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Brother MFC-7840W, Quick Setup Manual

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Brother MFC-7840W Quick Setup Manual Download Page 4

Getting Started

2

 1

 

 

1

Carton components

Carton components may vary from one country to another.
Save all packing materials and the carton in case for any reason you must ship your machine.

Warning

Plastic bags are used in the packaging of your machine.  To avoid danger of suffocation, keep these bags away 
from babies and children.  

 

1 Automatic Document Feeder (ADF)
2 Control Panel
3 Face-down Output Tray Support 
4 Manual Feed Slot
5 Paper Tray

6 Front  Cover
7 Power Switch
8 ADF Document Output Support Flap
9 Document Cover

The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface 
you intend to use (USB or Network). Do NOT connect the interface cable at this time. Connecting the interface 
cable is done during the software installation process. 

„

USB interface cable
Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2 metres). When you use a 
USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard 
or non-powered USB hub.

„

Network cable 
Use a straight-through Category 5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet 
Network.

1

2

5

9

3

4

8

7

6

 

CD-ROMs

For Windows

®

For Macintosh

®

 

User’s Guide

 

Quick Setup Guide

 

AC Power Cord

 

Telephone line Cord

 

Drum Unit Assembly

(including Toner Cartridge)

Summary of Contents for MFC-7840W

Page 1: ... 7840W Before you can use the machine you must set up the hardware and install the driver Please read this Quick Setup Guide for proper set up and installation instructions Keep this Quick Setup Guide and the supplied CD ROM in a convenient place for quick and easy reference at all times Version 0 UK IRE SAF ...

Page 2: ...jects Improper Setup icons alert you to devices and operations that are not compatible with the machine Note User s Guide Software User s Guide or Network User s Guide Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features Indicates reference to the User s Guide Software User s Guide or Network User s Guide which i...

Page 3: ...Users For Windows 2000 Professional XP XP Professional x64 Edition Windows Vista in infrastructure mode 20 For Windows Server 2003 see the Network User s Guide on the CD ROM Macintosh For USB Interface Cable Users 29 For Mac OS X 10 2 4 or greater 29 For Wired Network Interface Users 31 For Mac OS X 10 2 4 or greater 31 For Wireless Network Interface Users For Mac OS X 10 2 4 or greater in infrast...

Page 4: ... Please purchase the appropriate interface cable for the interface you intend to use USB or Network Do NOT connect the interface cable at this time Connecting the interface cable is done during the software installation process USB interface cable Please make sure you use a USB 2 0 interface cable that is no longer than 6 feet 2 metres When you use a USB cable make sure you connect it to the USB p...

Page 5: ...ad 8 Start key 9 Stop Exit key 10 LCD Liquid Crystal Display 11 Fax and Telephone keys For the details of the control panel see Control panel overview in Chapter 1 of the User s Guide Note When you move the machine grasp the side handholds that are under the scanner Do NOT carry the MFC by holding it at the bottom 5 1 2 6 3 7 4 8 ...

Page 6: ...nnecting the interface cable is done when installing the driver 1 Open the front cover 2 Unpack the drum unit and toner cartridge assembly 3 Gently shake it from side to side several times to distribute the toner evenly inside the assembly 4 Put the drum unit and toner cartridge assembly into the machine 5 Close the front cover of the machine ...

Page 7: ...are firmly in the slots 3 Fan the stack of paper well to avoid paper jams and misfeeds 4 Put paper in the paper tray Make sure that the paper is flat in the tray and below the maximum paper mark 1 Caution Make sure the paper guides touch the sides of the paper so it will feed properly If you do not this it may cause damage to your machine 5 Put the paper tray firmly back into the machine Make sure...

Page 8: ...rotect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line Similarly you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord Note If you are sharing one phone line with an external telephone connect it as sh...

Page 9: ...me Year 2008 e g Enter 0 8 for 2008 5 Enter the two digits for the month on the dial pad and then press OK Date Time Month 03 e g Enter 0 3 for March 6 Enter the two digits for the day on the dial pad and then press OK Date Time Day 25 e g Enter 2 5 7 Enter the time in 24 hour format on the dial pad and then press OK Date Time Time 15 25 e g Enter 1 5 2 5 for 3 25 P M 8 Press Stop Exit Note If you...

Page 10: ...er and fax number are the same enter the same number again Station ID Tel 44XXXXXXXXX 6 Use the dial pad to enter your name up to 20 characters and then press OK Station ID Name Note Refer to the following chart for entering your name If you need to enter a character that is on the same key as the previous character press to move the cursor to the right If you entered a letter incorrectly and want...

