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Brother FAX-2440C, User Manual

The Brother FAX-2440C is a reliable and efficient multifunctional device for your home or office. This overview provides a brief introduction to its numerous features. Need assistance? You can easily download the free user manual from manualshive.com to unlock the full potential of your device.

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USER’S GUIDE

®

FAX-2440C
MFC-620CN

Summary of Contents for FAX-2440C

Page 1: ...U S E R S G U I D E FAX 2440C MFC 620CN ...

Page 2: ...uct on line at By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help us notify you of enhancements to yo...

Page 3: ...other Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software and utilities read FAQs and troubleshooting tips to learn how to get the most from your Brother product For Customer Service Service Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Cana...

Page 4: ...846 In USA 1 888 879 3232 voice 1 800 947 1445 fax In Canada 1 877 BROTHER voice Description Item Ink Cartridge High Yield black FAX 2440C only LC41HYBK Prints up to 900 pages Ink Cartridge Standard black LC41BK Prints up to 500 pages Ink Cartridge cyan blue LC41C Prints up to 400 pages Ink Cartridge magenta red LC41M Prints up to 400 pages Ink Cartridge yellow LC41Y Prints up to 400 pages Premium...

Page 5: ...E LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL...

Page 6: ... device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units Thi...

Page 7: ...duct only if i you do not return your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of p...

Page 8: ... shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY W...

Page 9: ...nd then the power cord from the AC power outlet Do not handle the plug with wet hands Doing this might cause an electrical shock To prevent injuries be careful not to put your hands on the edge of the machine under the scanner cover To prevent injuries be careful not to touch the area shaded in the illustration When moving the machine you must lift it from the base by placing a hand at each side o...

Page 10: ...htning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the follo...

Page 11: ...ine on the carpet Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the machine to direct sunlight excessive heat moisture or dust Do not connect your machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Do not connect your machine to electrical outlets on the same ...

Page 12: ... the number 3 Enter a number up to 20 digits and then press Menu Set 4 Enter a name up to 15 characters or leave it blank and then press Menu Set 5 Press Stop Exit Storing Speed Dial numbers 1 For MFC 620CN press Menu Set 2 3 1 For FAX 2440C press Menu Set 2 3 2 2 Using the dial pad enter a two digit Speed Dial location number and then press Menu Set 3 Enter a number up to 20 digits and then press...

Page 13: ... Dial number 4 Press Black Start or Color Start Using Search 1 If it is not illuminated in green press Fax 2 Load your document 3 Press Search Speed Dial and then enter the first letter of the name you re looking for 4 Press or to search the memory 5 Press Black Start or Color Start Making copies 1 Press Copy to illuminate it in green 2 Load your document 3 Press Black Start or Color Start To dial...

Page 14: ...a 1 14 How to load paper envelopes and post cards 1 15 To load paper or other media 1 15 To load envelopes 1 17 To load post cards 1 18 About fax machines 1 19 Custom features 1 19 Do you have Voice Mail on the phone line 1 19 Why should there be problems 1 19 How can you avoid possible problems 1 19 Fax tones and handshake 1 20 ECM Error Correction Mode 1 21 2 Getting started 2 1 Initial Setup 2 ...

Page 15: ...5 Automatic transmission 3 6 Manual transmission 3 6 Sending a fax at the end of a conversation 3 7 Out of Memory message 3 7 Basic sending operations 3 8 Sending faxes using multiple settings 3 8 Contrast 3 8 Fax Resolution 3 9 Dual Access Not available for color faxes 3 10 Real Time Transmission 3 11 Checking job status 3 12 Canceling a fax in progress 3 12 Canceling a scheduled job 3 12 Advance...

Page 16: ...oring numbers for easy dialing 5 1 Storing One Touch Dial numbers FAX 2440C only 5 1 Storing Speed Dial numbers 5 2 Changing One Touch FAX 2440C only and Speed Dial numbers 5 3 Setting up Groups for Broadcasting FAX 2440C only 5 4 Setting up Groups for Broadcasting MFC 620CN only 5 5 Dialing options 5 7 Access codes and credit card numbers MFC 620CN only 5 7 Access codes and credit card numbers FA...

Page 17: ... 7 6 To erase voice messages individually 7 6 To erase messages all at once 7 6 Setting Maximum Time for incoming messages 7 7 Setting Toll Saver 7 7 ICM Recording Monitor 7 7 Recording a conversation 7 8 Record Fax Tel Outgoing Announcement F T OGM 7 8 8 Printing reports 8 1 Fax settings and activity 8 1 Customizing the Transmission Verification Report 8 1 Setting the Journal Period 8 2 Printing ...

Page 18: ...0 5 Printing images 10 6 DPOF printing 10 8 Changing the default settings 10 9 Increasing print speed or quality 10 9 Setting the paper size 10 9 Adjusting brightness 10 9 Adjusting contrast 10 10 Color enhancement True2Life 10 10 Cropping 10 12 Borderless 10 12 Understanding the Error Messages 10 13 Using PhotoCapture Center from your PC 10 14 Using PhotoCapture Center for scanning documents 10 1...

Page 19: ...ng alignment 12 17 Checking the ink volume 12 18 Packing and shipping the machine 12 19 Routine maintenance 12 22 Cleaning the scanner 12 22 Cleaning the machine printer platen 12 23 Replacing the ink cartridges 12 24 A Appendix A A 1 Setting up telephone services A 1 Distinctive Ring A 1 What does your telephone company s Distinctive Ring do A 1 What does Brother s Distinctive Ring do A 2 Do you ...

Page 20: ...rnal two line TAD and two line telephone A 16 Multi line connections PBX A 17 If you are installing the machine to work with a PBX A 17 Custom features on your phone line A 17 B Appendix B B 1 On screen programming B 1 Menu table B 1 Memory storage B 1 Navigation keys B 2 Entering Text B 12 Inserting spaces B 12 Making corrections B 12 Repeating letters B 12 Special characters and symbols B 13 G G...

Page 21: ...xix Consumable items S 10 Network LAN MFC 620CN only S 11 Optional External Wireless Print Scan Server NC 2200w MFC 620CN only S 12 13 Index I 1 14 Remote Retrieval Access card R 1 ...

Page 22: ...s and actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Introduction Bold Bold typeface identifies specific keys on the machine control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Courier New type face identifies the messages on the L...

Page 23: ...1 2 INTRODUCTION Control panel overview FAX 2440C MFC 620CN ...

Page 24: ...o inserts a pause in quick dial numbers Hold Lets you place telephone calls on hold 3 Ink Lets you clean the print head check the print quality and check the available ink volume 4 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine The key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone 5 Mod...

Page 25: ... store your settings in the machine In fax mode you can press these keys to adjust the volume Search Speed Dial Lets you look up numbers that are stored in the dialing memory It also lets you dial stored numbers by pressing and a two digit number Press to scroll backward to a menu selection or Press to scroll through the menus and options C Liquid Crystal Display LCD Displays messages on the scree...

Page 26: ...quality Turning the machine off Press and hold down the On Off key until the LCD shows The LCD light will go off Turning the machine on Press and hold down the On Off key until the LCD shows The LCD will show the date and time Fax mode Even in Off mode you can receive fax and telephone calls by customizing the On Off key as explained next page See On Off Setting on page 1 6 If you have connected a...

Page 27: ... Exit Should be set before you switch off the machine On Off Setting Receive Mode Available Operations Fax Receive Off default No machine operations will be available Fax Receive On Fax Only Fax Receive automatically Easy Receive Delayed Fax Remote Fax Options Remote Retrieval You can answer calls by lifting the handset MC Msg Ctr Fax Receive automatically Recording of incoming messages Fax Detect...

Page 28: ...lly Use standard 20 lb paper and always fan the pages before putting them in the ADF Make sure documents written with ink are completely dry Documents to be faxed must be from 5 8 to 8 5 inches wide and 5 8 to 14 inches long DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric To fax copy or scan this kind of document...

Page 29: ...irst in the ADF until you feel them touch the feed roller 2 Adjust the paper guides to fit the width of your documents 3 Unfold the ADF Document Output Support Flap DO NOT pull on the document while it is feeding To use the ADF the scanner glass must be empty ADF Document Output Support Flap ...

Page 30: ...A4 size 8 5 inches to 11 7 inches 1 Lift the document cover 2 Using the document guidelines on the left center the document face down on the scanner glass 3 Close the document cover To use the scanner glass the ADF must be empty If the document is a book or is thick do not slam the cover or press on it Place documents face down on the Scanner Glass ...

Page 31: ... Film when you print on transparencies Brother Paper When you print on inkjet paper coated paper transparencies and glossy paper be sure to select the proper media in the Basic tab of the printer driver or in the Paper Type setting of the menu Menu Set 1 2 When you print on Brother glossy paper load the instruction sheet included with the glossy paper in the paper tray first and then place the glo...

