Brother MFC-3200C User Manual Download Page 207

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U S I N G P C - F A X ( F O R W I N D O W S

O N L Y )

19 - 12

MFC3200C-US-FM6.0

Sending a File as a PC-FAX Using the Facsimile Style

Create a file in Word, Excel, Paint, Draw or any other application on your PC.

From the

File

menu, select

Print

The Print dialog box will appear:

Select

Brother PC-FAX

as your printer, and then click

The FAX Sending dialog box will appear:

Summary of Contents for MFC-3200C

Page 1: ...MFC3200C US FM6 0 USER S GUIDE MFC 3200C ...

Page 2: ...y on line at www registermybrother com By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help us notify y...

Page 3: ...one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software and utilities read FAQs and troubleshooting tips and go to the Solutions section to learn how to get the most from your Brother product For Customer Service Service Center Locator USA Only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Ca...

Page 4: ...der accessories directly from Brother In the USA you can visit us online for a complete selection of Brother accessories and supplies available for purchase In USA only 1 800 521 2846 In USA 1 888 879 3232 voice 1 800 947 1445 fax In Canada 1 877 BROTHER voice Description Item Ink Cartridge black LC21BK Ink Cartridge cyan blue LC21C Ink Cartridge magenta red LC21M Ink Cartridge yellow LC21Y Power ...

Page 5: ...OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY C...

Page 6: ... Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempted warranty repair without authorization from Brother and or alterati...

Page 7: ...lowed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days Y...

Page 8: ...ead resulting from packing without the ink cartridges will VOID your warranty Refer to your Operation Manual for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written inf...

Page 9: ...y to fax 8 Enter the fax number 9 Press Black Fax Start Real Time Transmission You can send faxes in real time 1 Place the original face down in the ADF 2 Press Menu Set 2 2 5 3 Press to select ON and then press Menu Set OR For the next transmission only press to select NEXT FAX ONLY and then press Menu Set 4 For the next fax only press to select ON and then press Menu Set 5 Press 1 to select addi...

Page 10: ...sed Hook Hold to dial pick up the handset when the other party answers 3 To hang up replace the handset Search Speed Dial 1 Press Search Speed Dial then enter the first letter of the name you re looking for 2 Press or to search the memory 3 When the name is displayed lift the handset OR Press Hook Hold 4 Press Black Fax Start to dial If you pressed Hook Hold to dial pick up the handset when the ot...

Page 11: ...nes and Handshake 1 5 ECM Error Correction Mode 1 6 2 Assembly and Connections 2 1 Packing List 2 1 Choosing a Location 2 2 Assembly 2 3 Removing the Protective Yellow Bar 2 3 Setting Up the MFC 2 4 Loading Paper in the Paper Tray 2 8 Installing the Ink Cartridges 2 9 Important 2 11 Connecting the MFC 2 13 Connecting an External Telephone 2 13 Connecting an External Telephone Answering Device TAD ...

Page 12: ...Alternating Displays 4 1 Navigation Keys 4 2 Key Operations Table 4 8 5 Initial Setup 5 1 Getting Started 5 1 Setting Paper Type 5 1 Setting Paper Size 5 1 Setting Date and Time 5 2 Setting Station ID 5 2 Entering Text 5 3 Inserting Spaces 5 3 Making Corrections 5 3 Repeating Letters 5 3 Special Characters and Symbols 5 3 Setting the Ring Volume 5 4 Setting the Beeper Volume 5 4 Setting the Speake...

Page 13: ...lling Receive 6 6 Setting Up Sequential Polling Receive 6 7 Canceling a Scheduled Job 6 7 7 Setup Send 7 1 Before You Begin 7 1 Using the ADF Automatic Document Feeder 7 1 Sending Faxes with Multiple Settings 7 2 Basic Sending Operations 7 2 Contrast 7 2 Fax Resolution 7 3 Manual Transmission 7 3 Automatic Transmission 7 3 Color Fax Transmission 7 4 Manual and Automatic Fax Redial 7 4 Dual Access ...

Page 14: ...r Broadcasting 8 3 Dialing Options 8 4 Manual Dialing 8 4 Search 8 4 One Touch Dialing 8 5 Speed Dialing 8 5 Access Codes and Credit Card Numbers 8 6 Broadcasting Not Available for Color Faxes 8 6 Pause 8 7 Hold 8 7 Fax Redial 8 7 Tone Pulse 8 8 9 Telephone Services 9 1 Custom Features 9 1 Distinctive Ring 9 1 What Does Your Telephone Company s Distinctive Ring Do 9 1 What Does Brother s Distincti...

Page 15: ...ings and Activity 11 1 Customizing the Transmission Verification Report 11 1 Setting the Fax Activity Report Interval 11 1 Using the Reports Key 11 2 To Print a Report 11 2 12 Making Copies 12 1 Basic Copy Operations 12 1 Making a Single Copy 12 1 Making Multiple Copies 12 1 Out of Memory Message 12 2 Temporary Copy Settings 12 2 Copying Using Multiple Settings 12 2 Using the Options Key 12 3 Pape...

Page 16: ...ings For Windows Only 14 1 Using the Brother MFC 3200C Printer Driver 14 1 How to Access the Printer Driver Settings 14 1 Features in the Brother Native Driver 14 2 Paper Tab 14 2 Paper Size 14 2 Orientation 14 3 Copy Page Order 14 3 Paper Thickness 14 4 Scaling 14 4 Paper Source 14 4 Quality Color Tab 14 5 Quality 14 5 Media 14 6 Document 14 6 Color Matching 14 7 Custom Setting 14 7 Color Mono 14...

Page 17: ...Brother MFL Pro Control Center 15 1 AutoLoad the Brother Control Center 15 2 How to Turn Off AutoLoad 15 2 Brother Control Center Features 15 3 Auto Configuration 15 3 Scanning Operations 15 3 Copy Operations 15 4 PC Fax Operation 15 4 Scanner Settings for Scan Copy and PC Fax Buttons 15 4 Global Settings 15 4 Setting Up the Scanner Configurations 15 5 To Access the Scanner Configurations Screen 1...

Page 18: ...l Center For Windows XP 16 1 Brother SmartUI Control Center 16 1 AutoLoad the Brother Control Center 16 2 How to Turn Off Auto Load 16 2 Brother Control Center Features 16 3 Auto Configuration 16 3 Hardware Section Changing the Scan to Button Configuration 16 4 Scan To E mail 16 4 Scan To Image 16 5 Scan To OCR 16 6 Software Section 16 8 Scan 16 8 Copy 16 9 Fax 16 9 Custom 16 9 Scan to File 16 10 ...

Page 19: ...Scan to Adjust an Image 17 2 Settings in the Scanner Window 17 3 Resolution 17 3 Scan Type 17 3 Brightness 17 4 Contrast 17 4 Size 17 4 Custom 17 5 Scanning a Document For Windows XP only 17 6 How to Access the Scanner 17 6 Scanning a document into the PC 17 7 Brother Scanner Utility 17 8 Using the Color Scan Key 17 9 Scan to E mail 17 9 Scan Image 17 9 Scan OCR 17 10 Using ScanSoft PaperPort 6 5 ...

Page 20: ...PC FAX Sending 19 1 Setting Up User Information 19 1 Setting Up Sending 19 2 Outside line access 19 2 Include header 19 2 Address Book file 19 2 User interface 19 3 Simple Style 19 3 Facsimile Style 19 3 Setting Up Speed Dial 19 4 The Address Book 19 5 Setting Up a Member in the Address Book 19 6 Setting Up a Group for Broadcasting 19 7 Editing Member Information 19 7 Deleting a Member or Group 19...

Page 21: ...Apple Macintosh OS 8 5 9 2 21 1 Using Brother Printer Driver with Your Apple Macintosh OS X v 10 1 21 3 Choosing page setup options 21 3 Printing a document 21 3 Choosing printing options 21 4 Sending a Fax from Your Macintosh Application For OS 8 5 9 2 21 5 Setting Up Your Address Book 21 7 Adding a New Member 21 7 Adding a New Group 21 8 Using Brother TWAIN Scanner Driver with Your Apple Macinto...

Page 22: ...shooting 23 1 Error Messages 23 1 Original Jam 23 3 Printer Jam or Paper Jam 23 4 If You Are Having Difficulty with Your MFC 23 7 How to Improve Print Quality 23 10 Cleaning the Print Head 23 10 Print Quality Check 23 10 STEP A Color Block Quality Check 23 10 STEP B Alignment Check 23 11 Packing and Shipping the MFC 23 13 Routine Maintenance 23 16 Cleaning the Scanner 23 16 Cleaning the MFC Printe...

Page 23: ...xxi MFC3200C US FM6 0 25 Glossary G 1 26 Index I 1 27 Remote Retrieval Access Card R 1 ...

Page 24: ...ings and actions to perform For clarification and to help you choose the correct key presses we ve added illustrations of some of the LCD messages boldface Bold typeface identifies a specific key on the MFC control panel italics Italics typeface emphasize an important point or refer you to related topic bubble dot Bubble Dot typeface identifies the messages on the LCD of the MFC Additionally your ...

Page 25: ...will check that your MFC is working properly To receive a response you must have set up your Station ID See Setting Station ID page 5 2 When your TEST SHEET is received a Confirmation Sheet and Product Registration form will be sent back to your machine Please fill in the form and return it to complete your registration On Line Registration USA and Canada 1 Insert the MFL Pro Suite CD ROM into you...

Page 26: ...r stored on each One Touch key 5 8 5Scan to Lets you scan the next original into your computer and select the type of destination word processing graphics or E mail application 6Copy Keys For the Next Copy Only Options You can quickly and easily select temporary settings for the next copy only Color Copy Makes a full color copy Black Copy Makes a black and white copy 7Hook Hold Lets you dial telep...

Page 27: ...ause in auto dial numbers BFax Keys Color Fax Start Starts sending a color fax Black Fax Start Starts sending a black and white fax Fax Resolution Sets the resolution when you send a fax Receive Mode Use to select how the MFC will handle incoming calls CNavigation Keys Menu Set Lets you access the Menu and Programming mode and stores your settings in the MFC or Press to scroll forward or backward ...

Page 28: ...l back to the other after the call has been answered How Can You Avoid Possible Problems A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line Many people with Voice Mail opt for this choice which is called Distinctive Ring and they are very satisfied with it For details about this type of custom service please see Distinctiv...