Page 11: ... want to use the telephone features of your machine if available or an external telephone or external telephone answering device connected on the same line as the machine Your machine automatically answers every call as a fax Your machine controls the line and automatically answers every call If the call is not a fax the phone will ring for you to pick up the call Your external telephone answering...

Page 12: ... OK Note You can use the number 0 to 9 l and Press Tel R to display You cannot use with any other numbers or characters If your telephone system requires a timed break recall press Tel R to enter the break 7 Press or to choose On or Always and press OK Note If you choose On pressing Tel R the screen displays will let you access an outside line If you choose Always you can access an outside line wi...

Page 13: ... 11 9 Setting the LCD contrast You can change the contrast to help the LCD look lighter or darker 1 Press Menu 2 Press 1 3 Press 7 4 Press to increase the contrast OR Press to decrease the contrast Press OK 5 Press Stop Exit ...

Page 14: ...s selection to automatically repair and re install the MFL Pro Suite Note MFL Pro Suite includes the Printer Driver Scanner Driver Brother ControlCenter3 and ScanSoft PaperPort 11SE ScanSoft PaperPort 11SE is a document management application for scanning and viewing documents Macintosh Start Here OSX You can install the MFL Pro Suite that includes the printer driver scanner driver the Brother Con...

Page 15: ...le Users 14 For Wired Network Interface Users 17 For Windows Server 2003 see Chapter 5 of the Network User s Guide For Wireless Network Interface Users in infrastructure mode 20 For other setup method supported and Ad hoc mode see the Network User s Guide on the CD ROM for installation details For USB Interface Cable Users 29 For Wired Network Interface Users 31 For Wireless Network Interface User...

Page 16: ... your computer if you already connected an interface cable 2 Turn on your computer You must be logged on with administrator rights 3 Put the supplied CD ROM for Windows into your CD ROM drive If the model name screen appears choose your machine If the language screen appears choose your language 4 The CD ROM main menu will appear Click Install MFL Pro Suite Note If this window does not appear use ...

Page 17: ...ars click the check box and click Install to complete the installation properly 8 When this screen appears connect the USB interface cable to your PC and then connect it to the machine Improper Setup DO NOT connect the machine to a USB port on a keyboard or a non powered USB hub Brother recommends that you connect the machine directly to your computer 9 Plug the AC power cord into an AC outlet Tur...

Page 18: ...g from the applications that use the XML Paper Specification documents Please download the latest driver by accessing the Brother Solutions Center at http solutions brother com After restarting the computer the Installation Diagnostics will run automatically If the installation is unsuccessful the installation results window will be shown If the Installation Diagnostics shows a failure please foll...

Page 19: ...face cable to the machine and then connect it to your network 3 Plug the AC power cord into an AC outlet Turn the power switch on 4 Turn on your computer You must be logged on with Administrator rights Close any applications running before installing the MFL Pro Suite Note Before installation if you are using personal firewall software disable it After the installation restart your personal firewa...

Page 20: ...ettings to enable network connection and continue with the installation Recommended and click Next If you are not using the Windows Firewall see the User s Guide for your software for information on how to add the following network ports For network scanning add UDP port 54925 For network PC Fax receiving add UDP port 54926 If you still have trouble with your network connection add UDP port 137 11...

Page 21: ...d and the installation is now complete Note XML Paper Specification Printer Driver The XML Paper Specification Printer Driver is the most suitable driver when printing from applications that use XML Paper Specification documents Please download the latest driver by accessing the Brother Solutions Center at http solutions brother com MFL Pro Suite includes the Network Printer Driver Network Scanner...

Page 22: ...roughput speed Although the MFC can be used in both a wired and wireless network only one of the connection methods can be used at a time Important The following instructions will offer two methods for installing your Brother machine in a wireless network environment Both methods are for infrastructure mode using a wireless router or access point that uses DHCP to assign IP addresses If your wirel...

Page 23: ...i Fi Protected Setup or AOSS If your wireless access point A supports SecureEasySetup Wi Fi Protected Setup or AOSS you do not need to use a computer to configure the machine The access point router and your machine can automatically negotiate using the SecureEasySetup procedure For instructions go to page 25 Configuration using the PIN Method of Wi Fi Protected Setup If your wireless access point...

