... 17 to 53 lb 0 08 to 0 25 mm 0 003 to 0 01 20 Glossy Paper Up to 220 gsm Up to 58 lb Up to 0 25 mm Up to 0 01 20 Cards Photo Card Up to 240 gsm Up to 64 lb Up to 0 28 mm Up to 0 01 20 Index Card Up to 120 gsm Up to 32 lb Up to 0 15 mm Up to 0 006 30 Post Card Up to 200 gsm Up to 53 lb Up to 0 23 mm Up to 0 01 30 Envelopes 75 to 95 gsm 20 to 25 lb Up to 0 52 mm Up to 0 02 10 Transparencies 10 Outpu...

Page 29: ...3 mm 0 mm 1 3 mm 0 mm 1 3 mm 0 mm 1 3 mm 0 mm 1 Envelopes 12 mm 24 mm 3 mm 3 mm 1 When you set the Borderless feature to On Printable area depends on the Printer driver settings The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using MFC 5840CN only You can use the borderless feature with Tray 1 only 1 3 4 2 1 3 4 2 Envelopes Cut She...

Page 30: ...e guide to fit the paper width 3 Pull out the paper support and unfold the paper support flap For Tray 2 see To load paper in the paper tray 2 MFC 5840CN only on page 1 17 MFC 5840CN only If you are using Auto Select after refilling the paper tray you should open and close the scanner cover to reset it Use the paper support flap for Letter Legal and A4 Paper Side Guide Paper Support Paper Support ...

Page 31: ... of the paper in first Check that the paper is flat in the tray and below the maximum paper mark 6 Put the output paper tray back on and push the paper tray firmly back into the MFC Make sure the paper side guides touch the sides of the paper Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems Maximum Paper Mark ...

Page 32: ...N only 1 Pull the paper tray completely out of the MFC 2 Press and slide the paper side guide and paper length guide to fit the paper width and length You can use only plain paper sizes Letter Legal A4 Executive or B5 in Tray 2 Paper Side Guide Paper Length Guide ...

Page 33: ...TION 3 Fan the stack of paper well to avoid paper jams and mis feeds For Legal size paper press and hold the universal guide release button as you slide out the front of the paper tray Universal Guide Release Button ...

Page 34: ...ace down and the leading edge top of the paper in first Check that the paper is flat in the tray and below the maximum paper mark 5 Put the paper tray firmly back into the MFC Make sure the paper side guides and paper length guide touch the sides of the paper Maximum Paper Mark ...

Page 35: ...lopes to make them as flat as possible To prevent possible damage to the feeding mechanism do not use the types of envelopes shown below DO NOT USE ENVELOPES that are of a baggy construction that are embossed have raised writing on them that have clasps on them that are not sharply creased that are preprinted on the inside Glue Rounded flap Double flap Triangular flap If the envelopes are double f...

Page 36: ...have problems when printing on envelopes try the following suggestions 1 Open the envelope flap 2 Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing 3 Adjust the size and margin in your application To load post cards 1 Raise the paper stop and insert the post cards into the paper tray Slide the paper side guide to fit the width of the po...

Page 37: ...eiving fax chirps for about 40 seconds over the phone line and the LCD shows Receiving If your MFC is set to the Fax Only mode it will answer every call automatically with fax receiving tones If the other person hangs up your MFC will continue to send the chirps for about 40 seconds and the LCD continues to show Receiving To cancel receiving press Stop Exit The fax handshake is the time in which t...

Page 38: ...ress If the MFC detects errors during fax transmission it resends the pages of the fax that had an error ECM transmissions are only possible between fax machines that both have this feature If they do you may send and receive fax messages that are continuously being checked by the MFC Your MFC must have enough memory for this feature to work ...

Page 39: ...igits of the year Press Menu Set 3 Enter two digits for the month Press Menu Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Menu Set For example enter 06 for 6th 5 Enter the time in 24 Hour format Press Menu Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the MFC is in Fax mode Setting Tone or Pu...

Page 40: ... As an example if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls and your national telephone number is 0161 444 5555 then you must set the fax and telephone number parts of your station ID as 44 161 444 5555 1 Press Menu Set 0 3 2 Enter your fax number up to 20 digits Press Menu Set 3 Use the dial pad to enter your name up to 20 characte...

Page 41: ...e a central telephone system or Private Automatic Branch Exchange PABX Your MFC can be connected to most types of PABX The MFC s recall feature supports timed break recall only TBR TBR will work with most PABX systems allowing you to gain access to an outside line or transfer calls to another extension The feature works when the Hook key is pressed You can program a Hook keypress as part of a numb...

Page 42: ...ss or to select 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off Press Menu Set 3 Press Stop Exit Setting the Paper Type To get the best print quality set the MFC for the type of paper you are using 1 Press Menu Set 1 2 2 Press or to select Plain Inkjet Glossy or Transparency Press Menu Set 3 Press Stop Exit The MFC ejects paper with printed surfaces face up onto the paper tray in the front of the machine...

Page 43: ...r you load in the MFC you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax on the page 1 Press Menu Set 1 3 2 MFC 5840CN only Press or to select Tray 1 or Tray 2 Press Menu Set 3 Press or to select Letter Legal A4 A5 or 10x15cm Press Menu Set 4 Press Stop Exit MFC 5840CN only You can only use plain paper sizes Letter Legal or A4 in Tray 2 General ...

Page 44: ...ime you press these keys the MFC will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you change it again Setting the Beeper Volume You can change the beeper volume The default factory setting is Low When the beeper is on the MFC will beep when you press a key make a mistake or whenever you send or received fax 1 Pr...

Page 45: ...2 7 GETTING STARTED Setting the Speaker Volume You can adjust the speaker volume 1 Press Menu Set 1 4 3 2 Press or to select Low Med High or Off Press Menu Set 3 Press Stop Exit Volume 3 Speaker ...

Page 46: ...p Exit Setting the Tray Use for Copy mode MFC 5840CN only You can change the default tray that will be used for copying 1 Press Menu Set 1 7 2 Press or to select Tray 1 Only Tray 2 Only or Auto Select Press Menu Set 3 Press Stop Exit If both trays are set to the same size and type of paper Auto Select will let your MFC take from Tray 1 first then take from Tray 2 if Tray 1 runs out of paper You ca...

Page 47: ...r Auto Select Press Menu Set 3 Press Stop Exit Auto Select will allow your MFC to take paper from Tray 1 first or take from Tray 2 if Tray 1 is out of paper Tray 2 is set to a different paper size that is more suitable for the received faxes Both trays are using the same size paper and Tray 1 is not set to use plain paper You can only use plain paper sizes Letter Legal or A4 in Tray 2 General Setu...

Page 48: ... sending faxes make sure Fax is illuminated in green If not press Fax to enter Fax mode The default setting is Fax How to dial You can dial in any of the following ways Manual dialling Press all of the digits of the phone or fax number Setup Send ...

Page 49: ...If you are sending a fax manually and the line is busy press Redial Pause and then press Mono Start or Colour Start to try again If you want to make a second call to the last number dialled you can save time by pressing Redial Pause and Mono Start or Colour Start Redial Pause only works if you dialled from the control panel If you are sending a fax automatically and the line is busy the MFC will a...

Page 50: ...eal time even if Real Time TX is set to Off Faxing from the ADF Put the document face up in the ADF To cancel press Stop Exit 1 If it is not illuminated in green press Fax 2 Load your document 3 Dial the fax number Press Mono Start or Colour Start The MFC starts scanning the first page Delayed fax and Polling Transmit features are not available in colour If the memory is full and you are faxing a ...