Page 29: ...nes can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialed Therefore it s important for the receiving machine to answer the call in as few rings as possible ECM Error Correction Mode The Error Correction Mode ECM is a way for the MFC to check the integrity of a fax tr...

Page 30: ... 1 877 BROTHER in Canada or 514 685 6464 in Montreal See Ordering Accessories and Supplies on page ii for the correct item numbers Whenever you transport the MFC use the packing materials that came with your MFC If you do not pack the MFC correctly you may void your warranty Ink Cartridges Telephone Line Cord ADF Document Output Support Output Paper Support User s Guide ADF Document Support Paper ...

Page 31: ...r modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use the telephone to report a gas leak in the vicinity of the leak Install equipment with a power cord near a socket outlet that is easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommun...

Page 32: ...cover by pulling it toward you 1 and then lift the top cover toward the back 2 2 Pull the protective yellow bar out of the machine Caution Do not throw away the protective yellow bar You will need it for future transportation 3 Close the top cover and then close the control panel cover Top Cover Control Panel Cover ProtectiveYellow Bar ...

Page 33: ... is grounded through the power outlet you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line Similarly you can protect yourself when you want to move your MFC by disconnecting first the telephone line and then the power cord Lightning and power surges can damage this product We r...

Page 34: ... Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack Caution Operating the MFC before you install the ink cartridges will permanently damage the print head 4 Attach the paper support to the paper tray Power Cord Telephone Line Cord Paper Support ...

Page 35: ... US FM6 0 5 Attach the ADF document support 6 Attach the output paper support and then pull out the extension Caution Please attach the output paper support to prevent paper jams and maintain print quality ADF Document Support Output Paper Support Extension ...

Page 36: ...2 7 A S S E M B L Y A N D C O N N E C T I O N S MFC3200C US FM6 0 7 Attach the ADF document output support ADF Document Output Support ...

Page 37: ...sheets of 20 lb 75 g m2 paper if you use the plain paper See Paper Capacity of Paper Tray page 3 2 1 Fan the paper well Gentlyinsertthepaper Make sure the print side is toward you and the paper level is stacked below the paper guide line 2 Press and slide the guide to fit the paper width Paper Guide Line Paper Width Guide ...

Page 38: ...the power cord The LCD shows 2 Open the control panel cover by pulling it toward you 1 and then lift the top cover toward the back 2 After a few seconds the print head will move left to its replacement position 3 Remove the protective blue tape from the colored ink cartridge covers CHECK CARTRIDGE Top Cover Control Panel Cover Protective Blue Tape ...

Page 39: ...shipping cover is wet with ink that will cause stains so wipe it clean before you place it down Do not throw away the white shipping cover You will need it for future transportation We recommend that you install the ink cartridges from left to right in this order Black Cyan Yellow Magenta 5 Open the Black ink cartridge bag and take out the ink cartridge 6 Carefully remove the sealing tape from the...

Page 40: ...s own correct position Match the colors of the ink cartridge covers First gently insert the Black ink cartridge and then press the cover down until it clicks 8 Repeat Steps 4 to 7 to install each color ink cartridge 9 After installing all ink cartridges close the top cover and control panel cover until they click into place Your MFC will enter a head cleaning cycle for approximately four minutes O...

Page 41: ...h with soap or detergent immediately If you mix the colors by installing an ink cartridge in the wrong color position you must clean the print head several times after correcting the cartridge installation and before you start printing Once you open an ink cartridge install it in the MFC and use it up within six months of installation Use unopened ink cartridges by the expiration date written on t...

Page 42: ...The TAD must answer within five rings the recommended setting is two rings The MFC cannot hear CNG tones until the TAD has answered the call and with five rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow instructions in this manual for recording your outgoing message We do not recommend using the toll saver feature on your external answering ...

Page 43: ...rd is connected to the TAD at the TAD s telephone line jack and not its telephone set jack 3 Set your external TAD to four rings or less The MFC s Ring Delay setting does not apply 4 Record the outgoing message on your external TAD see page 2 15 5 Set the TAD to answer calls 6 Set the Receive Mode to TAD ANSWER MACH See Choosing the Receive Mode page 6 1 If You Do Not Subscribe to Distinctive Ring...

Page 44: ... a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the MFC on any of the other numbers when the other lines are busy and a second fax call would be received the fax call is transferred to a line that does not have a fax machine Your MFC will work best on a dedicated line Two Line Phone System A two line phone system is nothing more than two...

Page 45: ...When you are installing an external two line telephone answering device TAD and a two line telephone your MFC must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the MFC on Line 2 The two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 which is explained in the following Steps You will need at least three te...

Page 46: ...s advisable to have a separate line for the MFC You can then leave the MFC in FAX ONLY mode to receive faxes any time of day or night If the MFC is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received If You are Installing the MFC to Work with a PBX 1 It is not...

Page 47: ...eatures on Your Phone Line If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service an alarm system or other custom feature on one phone line it may create a problem with the operation of your MFC See Custom Features on a Single Line page 23 8 ...

Page 48: ... not touch the shiny coated side Load glossy paper with the shiny side facing up toward you Do not touch either side of transparencies because they absorb water and perspiration easily and may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only recommended transparencies Recommended Paper for the MFC 3200C Plain Paper Xerox 4200 I...

Page 49: ...10 Postcard 4 6 30 Index Card 5 8 30 Cut Sheet Paper Weight Plain Paper 17 to 32 lb 64 to 120 g m2 Inkjet Paper Up to 32 lb 120 g m2 Glossy Paper Up to 40 lb 150 g m2 Postcard Up to 45 lb 170 g m2 Index card Up to 32 lb 120 g m2 Thickness Plain Paper 0 003 to 0 006 inches 0 08 to 0 15 mm Inkjet Paper Up to 0 006 inches 0 15 mm Glossy Paper Up to 0 007 inches 0 18 mm Envelopes Up to 0 02 inches 0 5...

Page 50: ...nd the print area may vary depending on the kind of paper you are using Do not use the following types of paper and envelopes Damaged curled wrinkled or irregularly shaped paper and envelopes Extremely shiny or highly textured paper and envelopes Envelopes with clasps Envelopes of baggy construction Envelopes not sharply creased Embossed envelopes Paper and envelopes already printed with a laser p...

Page 51: ...er using the dial pad Menu Selection Table You can probably perform most of these programming operations without the User s Guide To help you understand the menu selections and options that are found in the MFC programs use the Menu Selection Table on page 4 3 Alternating Displays Sometimes the LCD alternates between the active setting and a help message giving brief instructions about how to proc...

Page 52: ...ssing and then set an option by pressing Menu Set when that option appears on the LCD Then the LCD shows next menu level Press to scroll to your next menu selection and then press Menu Set When you finish setting an option the LCD shows ACCEPTED Access the Menu Go to next menu level Accept an option Scroll through the current menu level Back to previous menu level Forward to next menu level Exit t...

Page 53: ...the LCD display and heading on fax transmissions 5 2 4 STATION ID Program your name and fax number to appear on each transmitted page 5 2 5 VOLUME 1 RING HIGH LOW OFF Adjusts ring volume 5 4 2 BEEPER HIGH LOW OFF Adjusts volume level of beeper 5 4 3 SPEAKER HIGH MED LOW OFF Adjusts speaker volume 5 5 4 HANDSET HIGH LOW Adjusts handset volume 5 5 5 VOLUME AMPLIFY ON PERMANENT TEMPORARY OFF For the ...

Page 54: ...RECEIVE 1 RING DELAY 04 03 02 01 00 Sets number of rings before MFC answers in FAX ONLY or FAX TEL mode 6 2 2 F T RING TIME 70 40 30 20 Sets the length of time for double ring in FAX TEL mode 6 3 3 EASY RECEIVE ON SEMI OFF Receive fax messageswithout pressing the Start key 6 3 4 REMOTE CODE ON 51 51 OFF Activate or deactivate the MFC from a remote location You can also personalize these codes 6 5 ...

Page 55: ... 4 BATCH TX ON OFF Sends all delayed faxes that are to the same fax number and at the same time as one transmission 7 10 5 REAL TIME TX OFF ON NEXTFAXONLY You can send a fax without using memory 7 5 6 POLLED TX ON OFF Sets up your MFC with a document to be retrieved by another fax machine 7 11 7 COVERPG SETUP NEXTFAXONLY ON OFF PRINT SAMPLE Automatically sends a cover page you program 7 8 8 COVERP...

Page 56: ...or Broadcasting 8 3 4 SETUP REPORTS 1 TRANS MISSION ON ON IMAGE OFF OFF IMAGE Initial setup for Transmission Verification Report and Fax Activity Report 11 1 2 ACT INTERVAL OFF 7 4 2 Days 24 12 6 Hours 11 1 5 REMOTE FAX OPT 1 FAX FWD PAGING OFF FAX FORWARD PAGING Sets MFC to forward fax messages OR to call your pager 10 1 2 FAX STORAGE ON OFF Stores incoming faxes in memory for Remote Retrieval 10...

Page 57: ...pattern with the MFC 9 3 2 CALLER ID DISPLAY PRINT REPORT Vieworprintalist of the last 30 Caller IDs stored in memory 9 4 3 COPY 1 QUALITY NORMAL FAST BEST Select copy quality 12 8 2 COLOR ADJUST 1 RED R R R R R Adjust the amount of Red in copies 12 8 2 GREEN G G G G G Adjust the amount of Green in copies 12 8 3 BLUE B B B B B Adjust the amount of Blue in copies 12 8 3 CONTRAST Adjust the contrast...

Page 58: ...LAIN INK JET GLOSSY 4 COLOR or 3 COLOR TRANSPARENCY Identify the type of paper in the paper tray 12 3 OPT PAPER SIZE LETTER LEGAL A4 POST CARD 4 X6 Specify the size of paper 12 4 OPT QUALITY NORMAL BEST FAST Select the Quality 12 4 OPT BRIGHTNESS Select the degree of Brightness 12 4 OPT ELG RDC 50 78 LGL LTR 94 A4 LTR 100 104 EXE LTR 150 200 ZOOM Select one a fixed reduction or enlargement ratio o...

Page 59: ...e Mode 6 1 Fax Resolution STANDARD FINE S FINE PHOTO Black white color Black white color Black white only Black white only 7 3 Hook Hold See Control Panel Overview pages 1 3 and 1 4 Redial Pause Search Speed Dial Receive Modes Stop Exit Scan to Color Fax Start Black Fax Start Shift Scan to Secure Feed Color Copy Black Copy Note The factory setting option is shown in bold ...