Page 32: ... side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing Do not use paper that are damaged curled wrinkled or irregularly shaped that are extremely shiny or highly textured that were previously printed b...

Page 33: ... 210 mm Yes Yes A6 4 1 x 5 8 105 x 148 mm Yes Cards Photo 4 x 6 102 x 152 mm Yes Yes Yes Photo L 3 1 2 x 5 89 x 127 mm Yes Photo 2L 5 x 7 127 x 178 mm Yes Yes Index Card 5 x 8 mm 127 x 203 Yes Post Card 1 3 9 x 5 8 100 x 148 mm Yes Post Card 2 Double 5 8 x 7 9 148 x 200 mm Yes Envelopes C5 Envelope 6 4 x 9 162 x 229 mm Yes DL Envelope 4 3 x 8 7 110 x 220 mm Yes COM 10 4 1 8 x 9 1 2 105 x 241 mm Ye...

Page 34: ...y Paper Up to 58 lb Up to 220 g m2 Up to 0 01 Up to 0 25 mm 20 Cards Photo Card Up to 64 lb Up to 240 g m2 Up to 0 28 mm Up to 0 01 20 Index Card Up to 32 lb Up to 120 g m2 Up to 0 006 Up to 0 15 mm 30 Post Card Up to 53 lb Up to 200 g m2 Up to 0 01 Up to 0 23 mm 30 Envelopes 20 to 25 lb 75 to 95 g m2 Up to 0 02 Up to 0 52 mm 10 Transparencies 10 Output Paper Tray Up to 25 sheets of 20 lb Letter T...

Page 35: ...3Left 4Right Cut Sheet 0 12 in 0 in 1 0 12 in 0 in 1 0 12 in 0 in 1 0 12 in 0 in 1 Envelopes 0 47 in 0 94 in 0 12 in 0 12 in 1 When you set the Borderless feature to On Printable area depends on the Printer driver settings The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using 1 3 4 2 1 3 4 2 Envelopes Cut Sheet Paper unprintable ar...

Page 36: ...e paper tray completely out of the machine and remove the output paper tray 2 Press and slide the paper side guide to fit the paper width 3 Pull out the paper support and unfold the paper support flap Use the paper support flap for Letter Legal and A4 Paper Side Guide Paper Support Paper Support Flap ...

Page 37: ...the paper in first Check that the paper is flat in the tray and below the maximum paper mark 6 Put the output paper tray back on and push the paper tray firmly back into the machine Make sure the paper side guides touch the sides of the paper Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems Maximum Paper Mark ...

Page 38: ...lopes to make them as flat as possible To prevent possible damage to the feeding mechanism do not use the types of envelopes shown below DO NOT USE ENVELOPES that are of a baggy construction that are embossed have raised writing on them that have clasps on them that are not sharply creased that are preprinted on the inside Glue Rounded flap Double flap Triangular flap If the envelopes are double f...

Page 39: ...have problems when printing on envelopes try the following suggestions 1 Open the envelope flap 2 Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing 3 Adjust the size and margin in your application To load post cards 1 Raise the paper stop and insert the post cards into the paper tray Slide the paper side guide to fit the width of the po...

Page 40: ...es If you set Voice Mail and the Brother machine to answer after the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Voice Mail nor the machine can pass the call back to the other after the call has been answered How can you avoid possible problems A very good way to avoid problems like the one mentioned is to get a second phone ...

Page 41: ...hirps for about 40 seconds over the phone line and the LCD shows Receiving If your machine is set to the Fax Only mode it will answer every call automatically with fax receiving tones If the other person hangs up your machine will continue to send the chirps for about 40 seconds and the LCD continues to show Receiving To cancel receiving press Stop Exit The fax handshake is the time in which the s...

Page 42: ... If the machine detects errors during fax transmission it resends the pages of the fax that had an error ECM transmissions are only possible between fax machines that both have this feature If they do you may send and receive fax messages that are continuously being checked by the machine Your machine must have enough memory for this feature to work ...

Page 43: ...o digits of the year Press Menu Set 3 Enter two digits for the month Press Menu Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Menu Set For example enter 06 for 6th 5 Enter the time in 24 Hour format Press Menu Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the machine is in Fax mode Setting Ton...

Page 44: ...to exit without changing NOTICE For USA The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the ...

Page 45: ...ss Menu Set 1 1 2 Press or to select 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off Press Menu Set 3 Press Stop Exit Setting the Mode Timer FAX 2440C only The machine has two temporary mode keys on the control panel Fax and Copy You can change the number of seconds or minutes the machine takes after the last Copy operation before it returns to Fax mode If you select Off the machine stays in the mode you...

Page 46: ...faxes Letter Legal and A4 When you change the type of paper you load in the machine you will need to change the setting for Paper Size at the same time so your machine can fit an incoming fax on the page 1 Press Menu Set 1 3 2 Press or to select Letter Legal A4 A5 or 4 x6 Press Menu Set 3 Press Stop Exit The machine ejects paper with printed surfaces face up onto the paper tray in the front of the...

Page 47: ...me you press these keys the machine will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you change it again Setting the Beeper Volume You can change the beeper volume The default factory setting is Low When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax...

Page 48: ...he volume level The LCD shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again You can adjust the speaker volume while you are listening to your OGM Outgoing Message and ICMs Incoming Messages If you turn Incoming Recording Monitor to OFF Menu Set 2 7 3 the Speaker for screening calls will be disabled and you w...

Page 49: ...ress Stop Exit OR You can adjust the handset volume any time you are talking on the telephone There are two handset volume levels Low and High The default setting is Low Press or to adjust the volume level The LCD shows the setting you are choosing The new setting will remain until you change it again Volume 4 Handset ...

Page 50: ...ing a conversation users can press or on the control panel to adjust the volume to Low High or Volume Amplify When the handset is replaced the handset volume returns to the default setting of Low Volume Amplify On Permanent Choose Volume Amplify On Permanent if all of the users are hearing impaired During a conversation users can press or on the control panel to adjust the volume to Low High or Vo...

Page 51: ...earing impaired press or to select Off and then press Menu Set and go to Step 4 OR If some or all of the users are hearing impaired select On and then press Menu Set 3 If all the users are hearing impaired press or to select Permanent and then press Menu Set OR If only some of the users are hearing impaired select Temporary and then press Menu Set 4 Press Stop Exit Volume 5 Volume Amplify ...

Page 52: ...e in the Date Time setting 1 Press Menu Set 1 5 2 Press or to select On or Off Press Menu Set 3 Press Stop Exit Setting the LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD from your position try changing the contrast setting for improved viewing 1 Press Menu Set 1 7 2 Press or to select Light or Dark Press Menu Set 3 Pr...

Page 53: ...ding faxes make sure Fax is illuminated in green If not press Fax to enter Fax mode The default setting is Fax How to dial You can dial in any of the following different ways Manual dialing Press all of the digits of the phone or fax number Setup Send ...

Page 54: ...2440C only on page 5 1 To dial One Touch numbers 4 to 6 hold down Shift as you press the One Touch Key Speed Dialing Press Search Speed Dial and then the two digit Speed Dial number See Storing Speed Dial numbers on page 5 2 If the LCD shows Not Registered when you enter the Speed Dial number a number has not been stored for it two digit number ...

Page 55: ... the name you are looking for Manual and automatic fax Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Black Start or Color Start to try again If you want to make a second call to the last number dialed you can save time by pressing Redial Pause and Black Start or Color Start Redial Pause only works if you dialed from the control panel If you are sen...

Page 56: ...al time even if Real Time TX is set to Off Faxing from the ADF Put the document face down in the ADF To cancel press Stop Exit 1 If it is not illuminated in green press Fax 2 Load your document 3 Dial the fax number 4 Press Black Start or Color Start The machine starts scanning the document Delayed fax and Polling Transmit features are not available in color If the memory is full and you are faxin...

Page 57: ...chine starts scanning the first page If you press Color Start the machine starts sending 4 To send a single page press 2 or press Black Start again The machine starts sending the document OR To send more than one page press 1 and go to Step 5 5 Place the next page on the scanner glass Press Menu Set The machine starts scanning Repeat Steps 4 and 5 for each additional page If the memory is full and...

Page 58: ...sion lets you hear the dialing ringing and fax receiving tones while sending a fax 1 If it is not illuminated in green press Fax 2 Load your document 3 Pick up the handset of the machine and listen for a dial tone OR Press Speaker Phone and listen for a dial tone 4 Dial the fax number you want to call 5 When you hear the fax tone press Black Start or Color Start 6 If you picked up the handset repl...

Page 59: ...n green press Fax 3 Load your document 4 Press Black Start or Color Start Out of Memory message If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the fax If you get an Out of Memory message while scanning a subsequent page you will have the option to press Black Start to send the pages scanned so far or to press Stop Exit to cancel the operation I...