Page 51: ...achine starts scanning the first page If you press Colour Start the machine starts sending 4 To send a single page press 2 or press Mono Start again The MFC starts sending the document OR To send more than one page press 1 and go to Step 5 5 Place the next page on the scanner glass Press Menu Set The MFC starts scanning Repeat Steps 4 and 5 for each additional page If the memory is full and you ar...

Page 52: ...no Start or Colour Start Manual transmission Manual transmission lets you hear the dialling ringing and fax receiving tones while sending a fax 1 If it is not illuminated in green press Fax 2 Load your document 3 Pick up the handset of the external phone and listen for a dial tone 4 Dial the fax number you want to call 5 When you hear the fax tone press Mono Start or Colour Start 6 If you picked u...

Page 53: ...ill ask if you want to enter more settings 2 Press 1 to select more settings The LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and go to the next step Contrast If your document is very light or very dark you may want to change the contrast Use Light to send a light document Use Dark to send a dark document 1 If it is not illuminated in green press Fax 2 L...

Page 54: ...ated in green press Fax 2 Load your document 3 Press Menu Set 2 2 2 4 Press or to select the resolution you want Press Menu Set Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of gray or is a phot...

Page 55: ...to send a colour fax the MFC will send the document in real time even if Real Time TX is Off The number of pages you can scan into the memory will vary depending on the data that is printed on them If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel scanning If you get an Out of Memory message while scanning a subsequent page you can press Mono Star...

Page 56: ...documents or for the next fax only If you want to fax multiple pages from the scanner glass Real Time Transmission should be set to Off 1 If it is not illuminated in green press Fax 2 Load your document 3 Press Menu Set 2 2 5 4 To change the default setting press or to select On or Off Press Menu Set OR For the next fax transmission only press or to select Next Fax Only Press Menu Set and go to St...

Page 57: ... the MFC is scanning dialling or sending it press Stop Exit Cancelling a scheduled job You can cancel a fax job that is stored and waiting in the memory 1 Press Menu Set 2 6 Any jobs that are waiting will appear on the LCD 2 If you have more than one job waiting press or to select the job you want to cancel Press Menu Set OR If you only have one job waiting go to Step 3 3 Press 1 to cancel To canc...

Page 58: ...casting on page 5 3 After the broadcast is finished a Broadcast Report will be printed to let you know the results 1 If it is not illuminated in green press Fax 2 Load your document 3 Enter a number using Speed Dial a Group number Search or manual dialling using the dial pad Example Group number 4 When the LCD displays the fax number or name of the other party press Menu Set You will be asked to e...

Page 59: ...can broadcast faxes to as many as 90 MFC 5440CN or 150 MFC 5840CN different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use Dual Access and Delayed fax Enter the long dialling sequence numbers as you would normally but remember that eac...

Page 60: ...er in Step 4 1 If it is not illuminated in green press Fax 2 Load your document 3 Press Menu Set 2 2 3 4 Press Menu Set to accept the displayed time OR Enter the time you want the fax to be sent in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM The number of pages you can scan into the memory depends on the amount of data that is printed on each page Setup Send 3 Delayed Fax ...

Page 61: ... be sent as one fax to save transmission time 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 2 4 3 Press or to select On or Off Press Menu Set 4 Press Stop Exit Setup for Polled Transmit Standard Not available for colour faxes Polled Transmit is when you set up the MFC to wait with a document so another fax machine can retrieve it 1 If it is not illuminated in green press Fax 2 L...

Page 62: ...d in green press Fax 2 Load your document 3 Press Menu Set 2 2 6 4 Press or to select Secure Press Menu Set 5 Enter a four digit number Press Menu Set The document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a job menu setting See Cancelling a scheduled job on page 3 10 You can use Secure Polling only with another Brothe...

Page 63: ...X Lock is On the following operations are NOT available Sending faxes Copy PC printing PC scanning PhotoCapture MFC 5840CN only You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent when you turn TX Lock On so they won t be lost If you have selected Fax Forwarding or Fax Storage Menu Set 2 5 before you turn TX Lock On then F...

Page 64: ...Set 3 Enter a 4 digit number for the current password Press Menu Set 4 Enter a 4 digit number for a new password Press Menu Set 5 If the LCD shows Verify re enter the password Press Menu Set 6 Press Stop Exit Turning TX Lock on 1 Press Menu Set 2 0 1 2 Press or to select Set TX Lock Press Menu Set 3 Enter the registered 4 digit password Press Menu Set The MFC goes offline and the LCD shows TX Lock...

Page 65: ...nner glass When documents are letter size you need to set Scan Glass Size to letter if you do not the side portion of the faxes will be missing 1 Press Menu Set 2 2 0 2 Press or to select Letter or A4 Press Menu Set 3 Press Stop Exit If you enter the wrong Password the LCD shows Wrong Password and stays offline The MFC will stay in TX Lock Mode until the registered password is entered ...

Page 66: ...e on the same line even if it is on a separate wall socket phone socket on the same line You cannot use the telephone company s Voice Mail in this mode External TAD with an external answering machine only The external answering machine TAD automatically answers every call Voice messages are stored on the external TAD Fax messages are printed Use this mode if you have connected an answering machine...

Page 67: ...line as the MFC or subscribe to the telephone company s service keep the Ring Delay setting of 4 See Operation from extension telephones on page A 14 and Fax Detect on page 4 4 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 1 3 Press or to select how many times the line rings before the MFC answers 02 10 for Australia 01 10 for New Zealand 00 10 for some countries Press Menu Se...

Page 68: ...s and no other phones on the same line will ring with the special pseudo double ring However you can still answer the call on any telephone on the same line as the MFC See Fax Tel mode on page A 14 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 2 3 Press or to select how long the MFC will ring to alert you that you have a voice call 20 30 40 or 70 seconds and 20 30 40 or 55 sec...

Page 69: ...est 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 3 3 Use or to select On or Off Press Menu Set 4 Press Stop Exit If this feature is set to On but your MFC does not connect a fax call when you lift an extension or external phone handset press the Fax Receive Code 51 91 for New Zealand If you send faxes from a computer on the same phone line and the MFC intercepts them set Fax ...

Page 70: ...enu Set 2 1 5 3 Use or to select On or Off Press Menu Set 4 Press Stop Exit Printing a fax from the memory If you have selected Fax Forwarding or Fax Storage Menu Set 2 5 1 you can still print a fax from the memory when you are at your MFC See Setting Fax Storage on page 6 2 1 Press Menu Set 2 5 3 2 Press Mono Start Turn on this setting if you receive faxes that are split onto two pages However if...

Page 71: ...emory until the memory is full following this no further incoming fax calls will be automatically answered To print all data put fresh paper in the paper tray and press Mono Start or Colour Start If the Memory Receive is Off at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming fax calls will not be aut...

Page 72: ...ecure Polling is a way to keep your documents and others from falling into the wrong hands while the MFC is set up for polling You can use Secure Polling only with another Brother fax machine Anyone who polls to receive a fax must enter the polling secure code Setup for Polling Receive Standard Polling Receive is when you call another fax machine to receive a fax from it 1 If it is not illuminated...

Page 73: ...Menu Set 5 Enter the fax number you are polling 6 Press Mono Start or Colour Start Setup Delayed Polling Receive You can set the MFC to begin Polling Receive at a later time 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 7 3 Press or to select Timer Press Menu Set 4 Enter the time in 24 hour format you want to begin polling For example enter 21 45 for 9 45 PM Press Menu Set 5 E...

Page 74: ...four digit number and press Menu Set and then go to Step 5 If you selected Timer enter the time in 24 hour format you want to begin polling and press Menu Set and then go to Step 5 5 Specify the destination fax machines which you wish to poll by using Speed Dial Search a Group see Setting up Groups for Broadcasting on page 5 3 or the dial pad You must press Menu Set between each location 6 Press M...