Page 60: ...ll need to change the setting for Paper Size so your MFC can fit the incoming fax on the page 1 Press Menu Set 1 2 2 Press to select LETTER LEGAL or A4 and then press Menu Set 3 Press Stop Exit Note The print quality of black ink varies depending on the kind of glossy paper you are using Black ink is used when you select GLOSSY 4 COLOR If the glossy paper you are using repels the black ink select ...

Page 61: ...tting Station ID You can store your name fax number and telephone number in this setting The name and fax number will be printed on the fax cover pages and all fax pages that you send 1 Press Menu Set 1 4 2 Enter your fax number up to 20 digits and then press Menu Set You must enter a fax number to proceed 3 Enter your telephone number up to 20 digits and press Menu Set If your telephone number an...

Page 62: ...ly and want to change it press to move the cursor after the last correct letter Then press Stop Exit all letters above and to the right of the cursor will be deleted Re enter the correct characters You can also back up and type over incorrect letters Repeating Letters If you need to enter a character that is assigned to the same key as the previous character press to move the cursor to the right S...

Page 63: ... and when fax sending or receiving is finished 1 Press Menu Set 1 5 2 2 Press to select your option 3 When the LCD shows the option you want press Menu Set Press Stop Exit If you do not enter a fax number no additional information can be entered NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a tel...

Page 64: ...he volume level With each key press the volume changes as the LCD shows the active setting The new setting will remain until you change it again Setting the Handset Volume 1 Press Menu Set 1 5 4 2 Press to select HIGH or LOW and then press Menu Set 3 Press Stop Exit OR You can adjust the handset volume any time you are talking on the telephone There are two handset volume levels LOW and HIGH The d...

Page 65: ...to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of LOW VOLUME AMPLIFY ON PERMANENT Choose VOL AMPLIFY ON PERMANENT if all of the users are hearing impaired During a conversation users can press Volume on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to ...

Page 66: ...ring and backward one hour in the Fall Make sure you have set the correct day and time in the DATE TIME setting 1 Press Menu Set 1 6 2 Press to select ON or OFF and then press Menu Set 3 Press Stop Exit Setting Tone Pulse Dialing Mode Your MFC comes set to accommodate tone dialing service multi frequency If you have pulse dialing service rotary you need to change the dialing mode 1 Press Menu Set ...

Page 67: ...one The MFC controls the line and automatically answers every call If the call is a fax it will receive the fax If the call is not a fax it will ring double ring for you to pick up the call You cannot have an answering machine on the same line even if it is on a separate wall jack on the same line You cannot use the telephonecompany sVoice Mail in this mode TAD ANSWER MACH external telephone answe...

Page 68: ...hones on the same line as the MFC or subscribe to the telephone company s Distinctive Ring service keep the Ring Delay default setting of 4 See Easy Receive page 6 3 and Operation from Extension Telephones page 6 5 1 Press Menu Set 2 1 1 2 Press to select how many times the line rings before the MFC answers 00 04 and then press Menu Set If you select 00 the line doesn t ring at all 3 Press Stop Ex...

Page 69: ...in F T Ring Time Easy Receive When you use this feature you don t have to press Black Fax Start when you answer a fax call and hear calling beeps Just hold the handset and wait a few seconds When you see RECEIVING on the LCD or when you hear chirps through the handset of an extension phone connected to another wall jack just replace the handset Your fax machine does the rest Selecting ON allows th...

Page 70: ...ation in the left and right margins has been cut off make sure this Auto Reduction feature is turned on FOR YOUR INFORMATION If one or more ink cartridges are empty the MFC will stop printing to protect the print heads black white faxes will be received into memory The MFC 3200C s handshake will request that color faxes be sent as black white If the sending machine has the feature to send color fa...

Page 71: ...x For FAX TEL Mode Only When the MFC is in FAX TEL mode it will use the F T Ring Time double ringing to alert you to a voice call If you re at the MFC you can lift the handset to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the double rings If no one is on the line or if someone wants to send you a fax send the call back...

Page 72: ... process of retrieving faxes from another MFC You can use your fax machine to poll other machines or you can have someone poll your MFC All parties involved in polling need to set up their fax machines to accommodate polling When someone polls your MFC to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call Setting Up Polling Receive Polling R...

Page 73: ...n 4 Press Black Fax Start Your MFC will poll each number or group number in turn for a document Canceling a Scheduled Job You can cancel tasks you ve scheduled such as Delayed Fax or Polling Transmit See Checking Job Status page 7 5 1 Press Menu Set 2 6 Any waiting jobs appear on the LCD If no job is waiting the LCD shows NO JOB WAITING 2 If you have more than two jobs waiting press to select the ...

Page 74: ...als face down top edge first Adjust the paper guides to fit the width of your document The automatic document feeder ADF can hold up to 20 pages feeding each one individually through the MFC Use standard 20 lb 75g m2 paper when using the ADF Fan the paper and then stagger the pages in the ADF as shown DO NOT use curled wrinkled folded or ripped paper or paper with staples paper clips paste or tape...

Page 75: ...ou are finished choosing settings and then go to the next step Basic Sending Operations Contrast If your document is very light or very dark you might want to set the contrast Use S LIGHT to send a very light document Use S DARK to send a very dark document 1 Place the original face down in the ADF 2 Press Menu Set 2 2 1 3 Press to select AUTO S LIGHT or S DARK and then press Menu Set 4 Press 1 if...

Page 76: ...n time black and white only Manual Transmission Manual transmission lets you hear the dial tone ringing and fax receiving tones while sending a fax 1 Place the original face down in the ADF 2 Pick up the handset and listen for a dial tone OR press Hook Hold and listen for a dial tone 3 Enter the fax number you want to call You can enter the digits using the dial pad or you can enter a One Touch or...

Page 77: ...t Polling If you try to scan and store a 51st fax the MFC will send it immediately without storing it in memory 1 Place the original face down in the ADF 2 Enter the fax number 3 Press Black Fax Start The MFC scans the original and the LCD shows the job number XXX of the fax and how much memory is available Then the MFC starts dialing You can immediately repeat Steps 1 to 3 for the next fax When y...

Page 78: ...ess Menu Set Go to Step 5 OR For the next fax transmission only press to select NEXT FAX ONLY and then press Menu Set 4 For the next fax only press to select ON or OFF and then press Menu Set 5 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 6 6 Enter fax number and then press Black Fax St...

Page 79: ...5 1 Press Menu Set 2 6 Any waiting jobs appear on the LCD If no jobs are waiting the LCD shows NO JOB WAITING 2 If you have more than two jobs waiting press to select the job you want to cancel and then press Menu Set OR If you have only one job waiting go to Step 3 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 4 Press Stop Exit 6 REMAINING JOBS or...

Page 80: ...e the chart on page 5 3 to help enter characters See Composing Your Own Comments below Most of the SETUP SEND menu selections are temporary settings that allow you to make adjustments for each document you send However so you can set up your cover page and cover page comments in advance the Cover Page Setup and Cover Page Message features will change the default settings Composing Your Own Comment...

Page 81: ...es blank If you make a mistake press to back up and re enter the number of pages 7 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings 8 Enter the fax number you re calling 9 Press Black Fax Start Always Send a Cover Page Make sure the Station ID is set up see page 5 2 This feature does not work without the Stati...

Page 82: ...4 Press Stop Exit Overseas Mode After you send a fax using this feature the feature turns itself off 1 Place the original face down in the ADF 2 Press Menu Set 2 2 9 3 Press to select ON or OFF and then press Menu Set 4 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 5 5 Enter the fax numb...

Page 83: ...he original into memory 5 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 6 6 Enter the fax number 7 Press Black Fax Start The MFC will wait to send the fax at the time you set Delayed Batch Transmission Not Available for Color Faxes Before sending the delayed faxes your Brother machine wi...

Page 84: ... and then press Menu Set 4 Press 1 to leave the originals waiting in the ADF OR Press 2 to scan the original into memory 5 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to step 6 6 Press Black Fax Start Note If you pressed 1 in Step 4 the original remains in the ADF until your MFC is polled If y...

Page 85: ...0 digits and then press Menu Set If you want to enter a pause in the dialing sequence for example to wait for an outside line press Redial Pause as you re entering digits A dash appears on the LCD Pressing Redial Pause enters a 3 5 second pause when the number is dialed 4 Use the dial pad to then enter the name up to 15 characters and then press Menu Set You can use the chart on page 5 3 to help y...

Page 86: ...op Exit Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored the LCD shows the current name stored there and then prompts you to either 1 Press 1 to change the stored number OR Press 2 to exit without making a change 2 Enter a new number and then press Menu Set If you want to erase the whole number press Stop ...

Page 87: ...2 3 3 2 Decide where you wish to store the Group AND Press a One Touch Key OR Press Search Speed Dial and enter the two digit location and then press Menu Set For example press One Touch key 2 for Group 1 3 Use the dial pad to enter the Group number and then press Menu Set For example press 1 for Group 1 4 To include One Touch or Speed Dial numbers in the Group enter them as if you were dialing Fo...

Page 88: ...ty answers The speaker works only one way the other party won t be able to hear you unless you pick up the handset 4 To hang up replace the handset Search You can search for names you have stored in One Touch and Speed Dial memories See Storing One Touch Dial Numbers page 8 1 and Storing Speed Dial Numbers page 8 2 1 Press Search Speed Dial 2 To search for numbers alphabetically by name enter the ...

Page 89: ...d Dial number 3 If you pressed Hook Hold to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pickup the handset 4 To hang up replace the handset Note To dial One Touch numbers 5 to 8 hold down Shift as you press the One Touch key If you try to use a One Touch location with no number stored in it you l...

Page 90: ...up to 50 manually dialed numbers If you did not use up any locations for Groups access codes or credit card numbers you can broadcast faxes automatically to up to 158 different locations from the MFC However available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to...

Page 91: ...will read the original into memory and then start sending faxes to the numbers you entered Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Hold 1 Press Hook Hold to place a call on Hold 2 You can replace the handset without disconnecting the call 3 Pick up the MF...

Page 92: ...ling service but need to send tone signals for example for telephone banking follow the directions below If you have touch tone service you do not need this feature to send tone signals 1 Lift the handset 2 Press Any digits dialed after this send tone signals 3 When you hang up the MFC returns to pulse dialing service ...