Page 60: ...sk if you want to enter more settings 2 Press 1 to select more settings The LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and go to the next step Contrast If your document is very light or very dark you may want to change the contrast Use Light to send a light document Use Dark to send a dark document 1 If it is not illuminated in green press Fax 2 Load y...

Page 61: ...ated in green press Fax 2 Load your document 3 Press Menu Set 2 2 2 4 Press or to select the resolution you want Press Menu Set Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of gray or is a phot...

Page 62: ...r to send a color fax the machine will send the document in real time even if Real Time TX is Off The number of pages you can scan into the memory will vary depending on the data that is printed on them If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel scanning If you get an Out of Memory message while scanning a subsequent page you can press Blac...

Page 63: ... all documents or for the next fax only If you want to fax multiple pages from the scanner glass Real Time Transmission should be set to Off 1 If it is not illuminated in green press Fax 2 Load your document 3 Press Menu Set 2 2 5 4 To change the default setting press or to select On or Off Press Menu Set OR For the next fax transmission only press or to select Next Fax Only Press Menu Set and go ...

Page 64: ...the machine is scanning dialing or sending it press Stop Exit Canceling a scheduled job You can cancel a fax job that is stored and waiting in the memory 1 Press Menu Set 2 6 Any jobs that are waiting will appear on the LCD 2 If you have more than one job waiting press or to select the job you want to cancel Press Menu Set OR If you only have one job waiting go to Step 3 3 Press 1 to cancel To can...

Page 65: ...n page 5 5 After the broadcast is finished a Broadcast Report will be printed to let you know the results 1 If it is not illuminated in green press Fax 2 Load your document 3 Enter a number using One Touch FAX 2440C only Speed Dial a Group number Search or manual dialing using the dial pad Example Group number 4 When the LCD displays the fax number or name of the other party press Menu Set You wil...

Page 66: ...faxes to as many as 136 FAX 2440C or 130 MFC 620CN different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use Dual Access and Delayed fax Enter the long dialing sequence numbers as you would normally but remember that each One Touch FAX ...

Page 67: ...led Transmit Not available for color faxes Polled Transmit is when you set up your machine to wait with a document so another fax machine can call and retrieve it 1 If it is not illuminated in green press Fax 2 Load your document 3 Press Menu Set 2 2 6 4 Press or to choose On or Off Press Menu Set The number of pages you can scan into the memory depends on the amount of data that is printed on eac...

Page 68: ...ax 2 Press Menu Set 2 2 4 3 Press or to select On or Off Press Menu Set 4 Press Stop Exit Faxing A4 size documents from the scanner glass When documents are A4 size you need to set Scan Glass Size to A4 if you do not the bottom portion of the faxes will be missing 1 Press Menu Set 2 2 0 2 Press or to select A4 or Letter Press Menu Set 3 Press Stop Exit The document will be stored in the machine s ...

Page 69: ...nd few telephone calls You cannot have an answering machine on the same line even if it is on a separate wall jack on the same line You cannot use the telephone company s Voice Mail in this mode Manual manual receive with Distinctive Ring You control the phone line and must answer every call yourself Use this mode if you do not receive many fax messages have an external TAD connected to the machin...

Page 70: ...ress Menu Set 4 Press Stop Exit Initial Setup 1 Receive Mode Current Receive Mode Fax Fax Only F T Fax Tel Mnl Manual MC Msg Ctr If the Message Center Mode is On it overrides your Receive Mode setting The screen shows MC Msg Ctr Press and hold until it lights OFF If the Message Center Mode is Off the Receive Mode returns to your own setting See Message Center on page 7 1 ...

Page 71: ...elay setting of 4 See Easy Receive on page 4 6 and Operation from extension telephones on page A 7 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 1 3 Press or to select Ring Delay Press Menu Set 4 Press or to select how many times the line rings before the machine answers 00 04 Press Menu Set If you select 00 the line won t ring at all 5 Press Stop Exit Toll Saver must be Off t...

Page 72: ...now you have no messages and can hang up to avoid a toll charge 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 1 3 Press or to select Toll Saver Press Menu Set 4 Press or to select On or Off Press Menu Set 5 Press Stop Exit When Toll Saver is On it overrides your Ring Delay setting See Setting the Ring Delay on page 4 3 The Toll Saver feature is available only when the Message ...

Page 73: ... answer the call on any telephone See For Fax Tel mode when power key is On on page A 8 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 2 3 Press or to select how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds Press Menu Set 4 Press Stop Exit Setting the Fax Tel Announcement For the Fax Tel receive mode you can set up the machine to pla...

Page 74: ...ve the fax only if you ve answered it at the machine 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 3 3 Use or to select On Semi or Off Press Menu Set 4 Press Stop Exit If you ve set the feature to On but your machine does not automatically connect a fax call when you lift an external or extension phone handset press the Fax Receive code 51 At the machine press Black Start or C...

Page 75: ...ress Stop Exit Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up 1 Ask the other party to place the document in their machine and to press Start or Send key 2 When you hear the other machine s CNG tones beeps press Black Start or Color Start 3 If you picked up the handset replace it Turn on this sett...

Page 76: ...oll your machine Everyone who is involved in Polling needs to set up their fax machines for Polling When someone polls your machine to receive a fax they pay for the call If you poll someone s fax machine to receive a fax you pay for the call Setting up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it 1 If it is not illuminated in green press Fax 2 Pres...

Page 77: ...ing Report will be printed 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 6 3 Enter the fax machines you want to poll using One Touch FAX 2440C only Speed Dial a Group or the dial pad You must press Menu Set between each fax number 4 Press Black Start or Color Start Your machine will poll each number or Group number in turn to receive a fax Setup Receive 6 Polling RX ...

Page 78: ... press the One Touch key See One Touch dialing FAX 2440C only on page 3 2 One Touch keys are located on the right side of the control panel 1 Press Menu Set 2 3 1 2 Press the One Touch key where you want to store a number 3 Enter the number up to 20 digits Press Menu Set If you want to enter a pause in the dialing sequence for example to access an outside line press Redial Pause as you are enterin...

Page 79: ...eys Search Speed Dial the two digit number and Black Start or Color Start The machine can store 80 Speed Dial numbers 1 For MFC 620CN press Menu Set 2 3 1 For FAX 2440C press Menu Set 2 3 2 2 Use the dial pad to enter a two digit Speed Dial location number 01 80 For example press 05 Press Menu Set 3 Enter the phone or fax number up to 20 digits Press Menu Set 4 Use the dial pad to enter the name u...

Page 80: ...xit without making a change How to change the stored number or name If you want to change a character use or to position the cursor under the character you want to change and then type over it If you want to erase the whole number or whole name press Stop Exit when the cursor is under the first digit or letter The characters above and to the right of the cursor will be deleted 2 Enter a new number...

Page 81: ...5 numbers to one large Group See Storing Speed Dial numbers on page 5 2 and Changing One Touch FAX 2440C only and Speed Dial numbers on page 5 3 1 Press Menu Set 2 3 3 2 Decide where you wish to store the Group AND Press a One Touch key OR Press Search Speed Dial and enter the two digit location and then press Menu Set 3 Use the dial pad to enter the Group number 1 to 6 Press Menu Set For example ...

Page 82: ... fax number as a Speed Dial number Then you can combine them into a Group Each Group uses up a Speed Dial number You can have up to six Groups or you can assign up to 79 numbers to one large Group See Storing Speed Dial numbers on page 5 2 and Broadcasting Not available for color faxes on page 3 13 1 Press Menu Set 2 3 2 2 Use the dial pad to enter the two digit Speed Dial number where you want to...

Page 83: ...ial 05 Search Speed Dial 09 The LCD shows 05 09 5 Press Menu Set to accept the Speed Dial numbers for this Group 6 Use the dial pad and the chart on page B 12 to enter a name for the Group Press Menu Set For example type NEW CLIENTS 7 Press Stop Exit The Group number must be between 1 and 6 You can print a list of all the Speed Dial numbers Group numbers will be marked in the GROUP column See Prin...

Page 84: ... manual dialing using the dial pad See Storing Speed Dial numbers on page 5 2 For example perhaps you have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 If you press Search Speed Dial 03 Search Speed Dial 02 and Black Start or Color Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change ...

Page 85: ...on page 5 1 and Storing Speed Dial numbers on page 5 2 For example perhaps you have stored 555 on One Touch key 1 and 7000 on One Touch key 2 If you press One Touch key 1 One Touch key 2 and Black Start or Color Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you co...

Page 86: ...or example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals 1 Lift the handset 2 Press on the machine s control panel Any digits dialed after this will send tone signals When you hang up the machine will return to the Pulse dialing service ...

Page 87: ...alls When you dial a Quick Dial number the LCD shows the name you ve stored or if you haven t stored a name the fax number you ve stored How to dial See How to dial on page 3 1 Making a telephone call 1 Pick up the handset OR Press Speaker Phone 2 When you hear a dial tone dial the number using the dial pad One Touch FAX 2440C only Speed Dial and Search 3 If you pressed Speaker Phone speak clearly...