Page 24: ...etwork name _________________________ WEP Key if needed _________________________ WPA PSK Password if needed _________________________ Encryption TKIP or AES _________________________ LEAP user name if needed _________________________ LEAP password _________________________ The WEP key is for 64 bit encrypted networks or 128 bit encrypted networks and can contain both numbers and letters If you do...

Page 25: ...r access point is set to not broadcast the SSID you will have to manually add the SSID name Go to step 5 5 Select New SSID using or and press OK Go to step 6 Select SSID Set New SSID 6 Enter a new SSID and press OK For information how to type text see Entering text on page 46 SSID 7 Press or to choose Infrastructure then press OK Mode Select Infrastructure 8 Use the or and OK keys to choose one of...

Page 26: ...press the 2 key on the dial pad once Enter the password and press OK and then press 1 to apply your settings Go to step 12 Use the chart on Entering text on page 46 12 Your machine will now try to connect to your wireless network using the information you have entered If successful Connected will appear briefly on the LCD Connection error is displayed when the print server has not successfully con...

Page 27: ...an AC outlet Turn the power switch on Improper Setup If you have previously configured the wireless settings of the machine you must reset the network LAN settings before you can configure the wireless settings again Press Menu 5 2 6 or Menu 5 0 1 and then press 1 to accept the change 2 Place the Brother machine close to the SecureEasySetup Wi Fi Protected Setup or AOSS router or access point 3 Pu...

Page 28: ...point has the SecureEasySetup mode Wi Fi Protected Setup mode or the AOSS mode enabled and try starting from 4 again Note LCD messages when using the SES WPS AOSS control panel menu Wireless setup is now complete To install the MFL Pro Software suite continue to step 7 7 Turn on your computer You must be logged on with Administrator rights Close any applications running before installing the MFL P...

Page 29: ...Brother MFL Pro Suite Software License Agreement window appears click Yes if you agree to the Software License Agreement 14 For Windows XP SP2 XP Professional x64 Edition Windows Vista users when this screen appears choose Change the Firewall port settings to enable network connection and continue with the installation Recommended and click Next If you are not using the Windows Firewall see the Us...

Page 30: ...nce you have completed the registration process close your web browser to return to this window Then click Next 18 Click Finish to restart your computer You must be logged on with Administrator rights The MFL Pro Suite has been installed and the installation is now complete Note XML Paper Specification Printer Driver The XML Paper Specification Printer Driver is the most suitable driver when print...

Page 31: ...computer and then connect it to the machine Improper Setup DO NOT connect the machine to a USB port on a keyboard or a non powered USB hub Brother recommends that you connect the machine directly to your computer 3 Turn on your Macintosh 4 Put the supplied CD ROM for Macintosh into your CD ROM drive 5 Double click the Start Here OSX icon to install Follow the on screen instructions Note Please see...

Page 32: ... users Click Add 10 Choose USB 11 Choose your model name and then click Add 12 Click Print Center then Quit Print Center The MFL Pro Suite Brother printer driver scanner driver and Brother ControlCenter2 have been installed and the installation is now complete 13 To install Presto PageManager double click the Presto PageManager icon and follow the on screen instructions Note When Presto PageManage...

Page 33: ...ble to the machine and then connect it to your network 3 Turn on your Macintosh 4 Put the supplied CD ROM for Macintosh into your CD ROM drive 5 Double click the Start Here OSX icon to install Follow the on screen instructions Note Please see the Network User s Guide on the CD ROM if you want to install the PS driver 6 Choose Wired Network Connection Ethernet and then click Next The installation w...

Page 34: ...d click OK Go to step 8 If you want to use the machine s Scan key to scan over the network you must check the Register your computer with the Scan To function on the machine box The name you enter will appear on the machine s LCD when you press the Scan key and choose a scan option For more information see Network Scanning in the Software User s Guide on the CD ROM 8 When this screen appears click...

Page 35: ...led and the installation is now complete 13 To install Presto PageManager double click the Presto PageManager icon and follow the on screen instructions Note When Presto PageManager is installed OCR capability is added to the Brother ControlCenter2 You can also easily scan share and organize photos and documents using Presto PageManager Presto PageManager has been installed and the installation is...

Page 36: ...h the MFC can be used in both a wired and wireless network only one of the connection methods can be used at a time Important The following instructions will offer two methods for installing your Brother machine in a wireless network environment Both methods are for infrastructure mode using a wireless router or access point that uses DHCP to assign IP addresses If your wireless router access poin...