Page 93: ...mber has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your MFC What Does Brother s Distinctive Ring Do The Brother machine has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company s Distinctive Ring service You can dedicate the new phone number on your l...

Page 94: ...e registered Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below The MFC will answer only calls to its registered number The first two rings are silent on the MFC This is because the fax must listen to the ring pattern compare it to the pattern that was registered If you progra...

Page 95: ...ach pattern as you scroll through the four patterns Be sure to choose the pattern assigned by the telephone company 5 Press Stop Exit Caller ID After a few rings the LCD shows the telephone number of your caller or name if available Once you pick up the handset the Caller ID information disappears from the LCD but the call information remains stored in the Caller ID memory You will see the first 1...

Page 96: ...information to review those calls made to your MFC 1 Press Menu Set 2 0 2 2 Press to select DISPLAY and then press Menu Set If the name was not received it will not be displayed 3 Press to scroll through the Caller ID memory to select the Caller ID you want to view and then press Menu Set The LCD shows the caller s name and number and the date and time of the call 4 Press to return to the Caller I...

Page 97: ... number up to 20 digits and then press Menu Set 4 Press Stop Exit Programming Your Pager Number When Paging is selected your MFC dials the pager number you ve programmed and then dials your Personal Identification Number PIN this activates your pager so you will know that you have a fax message in the memory 1 Press Menu Set 2 5 1 2 Press until the LCD shows PAGING and then press Menu Set 3 Enter ...

Page 98: ...eval functions The LCD will indicate when you have a fax stored in memory 1 Press Menu Set 2 5 2 The LCD prompts you to choose a fax setting 2 Press to select ON or OFF and then press Menu Set 3 Press Stop Exit Backup Print If you ve set FAX STORAGE to ON your MFC automatically prints faxes as they are received into memory This is a safety feature in case the power goes out so you won t lose your ...

Page 99: ...mote Retrieval Access Code and other button presses to retrieve fax messages Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid Using Remote Retrieval Access Code 1 Dial your fax number from a fax machine using touch tone 2 When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 3 The MFC signals the kinds of messages received 1 l...

Page 100: ... FWD NO see page 10 5 Once you have registered the number the MFC will change automatically to FAX FWD ON mode 2 Fax Forwarding 3 Paging 4 FAX FWD No 6 Fax Storage ON You can turn FAX STORAGE to ON or OFF 7 Fax Storage OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See page 10 5 3 Erase fax from the memory If you hear one long be...

Page 101: ...he remote fax machine The remote fax machine prints your fax messages Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine 1 Dial your fax number 2 When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 9...

Page 102: ...ou typically send multiple faxes to the same destinations you may need more than the job numbers to know which faxes you must send again Selecting OFF IMAGE will print a portion of the fax s first page on the report to help you remember 1 Press Menu Set 2 4 1 2 Press to select OFF OFF IMAGE ON or ON IMAGE and then press Menu Set 3 Press Stop Exit Setting the Fax Activity Report Interval You can se...

Page 103: ...ction Lists names and numbers stored in One Touch and Speed Dial memory in numerical order Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Prints a Transmission Verification Report for your last transmission Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND SETUP REPORTS and TEL SERVICE The settings for REMOTE FAX OPT are included To Prin...

Page 104: ... a Single Copy 1 Place the original face down in the ADF 2 Press Black Copy or Color Copy Do NOT pull on the paper while copying is in progress Making Multiple Copies You can make multiple copies 1 Place the original face down in the ADF 2 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 3 Press Black Copy or Color Copy Incoming faxes cannot be re...

Page 105: ...xit to cancel Temporary Copy Settings You can improve your copies by using the Options key These setting are temporary and the MFC returns to its default settings when you finish copying Copying Using Multiple Settings You can try different combinations of settings for the best results After you finish your settings using the Options key the LCD shows Press if you want to select additional setting...

Page 106: ... you selected GLOSSY press to select 4 COLOR or 3 COLOR and then press Menu Set 6 Press Black Copy or Color Copy OR Press for additional settings Press Options Menu Selections Options Factory Setting OPT OF COPIES01 NO OF COPIES XX 01 OPT PAPER TYPE PLAIN INK JET GLOSSY 4 COLOR or 3 COLOR TRANSPARENCY PLAIN OPT PAPER SIZE LETTER LEGAL A4 POST CARD 4 6 LETTER OPT QUALITY NORMAL BEST FAST NORMAL OPT...

Page 107: ...ant up to 99 3 Press Options and select OPT QUALITY and then press Menu Set 4 Press to select the copy quality resolution and then press Menu Set 5 Press Black Copy or Color Copy OR Press for additional settings Copy Brightness 1 Place the original face down in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Options and press to select OPT BRIGHTNESS and then pre...

Page 108: ... then press Menu Set Use the dial pad to enter any percentage between 25 and 400 and then press Menu Set For example press 5 3 to enter 53 5 Press Black Copy or Color Copy OR Press for additional settings Selecting Fixed Reduction Ratios When selecting a reduction ratio you will need to know the size of paper you registered in Menu 1 2 if you don t change the paper size setting using Options Note ...

Page 109: ... Press Options and to select OPT SPECIAL and then press Menu Set 3 Press to select 2 IN 1 or OFF 1 IN 1 and then press Menu Set 4 Press Black Copy or Color Copy OR Press for additional settings 2 in 1 2 in 1 copies are not available with Multiple Copies Enlarge Reduce GLOSSY Paper Type setting If 2 in 1 Copies are in color you must use letter or A4 paper or or or ...

Page 110: ...ing a number you can adjust the Quality Color and Contrast copy settings shown in the following chart Press to scroll through the options for each setting and then press Menu Set to save your selection Press Stop Exit OR Press to select the next setting you want to change Press Menu Set and 3 or QUALITY BEST QUALITY FAST 1 RED 2 GREEN 3 BLUE R 1 QUALITY 2 COLOR ADJUST 3 CONTRAST B G is default QUA...

Page 111: ...t 3 Press to make a darker copy or press to make a lighter copy and then press Menu Set 4 Return to Step 2 to select the next color OR Press Stop Exit Copy Contrast You can change the contrast to help an image look sharper and more vivid 1 Press Menu Set 3 3 2 Press to increase the contrast or press to decrease the contrast and then press Menu Set 3 Press Stop Exit 1 QUALITY QUALITY BEST QUALITY N...

Page 112: ...t be copied Paper money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insignias Copyrighted works cannot be copied however se...

Page 113: ...d other features for making beautiful outputs Low Running Cost Whenever you run out of a particular color ink you ll replace only the cartridge that s empty USB Universal Serial Bus Interface allows for fast communication with your computer Straight Paper Path The MFC can use various types of paper plain paper Ink Jet Paper glossy paper transparencies and envelopes Using the appropriate paper redu...

Page 114: ...y picking up paper from the paper tray The paper tray can feed many types of paper and envelopes 1 From your computer select the Print command If your computer is also connected to any other printers select Brother MFC 3200C as your printer driver from the Print or Print Settings menu in your software application and then click on OK to begin printing 2 Your computer sends a print command and data...

Page 115: ...nter Operation Key Ink Key When you press Ink the LCD shows If you are having trouble with one of the ink colors you may need to clean the print head See page 23 10 If you got an error message NEAR EMPTY or INK EMPTY you will need to replace the ink cartridge for the appropriate color See Error Messages page 23 1 Clearing Data from the Memory If the LCD shows REMAINED DATA you can clear data remai...

Page 116: ... Note The way you access the printer driver settings depends on your operating system and software applications Note The screens shown in this section are from Windows 98 Second Edition The screens on your Computer may vary depending on your Windows Operating System If You Are Using Windows XP Brother offers both a Windows Logo Tested WHQL driver and a Brother Native Driver on the CD ROM The Windo...

Page 117: ...ss Orientation Scaling and Copy Page Order Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button 1 Select the Paper Size and Orientation 2 Select number of Copies and Page Order 3 Select Paper Thickness Scaling and Paper Source Paper Size The paper size selection provides a large selection of standard paper si...

Page 118: ...n sets the number of copies that will be printed 1 to 999 Collate With the collate check box selected one complete copy of your document will be printed and then repeated for the number of copies you selected If the collate check box is not selected then each page will be printed for all the copies selected before the next page in the document is printed Reverse Order Reverse Order prints the page...

Page 119: ... Thin in the Paper Thickness selection to achieve the best paper handling and improved output for that paper type Regular Thin Thick Thicker Scaling The Scaling feature reduces or enlarges your document from 50 to 200 From the pull down box you can select from the preset settings or a free setting You can also select 2 in 1 printing for printing two pages on one sheet of paper Paper Source The Pap...

Page 120: ...quality selection allows you to choose the print resolution you want your document Print quality and speed are related The higher the quality the longer it will take to print the document The quality selections available vary depending on the media selection Draft The fastest print mode and the lowest ink consumption Use this mode to print large volume documents or a document for proofing Normal R...

Page 121: ...t type Photo Select this mode for photographic images Graphics Select this mode for documents that contain text or business graphics charts or clip art Custom If you want to select the color matching method and halftone method manually select this mode Paper Type Recommended Print Quality Selection Plain Paper Normal Inkjet Paper Fine Glossy Paper 4 color Super Fine Glossy Paper 3 color Super Fine...

Page 122: ... color For Windows 98 98SE Me user s For Windows 2000 Professional user s Custom Setting You can customize your settings by selecting the type of Halftone or Color Enhance True2Life Halftone Pattern The MFC can use several methods to arrange where to place dots to express halftones There are some predefined patterns used to place dots and you can select which one is used for your document Select t...

Page 123: ...ge You can increase or decrease the amount of color in an image to improve a picture which may appear washed out or weak White Balance This adjusts the hue of the white sections of an image Lighting camera settings and other influences will effect the appearance of white The white parts of a picture may appear to be slightly pink yellow or some other color By using this adjustment you can correct ...

Page 124: ...rection only and provides higher print quality Fast Draft Mode You can print much more quickly than mono draft mode by using both black and cyan ink Advanced Tab Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button Change the tab settings by selecting one of the following icons Watermark Device Options Waterm...

Page 125: ...ent Watermark Style You can change the Watermark s size and the position on the page by selecting the Watermark and then clicking the Edit button If you want to add a new Watermark click the New button and then select Text or Bitmap in the Watermark Style Watermark Text Enter your Watermark text into the Text Box and then select the Font Size Color and Style Watermark Bitmap Enter the file name an...