Page 88: ...l press Speaker Phone If you have a bad telephone line connection the other party might hear your voice echoed during the call Hang up and try the call again OR Pick up the handset Hold 1 Press Hold to put a call on Hold 2 You can replace the handset without disconnecting the call 3 Pick up the machine handset to release the call from Hold Picking up an extension handset will not release the call ...

Page 89: ...ng number up to 20 digits Press Menu Set 4 Press or to select On or Off Press Menu Set 5 Press Stop Exit Remote Fax Options Not available for color faxes You can only use one remote fax option at a time Fax Forwarding OR Paging OR Fax Storage OR PC FAX Receive OR Off You can change your selection at any time Menu Set 2 5 1 See Turning off Remote Fax Options on page 6 4 If you select Backup Print O...

Page 90: ...r example press 1 8 0 0 5 5 5 1 2 3 4 4 If your pager needs a PIN enter the PIN press press Redial Pause enter your fax number followed by Press Menu Set For example press 1 2 3 4 5 Redial Pause 1 8 0 0 5 5 5 1 2 1 2 OR If you do not need a PIN press Redial Pause enter your fax number followed by Press Menu Set For example press Redial Pause 1 8 0 0 5 5 5 3 4 3 4 5 Press Stop Exit You cannot chang...

Page 91: ...If you select PC Fax Receive your machine will temporarily store your received fax messages in its memory and then automatically send the faxes to the PC You can then use your PC to view and store these faxes 1 Press Menu Set 2 5 1 2 Press or to select PC Fax Receive Press Menu Set 3 Press or to select On or Off Press Menu Set 4 Press Stop Exit If you have set Fax Storage a backup copy of the rece...

Page 92: ... Printing a fax from the memory on page 4 8 Before you can set up PC Fax Receive you must install the MFL Pro Suite software on your PC Make sure your PC is connected and turned on For details see Using Brother PC FAX software on page 5 1 in Software User s Guide on the CD ROM If you select Backup Print On the machine will also print the fax at your machine so you will have a copy if there is a po...

Page 93: ...tive code 1 Press Menu Set 2 5 2 2 Enter a three digit code using numbers 0 9 or Press Menu Set The preset cannot be changed 3 Press Stop Exit Do not use the same code which is set in your Fax Receive Code 51 or Telephone Answer Code 51 See Operation from extension telephones on page A 7 You can change your code at any time by entering a new one If you want to make your code inactive press Stop Ex...

Page 94: ...digits followed by 3 The machine signals if it has received messages 1 long beep Fax messages 2 long beeps Voice messages 3 long beeps Fax Voice messages No beeps No messages 4 The machine gives two short beeps to tell you to enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command 5 Press 90 to...

Page 95: ...ar the previous message 2 Skip Forward While playing the ICM you can skip to the next message 9 STOP Playing Stop playing the ICM 93 Erase all ICM If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase because all voice messages have not been played or there are no voice message to erase This code erases all recorded messages not one at a time 94 Play and Re...

Page 96: ...lect Off after you have retrieved or erased all your messages 3 Paging 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See page 6 9 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the memory 97 Check the receiving status You can check whether your machine...

Page 97: ...messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone 1 Dial your fax number 2 When your machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 954 4 Wait for the ...

Page 98: ...6 You must record an outgoing message in order to use the Message Center mode See Recording Message Center Outgoing Message on page 7 2 Setting up the Message Center You must set up the Message Center in the following order 1 Record Message Center Outgoing Message Msg Ctr OGM See Recording Message Center Outgoing Message on page 7 2 2 Press and hold until it lights to activate the Message Center m...

Page 99: ...elect Msg Ctr OGM not F T OGM Press Menu Set 3 Press or to select Record OGM Press Menu Set 4 Pick up the handset to record a message For example Hello We are unable to take your call at this time Please leave a message after the signal If you wish to send a fax please press 5 1 wait for fax tones then press the Start button 5 Replace the handset The Message Center will play your OGM 6 Press Stop ...

Page 100: ...lay OGM Press Menu Set Adjust the volume by pressing Volume or 4 Press Stop Exit Erasing Outgoing Message OGM 1 Press Menu Set 2 7 1 2 Press or to select Msg Ctr OGM not F T OGM Press Menu Set 3 Press or to select Erase OGM Press Menu Set 4 Press 1 to erase the OGM OR Press 2 to exit without erasing 5 Press Stop Exit Setup Msg Ctr 1 OGM Setup Msg Ctr 1 OGM ...

Page 101: ...FF See Setting up the Message Center on page 7 1 Message indicator The light flashes when you have new voice messages waiting for your review The LCD displays the total number of voice and fax messages stored in the Message Center memory Fax messages will be stored only when Fax Storage is turned on Menu Set 2 5 1 MC Msg Ctr Voice 03 Fax 00 ...

Page 102: ...g playback the LCD shows the time and date the message was recorded 2 Press RWD at the end of the message to repeat a message Press FWD to skip to the next message You can press and repeatedly until you reach the message you want to play 3 Press Stop Exit Printing a fax message Once you print a new fax message stored in memory it is erased from the memory automatically 1 Press Play Record After tw...

Page 103: ...short beeps 2 To erase a specific message press Erase immediately after the two short beeps or while the message is playing 3 Press 1 to erase the message OR Press 2 to cancel 4 Press Stop Exit To erase messages all at once 1 Press Erase 2 Press or to select erasing all voice messages Voice all document messages Fax or all voice and fax messages Erase All Msg Press Menu Set 3 Press 1 to erase OR P...

Page 104: ...r incoming messages 30 60 120 or 180 seconds Press Menu Set 3 Press Stop Exit Setting Toll Saver See Setting Toll Saver Msg Ctr mode on page 4 4 ICM Recording Monitor This feature lets you turn the speaker volume for voice messages On or Off When you turn the monitor Off you will not hear messages as they come in 1 Press Menu Set 2 7 3 2 Use or to select Off or On Press Menu Set 3 Press Stop Exit ...

Page 105: ... an external TAD when someone calls and your machine is set to Fax Tel receive mode Although callers hear your announcement they cannot leave a message By choosing F T OGM not Msg Ctr OGM you can record the announcement using the same steps as for the Message Center outgoing message See Recording Message Center Outgoing Message on page 7 2 You can also listen to and erase the F T OGM the same way ...

Page 106: ...eport will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Selecting On Image or Off Image will print a section of the fax s first page on the report to help you remember 1 Press Menu Set 2 4 1 2 Press or to select Off Image On On Image or Off Press Menu Set 3 Press Stop Exit Printing reports W...

Page 107: ...Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit If you select 6 12 24 hours 2 or 7 days the machine will print the report at the selected time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you selected has passed the machine will print the Journal early and then eras...

Page 108: ... Black Start 1 Help List Prints the Help List so you can see at a glance how to quickly program your machine 2 Quick Dial Lists names and numbers stored in the One Touch FAX 2440C only and Speed Dial memory in numerical order 3 Fax Journal Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive 4 Transmission Prints a Transmission Verification Report for you...

Page 109: ...Copy is illuminated in green If it is not press Copy to enter Copy mode The default setting is Fax You can change the number of seconds or minutes that the machine stays in Copy mode See Setting the Mode Timer FAX 2440C only on page 2 3 or Setting the Mode Timer MFC 620CN only on page 2 3 Making copies Copy Ratio The LCD shows the default copy setting Quality No of Copies ...

Page 110: ...aking multiple copies 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Black Start or Color Start Stop copying To stop copying press Stop Exit To stop copying press Stop Exit To sort the copies press the Copy Options key See Using the Copy Options key Temporary settings on page 9 3 ...

Page 111: ...fault settings 60 seconds after it finishes copying However if you have set the Mode Timer to 0 or 30 seconds the machine returns to the default settings after the number of seconds that has been set for mode timer See Setting the Mode Timer FAX 2440C only on page 2 3 or Setting the Mode Timer MFC 620CN only on page 2 3 You can save the copy settings you use most often by setting them as default S...

Page 112: ...ss or to select more settings Press Copy Options Menu Selections Options Factory Setting Page Quality Fast Normal Best Normal 9 5 Enlarge Reduce 50 69 78 83 93 97 100 104 142 186 198 200 Custom 25 400 100 9 6 Paper Type Plain Inkjet Glossy Transparency Plain 9 7 Paper Size Letter Legal A4 A5 4 W x 6 H Letter 9 8 Brightness 9 8 Contrast 9 9 Stack Sort Stack Sort Stack 9 9 Page Layout Off 1 in 1 2 i...