Page 75: ...y have to press a few keys Search Speed Dial the two digit number and Mono Start or Colour Start The MFC 5440CN can store 40 Speed Dial numbers and the MFC 5840CN can store 100 numbers 1 Press Menu Set 2 3 1 2 Use the dial pad to enter a Speed Dial location number 01 40 for MFC 5440CN 00 99 for MFC 5840CN For example press 05 Press Menu Set 3 Enter the phone or fax number up to 20 digits Press Men...

Page 76: ...hat has been stored there or number and will ask you to do one of the following 1 Press 1 to change the stored number OR Press 2 to exit without making a change How to change the stored number or name If you want to change a character use or to position the cursor under the character you want to change and then type over it If you want to erase the whole number or whole name press Stop Exit when t...

Page 77: ...p See Storing Speed Dial numbers on page 5 1 and Broadcasting Not available for colour faxes on page 3 11 1 Press Menu Set 2 3 2 2 Use the dial pad to enter the two digit Speed Dial number where you want to store the Group Press Menu Set For example press 07 and Menu Set 3 Use the dial pad to enter the Group number 1 to 6 Press Menu Set For example press 1 for Group 1 4 To include Speed Dial numbe...

Page 78: ...bers for this Group 6 Use the dial pad and the chart on page B 12 to enter a name for the Group Press Menu Set For example type NEW CLIENTS 7 Press Stop Exit You can print a list of all the Speed Dial numbers Group numbers will be marked in the GROUP column See Printing reports on page 7 3 ...

Page 79: ...you have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 If you press Search Speed Dial 03 Search Speed Dial 02 and Mono Start or Colour Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialling using the dial pad For example to change the number to 555 7001 you could press Search Speed Dial 03 and then press 7001 using the diallin...

Page 80: ...ignals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals 1 Lift the handset of the external phone 2 Press on the MFC s control panel Any digits dialled after this will send tone signals When you hang up the MFC will return to the Pulse dialling service ...

Page 81: ...Backup Print On or Backup Print Off Press Menu Set 5 Press Stop Exit Remote Fax Options Not available for colour faxes You can only use one remote fax option at a time Fax Forwarding OR Fax Storage OR PC FAX Receive OR Off You can change your selection at any time Menu Set 2 5 1 See Turning off Remote Fax Options on page 6 3 If you select Backup Print On the MFC will also print the fax at your MFC...

Page 82: ...ll temporarily store your received fax messages in its memory and then automatically send the faxes to the PC You can then use your PC to view and store these faxes 1 Press Menu Set 2 5 1 2 Press or to select PC Fax Receive Press Menu Set 3 Press or to select Backup Print On or Backup Print Off Press Menu Set 4 Press Stop Exit If you have turned on Fax Storage a backup copy will automatically be p...

Page 83: ...an set up PC Fax Receive you must install the MFL Pro Suite software on your PC make sure your PC is connected and turned on For details see Using Brother PC FAX software on page 5 1 in Software User s Guide on the CD ROM If you select Backup Print On the MFC will also print the fax at your MFC so you will have a copy if there is a power failure before it is sent to the PC If you get an error mess...

Page 84: ...e code 1 Press Menu Set 2 5 2 2 Enter a three digit code using numbers 0 9 or Press Menu Set The preset cannot be changed 3 Press Stop Exit Do not use the same code used for your Fax Receive Code 51 91 for New Zealand or Telephone Answer Code 51 91 for New Zealand See Operation from extension telephones on page A 14 You can change your code at any time by entering a new one If you want to make you...

Page 85: ...d by 3 The MFC signals if it has received fax messages 1 long beep Fax messages No beeps No messages 4 The MFC gives two short beeps to tell you to enter a command The MFC will hang up if you wait longer than 30 seconds to enter a command The MFC will beep three times if you enter an invalid command 5 Press 90 to reset the MFC when you ve finished 6 Hang up If your MFC is set to Manual mode and yo...

Page 86: ...Forwarding number You can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 6 7 Once you have registered the number Fax Forwarding will work 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See page 6 7 3 Erase faxes from the memory If you hear one lo...

Page 87: ...e other machine which will then print your fax messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone 1 Dial your fax number 2 When your MFC answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps us...

Page 88: ...ccessful OK If you select On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Selecting On Image or Off Image will print a section of the fax s first page on the report to help you remember 1 Press Menu Set 2 4 1 2 Press or to select Off Image On On Image or Off Press...

Page 89: ...tdown 3 Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit If you select 6 12 24 hours 2 or 7 days the MFC will print the report at the selected time and then erase all jobs from its memory If the MFC s memory becomes full with 200 jobs before the time you selected has passed the MFC will print the Journal early and then erase al...

Page 90: ...int the Help List 3 Press Mono Start 1 Help List Prints the Help List so you can see at a glance how to quickly program your MFC 2 Quick Dial Lists names and numbers stored in the Speed Dial memory in numerical order 3 Fax Journal Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive 4 XMIT Verify Prints a Transmission Verification Report for your last tra...

Page 91: ...re making copies make sure that Copy is illuminated in green If it is not press Copy to enter Copy mode The default setting is Fax You can change the number of seconds or minutes that the MFC stays in Copy mode See Setting the Mode Timer on page 2 4 Making copies Copy Ratio The LCD shows the default copy setting Quality No of Copies ...

Page 92: ...ur Start Making multiple copies 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Mono Start or Colour Start Stop copying To stop copying press Stop Exit To stop copying press Stop Exit To sort the copies press the Options key See Using the temporary Copy keys on page 8 3 ...

Page 93: ...efault settings 60 seconds after it finishes copying However if you have set the Mode Timer to 0 or 30 seconds the MFC returns to the default settings after the number of seconds that has been set for mode timer See Setting the Mode Timer on page 2 4 You can save the copy settings you use most often by setting them as default See Changing the default copy settings on page 8 15 Temporary Copy keys ...

Page 94: ...5 Press or to choose the copy quality Fast Normal or Best Press Menu Set 6 Press Mono Start or Colour Start Press Quality and or Normal Recommended mode for ordinary printouts Good copy quality with adequate copy speed Fast Fast copy speed and lowest ink consumption Use FAST to save time document to be proof read large documents or many copies Best Use this mode to copy precise images such as phot...

Page 95: ...pies you want up to 99 4 Press Enlarge Reduce 5 Press or to select the enlargement or reduction ratio you want Press Menu Set OR You can select Custom 25 400 and press Menu Set Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 Press Menu Set For example press 5 3 to enter 53 Press Enlarge Reduce and or to select Enlarge Reduce Custom 25 400 200 198 10x15cm A4 186 10x15cm L...

Page 96: ...reen 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Paper Type 5 Press or to select the type of paper you are using Plain Inkjet Glossy or Transparency Press Menu Set 6 Press Mono Start or Colour Start Special Copy Options 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L or Poster are not available with Enlarge Reduce You can change the default Paper Type settin...

Page 97: ...se the dial pad to enter the number of copies you want up to 99 4 Press Tray Select 5 Press or to select Auto 1 xxx or 2 xxx Press Menu Set 6 Press Mono Start or Colour Start If both trays are set to the same and type of paper Auto will let your MFC take from Tray 1 first then take from Tray 2 if Tray 1 runs out of paper You can only use plain paper sizes Letter Legal or A4 in Tray 2 ...

Page 98: ...art if you re finished choosing settings OR Press or to select more settings Press Options Menu Selections Options Factory Setting Page Paper Type MFC 5840CN only Plain Inkjet Glossy Transparency Plain 8 9 Paper Size Letter Legal A4 A5 10 W x 15 H cm A4 8 9 Brightness 8 10 Contrast 8 10 Stack Sort Stack Sort Stack 8 11 Page Layout Off 1 in 1 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L Poster 3 x 3 Off 1 i...