Page 126: ... system clock on your document Click the Setting button to change the Date and Time Format Position and Font To include a background with the Date and Time select Opaque When Opaque is selected you can click on the Color button to change the color of the Date and Time background Note The Date and Time indicated in the selection box shows the format that will be printed The actual Date and Time pri...

Page 127: ... following screen Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button Web Update Web Update checks the Brother web site for updated drivers and then it automatically downloads and updates the printer driver on your computer Brother Solutions Center The Brother Solutions Center is a Web site offering informat...

Page 128: ... For Windows XP The Windows XP printer driver utilizes Microsoft s uni driver architecture The following section describes the driver features and selections available for Windows XP Layout Tab 1 Orientation Select the Orientation which is how your document will be positioned on the paper Portrait or Landscape Portrait Landscape 1 2 ...

Page 129: ... R W I N D O W S O N L Y 14 14 MFC3200C US FM6 0 2 Pages Per Sheet You can select 1 2 4 6 9 or 16 pages to be printed on one sheet of paper The image of each page will be reduced as needed to fit on the paper Paper Quality Tab 2 in 1 4 in 1 1 2 3 ...

Page 130: ... If you want to check or access additional selections for the print quality refer to the Print Quality in the Advanced Options 3 Color This selection allows a color document to be printed in Black White only Paper Type Recommended Print Quality Selection Plain Paper Normal Inkjet Paper Fine Glossy Paper 4 color Super Fine Glossy Paper 3 color Super Fine Transparencies Fine Transparencies mirror Fi...

Page 131: ...lick the Advanced button in the Layout tab or Paper Quality tab to access the screen below 1 Paper Output Paper Size Select the paper size of the document you are printing This size should be the same as the paper size that is set in your application software Copy Count Type the number of copies you want 1 2 3 4 ...

Page 132: ...per Fine Inkjet Paper Normal Fine Super Fine Glossy Paper 4 color Fine Super Fine Glossy Paper 3 color Fine Super Fine Transparency Fine Super Fine Transparency mirror Fine Super Fine 3 Document Options Halftone Pattern The MFC can use several methods of arranging where dots are placed on the paper to express halftones You can select which predefined pattern is used for your document Photo This me...

Page 133: ... higher print quality If you selected Plain Paper Auto works in Bi Directional Print mode Paper Thickness Depending on the thickness of the paper you are using you can improve the quality of your output by selecting the correct thickness This setting provides the best positioning of the paper for printing For example if you were printing on thin paper you would select Thin in the Paper Thickness s...

Page 134: ...the automatic document feeder This allows you to quite easily with very few mouse clicks access the most frequently used scanning applications Using the Control Center eliminates the need to manually launch the specific applications The Brother Control Center provides three categories of functions 1 Scan directly to a file E mail word processor or graphic application of choice 2 Copy operations 3 ...

Page 135: ... don t want the Control Center to load automatically you can turn off AutoLoad How to Turn Off AutoLoad 1 Left click the Control Center icon and click Show 2 When the Control Center icon appears left click on the Smart Click Control Center button A dialogue box with a check box labeled AutoLoad Pop up will appear 3 Uncheck the AutoLoad Pop Up option If the Control Center icon does not appear in yo...

Page 136: ...t is listed for the Word Processor Scanning Operations Scan to File allows you to scan directly to a disk file with two mouse clicks You can change the file type and destination directory and file name as needed Scan to E mail enables you with just two mouse clicks to scan a picture or text document directly into an E mail application as a standard attachment You have the option of selecting the f...

Page 137: ...inter driver installed on the PC PC Fax Operation Send a Fax allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother PC FAX software Scanner Settings for Scan Copy and PC Fax Buttons When the Pop Up screen is displayed you can access the Scanner Settings window Click the Smart Click icon at the top right of the Brother Control Center sc...

Page 138: ...e the adjuster from 0 to 100 Contrast Slide the adjuster from 0 to 100 Click OK to save your changes If you make a mistake or later decide to return to the original default setting just click the Restore Defaults button when the scanning mode is displayed To Access the Scanner Configurations Screen 1 Place the original in the ADF 2 Right click the appropriate Control Center button to display Confi...

Page 139: ... 0 Scan to File Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button ...

Page 140: ...ull down list select the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 Files MAX PaperPort 4 0 Files MAX PaperPort 3 0 Files MAX Windows Bitmap BMP PC Paintbrush PCX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF TIFF Group 4 TIF TIFF Class F TIF Multi Page TIFF Uncompressed TIF Multi Page TIFF Group 4 TIF Multi Page TIFF Class F TIF PDF Files PDF Portable Ne...

Page 141: ...ify Settings button E mail Application E mail Package From the pull down list select your E mail application E mail Settings Click the EMail Settings button to set up links The Links Preferences window will appear File Attachments Do not convert files Click this checkbox if you do not want to change the file type of attachments The Conversion Options will not be available grayed Convert MAX files ...

Page 142: ... window to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange Microsoft Outlook and Eudora QuickSend List You can create a list of Email names and addresses for quick selection Click the New button to add a name s to your QuickSend list Your Email phone book listing is displayed so you can select stored names or create ...

Page 143: ...an to Word Processor Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button ...

Page 144: ... the OCR package that was installed with the Brother software Click the OCR Settings button to choose how the OCR application will read the pages you scan into your word processor application The Preferences window will appear Select your setting and click OK Auto Orientation Check this checkbox if you want your word processor application to read the page as it is set up Decolumnized Output Check ...

Page 145: ... for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your user de...

Page 146: ...the settings for that mode click the Modify Settings button Copy Settings Brother MFC 3200C Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click the OK button to save your Copy settings Send a Fax Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for...

Page 147: ...x FAX Resolution Fine 200 200 To change the fax options click the FAX Options button Click the OK button when you are ready to save your FAX settings The MFL Pro Fax on COM1 Properties screen appears Select the Paper Size and Orientation Portrait or Landscape and click OK To return to the factory default settings click the Restore Defaults button ...

Page 148: ...other Control Center provides four categories of operations 1 Scan directly to a file E mail word processor or graphic application of your choice 2 Enhanced copy functions such as Nine Four Two or One on One Copying NOTE The number of copy buttons may vary depending on which model MFC you purchased 3 PC Faxing using the Brother PC Fax software 4 Custom buttons allow you to configure a button to me...

Page 149: ...l Center icon will appear in the task bar If you don t want the Control Center to load automatically you can turn AutoLoad off How to Turn Off Auto Load 1 Right click the Control Center icon in the Task Tray and select Show 2 The main SmartUI Control Center window appears Please look at the bottom of the window for a check box labeled AutoLoad Pop up 3 Uncheck the AutoLoad Pop Up option to prevent...

Page 150: ...propriate tab Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E mail word processing and graphics viewer editor For example if you are using Outlook as your default E mail application the Control Center automatically will create a link and a scanning application button for Outlook You can change the default applicat...

Page 151: ...o buttons on you Brother MFC Click the Hardware Section tab at the top left of the SmartUI Control Center screen For details about how to use the scan to key see Using the Color Scan Key page 17 9 Scan To E mail To configure the Scan to E mail feature left click on the Scan to E mail button and the following screen will appear You have the ability to change the configuration that includes the dest...

Page 152: ...l application which is installed on your system If you wish to change the attachment file type click on the Link Preferences button to display a list of file types Scan To Image To configure the Scan to Image feature left click on the Scan to Image button and the following screen will appear You have the ability to change the configuration which includes the destination image format or document ap...

Page 153: ...o 600 dpi You can define the size of the paper you re using and you can adjust the brightness and contrast of the image before scanning Scan To OCR To configure the Scan to OCR feature left click on the Scan to OCR button and the following screen will appear You have the ability to change the configuration which includes the destination applicatione Color Scanning may not be supported by your spec...

Page 154: ...WINDOWS XP MFC3200C US FM6 0 You have the option to send your scan as a different file type You can select the application from the File Type window according to your needs You have the option to choose your OCR setting from single column output to auto orient page ...

Page 155: ...estination directory as needed 2 Scan to E mail Default Outlook Express enables you to scan a page or document directly into an E mail application as a standard attachment You have the option of selecting the file type and resolution for the attachment 3 Scan to Word Processor Default MS WordPad enables you to scan a page or document automatically run ScanSoft TextBridge OCR and insert the text no...

Page 156: ...opy nine four two original pages onto a single output page NOTE This feature may not be supported by your specific model MFC Please check the specifications for your specific model MFC The number of Copy buttons may vary depending on which model MFC you have purchased Fax Send a Fax Brother PC FAX enables you to scan a page or document and automatically send the image as a fax from the PC using th...

Page 157: ...Scan to File button and click Configuration The Scan Action tab is set to File and should not be changed To change the configuration click on the Configuration tab Select the file type for the saved image by selecting from the Format pull down list You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder directory by click the Browse b...

Page 158: ...to your default E mail application To change the default E mail application or attachment file type right click on the E mail button and select Configuration The Scan Action tab is set to E mail and should not be changed To change the E mail application click on the Configuration tab From Application pull down list select your preferred E mail application ...

Page 159: ...R FOR WINDOWS XP 16 12 MFC3200C US FM6 0 To change the file type of the attachment click the Link Preferences button to set up links Check the Convert attachment to specified file type box and then select the appropriate file type from the pull down list ...

Page 160: ...nly attachments that are PaperPort MAX files Combine items into single file if possible Click this checkbox if you want to combine all the attachments into one file With this box unchecked each scanned page will be saved in its own individual file File Type Select from the pull down list the type of file you want the scanned images to be saved in PaperPort Image Item MAX PaperPort Self Viewing EXE...

Page 161: ...SMARTUI CONTROL CENTER FOR WINDOWS XP 16 14 MFC3200C US FM6 0 Scanner Settings You have the ability to change the scanner settings used to create the file attachments Click on the Scan Settings tab and select the appropriate settings ...

Page 162: ...ad of Word and file type You can also choose other OCR software package besides the TextBridge OCR which is built in PaperPort To configure Scan to OCR right click on the WordPad button and select Configuration The Scan Action tab is set to OCR and should not be changed To change the word processing application click on the Configuration Tab You can select the destination word processing applicati...

Page 163: ...ASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 16 MFC3200C US FM6 0 File Type From the pull down list select the file format you want to use for documents OCR Select the OCR application from the OCR pull down list ...