Page 37: ... Wi Fi Protected Setup or AOSS If your wireless access point A supports SecureEasySetup Wi Fi Protected Setup or AOSS you do not need to use a computer to configure the machine The access point router and your machine can automatically negotiate using the SecureEasySetup procedure For instructions go to page 39 Configuration using the PIN Method of Wi Fi Protected Setup If your wireless access poi...

Page 38: ...________________ WPA PSK Password if needed _________________________ Encryption TKIP or AES _________________________ LEAP user name if needed _________________________ LEAP password _________________________ The WEP key is for 64 bit encrypted networks or 128 bit encrypted networks and can contain both numbers and letters If you do not know this information you should see the documentation provi...

Page 39: ... access point is set to not broadcast the SSID you will have to manually add the SSID name Go to step 5 5 Select New SSID using or and press OK Go to step 6 Select SSID Set New SSID 6 Enter a new SSID and press OK For information how to type text see Entering text on page 46 SSID 7 Press or to choose Infrastructure then press OK Mode Select Infrastructure 8 Use the or and OK keys to choose one of ...

Page 40: ... 1 to apply your settings Go to step 12 11 Enter the user name and press OK You can use or to move the cursor For example to enter the letter a press the 2 key on the dial pad once Enter the password and press OK and then press 1 to apply your settings Go to step 12 Use the chart on Entering text on page 46 12 Your machine will now try to connect to your wireless network using the information you ...

Page 41: ...o an AC outlet Turn the power switch on Improper Setup If you have previously configured the wireless settings of the machine you must reset the network LAN settings before you can configure the wireless settings again Press Menu 5 2 6 or Menu 5 0 and then press 1 to accept the change 2 Place the Brother machine close to the SecureEasySetup Wi Fi Protected Setup or AOSS router or access point 3 Pu...

Page 42: ...d Setup mode or the AOSS mode enabled Make sure that only one router or access point has the SecureEasySetup mode Wi Fi Protected Setup mode or the AOSS mode enabled and try starting from 4 again Note LCD messages when using the SES WPS AOSS control panel menu Wireless setup is now complete To install the MFL Pro Software suite continue to step 7 7 Turn on your Macintosh 8 Put the supplied CD ROM ...

Page 43: ...lick OK Go to step 13 If you want to use the machine s Scan key to scan over the network you must check the Register your computer with the Scan To function on the machine box The name you enter will appear on the machine s LCD when you press the Scan key and choose a scan option For more information see Network Scanning in the Software User s Guide on the CD ROM 13 When this screen appears click ...

Page 44: ...nstalled and the installation is now complete 18 To install Presto PageManager double click the Presto PageManager icon and follow the on screen instructions Note When Presto PageManager is installed OCR capability is added to the Brother ControlCenter2 You can also easily scan share and organize photos and documents using Presto PageManager Presto PageManager has been installed and the installati...

Page 45: ...n Light configuration utility Note The default password for the print server is access You can use BRAdmin Light to change this password 1 Click Install Other Drivers or Utilities on the menu screen 2 Click BRAdmin Light and follow the on screen instructions Setting your IP address Subnet Mask and Gateway using BRAdmin Light Note If you have a DHCP BOOTP RARP server in your network you don t have ...

Page 46: ... and Gateway using BRAdmin Light Note If you have a DHCP BOOTP RARP server in your network you don t have to do the following operation The print server will automatically obtain its own IP address Make sure that version 1 4 1_07 or later of Java client software is installed on your computer The default password for the print server is access You can use BRAdmin Light to change this password 1 Dou...

Page 47: ...ere printer_ip_address is the IP address of the printer or the print server name For example http 192 168 1 2 See Chapter 2 of the Network User s Guide 4 Restoring the network settings to factory default To restore all network settings of the internal Print Scan server to factory default please follow the steps below 1 Make sure the machine is not in use then disconnect all the cables from the mac...

Page 48: ...ing corrections If you entered a letter incorrectly and want to change it press the to move the cursor to the incorrect character and then press Clear Back Repeating letters To enter a character on the same key as the previous character press the to move the cursor right before pressing the key again Special characters and symbols Press l or 0 then press the or to move the cursor to the symbol or ...

Page 49: ...s to replace consumable items an error message will be indicated on the LCD For more information about the consumables for your machine visit us at http solutions brother com or contact your local Brother reseller Toner Cartridge Drum Unit TN 2110 TN 2120 DR 2100 ...

Page 50: ...48 ...

Page 51: ...e software title is mentioned in this manual has a Software Licence Agreement specific to its proprietary programs All other brand and product names mentioned in this manual are trademarks or registered trademarks of their respective companies Compilation and Publication Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descript...

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