Page 113: ...to select Quality Press Menu Set 5 Press or to choose the copy quality Fast Normal or Best Press Menu Set 6 Press Black Start or Color Start Normal Recommended mode for ordinary printouts Good copy quality with adequate copy speed Fast Fast copy speed and lowest ink consumption Use FAST to save time document to be proof read large documents or many copies Best Use this mode to copy precise images ...

Page 114: ... 99 4 Press Copy Options and or to select Enlarge Reduce Press Menu Set 5 Press or to select the enlargement or reduction ratio you want Press Menu Set OR You can select Custom 25 400 and press Menu Set Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 Press Menu Set For example press 5 3 to enter 53 Press Copy Options and or to select Enlarge Reduce Custom 25 400 200 198 ...

Page 115: ...Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and or to select Paper Type Press Menu Set 5 Press or to select the type of paper you are using Plain Inkjet Glossy or Transparency Press Menu Set 6 Press Black Start or Color Start Special Copy Options 2in1 P 2in1 L 4in1 P 4in1 L or Poster are not available with Enlarge Reduce You can change the default Paper Ty...

Page 116: ...re using Letter Legal A4 A5 or 4 W x 6 H Press Menu Set 6 Press Black Start or Color Start Adjusting brightness You can adjust the copy brightness to make copies darker or lighter 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and or to select Brightness Press Menu Set 5 Press to make a lighter cop...

Page 117: ... Press to increase the contrast OR Press to decrease the contrast Press Menu Set 6 Press Black Start or Color Start Sorting copies using the ADF You can sort multiple copies Pages will be stacked in the order 321 321 321 and so on 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and or to select Stac...

Page 118: ...oster use the scanner glass 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and or to select Page Layout Press Menu Set 5 Press or to select 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L Poster 3 x 3 or Off 1 in 1 Press Menu Set 6 Press Black Start or Color Start to scan the document 7 If you are making a pos...

Page 119: ...10 After all the pages of the document have been scanned press 2 to end If Glossy has been selected in the Paper Type setting for N in 1 copies the machine will print the images as if Plain paper had been selected If you are producing multiple color copies N in 1 copies are not available N in 1 color copies are not available for FAX 2440C For Poster copies you cannot make more than one copy Next P...

Page 120: ...MAKING COPIES 9 12 Place document face down in the direction shown below 2 in 1 P 4 in 1 P Poster 3X3 You can make a poster size copy of a photograph 2 in 1 L 4 in 1 L ...

Page 121: ...elect Normal Best or Fast Press Menu Set 3 Press Stop Exit Adjusting brightness 1 Press Menu Set 3 2 2 Press to make a lighter copy OR Press to make a darker copy Press Menu Set 3 Press Stop Exit Adjusting contrast You can change the contrast to help an image look sharper and more vivid 1 Press Menu Set 3 3 2 Press to increase the contrast OR Press to decrease the contrast Press Menu Set 3 Press S...

Page 122: ...age will guide you through the next step If the Out of Memory message appears press Stop Exit to cancel or Black Start or Color Start to copy the scanned pages You will need to clear some jobs from the memory before you can continue When you get an Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 To gain extra memory ...

Page 123: ...pied Money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insignias Copyrighted works cannot be copied Sections of a copyright...

Page 124: ... SmartMedia Memory Stick SecureDigital and xD Picture Card The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing Walk Up PhotoCapture Center MFC 620CN only CompactFlash SmartMedia Memory Stick SecureDigital xD Picture Card miniSD can be used with miniSD adapter Memory Stick Duo can be used with Memory Stick Duo adapt...

Page 125: ... cards with a 3 3v voltage rating When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted A portion of the corrupted image may be printed Your machine is designed to read media cards that have been formatted by a digital camera When a digital camera formats a media card it creates a special folder into which it copies ...

Page 126: ...perly inserted PhotoCapture light is BLINKING the media card is being read or written to The machine can only read one media card at a time so do not insert more than one card Do NOT unplug the power cord or remove the media card from the media drive slot while the machine is reading or writing to the card the PhotoCapture key is blinking You will lose your data or damage the card xD Picture Card ...

Page 127: ...l give an image number to each thumbnail Press or to select Print Index and then press Menu Set Press Color Start to start printing the index sheet See Printing the Index Thumbnails on page 10 5 4 To print images press or to select Print Images and then press Menu Set Enter the image number and press Menu Set Press Color Start to start printing See Printing images on page 10 6 The media active mes...

Page 128: ...il page Index page with 6 or 5 images per line This will show all the pictures on the media card 1 Make sure you have inserted the media card Press PhotoCapture See page 10 3 2 Press or to select Print Index Press Menu Set 3 Press or to select 6 Images Line or 5 Images Line Press Menu Set 4 Press Color Start to start printing Index Index 5 Images Line 6 Images Line Print time for 5 Images Line wil...

Page 129: ...u have entered all the image numbers that you want to print 4 After you have selected all the image numbers press Menu Set again and go to Step 5 OR If you have finished choosing settings press Color Start Print the Index first See Printing the Index Thumbnails on page 10 5 If your media card contains valid DPOF information the LCD shows DPOF Print Yes please go to DPOF printing on page 10 8 You c...

Page 130: ...ed another size go to Step 7 OR If you have finished choosing settings press Color Start Print Size 6 If you selected Letter or A4 press or to select the print size 4 x 3 5 x 3 5 6 x 4 7 x 5 8 x 6 or Max Size Press Menu Set and go to Step 7 OR If you have finished choosing settings press Color Start Printed Position for Letter paper Number of Copies 7 Use the dial pad to enter the number of copies...

Page 131: ...ompactFlash SmartMedia Memory Stick SecureDigital and xD Picture Card with DPOF information is put into your machine you can print the selected image easily 1 Insert your media card into the proper drive slot 2 Press PhotoCapture 3 Press or to select Print Images Press Menu Set 4 If there is a DPOF file on the card the LCD shows 5 Press or to select DPOF Print Yes Press Menu Set 6 Press Color Star...

Page 132: ...Setting the paper size 1 Press Menu Set 4 2 2 Press or to select Letter Glossy 4 x 6 Glossy 5 x 7 Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet or 4 x 6 Inkjet Press Menu Set If you selected Letter or A4 press or to select the print size 4 x 3 5 x 3 5 6 x 4 7 x 5 8 x 6 or Max Size Press Menu Set 3 Press Stop Exit Adjusting brightness 1 Press Menu Set 4 3 2 Press to make a lighter ...

Page 133: ...ife You can turn on the color enhancement True2Life feature to print more vivid images Printing time will be slower 1 Press Menu Set 4 5 2 Press or to select On Press Menu Set OR Select Off and press Menu Set then go to Step 5 3 Press or to select White Balance Sharpness or Color Density Press Menu Set 4 Press or to adjust the degree of the setting Press Menu Set 5 Press Stop Exit If you select On...

Page 134: ...sing this adjustment you can correct this effect and bring the white areas back to pure white Sharpness This setting enhances the detail of an image It is similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness Color Density This setting adjusts the total amount of color in the image You can incr...

Page 135: ...e default setting is On If you want to print the whole image turn this setting to Off 1 Press Menu Set 4 6 2 Press or to select Off or On Press Menu Set 3 Press Stop Exit Borderless This feature expands the printable area to the edges of the paper Printing time will be slightly slower 1 Press Menu Set 4 7 2 Press or to select Off or On Press Menu Set 3 Press Stop Exit Cropping On Cropping Off ...

Page 136: ...n the LCD the machine will beep to get your attention Media Error This message will appear if you insert a media card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the media card No File This message will appear if you try to access a media card in the drive slot that does not contain a JPG file Out of Memory This message will appe...

Page 137: ...re User s Guide on the CD ROM or Using the PhotoCapture Center from a Macintosh not available for MFC 3240C and MFC 5440CN on page 8 45 in the Software User s Guide on the CD ROM Using PhotoCapture Center for scanning documents You can scan documents and save them on a media card to quickly and easily make documents portable See Scan to Card not available for MFC 3240C MFC 210C and MFC 5440CN on p...

Page 138: ...d to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number o...

Page 139: ...t you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If yo...

Page 140: ...re designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipm...

Page 141: ... For your safety To ensure safe operation the supplied three pin plug must be inserted only into a standard three pin AC power outlet that is effectively grounded through the normal household wiring The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding ...

Page 142: ...The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy efficient office equipment As an ENERGY STAR Partner Brother Industries Ltd has determined that this product meets the ENERGY STAR guidelines for energy efficiency ...

Page 143: ...s product should never be placed in a built in installation unless proper ventilation is provided 8 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company Use only the power cord supplied with this machine 9 This product is equipped with a 3 wire grounded plug a plug having a th...

Page 144: ...nter please call In USA 1 800 284 4357 or In Canada 1 877 BROTHER See Brother numbers on page i 15 Unplug this product from the AC power outlet and refer servicing to Authorized Service Personnel under the following conditions When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normall...