Page 164: ...aint The Scan to Graphics Applications allows you to scan an image so you can edit the image To change the default graphics application right click on the button and select Configuration The Scan Action tab is set to Application and should not be changed To change the configuration of the destination application click on the Configuration Tab ...

Page 165: ...n application select the appropriate application from the Application pull down list To change the other configuration options click the Link Preferences button This option enables you to reduce image to screen resolution 96dpi show warning if item has annotations update original item if sent item is modified if needed ...

Page 166: ...her printers Before you can use the Copy buttons you must first configure the printer driver by right clicking on a Copy button and selecting Configuration In the Scan Settings window you can select the color mode resolution paper size brightness and contrast settings to be used NOTE Selecting 24 bit Color will give you color output only when the destination printer is a color printer To finish th...

Page 167: ...WS XP 16 20 MFC3200C US FM6 0 Select the number of Pages Per Sheet from the Scaling selections As an example to configure the section Copy button to copy two pages to one you must select 2 in 1 Note You must configure each of the copy buttons before they can be used ...

Page 168: ...ludes a PC Fax driver which allows any Windows Application to send a Fax as simply as printing a document The Brother SmarUI automatically configures the Fax button to use the Brother PC FAX driver no user configuration is required The Scan Action tab is set to Application and should not be changed To change the PC FAX settings click the Link Preferences button ...

Page 169: ...er settings click on the Setup button and then the Options button Select the Paper Size Paper Source If you need more customized setup click on the Options button Select the Paper Size Orientation Portrait or Landscape and Resolution 200x200 dpi or 200x100 dpi and click OK To return to the factory default settings click the Defaults button ...

Page 170: ...ve a scanned image to any directory on local or network hard disk You can also select the file format to be used OCR Scanned documents will be converted to editable text files If you have a third party OCR software package installed on your PC you can select it The default OCR software is TextBridge which is built into PaperPort 8 0 You can also select the destination word processor and file forma...

Page 171: ... scan operation click on the Configuration Tab Depending upon which Scan Type button you selected you will see a different Configuration Tab list of settings Application Select the destination application program from the pull down list Click on Link Preferences to set the Send to options You can select the application from the scroll menu on the left ...

Page 172: ...WS XP MFC3200C US FM6 0 File Select the file format from the Format pull down list You can either send the file to the default PaperPort directory or select your own destination directory by selecting Other Folder Use the Browse button to select the destination directory ...

Page 173: ...rom the pull down list Click on Link Preferences and select the destination Application from the scroll menu on the left Select the File Type from the File Type pull down list You can also choose another OCR application from the OCR pull down list if another is installed on you system Scansoft TextBridge is installed as port of the PaperPort 8 0 application ...

Page 174: ...TER FOR WINDOWS XP MFC3200C US FM6 0 E mail Select the destination E mail application program from the pull down list Click on the Link Preferences button to configure the Send To E mail options You can select the File type and Quick Send E mail address list ...

Page 175: ...ngs You can select the scanner settings from each of the Scan Type options for the Custom Buttons You have the option to select Color Mode NOTE Color scanning may not be available based on which MFC you purchased Please check the specifications of your MFC Resolution Paper Size and Brightness and Contrast settings ...

Page 176: ...scan images directly into hundreds of other software applications that support TWAIN scanning These applications include popular programs like Adobe Photoshop Adobe PageMaker CorelDraw and many more How to Access the Scanner 1 Open the software application ScanSoftTM PaperPort to scan a document 2 Choose Select source from the File drop down menu and then select TWAIN_32 Brother MFLPro Color 3 Sel...

Page 177: ...Pre Scan button is used to preview an image for cropping any unwanted areas from the image When you are satisfied with the preview click the Start button in the scanner window to scan the image How to Use PreScan to Adjust an Image 1 Place the original face down in the ADF 2 In the Twain 32 Brother MFLPro Color Setup dialog box click the PreScan button The entire original will be scanned into the ...

Page 178: ...nsfer time but can achieve a finer scanned image You can choose Scan Type Black White Set the Scan Type to Black White for text or line art Gray Scale For photographic images set the Scan Type to Gray Error Diffusion or True Gray Colors Choose either 256 Color which scans up to 256 colors 24 bit color which scans up to 16 8 million colors Although using 24 bit color creates an image with the most ...

Page 179: ...when Black White is selected as the Scan Type Increasing the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left ravels more detail in gray areas Instead of using the slidebar you can type a value in the box to set the contrast Size Set the Size to one of the following Letter 8 1 ...

Page 180: ...or or other graphics application you should try different settings for the contrast mode and resolution to see which settings best suit your needs Custom If you selected Custom as the size type the Width and Length Or you can check the Business Card Size box to adjust the scanning area to business card or a custom size automatically ...

Page 181: ...ctly into any other software application that supports WIA or TWAIN scanning How to Access the Scanner 1 Open your software application to scan a document 2 Select Scan from the File drop down menu or select the Scan button The Scan pane appears in the left panel 3 Select the scanner you are using from the Scanner drop down list box The Scan dialog box will appear The instructions for scanning in ...

Page 182: ...lect the picture type B 4 Select the Paper size from the drop down list box D 5 If you require advanced settings click Adjust the quality of the scanned picture C You can select Brightness Contrast Resolution and Picture Type from the Advanced Properties Click the OK button after you choose your settings 6 To start scanning your document click the Scan button in the Scan dialog box The scanner res...

Page 183: ...is used for configuring the scanner driver for resolutions greater than 600dpi To run the utility You can run the utility by selecting the Scanner Utility located in the Start Program Brother Brother MFL Pro Suite menu Note Scanning at resolutions greater than 600dpi may cause problems with some scanning applications ...

Page 184: ...trol Center Features page 15 6 to 15 11 or 16 4 to 16 7 Scan to E mail You can scan either a black and white or a color original into your E mail application as a file attachment Although the Brother Control Center can be configured to send only black and white or color file attachments at one time you can easily change this setting For details see Scan to E mail pages 15 7 to 15 9 1 Place the ori...

Page 185: ...o an editable text file and then displayed in your word processing application for further editing 1 Place your original face down in the ADF 2 Press Scan to 3 Press to select SCAN OCR and then press Menu Set The MFC will scan the original perform OCR in ScanSoft TextBridge and then display the result in your word processing application for viewing and editing or ...

Page 186: ... can be accessed through the ScanSoft PaperPort program group See On Line Documentation for Multi Function Link Pro on the CD ROM The complete ScanSoft PaperPort User s Guide including ScanSoft TextBridge OCR is in the On Line Documentation on the CD ROM This chapter is only an introduction to the basic operations When you install Multi Function Link Pro ScanSoft PaperPort for Brother and ScanSoft...

Page 187: ...riate application on your computer to display it you can also double click a non PaperPort item to open it Organizing Your Items in Folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item Folders are arranged in a tree structure in the...

Page 188: ...the On Line Documentation on the CD ROM for more information about creating new links Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit Software by ScanSoft TextBridge OCR is installed automatically with PaperPort when you install Multi Function Link Pro on your computer ScanSoft PaperPort can quickly convert the text on a ScanSoft PaperPort item which is really just a pictu...

Page 189: ...t items in several popular file formats such as BMP JPEG TIFF or self viewing For example to create a file for an Internet Web site export it as a JPEG file Web pages often use JPEG files for displaying images Exporting an Image File 1 Select the Export command from the File pull down menu in the PaperPort window The Export XXXXX As dialog box will be displayed 2 Select the drive and directory whe...

Page 190: ... allows you to combine or stack documents of different formats for printing faxing or filing ScanSoftTM PaperPort can be accessed through the ScanSoftTM PaperPort program group See On Line Documentation for Multi Function Link Pro on the CD ROM The complete ScanSoftTM PaperPort Users Guide including ScanSoftTM TextBridge OCR is in the On Line documentation on the CD ROM This chapter is only an int...

Page 191: ...files created using other applications Non PaperPort items include an icon that indicates the application that was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual image Page View displays a close up of a single page and you can open a PaperPort item by double clicking on it As long as you have the appropriate application on your comput...

Page 192: ...erPort MAX files and non paperport files appear on the Desktop You can also use Windows Explorer to manage the folders and items shown in Desktop View Quick links to other applications ScanSoftTM PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Send To Bar at the bottom of the Desktop view shows icons of those linked applications To...

Page 193: ...idge which comes with PaperPort OR PaperPort uses your application if it is already on your computer You can convert the entire item or by using the Copy Text command you can select only a portion of the text to convert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application You can Import items from other applications I...

Page 194: ...nter the new file name and choose the file type or select a name from the File Name text box You can scroll through the Directories and File Name listing for prompting 4 Select the OK button to save your file or Cancel to return to the PaperPort without saving it For Windows 98 98SE Windows Me and Windows 2000 Professional Select Start Settings Control Panel Add Remove Programs and the Install Uni...

Page 195: ...This starts the process of uploading the data to the MFC and exiting the remote setup program If an error message is displayed enter the correct data again then click OK Cancel This exits the remote setup application without uploading the data to the MFC Apply This uploads the data to the MFC but does not exit the remote setup application Print This command prints the selected items on the MFC You...

Page 196: ...ok Then you can use the Address Book Search feature to quickly find them to address your fax Setting Up User Information 1 From the Start menu select Programs Brother Brother MFL Pro Suite and then select PC FAX Setting The Brother PC Fax Setup dialog box will appear 2 Enter the required User information This information is required to create the Fax Header and Cover Page 3 To save the User Inform...

Page 197: ...ber needed to access an outside line This is sometimes required by the local PBX telephone system Include header To add header information to the top of the fax pages being sent check the Header box Address Book file You can select different database files for use with the Address Book You must enter the path and file name of the database file or use the Browse button to view the file system to se...

Page 198: ...I N G P C F A X F O R W I N D O W S O N L Y MFC3200C US FM6 0 User interface Select the User Interface in the Sending tab You have a choice of the Simple Style or the Facsimile Style Simple Style Facsimile Style ...

Page 199: ... the Facsimile Style user interface You can register any address or group on one of the ten Speed Dial buttons To register an address in a Speed Dial location 1 Click the Speed Dial location you want to program 2 Click the address or group you wish to assign to the Speed Dial location 3 Click Add to program the Speed Dial location To clear a Speed Dial location 1 Click the Speed Dial location you ...

Page 200: ... P C F A X F O R W I N D O W S O N L Y MFC3200C US FM6 0 The Address Book From the Start menu select Programs Brother Brother MFL Pro Suite and then click Address Book The Brother Address Book dialog box will appear ...