Page 99: ...nkjet Glossy or Transparency Press Menu Set 6 Press Mono Start or Colour Start Setting paper size If copying on paper other than A4 size you will need to change the paper size setting 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Options and or to select Paper Size Press Menu Set You can only use plain paper i...

Page 100: ...e the dial pad to enter the number of copies you want up to 99 4 Press Options and or to select Brightness Press Menu Set 5 Press to make a lighter copy OR Press to make a darker copy Press Menu Set 6 Press Mono Start or Colour Start Adjusting contrast You can adjust the copy contrast to help an image look sharper and more vivid 1 Press Copy to illuminate it in green 2 Load your document 3 Use the...

Page 101: ... or to select Sort Press Menu Set 6 Press Mono Start or Colour Start Making N in 1 copies or a poster Page Layout You can reduce the amount of copies by using the N in 1 copy feature This allows you to copy two or four pages onto one page allowing you to save paper It is also possible to create a poster When you use the Poster feature your MFC divides your document into sections then enlarges the ...

Page 102: ...s document and starts printing If you are using the scanner glass 8 After the MFC scans the page the LCD shows Press 1 to scan the next page 9 Put the next document on the scanner glass Press Menu Set Repeat Steps 8 and 9 for each page of the layout 10 After all the pages of the document have been scanned press 2 to end If Glossy has been selected in the Paper Type setting for N in 1 copies the MF...

Page 103: ...8 13 MAKING COPIES If you are copying from the ADF insert the document face up in the direction shown below 2 in 1 P 4 in 1 P 2 in 1 L P L 4 in 1 L ...

Page 104: ... COPIES 8 14 If you are copying from the scanner glass place the document face down in the direction shown below 2 in 1 P 4 in 1 P Poster 3X3 You can make a poster size copy of a photograph 2 in 1 L 4 in 1 L ...

Page 105: ... Set 3 1 2 Press or to select Normal Best or Fast Press Menu Set 3 Press Stop Exit Adjusting brightness 1 Press Menu Set 3 2 2 Press to make a lighter copy OR Press to make a darker copy Press Menu Set 3 Press Stop Exit Adjusting contrast You can change the contrast to help an image look sharper and more vivid 1 Press Menu Set 3 3 2 Press to increase the contrast OR Press to decrease the contrast ...

Page 106: ...tion 1 Press Menu Set 3 4 2 Press or to select Red Green or Blue Press Menu Set 3 Press to increase the colour saturation OR Press to decrease the colour saturation Press Menu Set 4 Return to Step 2 to select the next colour OR Press Stop Exit ...

Page 107: ...ments which should not be copied Money Bonds or other certificates of debt Certificates of Deposit Service or Draft paper of the Armed Forces Passports Postage Stamps cancelled or uncancelled Immigration Papers Welfare documents Cheques or Drafts drawn by Governmental Agencies Documents badges or insignias of identification Licences and Certificates of Title to motor vehicles Works subject to Copy...

Page 108: ...and xD Picture Card The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing Walk Up PhotoCapture Center MFC 5840CN only CompactFlash Type Ι only SmartMedia Memory Stick SecureDigital xD Picture Card miniSD can be used with miniSD adapter Memory Stick Duo can be used with Memory Stick Duo adapter Adapters are not includ...

Page 109: ...oltage rating CompactFlash Type ΙΙ is not supported When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted A portion of the corrupted image may be printed Your MFC is designed to read media cards that have been formatted by a digital camera When a digital camera formats a media card it creates a special folder into wh...

Page 110: ...not properly inserted PhotoCapture light is BLINKING the media card is being read or written to The MFC can only read one media card at a time so do not insert more than one card Do NOT unplug the power cord or remove the media card from the media drive slot while the MFC is reading or writing to the card the PhotoCapture key is blinking You will lose your data or damage the card xD Picture Card S...

Page 111: ...rd Your MFC will assign an image number to each thumbnail Press Print Index Press Colour Start to start printing the index sheet See Printing the Index Thumbnails on page 9 5 4 To print images press or to select Print Images and then press Menu Set Enter the image number and press Menu Set Press Colour Start to start printing See Printing images on page 9 6 The media active message will be shown f...

Page 112: ...rint a thumbnail page Index page with 6 or 5 images per line This will show all the pictures on the media card 1 Make sure you have inserted the media card Press PhotoCapture See page 9 3 2 Press Print Index 3 Press or to select 6 Images Line or 5 Images Line Press Menu Set 4 Press Colour Start to start printing Index Index 5 Images Line 6 Images Line Print time for 5 Images Line will be slower th...

Page 113: ... have entered all the image numbers that you want to print 4 After you have selected all the image numbers press Menu Set again and go to Step 5 OR If you have finished choosing settings press Colour Start Print the Index first See Printing the Index Thumbnails on page 9 5 If your media card contains valid DPOF information the LCD shows DPOF Print Yes please go to DPOF printing on page 9 8 You can...

Page 114: ...ss Colour Start Print Size 6 If you selected Letter or A4 press or to select the print size 10 x 8cm 13 x 9cm 15 x 10cm 18 x 13cm 20 x 15cm or Max Size Press Menu Set and go to Step 7 OR If you have finished choosing settings press Colour Start Printed Position for A4 paper Number of Copies 7 Use the dial pad to enter the number of copies you want Press Menu Set 8 Press Colour Start to print 1 10 ...

Page 115: ...into your MFC you can print the selected image easily 1 Insert your media card into the proper drive slot 2 Press PhotoCapture 3 Press or to select Print Images Press Menu Set 4 If there is a DPOF file on the card the LCD shows 5 Press or to select DPOF Print Yes Press Menu Set 6 Press or to select Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet ...

Page 116: ...1 2 Press or to select Normal or Photo Press Menu Set 3 Press Stop Exit Setting the paper size 1 Press Menu Set 4 2 2 Press or to select Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet or 10x15cm Inkjet Press Menu Set If you selected Letter or A4 press or to select the print size 10 x 8cm 13 x 9cm 15 x 10cm 18 x 13cm 20 x 15cm or Max Size Press M...

Page 117: ...ess Menu Set 4 4 2 Press to increase the contrast OR Press to decrease the contrast Press Menu Set 3 Press Stop Exit Colour enhancement You can turn on the colour enhancement feature to print more vivid images Printing time will be slower 1 Press Menu Set 4 5 2 Press or to select On Press Menu Set OR Select Off and press Menu Set then go to Step 5 If you select On you can customize the White Balan...

Page 118: ...hite areas of a picture may be slightly pink yellow or some other colour By using this adjustment you can correct this effect and bring the white areas back to pure white Sharpness This setting enhances the detail of an image It is similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness Colour De...

Page 119: ...default setting is On If you want to print the whole image turn this setting to Off 1 Press Menu Set 4 6 2 Press or to select Off or On Press Menu Set 3 Press Stop Exit Borderless This feature expands the printable area to fit the edges of the paper Printing time will be slightly slower 1 Press Menu Set 4 7 2 Press or to select Off or On Press Menu Set 3 Press Stop Exit Cropping On Cropping Off ...

Page 120: ...rs on the LCD the MFC will beep to get your attention Media Error This message will appear if you insert a media card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the media card No File This message will appear if you try to access a media card in the drive slot that does not contain a JPG file Out of Memory This message will appe...

Page 121: ...User s Guide on the CD ROM or Using the PhotoCapture Center from a Macintosh not available for MFC 3240C and MFC 5440CN on page 8 47 in the Software User s Guide on the CD ROM Using PhotoCapture Center for scanning documents You can scan documents and save them onto a media card to quickly and easily make documents portable See Scan to Card not available for MFC 3240C MFC 210C and MFC 5440CN on pa...