Page 145: ...ess Machine Corporation SmartMedia is a registered trademark of Toshiba Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SecureDigital is a trademark of Matsushita Electric Industrial Co Ltd SanDisk Corporation and Toshiba Corporation SanDisk is a licensee of the SD and miniSD trademarks xD Picture Card is a tradem...

Page 146: ...ESSAGE CAUSE ACTION Comm Error Poor phone line quality caused a communication error Try the call again If the problem continues call the telephone company and ask them to check your phone line Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup Cover is Open The scanner cover is not closed completely Lift the scanner cover ...

Page 147: ...k cartridges See Replacing the ink cartridges on page 12 24 Low Temperature The print head is too cold Allow the machine to warm up Media Error MFC 620CN only The media card is either corrupted improperly formatted or there is a problem with the media card Re insert the card firmly into the slot to make sure it is in the correct position If the error remains check the media drive by inserting anot...

Page 148: ...ring Speed Dial numbers on page 5 2 Out of Memory The machine s memory is full Fax sending or copy operation in process Press Stop Exit and wait until the other operations in progress finish and then try again OR Clear the data in the memory To gain extra memory you can turn off Fax Storage See Setting Fax Storage on page 6 3 OR Print the faxes that are in the memory See Printing a fax from the me...

Page 149: ...ine Go to Step 3 OR For MFC 620CN you can forward the remaining faxes to your PC Please see Transfer faxes to your PC Transfer faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode 3 Enter the fax number to which faxes will be forwarded 4 Press Black Start 5 After faxes are transferred disconnect the machine from the power source for several minutes...

Page 150: ... out any paper from the ADF that is not jammed 2 Open the ADF cover 3 Pull the jammed document out to the right or left 4 Close the ADF cover Press Stop Exit Document is jammed inside the ADF unit 1 Take out any paper from the ADF that is not jammed 2 Lift the document cover 3 Pull the jammed document out to the left 4 Close the document cover Press Stop Exit ...

Page 151: ...NCE Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the machine Paper is jammed inside the paper tray 1 Pull the paper tray out of the machine 2 Pull out the jammed paper to remove it Paper Tray Jammed paper ...

Page 152: ...lear cover 3 If you can not pull out the jammed paper lift the scanner cover from the right hand side of the machine until it locks securely into the open position 4 Remove the jammed paper If the paper is jammed underneath the print head disconnect the machine from the power source so you can move the print head to take out the paper Jam Clear Cover Scanner Cover ...

Page 153: ...12 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE 5 Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover ...

Page 154: ...ars if kept in their original packaging after that the ink may become clogged Cartridge expiration dates are printed on the package Try using the recommended types of paper See About paper on page 1 10 The recommended environment for your machine is between 68 F to 91 F White horizontal lines appear in text or graphics Clean the print head See Cleaning the print head on page 12 14 Try using the re...

Page 155: ...s printing is slower than normal printing If you want to print more quickly set the Borderless feature off See Media Type on page 1 8 in Software User s Guide on the CD ROM True2Life is not working properly If the image data is not full color in your application Such as 256 color True2Life will not work Please use at least 24 bit color data with the True2Life feature Machine feeds multiple pages M...

Page 156: ...machine is in the correct receiving mode for your setup See Basic receiving operations on page 4 1 If you frequently encounter interference on the phone line try changing the menu setting of Compatibility to Basic See Compatibility on page 12 13 Sending Faxes Cannot send a fax Make sure that the Fax key is illuminated See How to enter Fax mode on page 3 1 Ask the other party to check that receivin...

Page 157: ...interruption is crucial to your business we recommend a separate phone line with no custom features Copying Difficulties Cannot make a copy Make sure that the Copy key is illuminated See Enter Copy mode on page 9 1 Vertical streaks appear in copies Sometimes you may see vertical streaks on copies Clean the scanner See Cleaning the scanner on page 12 22 Poor copy results Try using the scanner glass...

Page 158: ...ppears when you try to eject the media card it means the card is being accessed Wait a while and then try again e If all of the above do not work please turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off Cannot access Removable Disk from Desktop icon Make sure you have inserted the media card into the media slot Network Dif...

Page 159: ...Magenta or all four colors at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily Caution Do NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty 1 Press Ink 2 Press or to select Cleaning Press Menu Set 3 Press or to select Black Color or All Press Menu Set The machine will clean the print head When clean...

Page 160: ... select Print Quality Press Menu Set 4 Press Color Start The machine begins printing the Print Quality Check Sheet 5 Check the sheet to see if the quality is OK by following these steps Color block quality check The LCD shows 6 Check the quality of the four color blocks on the sheet 7 If all lines are clear and visible press 1 Yes and go to Step 10 OR If you can see missing short lines as shown be...

Page 161: ...or Perhaps the ink cartridge was in your machine over six months or the expiration date written on the cartridge package has passed Or the ink may not have been stored properly before use After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ...

Page 162: ...eck Sheet The LCD shows 5 Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0 If the number 5 sample of both the 600 dpi and 1200 dpi are the best matches press 1 Yes to finish Alignment Check and go to Step 8 OR If another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to select it 6 For 600 dpi press the number of the test pr...

Page 163: ... or to select the color you want to check The LCD shows the ink volume 4 Press Stop Exit MFC 620CN only You can check the ink volume from your computer See MFC Remote Setup not available for MFC 210C on page 4 1 in Software User s Guide on the CD ROM or MFC Remote Setup Mac OS X 10 2 4 or greater not available for MFC 210C on page 8 43 in Software User s Guide on the CD ROM Ink Volume Bk ...

Page 164: ...parking process may lead to print problems and possible damage to the print head 1 Lift the scanner cover from the right hand side of the machine until it locks securely into the open position 2 Remove all the ink cartridges and attach the protective parts See Replacing the ink cartridges on page 12 24 Caution If you are not able to find the protective parts do NOT remove the ink cartridges before...

Page 165: ...elephone line cord from machine 5 Unplug the machine from the AC power outlet 6 Unplug the USB cable or LAN cable from the machine if it is connected 7 If your machine has a handset remove it and the handset curled cord 8 Wrap the machine in the bag and place it in the original carton with the original packing material If you are packing the machine for the Brother Exchange Service keep these item...

Page 166: ...e original carton as shown below Do not pack the used ink cartridges in the carton 10 Close the carton If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine ...

Page 167: ...ning the scanner Unplug the machine and lift the document cover Clean the scanner glass with isopropyl alcohol on a soft lint free cloth Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint free cloth Document Cover White Bar Glass Strip ...

Page 168: ... feed star wheels or encoder film Be sure to unplug the machine from the AC power outlet before cleaning the printer platen If ink is scattered on or around the printer platen be sure to wipe it off with a soft dry lint free cloth Paper Feed Star Wheel Do NOT Touch Encoder Film Do NOT Touch Printer Platen Clean Here ...

Page 169: ...n though the machine informs you that an ink cartridge is empty there will be a small amount of ink remaining in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly 1 Lift the scanner cover from the right hand side of the machine until it locks securely into the open position If one or more ink cartridges are e...

Page 170: ...slot Press down on the ink cartridge until the hook snaps over it 6 Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover Do not touch the area shown in the illustration above If the cartridge cover comes off when you open the bag the cartridge will not be damaged Cartridge Cover DO NOT TOUCH New Ink Cartridge Ink Cartridge Hook ...

Page 171: ...ically reset the ink dot counter for that color If the ink cartridge you installed is not a brand new one please be sure to select 2 WARNING If ink gets in your eyes irrigate them with water immediately and call a doctor if you are concerned If you wait until Ink Empty message is displayed on the LCD the machine will automatically reset the ink dot counter If the Install message is on the display ...

Page 172: ...x months of installation Use unopened ink cartridges by the expiration date written on the cartridge package Do not dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Brother strongly recommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement i...

Page 173: ... on the same phone line If you need more than one phone number it is cheaper than paying for an extra line Each phone number has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your machine Appendix A If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service an alarm system or ...

Page 174: ...ou to use more than one number on your line so both Voice Mail and the machine can work together without any problems If each one has a separate phone number neither will interfere with the other s operations If you decide to get the Distinctive Ring service from the telephone company you will need to follow the directions below to register the new Distinctive Ring pattern they give you This is so...

Page 175: ...chine This is because the fax must listen to the ring pattern to compare it to the pattern that was registered Other telephones on the same line will ring If you program the machine properly it will recognize the registered ring pattern of the fax number within 2 ring patterns and then answer with a fax tone When the voice number is called the machine will not answer Ring Pattern Rings 1 long long...

Page 176: ...select Set Press Menu Set 3 Press or to select the stored ring pattern you want to use Press Menu Set You will hear each pattern as you scroll through the four patterns Make sure you choose the pattern that the telephone company gave you 4 Press Stop Exit Distinctive Ring is now set to on Turning off the Distinctive Ring 1 Press Menu Set 2 0 2 2 Press or to select Off Press Menu Set 3 Press Stop E...