Page 201: ...ou can add edit and delete stored information for members and groups 1 In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box will appear 2 In the Brother Address Book Member Setup dialog box type the member s information Name and Fax are required fields Click OK to save the member s information ...

Page 202: ...rother Address Book Group Setup dialog box appears 2 Type the name of the new group in the Group Name field 3 In the Available Names box select each member to be included in the Group and then click Add Members you add to the group will be listed in the Group Members box 4 After all the members have been added click OK Editing Member Information 1 Select the Member or Group you want to edit 2 Clic...

Page 203: ...ard is an electronic business card that contains the sender s contact information To export the current telephone book 1 From the Address Book select File point to Export and then click Text OR Click Vcard and go to Step 5 2 Select the data fields you wish to Export from the Available Items column and then click Add 3 If you are exporting to an ASCII file select Divide Character Tab or Comma This ...

Page 204: ... file 1 From the Address Book select File point to Import and then click Text OR Click Vcard and go to Step 5 2 Select the data fields you wish to Import from the Available Items column and then click Add 3 Select Divide Character Tab or Comma based on what file format you are importing Note If you selected Vcard in Step 1 the Save as type will be Vcard vcf Note Select the fields from the Availabl...

Page 205: ...then select Open Setting Up a Cover Page Access the Brother PC FAX Cover Page Setup from the FAX Sending dialog box by clicking See Sending a File as a PC FAX Using the Facsimile Style page 19 12 The Brother PC FAX Cover Page Setup dialog box will appear Note If you selected a text file in Step 1 the Files of type will be Text file csv ...

Page 206: ...u want Import BMP file You can insert a bitmap file such as your company logo in the cover page Select the BMP file by using the browse button and then select the alignment style Count Cover Page When the Count Cover Page box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page will not be included Note If you are sending a fax to multiple re...

Page 207: ...File as a PC FAX Using the Facsimile Style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear 3 Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear ...

Page 208: ... On and then click the Cover Page icon to enter or edit the cover page information 6 Click Start to send the fax Redial If you want to redial a number click Redial to scroll through the last five fax numbers and then click Start Sending a File as a PC FAX Using the Simple Style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print ...

Page 209: ...the receiving party You can also use the Address Book to select destination fax numbers If you made a mistake entering a number click the Clear button to clear all entries 5 To send a Cover Page and note check the Cover Page On check box 6 When you are ready to send your fax click the Send icon 7 If you wish to cancel the fax click the icon Note You can also click the to create or edit an existing...

Page 210: ...er You can receive and print E mail data at the same time by searching for a specified character string in the mail header It allows you to see the sender subject and relevant part of the mail content To Access the On Line Documentation To Install Automatic E mail Printing Optional Application 1 Insert MFL Pro CD ROM into your CD ROM drive 2 Click on Install Software from the main CD ROM screen 3 ...

Page 211: ...ed Apple Macintosh must be set up with Mac OS 8 5 9 2 The Brother Scanner driver and PC FAX Send driver work only with Mac OS 8 6 9 2 Using Brother Printer Driver with Your Apple Macintosh OS 8 5 9 2 To select the Printer 1 From the Apple menu open the Chooser 2 Click the MFL Pro Color icon On the right side of the Chooser click the printer to which you want to print Close the Chooser Note Before ...

Page 212: ...p You can change the settings for Paper Size Paper Thickness Paper Source Orientation and Scaling then click OK 4 From application software such as PaperPort click File menu and select Print Click Print to start printing Note If you want to change Copies Pages Quality Media Type and Color Mono select your settings before clicking Print Option Setup allows you to change Document and Printing Option...

Page 213: ...lication software such as TextEdit click File menu and select Page Setup Maker sure MFC 3200C is selected in the Format for pop up menu You can change the settings for Paper Size Orientation and Scaling then click OK Printing a document From application software such as TextEdit click File menu When the print dialog appears then click Print Make sure MFC 3200C is selected in the Printer pop up men...

Page 214: ...MAC IBOOK MFC3200C US FM6 0 Choosing printing options If you want to print multiple copies a specific range of pages or multiple pages on a single sheet of paper or to control the special printing features of a printer or application choose options in the Print dialog ...

Page 215: ...application using the following steps 1 Create a document in a Macintosh application 2 To begin the fax transmission select Print from the File menu The Printer dialog box appears When Printer is selected the top button shows Print and the Address button is grayed 3 From the Output pull down menu select Facsimile When Facsimile is selected the top button shows Send Fax and the Address button is av...

Page 216: ...our recipient will appear in the Destination Fax Numbers box 6 If you want to you can add your new recipients to the Stored Fax Number at this time by clicking New See Adding a New Member page 21 7 OR You can add a new group by clicking Group See Adding a New Group page 21 8 7 If you are finished addressing your fax click Send Fax Click OK to return to the Send Fax dialog box Note You can select s...

Page 217: ...while you are addressing a fax Adding a New Member 1 To add a new member to the Address Book in the Facsimile dialog box click Address The Address Book dialog box appears 2 Click New The following dialog box appears 3 Type the name and fax number 4 If you want to you can store a comment in the Memo field if you wish up to 15 characters 5 Click OK to return to the Address Book dialog box ...

Page 218: ...ears 2 In the Group Name field type a name for your Group 3 From the Stored Fax Numbers box select the recipients for your Group and then click Your selection will appear in the box under the Group Name field 4 Click OK The Address Book dialog box reappears 5 Click OK The Print Facsimile dialog box reappears 6 If you are ready to send your fax click Send Fax Follow the steps on page 21 5 for sendi...

Page 219: ... FM6 0 Using Brother TWAIN Scanner Driver with Your Apple Macintosh For OS 8 6 9 2 The Brother MFC software includes a TWAIN Scanner driver for Macintosh This Macintosh TWAIN Scanner driver can be used with applications that support the TWAIN specification You can use PaperPort for scanning ...

Page 220: ... by choosing the Select Source then click the PaperPort icon Afterward for each original you scan choose Acquire Image by clicking the PaperPort icon The Scanner setup dialog box will appear If you are using PaperPort 5 5 for Mac from the ScanSoft menu located below the ScanSoft icon on the Macintosh desktop menu bar choose Acquire Image For details about the ScanSoft menu selections please see th...

Page 221: ...her resolutions take more memory and transfer time but can achieve a finer scanned image Each model has different resolutions See Specification Color Type Black White Set the image Type to Black White for text or line art For photographic images set the image type to Gray Error diffusion or True Gray Gray Error Diffusion is used for documents that contain photographic images or graphics Error Diff...

Page 222: ... three times larger than a file created with 256 Color Scanning Area Set the Size to one of the following Letter 8 5 11 inches A4 210 297 mm Legal 8 5 14 inches A5 148 210 mm B5 182 257 mm Executive 7 25 10 5 inches Business Card 90 60 mm Custom User adjustable from 0 35 0 35 inches to 8 5 14 inches After you choose a custom size you can adjust the scanning area Click and hold the mouse button as ...

Page 223: ... set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image You can also type a value in the box to set the setting Click OK If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and scan the document again Contrast The contrast setting is adjustab...

Page 224: ...s and pie charts in which the actual color displayed is less important than its vividness Relative Colorimetric Matching The colors that fall within the gamuts of both devices are left unchanged Some colors in both images will be exactly the same a useful outcome when colors must match quantitatively What that means is that if the color is inside the gamut it will stay the same color However if th...

Page 225: ...y a preview of the image so you can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click Start to scan the image 1 Insert the original face down in the ADF 2 Click PreScan The entire original will be scanned into your Macintosh G3 or iMac and will appear in the Scanning Area of the Scanne...

Page 226: ...e ADF of the Brother MFC again 5 Adjust the settings for Resolution Color Type Gray Scale Brightness Contrast and Size in the Scanner Setup dialog box as needed 6 Click Start This time only the selected area of the original will appear in the Scanning Area 7 In your editing software application refine the image as usual ...

Page 227: ...esigned to be connected to the telephone line or premises wiring using a compatible modular jack that is Part 68 compliant See the Installation section of this manual for details The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called In most but not all areas the sum of the RENs of all dev...

Page 228: ... use of this information including direct special or consequential damages There are no warranties extended or granted by this document WARNING Important About the Interface Cable This machine has been certified to comply with FCC standards which are applied to the USA only The filter core supplied with your MFC should be attached to the shielded interface cable according to FCC 15 27 a In additio...

Page 229: ...g the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help I...

Page 230: ... the total of all products plugged into the wall outlet does not exceed 15 amperes USA only 12 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 13 Wait until pages have exited the machine before picking them up 14 Never push objects of any kind into this product through cabinet slots since they may touch dangerous volt...

Page 231: ...nd other countries Macintosh is a registered trademarks and iMac and iBook are trademarks of Apple Computer Inc PaperPort and TextBridge are registered trademarks of ScanSoft Inc JetPrint PHOTO is a registered trademark of International Paper Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and produ...

Page 232: ...properly Re install the ink seating it properly See page 23 17 CHECK ORIGINAL Original was not inserted or fed properly or document was longer than about 40 inches 90cm See page 23 3 CHECK PAPER SIZE Your paper is not the correct size Reload the correct size of paper and then press Black Fax Start CHECK PAPER MFC is out of paper Add paper and then press Black Fax Start COMM ERROR Poor phone line q...

Page 233: ...e of the ink cartridges are empty Replace the empty ink cartridges See page 23 17 LOW TEMPERATURE The print head detects low temperature Use the MFC in a warm room or raise the temperature MACHINE ERROR XX MFC has a mechanical problem Call Brother Customer Service In USA 1 800 284 4329 In Canada 1 877 BROTHER In Montreal 514 685 6464 NEAR EMPTY One or more of the ink cartridges are running out of ...

Page 234: ...nt of control panel 1 Remove any paper from the ADF that is not jammed 2 Pull the jammed original out toward the front of the MFC 3 Press Stop Exit Original is jammed inside back of control panel 1 Remove any paper from the ADF that is not jammed 2 Open the control panel cover 3 Pull the jammed original out toward the back of the MFC 4 Close the control panel cover Control Panel Cover ...

Page 235: ... jammed 2 Pull up the jammed paper to remove it Note If it is difficult to pull the jammed paper try to pull it while holding downthePaperRelease Lever Note To improve the reliability of paper feeding turn on Secure Feed mode by pressing the Shift and Scan to keys simultaneously The MFC will then feed paper more securely but paper feeding will take a longer time To turn off the Secure Feed mode si...