Page 122: ...rds are a major cause of fatalities The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Disconnect device This machine must be installed near a power outlet which is easily accessible In case of emergencies...

Page 123: ...aning 5 Do not use this product near water 6 Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product 7 Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should ne...

Page 124: ...ll liquid of any kind on the product 14 Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and or other risks Refer all servicing to service personnel 15 Wait until pages have exited the machine before picking them up 16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the f...

Page 125: ...s it imply that any product is compatible with all of Telecom s network services 6 This equipment does not fully meet Telecom s impedance requirements Performance limitations may occur when used in conjunction with some parts of the network Telecom will accept no responsibility should difficulties arise in such circumstances 7 If a charge for local calls is acceptable the Dial Button should not be...

Page 126: ... never be placed near or over a radiator or heater This product should not be placed in a built in installation unless proper ventilation is provided 15 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult with your dealer or local power company 16 This product is equipped with a 3 wire earthed plug This plu...

Page 127: ...s been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service 23 This unit will only work in conjunction with a tone signalling DTMF telephone but some telephones are not compatible Since noise or speech from the telephone can upset dialling from this unit errors may result if the devices are used together in other than quiet ...

Page 128: ...at the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Disconnect device This machine must be installed near a power outlet which is easily accessible In case of emergencies you must disconnect the power cord from the power outlet in order to shut off power completely IMPORTANT...

Page 129: ...ked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or on a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 8 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult with your deale...

Page 130: ... risks and may void your warranty Please refer all servicing to our Authorized Service Personnel A list of Authorized Service Centres has been included for your convenience or you may contact the Brother Dealer for Service 16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions If the power cord is damaged or frayed If the prod...

Page 131: ... risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequen...

Page 132: ...al Business Machine Corporation SmartMedia is a registered trademark of Toshiba Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SecureDigital is a trademark of Matsushita Electric Industrial Co Ltd SanDisk Corporation and Toshiba Corporation SanDisk is a licensee of the SD and miniSD trademarks xD Picture Card is ...

Page 133: ...or Try the call again If the problem continues call the telephone company and ask them to check your phone line Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup Cover is Open The scanner cover is not closed completely Lift the scanner cover and then close it again Data Remaining Print data remains in the MFC s memory Re ...

Page 134: ...t head is too cold Allow the MFC to warm up Media Error MFC 5840CN only The media card is either corrupted improperly formatted or there is a problem with the media drive Re insert the card firmly into the slot to make sure it is in the proper position If the error remains check the media drive by inserting another media card that you know is working Near Empty One or more of the ink cartridges ar...

Page 135: ...al number that is not programmed Set up the Speed Dial number See Storing Speed Dial numbers on page 5 1 Out of Memory The MFC s memory is full Fax sending or copy operation in process Press Stop Exit and wait until the other operations in progress finish and then try again OR Clear the data in the memory To gain extra memory you can turn off Fax Storage See Setting Fax Storage on page 6 2 OR Prin...

Page 136: ...the faxes to your PC Please see Transfer faxes to your PC Transfer faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode 3 Enter the fax number to which faxes will be forwarded 4 Press Mono Start 5 After the faxes are transferred disconnect the MFC from the power source for several minutes and then reconnect it You can transfer the Fax Journal repor...

Page 137: ...y paper from the ADF that is not jammed 2 Open the ADF cover 3 Pull the jammed document out as shown in the illustration below 4 Close the ADF cover Press Stop Exit Document is jammed inside the ADF unit 1 Take out any paper from the ADF that is not jammed 2 Lift the document cover 3 Pull the jammed document out to the right 4 Close the document cover Press Stop Exit ...

Page 138: ...1 6 Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the MFC Paper is jammed inside the paper tray 1 Pull the paper tray out of the MFC 2 Slowly pull out the jammed paper to remove it Paper Tray Jammed paper ...

Page 139: ...the scanner cover from the right hand side of the MFC until it locks securely into the open position 2 Remove the jammed paper If the paper is jammed underneath the print head disconnect the MFC from the power source so you can move the print head and take out the paper Scanner Cover ...

Page 140: ...he jammed paper remove the Jam Clear Cover Pull the jammed paper out of the MFC 4 Re insert the Jam Clear Cover 5 Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover Jam Clear Cover For MFC 5440CN For MFC 5840CN ...

Page 141: ...ay become clogged Cartridge expiration dates are printed on the package Try using the recommended types of paper See About paper on page 1 10 The recommended environment for your MFC is between 20 C to 33 C White horizontal lines appear in text or graphics Clean the print head See Cleaning the print head on page 11 15 Try using the recommended types of paper See About paper on page 1 10 If horizon...

Page 142: ...ncement feature MFC feeds multiple pages Make sure the paper is loaded properly in the paper tray See How to load paper envelopes and post cards on page 1 15 Check that more than two types of paper are not loaded in the paper tray at any one time Auto Select function does not work after refilling the paper tray Open and close the scanner cover to reset the paper tray Printed pages are not stacked ...

Page 143: ...ceiving machine has paper Print the Transmission Verification Report and check for an error See Printing reports on page 7 3 Transmission Verification Report says Result NG or Result ERROR There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get Result NG on the Transmission Verification Report your MFC may be out of memory To gain extr...

Page 144: ...is problem This condition is related to the telephone system industry and is common to all devices that send and receive data on a single shared line with custom features If avoiding a slight interruption is crucial to your business we recommend a separate phone line with no custom features Copying Difficulties Cannot make a copy Make sure that the Copy key is illuminated See Enter Copy mode on pa...

Page 145: ...means the card is being accessed Wait a while and then try again e If all of the above do not work please turn off your PC and MFC and then turn them on again You will have to unplug the power cord of the MFC to turn it off Cannot access Removable Disk from Desktop icon Make sure you have inserted the media card into the media slot Network Difficulties I cannot print over the Network Make sure tha...

Page 146: ...lity The MFC adjusts the modem speed for fax operations 1 Press Menu Set 2 0 2 2 Press or to select Normal Basic or High Press Menu Set 3 Press Stop Exit Basic reduce the default modem speed to 9600 bps Unless interference is a recurring problem on your phone line you may prefer to use it only when needed Normal sets the modem speed at 14400 bps High sets the modem speed at 33600 bps Default Misce...

Page 147: ... Yellow Magenta or all four colours at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily Caution Do NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty 1 Press Ink Management 2 Press or to select Cleaning Press Menu Set 3 Press or to select Black Color or All Press Menu Set The MFC will clean the print...

Page 148: ...or to select Print Quality Press Menu Set 4 Press Colour Start The MFC begins printing the Print Quality Check Sheet 5 Follow the instructions given on the sheet to see if the quality is OK Colour block quality check The LCD shows 6 Check the quality of the four colour blocks on the sheet 7 If all lines are clear and visible press 1 Yes and go to Step 10 OR If you can see missing short lines as sh...

Page 149: ...logged colour Perhaps the ink cartridge was in your MFC over six months or the expiration date written on the cartridge package has passed Or the ink may not have been stored properly before use After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartri...

Page 150: ... Check Sheet The LCD shows 5 Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0 If the number 5 sample of both the 600 dpi and 1200 dpi are the best matches press 1 Yes to finish Alignment Check and go to Step 8 OR If another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to select it 6 For 600 dpi press the number of the test...

Page 151: ...ct the colour you want to check The LCD shows the ink volume 4 Press Stop Exit You can check the ink volume from your computer See MFC Remote Setup not available for DCP 110C DCP 310CN and MFC 210C on page 4 1 in Software User s Guide on the CD ROM or MFC Remote Setup Mac OS X 10 2 4 or greater not available for DCP 110C DCP 310CN and MFC 210C on page 8 45 in Software User s Guide on the CD ROM In...