Page 177: ...ller ID service area Private Call display means the caller has intentionally blocked transmission of information You can print a list of Caller ID information received by your machine See Printing Caller ID List on page A 6 Caller ID service varies with different carriers Call your local telephone company to determine the kind of service available in your area The Caller ID feature lets you use th...

Page 178: ...f the name was not received it will not be displayed 3 Press or to scroll through the Caller ID memory to select the Caller ID you want to view and then press Menu Set The LCD shows the caller s name or number and the date and time of the call 4 Press to return to the Caller ID listing OR Press Stop Exit Printing Caller ID List 1 Press Menu Set 2 0 3 2 Press or to select Print Report Press Menu Se...

Page 179: ...tarts to receive a fax See Easy Receive on page 4 6 If the machine answers a voice call and pseudo double rings for you to take over use the Telephone Answer Code 51 to take the call at an extension phone See Setting the F T Ring Time Fax Tel mode only on page 4 5 If you answer a call and no one is on the line you should assume that you re receiving a manual fax Press 51 and wait for the chirp or ...

Page 180: ...n the line or if someone wants to send you a fax send the call back to the machine by pressing 51 Fax Tel mode when power key is Off You can change the default setting of the On Off key to Fax Receive On so that you can receive faxes when the power key is off See On Off Setting on page 1 6 Fax Tel mode will work in the following ways When the machine is in Fax Tel mode and pseudo double rings to a...

Page 181: ...he preset Fax Receive Code is 51 The preset Telephone Answer Code is 51 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 4 3 Press or to select On or Off Press Menu Set 4 Enter the new Fax Receive Code Press Menu Set 5 Enter the new Telephone Answer Code Press Menu Set 6 Press Stop Exit If you are always disconnected when accessing your external TAD remotely try changing the Fax ...

Page 182: ...You can connect a separate telephone or telephone answering device directly to your machine as shown in the diagram below Connect the telephone line cord to the jack labeled EXT in the left of the machine When you are using a TAD the LCD shows Ext Tel in Use Extension Telephone External Telephone ...

Page 183: ...d with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings If you do not receive all your faxes reduce the Ring Delay setting on your external TAD If You Subscribe...

Page 184: ...nctive Ring Service You must plug your TAD into the EXT jack of your machine If your TAD is plugged into a wall jack both your machine and the TAD will try to control the phone line See illustration below Unless you are using Distinctive Ring do not connect a TAD elsewhere on the same phone line TAD TAD ...

Page 185: ...TAD to answer calls 6 Set the Receive Mode to Manual See Choosing the Receive Mode on page 4 1 Recording outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of au...

Page 186: ...lines are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine Your machine will work best on a dedicated line Two line phone system A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your machine must be plug...

Page 187: ... RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into ...

Page 188: ...one next to your machine 2 Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the machine 3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the second telephone line c...

Page 189: ...call is received If you are installing the machine to work with a PBX 1 It is not guaranteed that the unit will operate properly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to Manual All incoming calls should ...

Page 190: ...ogramming options Menu table You can probably program your machine without the User s Guide if you use the Menu table that begins on page B 3 These pages will help you understand the menu selections and options that are found in the machine s programs Memory storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contr...

Page 191: ... for the direction you want or Select an option by pressing Menu Set when that option appears on the LCD The LCD will then show the next menu level Press or to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows Accepted Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level E...

Page 192: ...he size of the paper in the paper tray 2 4 4 Volume 1 Ring High Med Low Off Adjusts the ring volume 2 5 2 Beeper High Med Low Off Adjusts the volume level of the beeper 2 5 3 Speaker High Med Low Off Adjusts the speaker volume 2 6 4 Handset High Low Adjusts handset volume 2 7 5 Volume Amplify On Permanent Temporary Off For the hearing impaired you can set the volume to the Volume Amplify On settin...

Page 193: ...ngs 2 times if there are messages and 4 times if there are no messages so you can hang up and not pay for the call 4 4 2 F T Ring Time 70 Sec 40 Sec 30 Sec 20 Sec Sets the pseudo double ring time in Fax Tel mode 4 5 3 Easy Receive On Semi Off Receives fax messages without pressing the Black Start or Color Start key 4 5 4 Remote Code On 51 51 Off You can answer all calls at an extension or external...

Page 194: ...layed faxes to the same fax number at the same time of day into one transmission 3 16 5 Real Time TX Off On Next Fax Only You can send a fax without using the memory 3 11 6 Polled TX On Off Sets up your machine with an document to be retrieved by another fax machine 3 15 7 Overseas Mode On Off If you are having difficulty sending faxes overseas set this to On 3 14 0 Scan Size Letter A4 Adjust the ...

Page 195: ... Period Every 7 Days Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off 8 2 5 Remote Fax Opt 1 Fwd Page Store Off Fax Forward Paging Fax Storage PC Fax Receive MFC 620CN only Sets the machine to forward fax messages to call your pager to store incoming faxes in the memory so you can retrieve them while you are away from your machine or to send faxes to your PC 6 1 6 2 2 Re...

Page 196: ...transmission that are having problem 12 13 2 Distinctive Off Set On Uses the Telephone Company s Distinctive Ring subscriber service to register the ring pattern with the machine A 1 3 Caller ID Display Print Report View or print a list of the last 30 Caller IDs stored in the memory A 5 3 Copy 1 Quality Best Normal Fast Selects the Copy resolution for your type of document 9 13 2 Brightness Adjust...

Page 197: ...oCapture MFC 620CN only 1 Print Quality Normal Photo Selects the print quality 10 9 2 Paper Size Letter Glossy 4 x 6 Glossy 5 x 7 Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet 4 x 6 Inkjet Selects the paper and print size 10 9 3 Brightness Adjusts the brightness 10 9 4 Contrast Adjusts the contrast 10 10 Main Menu Submenu Menu Selections Options Descriptions Page The factory setti...

Page 198: ...e images or prevent unwanted cropping 10 12 7 Borderless On Off Expands the printable area to fit the edges of the paper 10 12 8 Scan to Card 1 Quality B W 200x100 dpi B W 200 dpi Color 150 dpi Color 300 dpi Color 600 dpi Selects the Scan resolution for your type of document 2 25 1 2 B W File Type TIFF PDF Selects the default file format for black and white scanning 2 25 1 3 ColorFile Type PDF JPE...

Page 199: ...ig Auto Static You can choose the WINS configuration mode 7 WINS Server Primary 000 000 000 000 Specifies the IP address of the primary or secondary server 8 DNS Server Primary 000 000 000 000 Specifies the IP address of the primary or secondary server 9 APIPA On Off Automatically allocates the IP address from the link local address range 2 Setup Misc 1 Ethernet Auto 100B FD 100B HD 10B FD 10B HD ...

Page 200: ...the receive mode that best suits your needs 4 1 2 Date Time Puts the date and time on the LCD and in headings of faxes you send 2 1 3 Station ID Fax Name Program your name and fax number to appear on each page you fax 2 2 4 Tone Pulse Tone Pulse Selects the dialing mode 2 1 0 Local Language Canada only English French Allows you to change the LCD Language for your country See Quick Setup Guide Main...

Page 201: ... To enter a space in the name press twice between characters Making corrections If you entered a letter incorrectly and want to change it press to move the cursor under the incorrect character Then press Stop Exit All letters above and to the right of the cursor will be deleted Re enter the correct character You can also back up and type over incorrect letters Repeating letters If you need to ente...

Page 202: ... Special characters and symbols Press or 0 and then press or to move the cursor under the special character or symbol you want Then press Menu Set to select it Press for space Press for _ Press 0 for É À È Ê Î Ç Ë Ö 0 ...

Page 203: ...ll not lose messages during a power failure Batch Transmission Black and white faxes only As a cost saving feature all delayed faxes to the same fax number will be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to...

Page 204: ...iber service purchased from the telephone company that gives you another phone number on an existing phone line The Brother machine uses the new number to simulate a dedicated fax line Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax Easy Receive Enables your machine to respond to CNG tones ...

Page 205: ...n use to program your machine when you do not have the User s Guide with you Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display scree...

Page 206: ...s needed for longer pauses PhotoCapture Center MFC 620CN only Allows you to print digital photos from your digital camera at high resolution for photo quality printing Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of rota...

Page 207: ...al and the two digit code and Black Start or Color Start to start the dialing process Standard resolution 203 x 97 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution 392 x 203 dpi Best for very small print and line art TAD telephone answering devic...

Page 208: ...h transmission that shows its date time and number True2Life MFC 620CN only Adjusts the color in the image for better print quality by improving sharpness white balance and color density User Settings A printed report that shows the current settings of the machine ...