Page 236: ... panel cover by lifting it toward you and then lift the top cover toward the back 2 Remove the jammed paper 3 Close the control panel cover and top cover Paper is jammed inside the front of the MFC 1 Pull the paper toward you Note If the jammed paper is under the Print Head unplug the MFC and then you can move the Print Head to remove the paper ...

Page 237: ... 1 Remove any paper from the paper tray that is not jammed 2 Open the Paper Jam Cover 3 To loosen the paper slide the Paper Width Guide to the widest position 4 Use tweezers to pull out the ripped pieces of paper 5 Close the Paper Jam Cover Note If PAPER JAM occurs frequently install the Card Stock Support in the paper tray and reload the paper Or try reloading the paper upside down Paper Width Gu...

Page 238: ...you are using the recommended paper See Chapter 3 Don t handle the paper until the ink is dry The recommended environment for your MFC is between 68 F to 91 F White Lines in Text or Graphics Clean the print head See Cleaning the Print Head page 23 10 Stains Appear on the Reverse Side or at the Bottom of the Page Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist See page 2...

Page 239: ...set to Easy Receive ON it is more sensitive to sounds Your MFC may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Easy Receive to OFF See Easy Receive page 6 3 Transferring a Fax Call to the MFC If you answered at the MFC press Black Fax Start and ha...

Page 240: ... Windows 98 select Printer Settings from the Start menu Open Brother XXXX properties Click Spool Setting on the Details tab Select RAW from Spool Data Format Printing is slow In the Quality Color tab of the Print dialog box select Auto in the Document section True2Life is not working correctly If the image data is not full color such as 256 color in your application True2Life does not function Ple...

Page 241: ...leaning is finished the MFC will go back online automatically Print Quality Check If the print quality is not good you can print a Print Quality Check Sheet to help you find the settings you may need to change 1 Press Menu Set 4 2 Press Black Fax Start The MFC begins printing the Print Quality Check Sheet The LCD shows 3 Check the sheet to see if the quality and alignment are OK by following STEPs...

Page 242: ...ing is finished press Black Fax Start The MFC will start printing the Print Quality Check Sheet again and then return to STEP A 9 If STEP A is OK press 1 to go to STEP B STEP B Alignment Check The LCD shows 10 Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely matches number 0 If the number 5 sample of both the 600 DPI and 1200 DPI are the best matches press 1 YES to finish...

Page 243: ... for the clogged color Perhaps the ink cartridge was in your MFC over six months or the expiration date written on the cartridge package has passed Or the ink may not have been stored properly before use After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the new i...

Page 244: ... without the shipping cover may void your warranty 2 Attach the protective yellow bar and then close the top cover and control panel cover until they click into place 3 Unplug the MFC from the telephone wall jack and remove the telephone line cord from machine Caution Do not unplug the MFC after a print job until you hear the final click 4 Unplug the MFC from the AC outlet 5 Unplug the USB cable f...

Page 245: ...iginal carton with the original packing material 8 Pack the printed materials in the original carton as shown below Do not pack the used ink cartridges in the carton Note If you are returning your machine to Brother as part of the Exchange Service pack only the MFC Keep all separate parts and printed materials to use with your Exchange machine ...

Page 246: ...23 15 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E MFC3200C US FM6 0 9 Close the carton ...

Page 247: ...under the bar with isopropyl alcohol on a lint free cloth Cleaning the MFC Printer Platen WARNING Be sure to unplug the MFC from the AC power outlet before cleaning the printer platen Be careful not to touch the paper feed star wheels flat cable and encode film When you want to clean your MFC printer platen wipe it with a lint free cloth that is dry Do NOT Touch Do NOT Touch Flat Cable Clean Here ...

Page 248: ... so you replace the color cartridges in the appropriate order When the ink cartridges are running low you must use the Ink key to begin the cartridge replacement Steps 1 to 3 If the ink is empty skip to Step 4 1 Press Ink 2 Press 2 to choose 2 REPLACE INK If one or more ink cartridges are empty for example Black the LCD showsINK EMPTY BLACK and PLS OPEN COVER 3 Open the control panel cover and the...

Page 249: ...YOU CHANGE BLCK 1 YES 2 NO If the ink cartridge you installed is not a brand new one please make sure to select 2 9 For each new cartridge press 1 on the dial pad to reset the ink dot counter for that color automatically The ink dot counter enables the MFC to notify you when a color is running low The MFC will enter a cleaning cycle for approximately 3 minutes for each replaced cartridge The LCD a...

Page 250: ...ridges by the expiration date written on the cartridge package Brother strongly recommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges Using or attempting to use potentially incompatible inks and or cartridges in your machine may cause damage to the machine itself and ...

Page 251: ...ps Automatic Fallback Cut Sheet Size Min 3 5 W 5 0 L Max 8 5 W 14 0 L Scanning Width 8 2 inches 208 mm Printing Width 8 inches 203 2 mm Automatic Document Feeder ADF up to 20 sheets 20 lbs Paper Tray 100 Sheets 20 lbs Printer Type Ink Jet Gray Scale 256 levels Error Diffusion Display LCD 16 characters Polling Types Standard Sequential Contrast Control Automatic Super Light Super Dark manual settin...

Page 252: ...dian Version Only Power Consumption Standby under 7 watts Peak under 35 watts Dimensions WxDxH 19 1 13 5 8 5 inches 486 342 217 mm Weight 14 3 lb 6 5 kg Print Method Piezo with 75 4 nozzles Resolution 2400 1200 dots per inch DPI 1200 1200 dots per inch DPI 600 600 dots per inch DPI 600 300 dots per inch DPI 600 150 dots per inch DPI Print Speed up to 10 pages minute Mono up to 8 pages minute Color...

Page 253: ...50 sheets of plain paper Face up print delivery to the output paper support We recommend that you remove each sheet immediately from the output paper support to prevent a paper jam or curled pages Processor Minimum Speed Minimum RAM Recommended RAM Available Hard Disk Space Minimum System Requirements Computer Platform Operating System Version 98 98SE Me 2000 Professional XP OS 8 5 Printing and PC...

Page 254: ...50 page Black cartridge at 5 coverage with 600 150 dpi resolution Draft Approximately 450 page Color cartridge at 5 coverage with 600 150 dpi resolution Draft Note These numbers are based on consecutive printing the numbers will vary based on print frequency and number of pages The MFC periodically cleans the print head to maintain print quality This process consumes a small amount of ink ...

Page 255: ...rker Broadcasting Not Available for Color Faxes The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you cancel job You can cancel a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell th...

Page 256: ...the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Forwarding Not Available for Color Faxes Sends a fax received in memory to another preprogrammed fax number Fax Storage Not Available for Color Faxes You can print stored faxes later or retrieve them from another location using Fax Forwarding Paging or Remote Retrieval operations fax tones The signals sent by sending a...

Page 257: ... a telephone line Real Time Transmission When memory is full you can send documents in real time Reduction reduces the size of incoming faxes remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Activation allows you to transfer a fax call answered at an extension phone to the MFC Remote Retrieval Access Code The four digit code 159 that allows you to c...

Page 258: ...ptions for the next fax transmission or copy you make without changing the default settings Tone The telephone line mode that is used for dialing with Touch Tone telephones transmission The process of sending documents over the phone lines from your MFC to the receiving fax machine Transmission Verification Report A listing of each transmission that shows its date time and number of pages OK means...

Page 259: ...using and configurating 15 2 to 15 14 C CALL PICKUP 9 3 Caller ID 9 3 9 4 canceling Fax Forwarding 10 4 fax jobs in memory 6 7 jobs awaiting redial 7 6 Paging 10 4 scheduled jobs 6 7 cleaning cycle 2 12 print head 23 10 printer platen 23 16 scanner 23 16 CNG tones 1 5 connecting 2 1 control panel overview 1 3 copy brightness 12 4 color adjustment 12 8 contrast 12 8 default settings 12 7 enlarging ...

Page 260: ... 1 10 4 Polling 6 6 reducing to fit on paper 6 4 retrieving from a remote site 10 5 Ring Delay setting 6 2 sending automatic fax redial 7 4 automatic transmission 7 3 canceling from memory 7 6 color fax 7 4 contrast 7 2 cover page 7 7 delayed 7 10 from memory dual access 7 4 manual transmission 7 3 overseas 7 9 Polled Transmit 7 11 Real Time Transmission 7 5 resolution 7 3 Fax Forwarding 10 1 chan...

Page 261: ...EA 9 3 P packing list 2 1 Paging 10 1 10 2 programming your pager number 10 1 paper capacity 3 2 jam 23 4 size 5 1 specification 3 2 Paper Tray 2 5 loading paper 2 8 PaperPort 6 5 accessing 17 1 exporting 17 14 importing 17 14 uninstall 17 11 PaperPort 8 0 accessing 17 6 exporting 17 19 importing 17 18 PBX 2 17 PC FAX For Windows 19 1 sending address book 19 5 cover page 19 10 facsimile style 19 1...

Page 262: ...r 15 1 ScanSoft Paper Port 17 11 special characters 5 3 Speed Dial changing 8 2 dialing 8 5 storing 8 2 T TAD telephone answering device connecting 2 13 2 14 Receive Mode 6 1 recording outgoing message 2 15 two line TAD 2 16 text entering 5 3 5 4 TextBridge OCR 17 11 Tone signals on Pulse line 8 8 Transmission Verification Report 11 2 troubleshooting 23 1 error messages on LCD 23 1 if you are havi...

Page 263: ...and remote retrieval features Using Remote Retrieval Access Code 1 Dial your fax number from a fax machine using touch tone 2 When your MFC answers immediately enter your Remote Retrieval Access Code 159 3 Your MFC signals the kinds of messages received 1 long beep Fax message s No beeps No messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset your MFC when you finish 6 Hang up 1 4 P...

Page 264: ...A F AX Press 9 6 then to Retrieve all faxes press 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 Changing Remote Retrieval Access Code 1 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Menu Set 4 Press Stop Exit Remote Commands C HANGE P AGING F AX F ORWARDING S ETTING Press 9 5 then to Turn featur...

Page 265: ...dicating that Industry Canada technical specifications were met It does not imply that Industry Canada approved the equipment NOTICE The Ringer Equivalence Number REN for this terminal equipment is 0 4 The REN assigned to each terminal equipment provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of ...

Page 266: ... function center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and may void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the Wo...

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