Page 152: ...process may lead to print problems and possible damage to the print head 1 Lift the scanner cover from the right hand side of the MFC until it locks securely into the open position 2 Remove all the ink cartridges and attach the protective parts See Replacing the ink cartridges on page 11 25 Caution If you are not able to find the protective parts do NOT remove the ink cartridges before shipping It...

Page 153: ...own and close the scanner cover 4 Unplug the MFC from the telephone wall socket and remove the telephone line cord from MFC 5 Unplug the MFC from the electrical socket 6 Unplug the USB cable or LAN cable from the MFC if it is connected 7 Wrap the MFC in the bag and place it in the original carton with the original packing material ...

Page 154: ...LESHOOTING AND ROUTINE MAINTENANCE 11 22 8 Pack the printed materials in the original carton as shown below Do not pack the used ink cartridges in the carton 9 Close the carton For MFC 5440CN For MFC 5840CN ...

Page 155: ...enance Cleaning the scanner Lift the document cover Clean the scanner glass with isopropyl alcohol on a soft lint free cloth Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint free cloth Document Cover White Bar Glass Strip ...

Page 156: ...feed star wheels or encoder film Be sure to unplug the MFC from the electrical socket before cleaning the printer platen If ink is scattered on or around the printer platen be sure to wipe it off with a soft dry lint free cloth Paper Feed Star Wheel Do NOT Touch Encoder Film Do NOT Touch Printer Platen Clean Here ...

Page 157: ... though the MFC informs you that an ink cartridge is empty there will be a small amount of ink remaining in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly 1 Lift the scanner cover from the right hand side of the MFC until it locks securely into the open position If one or more ink cartridges are empty for ...

Page 158: ...slot Press down on the ink cartridge until the hook snaps over it 6 Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover Do not touch the area shown in the illustration above If the cartridge cover comes off when you open the bag the cartridge will not be damaged Cartridge Cover DO NOT TOUCH New Ink Cartridge Ink Cartridge Hook ...

Page 159: ...atically reset the ink dot counter for that colour If the ink cartridge you installed is not a brand new one please be sure to select 2 WARNING If ink gets in your eyes irrigate them with water immediately and call a doctor if you are concerned If you wait until Ink Empty message is displayed on the LCD the MFC will automatically reset the ink dot counter If the Install message is on the display a...

Page 160: ...the expiration date written on the cartridge package Do not dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Brother multifunction machines are designed to work with ink of a particular specification and work to a level of optimum performance when used with genuine Brother ink cartridges Brother cannot guarantee this optimum performance if ink or ink c...

Page 161: ...elstra FaxStream Duet Function Using Telstra FaxStream Duet is the most efficient way to receive both fax and telephone calls on the same line When the voice call comes in all phones extension and external and the fax machine will ring to alert you to pick it up On the other hand if a fax call comes in the fax machine will answer automatically without ringing whereas the extension and external pho...

Page 162: ...u or a telephone answering device can answer the voice number When FaxStream Duet is On and you receive a fax call on the Duet number the Fax machine will answer and automatically receive the fax message without ringing On the other hand all extension and external phones will ring with a distinctive ring pattern Do not pick it up as you are receiving a fax message All extension phones ring fax mac...

Page 163: ...gs It is a fast way to screen your calls You can respond quickly to calls you missed because Caller IDs are received and stored in your MFC memory Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls Businesses that provide mail order services money lending services or provide confidential information can protect themselves from false orders or accep...

Page 164: ...ximum of the last 30 incoming caller IDs in the memory along with the time and date of reception The 31st call will cause the oldest ID to be erased The Caller ID information stored in the memory can be used for the following Printing the Caller ID List You can review calls you received by checking the Caller IDs in memory This report will list the Date Time Phone Number Caller ID name and type of...

Page 165: ...u Set 2 0 4 2 Press or to select Display and press Menu Set If the name was not received it will not be displayed 3 Press or to scroll through the Caller ID memory to select the Caller ID you want to view and press Menu Set The next screen shows the caller s telephone number and the date and time of the call 4 Press Stop Exit to exit Printing Caller ID List 1 Press Menu Set 2 0 4 2 Press or to sel...

Page 166: ...s in to your main number all the phones will ring You can set an external answering device TAD to answer calls on the other number s See the chart in the following page What is the Advantage of Using the FaxAbility Function Using FaxAbility is the most efficient way to receive both fax and telephone calls on the same line It is much easier for your callers who dial manually The fax machine will an...

Page 167: ...ly learn to recognize the ring pattern for faxes so you will not be tempted to answer that number Either you or a telephone answering device can answer the main number s After you have set the FaxAbility feature to On the receive mode is set to Manual automatically Unless you have a TAD or Voice Mail set up on the FaxAbility number Manual mode means you must answer all the call yourself You can no...

Page 168: ... you have FaxAbility Service but don t have Call Waiting you need do nothing at this stage If you do have Call Waiting as well as FaxAbility set the Call Waiting menu option to On See below 1 Press Menu Set 2 0 3 The screen displays 2 Press or to set FaxAbility to On or Off If you have FaxAbility service select On 3 Press Menu Set 4 Press or to set Call Waiting to On or Off If you have Call Waitin...

Page 169: ...ceptance of false identification At Home Residential customers can protect themselves from unwanted calls How Does the Caller ID Work The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings the display shows you the caller s phone number and name if available Once you pick up the handset the caller s ID disappears You will see up to the first 16 characters of the num...

Page 170: ...ect the Caller ID you want to view and press Menu Set The next screen shows the caller s telephone number and the date and time of the call 4 Press Stop Exit Printing Caller ID List 1 Press Menu Set 2 0 4 2 Press or to select Print Report 3 Press Menu Set 4 Press Start If you use the Caller ID for Dial back Please be sure that you use appropriate dialling procedures for local and national call Ple...

Page 171: ...ber just for receiving faxes You will need to set Distinctive Ringing to On Setting the Distinctive Ringing 1 Press Menu Set 2 0 3 2 Press or to select On or Off 3 Press Menu Set 4 Press Stop Exit You can switch it off temporarily then turn it back on When you get a new fax number make sure you reset this function The MFC will answer only calls to the Distinctive Ringing number After you have set ...

Page 172: ...ller or name if available Once you pick up the handset the Caller ID information disappears from the screen but the call information remains stored in the Caller ID memory You will see the first 16 characters of the number or name Out of Area display means call originates outside your Caller ID service area Private Call display means the caller has intentionally blocked transmission of information...

Page 173: ...Menu Set 2 0 4 2 Press or to select Display and press Menu Set If the name was not received it will not be displayed 3 Press or to scroll through the Caller ID memory to select the Caller ID you want to view and press Menu Set The next screen shows the caller s telephone number and the date and time of the call 4 Press Stop Exit Printing Caller ID List 1 Press Menu Set 2 0 4 2 Press or to select P...

Page 174: ...ng and then hang up Your caller will have to press Start to send the fax Fax Tel mode When the MFC is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call Lift the external telephone s handset and then press Hook to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and then press 51 91 for New Zealand...

Page 175: ...des Remote Codes might not work with some telephone systems The preset Fax Receive Code is 51 91 for New Zealand The preset Telephone Answer Code is 51 91 for New Zealand 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 4 3 Press or to select On or Off Press Menu Set 4 Enter the new Fax Receive Code Press Menu Set 5 Enter the new Telephone Answer Code Press Menu Set 6 Press Stop ...

Page 176: ...al device to your MFC Connecting an external telephone You can connect a separate telephone as shown in the diagram below When you are using an external or extension telephone the LCD shows Telephone Extension Telephone External Telephone ...

Page 177: ...ng your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The MFC cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message ...