Page 209: ...play 16 characters 1 line FAX 2440C 16 characters 2 lines MFC 620CN Back light Power Source 100 120V AC 50 60Hz Power Consumption FAX 2440C Off Mode Standby Operating 3 Wh or less 8 Wh or less 25 Wh or less MFC 620CN Off Mode Standby Operating 3 5 Wh or less 9 5 Wh or less 27 Wh or less Dimensions 12 7 inch 322 mm 13 6 inch 345 mm 14 2 inch 361 mm 14 7 inch 373 mm 17 3 inch 438 mm 6 5 inch 165 mm ...

Page 210: ...xecutive A4 A5 A6 JIS_B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo card Index card and Post card For more details see Paper weight thickness and capacity on page 1 13 Maximum paper tray capacity Approx 100 sheets of 20 lb plain paper Paper Output Up to 25 sheets of Letter plain paper Face up print delivery to the output paper tray 2 1 Use only transparencies recommended for inkjet printin...

Page 211: ...lor Up to 11 pages minute Letter paper Does not include the time it takes to feed the paper Based on Brother standard pattern Fast mode Stack Copy Copy speeds vary with the complexity of the document Multiple Copies Stacks Sorts up to 99 pages Enlarge Reduce 25 to 400 in increments of 1 Resolution Up to 600 x 1200 dpi copy resolution for plain inkjet or glossy paper and up to 1200 x 1200 dpi for O...

Page 212: ...available for use with ID Memory Stick Not available for music data with MagicGate Secure Digital xD Picture Card File Extension Media Format Image Format DPOF EXIF DCF Photo Print JPEG Scan to Card JPEG PDF Color TIFF PDF Black Progressive JPEG format is not supported Color Enhancement True2Life Number of Files Up to 999 files in the media card Folder File must be in the 3rd folder level of the M...

Page 213: ...tandard Sequential Black only Contrast Control Automatic Light Dark manual setting Resolution Horizontal 203 dot inch 8 dot mm Vertical Standard 98 line inch Black 196 line inch Color Fine 196 line inch Black Color Photo 196 line inch Black Superfine 392 line inch Black One Touch Dial FAX 2440C only 6 3 x 2 Speed Dial 80 stations Broadcasting 130 stations MFC 620CN 136 stations FAX 2440C Automatic...

Page 214: ... without prior notice Color Monochrome Color Monochrome TWAIN Compliant Yes Windows 98 98SE Me 2000 Professional XP Mac OS 8 6 9 2 Mac OS X 10 2 4 or greater WIA Compliant Yes Windows XP Color Depth 36 bit color Processing Input 24 bit color Processing Output Resolution Up to 19200 19200 dpi interpolated Up to 600 2400 dpi optical Maximum 1200 x 1200 dpi scanning with Windows XP resolution up to 1...

Page 215: ...dpi 1200 x 1200 dots per inch dpi 600 x 600 dots per inch dpi 600 x 150 dots per inch dpi Output image quality varies based upon many factors including but not limited to input image resolution and quality and print media Print Speed up to 20 pages minute Mono up to 15 pages minute Color Based on Brother standard pattern Letter size in draft mode Does not include the time it takes to feed the pape...

Page 216: ...AN cable MFC 620CN only Ethernet UTP cable category 5 or greater Your machine has a Full Speed USB 2 0 interface This interface is compatible with Hi Speed USB 2 0 however the maximum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a USB 1 1 interface ...

Page 217: ...ac OS 9 X Printing Scanning 4 PhotoCapture Center and PC FAX Send 3 Only 5 Mac OS X 10 2 4 or greater 128 MB 160 MB NOTE All registered trademarks referenced herein are the property of their respective companies For the latest drivers go to the Brother Solutions Center at http solutions brother com 1 Microsoft Internet Explorer 5 or greater 2 Maximum 1200 x 1200 dpi scanning with Windows XP Resolu...

Page 218: ...t 5 coverage The above figures are based upon the following assumptions Continuous printing at a resolution of 600 x 600 dpi in normal mode after installing new ink cartridge The printing frequency The number of pages printed Periodic automatic print head assembly cleaning Your machine will clean the print head assembly periodically This process will use a small amount of ink and Ink remaining in ...

Page 219: ...ter Ethernet 10 100 BASE TX Auto Negotiation Protocols TCP IP RARP BOOTP DHCP APIPA NetBIOS WINS LPR LPD Port9100 SSDP mDNS FTP Network Printing and PC FAX are available for Mac OS 8 6 9 2 Mac OS 10 2 4 or greater Mac OS 8 6 9 2 Quick Draw over TCP IP Mac OS X 10 2 4 or greater mDNS Network Scanning and Remote Setup are available for Mac OS 10 2 4 or greater Media drive is not available for Mac OS...

Page 220: ...nt Scan Server NC 2200w to your machine will allow you to print and scan over a wireless network Network types IEEE 802 11b wireless LAN Support for Windows 98 98SE Me 2000 XP Mac OS X 10 2 4 or greater Protocols TCP IP ARP RARP BOOTP DHCP APIPA Auto IP WINS NetBIOS DNS LPR LPD Port9100 SMB Print IPP RawPort mDNS TELNET SNMP HTTP You can assign the scan key to one networked computer only ...

Page 221: ...x Forwarding 6 7 fax jobs in memory 3 12 jobs awaiting redial 3 12 Paging 6 7 Cleaning print head 12 14 printer platen 12 23 scanner 12 22 CNG tones 1 20 Connecting external TAD A 11 external telephone A 10 two line external TAD or telephone A 16 Consumable items S 10 Control Center See Software User s Guide on the CD ROM Control panel overview 1 2 Copy brightness 9 8 color adjustment 9 14 contras...

Page 222: ...ile scanning a document 9 14 Unable to Change 12 4 Extension telephone using A 7 External telephone connecting A 10 F Fax codes changing 6 5 A 9 Fax Receive Code 4 6 A 7 Remote Access Code 6 5 Telephone Answer Code A 7 Fax Forwarding changing remotely 6 7 6 9 programming a number 6 1 Fax Storage 6 3 printing from memory 4 8 turning on 6 3 Fax from PC See Software User s Guide on the CD ROM Fax sta...

Page 223: ... navigation keys B 2 Menu Table B 1 B 3 Hold 5 11 I Ink cartridges checking ink volume 12 18 replacing 12 24 Ink Dot Counter 12 24 J Jacks convert to RJ11 jack triplex adapter A 14 EXT external telephone A 11 TAD answering machine A 11 Jams document 12 5 paper 12 5 L LCD liquid crystal display B 1 B 2 contrast 2 10 Help List 8 3 M Maintenance routine 12 22 Manual dialing 3 1 5 10 receive 4 1 trans...

Page 224: ...ne PBX A 17 roll over lines A 14 two line phone system A 14 PhotoCapture Center Borderless 10 12 CompactFlash 10 1 Cropping 10 12 Default Settings 10 9 DPOF printing 10 8 from PC See Software User s Guide on the CD ROM Memory Stick 10 1 Printing images 10 6 Printing Index 10 5 Secure Digital 10 1 SmartMedia 10 1 specifications S 4 xD Picture Card 10 1 Polling 4 8 Power failure B 1 Print area 1 14 ...

Page 225: ...st 8 3 Transmission Verification 8 1 8 3 User Settings 8 3 Resolution copy S 3 fax Standard Fine SuperFine Photo S 5 print S 7 scan S 6 setting for next fax 3 9 Ring Delay setting 4 3 S Safety Instructions vii 11 6 Scanning See Software User s Guide on the CD ROM Setup Date and Time 2 1 Station ID fax header entering text 2 2 Shipping the machine 12 19 Speed Dial changing 5 3 dialing 3 2 storing 5...

Page 226: ...2 10 receiving faxes 12 11 scanning 12 12 sending faxes 12 11 software 12 12 paper jam 12 6 print quality 12 14 True2Life PhotoCapture Center 10 10 Two line phone system A 14 U Unable to Clean 12 4 Unable to Init 12 4 Unable to Print 12 4 Unable to Scan 12 4 V Volume setting 2 5 beeper 2 5 handset 2 8 Volume Amplify for hearing impaired 2 9 ring 2 5 speaker 2 6 W Warranties iii Canada vi Notice Di...

Page 227: ...s 2 1 then speak after the beep Press 9 to stop Record new Fax Tel OGM press 2 2 and then speak after the beep Press 9 to stop Changing Remote Access Code Press Menu Set 2 5 2 Enter a three digit number from 000 to 999 The cannot be changed Press Menu Set Press Stop Exit Remote Commands Listen to Voice Messages Press 9 1 then to Repeat a message press 1 Skip to next messages press 2 Stop playing t...

Page 228: ...de Dial your fax number from a telephone or fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by Your fax machine signals the kinds of messages it received 1 long beep Fax messages 2 long beeps Voice messages 3 long beeps Voice and Fax messages No beeps No messages After 2 short beeps enter a command Press 9 0 to reset the fax machin...

Page 229: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 230: ...er may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 LF5803001 Visit us on the World ...

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