Page 178: ...APPENDIX A A 18 When you are using a TAD the LCD shows Telephone Do not connect a TAD elsewhere on the same phone line TAD TAD ...

Page 179: ...AD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 Record 5 seconds of silence at the beginning of your message This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds We recommend beginning your OGM with an initial 5 second silence becaus...

Page 180: ...ch time a telephone call is received If you are installing the MFC to work with a PBX 1 It is not guaranteed that the unit will operate properly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to Manual All incomi...

Page 181: ...ogramming options Menu table You can probably program your MFC without the User s Guide if you use the Menu table that begins on page B 3 These pages will help you understand the menu selections and options that are found in the MFC s programs Memory storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast Over...

Page 182: ... for the direction you want or Select an option by pressing Menu Set when that option appears on the LCD The LCD will then show the next menu level Press or to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows Accepted Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level E...

Page 183: ...etter Legal A4 A5 10x15cm Sets the size of the paper in the paper tray 2 5 3 Paper Size MFC 5840CN only 1 Tray 1 Letter Legal A4 A5 10x15cm Sets the size of paper in Tray 1 2 4 2 Tray 2 Letter Legal A4 Sets the size of paper in Tray 2 2 4 4 Volume 1 Ring High Med Low Off Adjusts the ring volume 2 6 2 Beeper High Med Low Off Adjusts the volume level of the beeper 2 6 3 Speaker High Med Low Off Adju...

Page 184: ...swers in Fax Only or Fax Tel mode 4 2 2 F T Ring Time 70 Sec 40 Sec 30 Sec 20 Sec Example for Australia Sets the pseudo double ring time in Fax Tel mode 4 3 3 Fax Detect On Off Receives fax messages without pressing the Mono Start or Colour Start key 4 4 4 Remote Code On 51 51 91 91 for New Zealand Off You can answer all calls at an extension or external phone and use codes to turn the MFC on or o...

Page 185: ...Real Time TX Off On Next Fax Only You can send a fax without using the memory 3 9 6 Polled TX Standard Secure Sets up the document on your MFC to be retrieved by another fax machine 3 14 7 Overseas Mode On Off If you are having difficulty sending faxes overseas set this to On 3 12 0 Scan Size Letter A4 Adjust the scan area of the scanner glass to the size of the document 3 18 3 Set Quick Dial 1 Sp...

Page 186: ...s in the memory so you can retrieve them while you are away from your MFC or to send faxes to your PC 6 2 2 Remote Access You must set your own code for Remote Retrieval 6 4 3 Print Document Prints incomingfaxes stored in the memory 4 5 6 Remaining Jobs Checks which jobs are in the memory and lets you cancel selected jobs 3 10 0 Miscellaneous 1 TX Lock 1 Key Lock Prohibits most functions except re...

Page 187: ...tness 8 15 3 Contrast Adjusts the contrast for copies 8 15 4 Color Adjust 1 Red R R R R R Adjusts the amount of Red in copies 8 16 2 Green G G G G G Adjusts the amount of Green in copies 3 Blue B B B B B Adjusts the amount of Blue in copies Main Menu Submenu Menu Selections Options Descriptions Page The factory settings are shown in Bold ...

Page 188: ...t 10x15cm Inkjet Selects the paper and print size 9 9 3 Brightness Adjusts the brightness 9 10 4 Contrast Adjusts the contrast 9 10 5 Color Enhance On Off 1 White Balance Adjusts the hue of the white areas 9 10 2 Sharpness Enhances the detail of the image 3 Color Density Adjusts the total amount of colour in the image Main Menu Submenu Menu Selections Options Descriptions Page The factory settings...

Page 189: ...file format for black and white scanning 2 26 1 3 ColorFile Type PDF JPEG Selects the default file format for colour scanning 2 27 1 4 LAN MFC 5440CN 5 LAN MFC 5840CN 1 Setup TCP IP 1 BOOT Method Auto Static RARP BOOTP DHCP You can choose the BOOT method that best suits you needs See Network User s Guide on the CD ROM 2 IP Address 000 255 000 255 000 255 000 255 Enter the IP address 3 Subnet Mask ...

Page 190: ...server 9 APIPA On Off Automatically allocates the IP address from the link local address range 2 Setup Misc 1 Ethernet Auto 100B FD 100B HD 10B FD 10B HD Selects Ethernet link mode 2 Time Zone GMT 10 00 Example for Australia Sets the time zone for your country 0 Factory Reset Restore all network settings to factory default 6 Print Reports MFC 5840CN only 1 Help List You can print these lists and r...

Page 191: ...n headings of faxes you send 2 1 3 Station ID Fax Name Program your name and fax number to appear on each page you fax 2 2 4 Tone Pulse Not available in New Zealand Tone Pulse Selects the dialling mode 2 3 5 Phone Line Set Normal ADSL PBX For Australia and New Zealand only Select the phone line type 2 3 Main Menu Submenu Menu Selections Options Descriptions Page The factory settings are shown in B...

Page 192: ...o enter a space in the name press twice between characters Making corrections If you entered a letter incorrectly and want to change it press to move the cursor under the incorrect character Then press Stop Exit All letters above and to the right of the cursor will be deleted Re enter the correct character You can also back up and type over incorrect letters Repeating letters If you need to enter ...

Page 193: ... Special characters and symbols Press or 0 and then press or to move the cursor under the special character or symbol you want Then press Menu Set to select it Press for space Press for _ Press 0 for Ä Ë Ö Ü À Ç È É 0 ...

Page 194: ... cost saving feature all delayed faxes to the same fax number will be sent as one transmission Brightness Changing the Brightness makes the whole image lighter or darker Beeper Volume Volume setting for the beep when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG to...

Page 195: ...r MFC can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension phone A telephone on the fax number that is plugged into a separate wall socket External phone A TAD telephone answering device or telep...

Page 196: ...ou can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the MFC that shows interactive messages during On Screen Programming and shows the date and time when the MFC is idle Manual fax When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press Mono Start or Colour Start to beg...

Page 197: ...ws you to call and access your MFC from a remote location Remote Retrieval Access The ability to access your MFC remotely from a touch tone phone Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the MFC answers in Fax Only and Fax Tel mode Ring Volume Volume setting for the MFC s ring Scanning The process o...

Page 198: ... can connect an external TAD to your MFC Temporary settings You can select certain options for each fax transmission and copy without changing the default settings Tone A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your MFC to the receiving fax machine User Settings A printed report that shows the current...

Page 199: ...gsm Paper Tray 2 MFC 5840CN only 250 Sheets 80 gsm Printer Type Ink Jet Print Method Piezo with 74 5 nozzles LCD Liquid Crystal Display 16 characters 2 lines Back light MFC 5840CN only Power Source 220 240V 50 60Hz Power Consumption MFC 5440CN Power Save Mode Standby Operating Under 5 watts 9 Wh or less 25 C 22 Wh or less MFC 5840CN Power Save Mode Standby Operating Under 5 watts 9 5 Wh or less 25...

Page 200: ...se Operating 42 5 to 51 dB It depends on printing conditions Temperature Operating Best Print Quality 10 35 C 20 33 C Humidity Operating Best Print Quality 20 to 80 without condensation 20 to 80 without condensation 395 mm 433 mm 444 mm 237 mm 269 mm 461 mm 395 mm 433 mm 444 mm 309 mm 341 mm 461 mm ...

Page 201: ...city Approx 100 sheets of 80 gsm plain paper Paper Tray 2 MFC 5840CN only Paper type Plain paper Paper size Letter Legal Executive A4 JIS_B5 Maximum paper tray capacity Approx 250 sheets of 80 gsm plain paper Paper Output Up to 50 sheets of A4 plain paper Face up print delivery to the output paper tray 2 1 Use only transparencies recommended for inkjet printing 2 For glossy paper or transparencies...

Page 202: ...ute A4 paper Colour Up to 11 pages minute A4 paper Does not include the time it takes to feed the paper Based on Brother standard pattern Fast Mode Stack Copy Copy speeds vary with the complexity of the document Multiple Copies Stacks Sorts up to 99 pages Enlarge Reduce 25 to 400 in increments of 1 Resolution Up to 600 x 1200 dpi copy resolution for plain 1200 x 1200 dpi for inkjet glossy paper an...

Page 203: ... 3V Not available for use with ID Memory Stick Not available for music data with MagicGate SecureDigital xD Picture Card File Extension Media Format Image Format DPOF EXIF DCF Photo Print JPEG Scan to Card JPEG PDF Colour TIFF PDF Black Progressive JPEG format is not supported Number of Files Up to 999 files in the media card Folder File must be in the 3rd folder level of the Media Card Borderless...

Page 204: ...l Automatic Light Dark manual setting Resolution Horizontal 203 dot inch 8 dot mm Vertical Standard 3 85 line mm Black 7 7 line mm Colour Fine 7 7 line mm Black Colour Photo 7 7 line mm Black Superfine 15 4 line mm Black Speed Dial 40 stations MFC 5440CN 100 stations MFC 5840CN Broadcasting 90 stations MFC 5440CN 150 stations MFC 5840CN Automatic Redial 3 times at 5 minute intervals Auto Answer 2 ...

Page 205: ...otice Colour Black Colour Black TWAIN Compliant Yes Windows 98 98SE Me 2000 Professional XP Mac OS 8 6 9 2 Mac OS X 10 2 4 or greater WIA Compliant Yes Windows XP Colour Depth 48 bit colour processing Input 24 bit colour processing Output Resolution Up to 19200 19200 dpi interpolated Up to 1200 2400 dpi optical Maximum 1200 x 1200 dpi scanning with Windows XP resolution up to 19200 x 19200 dpi can...

Page 206: ...dia Print Speed up to 20 pages minute Black up to 15 pages minute Colour Based on Brother standard pattern A4 size in draft mode Does not include the time it takes to feed the paper Printing Width 204 mm 216 mm When you set the Borderless feature to On Disk Based Fonts 35 TrueType Borderless Letter A4 A6 Photo Card Index Card Post Card Not available for Tray 2 use MFC 5840CN only USB A Full Speed ...

Page 207: ... Send 4 Only All base models meet minimum Requirements 64 MB 80 MB Mac OS 9 X Printing Scanning 3 PhotoCapture Center andPC FAX Send 4 Only Mac OS X 10 2 4 or greater 128 MB 160 MB NOTE All registered trademarks referenced herein are the property of their respective companies 1 Microsoft Internet Explorer 5 or greater 2 Maximum 1200 x 1200 dpi scanning with Windows XP Resolutions up to 19200 x 192...

Page 208: ...umptions Continuous printing at a resolution of 600 x 600 dpi in normal mode after installing new ink cartridge The printing frequency The number of pages printed Periodic automatic print head assembly cleaning Your MFC will clean the print head assembly periodically This process will use a small amount of ink and Ink remaining in cartridge identified as empty It is necessary to leave a small amou...

Page 209: ...et 10 100 BASE TX Auto Negotiation Protocols TCP IP RARP BOOTP DHCP APIPA NetBIOS WINS LPR LPD Port9100 SSDP mDNS FTP Network Printing and PC FAX are available for Mac OS 8 6 9 2 Mac OS 10 2 4 or greater Mac OS 8 6 9 2 Quick Draw over TCP IP Mac OS X 10 2 4 or greater mDNS Network Scanning and Remote Setup are available for Mac OS 10 2 4 or greater Media drive is not available for Mac OS 8 6 Inclu...

Page 210: ...n Server NC 2200w to your MFC will allow you to print and scan over a wireless network Network types IEEE 802 11b wireless LAN Support for Windows 98 98SE Me 2000 XP Mac OS X 10 2 4 or greater Protocols TCP IP ARP RARP BOOTP DHCP APIPA Auto IP WINS NetBIOS DNS LPR LPD Port9100 SMB Print IPP RawPort mDNS TELNET SNMP HTTP You can assign the scan key to one networked computer only ...

Page 211: ...rview 1 2 Copy brightness 8 10 colour adjustment 8 16 contrast 8 15 default settings 8 15 Enlarge Reduce 8 5 8 8 enter Copy mode 8 1 keys 8 3 multiple 8 2 Page Layout 8 11 paper 8 6 8 9 Quality key 8 4 8 8 quality setting 8 15 single 8 2 Sort ADF only 8 11 temporary settings 8 3 using ADF 8 2 Copy Options key copying Brightness 8 10 Paper Size 8 9 Paper Type 8 6 8 9 Cordless phone A 15 Credit card...

Page 212: ...mber 6 1 Fax Storage 6 2 printing from memory 4 5 turning on 6 2 Fax stand alone receiving 4 1 compatibility 11 14 difficulties 11 10 Fax Forwarding 6 6 from extension phone A 14 reducing to fit on paper 4 5 retrieving from a remote site 6 7 Ring Delay setting 4 2 sending 3 1 automatic 3 5 Broadcasting 3 11 cancelling from memory 3 10 colour fax 3 3 compatibility 11 14 contrast 3 6 enter Fax mode ...

Page 213: ...entering Copy 8 1 Fax 3 1 Scan 1 3 Multi line connections PBX A 20 P Paper 1 10 S 3 size 2 5 Type 2 4 Phone line connections A 19 difficulties 11 11 multi line PBX A 20 set 2 3 PhotoCapture Center Borderless 9 12 Colour Enhancement 9 10 CompactFlash 9 1 Cropping 9 12 Default Settings 9 9 DPOF printing 9 8 Memory Stick 9 1 Printing images 9 6 Printing Index 9 5 SecureDigital 9 1 SmartMedia 9 1 spec...

Page 214: ...ournal Period 7 2 Help List 7 3 how to print 7 3 Network Configuration 7 3 Quick Dial List 7 3 Transmission Verification 7 1 User Settings 7 3 Resolution copy S 4 fax Standard Fine SuperFine Photo S 6 print S 8 scan S 7 setting for next fax 3 7 Ring Delay setting 4 2 S Safety Instructions ii 10 2 Setting tray use 2 8 Setup Date and Time 2 1 Station ID fax header entering text 2 2 Shipping the mach...

Page 215: ...ng calls 11 12 Network 11 13 phone line 11 14 phone line difficulties 11 11 PhotoCapture Center 11 13 printing 11 9 printing or receiving faxes 11 10 Printing Received Faxes 11 10 receiving faxes 11 11 scanning 11 12 sending faxes 11 11 software 11 12 paper jam 11 6 print quality 11 15 TX Lock 3 16 V Volume setting 2 6 beeper 2 6 ring 2 6 speaker 2 7 ...

Page 216: ...ccess Code 1 Dial your fax number from a telephone or fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by Your machine signals the kinds of messages it received 1 long beep Fax messages No beeps No messages After 2 short beeps enter a command Press 9 0 to reset your machine when you finish Hang up 2 3 4 5 6 1 4 Press 9 7 1 1 long be...

Page 217: ...rieve all faxes press 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 Changing Remote Access Code 1 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Menu Set 4 Press Stop Exit Remote Commands C HANGE F AX F ORWARDING S ETTING Press 9 5 then to Turn feature Off press 1 Select Fax Forwarding press 2 3 ...

Page 218: ...roved for use in the country of purchase only local Brother companies or their dealers will only support machines purchased in their own countries ARL ASA NZ LF73260013 Visit us on the World Wide Web http www brother com ...

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