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Brother DCP-1519, User Manual

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Brother DCP-1519 User Manual Download Page 153

146

10

10

Using the Scan key

10

You can use 

(

SCAN

) on the control panel to scan documents into your graphics or E-mail applications 

or a folder on your computer.

Before you can use 

(

SCAN

), you have to install the Brother MFL-Pro Suite and connect the machine 

to your computer. If you installed the MFL-Pro Suite from the included installer CD-ROM then the correct 

drivers and ControlCenter4 or ControlCenter2 are installed. Scanning by 

(

SCAN

) follows the 

configuration on the 

Device Scan Settings

 screen of ControlCenter4 or 

Device Button

 tab of 

ControlCenter2. (For Windows

®

, see 

Configuring Scan key settings

 on page 56 for 

Home Mode

 or 

Configuring Scan key settings

 on page 68 for 

Advanced Mode

. For Macintosh, see 

SCAN

 on page 125.) For 

details about how to configure the scan settings of ControlCenter4 or ControlCenter2 buttons and to launch 

the application of your choice using 

(

SCAN

), see 

ControlCenter4

 on page 43 or 

ControlCenter2

 

on page 123.

NOTE

• For Macintosh users, ControlCenter for Macintosh is available from the download page for your model on 

the Brother Solutions Center (http://solutions.brother.com/).

• The XPS file format is available for Windows Vista

®

, Windows

®

7 and Windows

®

 8, or when using 

applications which support XML Paper Specification files.

 

Scanning

10

Summary of Contents for DCP-1519

Page 1: ...ser s Guide Not all models are available in all countries For DCP users This documentation is for both MFC and DCP models Where it says MFC in this user s guide please read MFC xxxx as DCP xxxx Version 0 CHN ENG ...

Page 2: ...oftware from the download page for your machine at the Brother Solutions Center http solutions brother com For DCP users You can download a printer driver and scanner drivers from the Brother Solutions Center For MFC users You can download a printer driver scanner drivers PC FAX Software and Remote Setup from the Brother Solutions Center Windows XP in this document represents Windows XP Profession...

Page 3: ...d Booklet 10 Print Preview 11 Advanced tab 12 Scaling 12 Reverse Print 12 Use Watermark 13 Watermark Settings 14 Header Footer Print 15 Toner Save Mode 15 Administrator 16 Other Print Options 17 Density Adjustment 17 Improve Print Output 17 Skip Blank Page 18 Print Text in Black 18 Print Profiles tab 19 Add Profile 20 Delete Profile 20 Support 21 Device Settings tab 23 Status Monitor 24 Monitoring...

Page 4: ...models 51 Sending an image file from your computer 52 Sending a scanned image 52 Viewing and printing received PC FAX data 53 Device Settings tab 54 Configuring Remote Setup For MFC models 55 Accessing Address Book For MFC models 55 Configuring Scan key settings 56 Support tab 58 Opening ControlCenter Help 58 Using Brother Solutions Center 58 Accessing the Brother CreativeCenter 58 Using ControlCe...

Page 5: ...Address Book 83 Brother Address Book 84 Setting up a member in the Address Book 85 Setting up a group for broadcasting 86 Editing member information 86 Deleting a member or group 87 Exporting the Address Book 88 Importing to the Address Book 90 PC FAX receiving 91 Enabling PC FAX Receiving software on your machine 91 Running the PC FAX Receiving software on your PC 92 Setting up your PC 93 Viewing...

Page 6: ...er window 119 8 ControlCenter2 123 Using ControlCenter2 123 Turning the AutoLoad feature off 124 SCAN 125 File types 126 Document Size 126 Advanced Settings 127 Image example Apple Preview 128 E mail 129 File 130 CUSTOM SCAN 131 File types 131 Document Size 131 Advanced Settings 131 User defined button 131 Scan to Image 132 Scan to E mail 134 Scan to File 136 COPY PC FAX Mac OS X v10 6 8 PC FAX fo...

Page 7: ...vi Scan to Image 148 Scan to File 149 A Index 150 ...

Page 8: ...Section I Windows I Printing 2 Scanning 26 ControlCenter4 43 Remote Setup For MFC models 75 Brother PC FAX Software For MFC models 77 ...

Page 9: ...nslates data from the format used by a PC into the format needed by a particular printer using a printer command language or page description language The printer drivers are on the installer CD ROM we have supplied Install the drivers by following the Quick Setup Guide The latest printer drivers can also be downloaded from the Brother Solutions Center at http solutions brother com Printing 1 ...

Page 10: ...f any other printer drivers are installed on your computer choose Brother MFC XXXX as your printer driver from the Print or Print Settings menu in your software application and then click OK or Print to begin printing Where XXXX is your model name NOTE You can choose the paper size and orientation in your application software If your application software does not support your custom paper size cho...

Page 11: ...rint quality problem See User s Guide Improving the print quality The machine prints all the even numbered pages on one side of the paper first Then the printer driver instructs you with a pop up message to reinsert the paper Before reinserting the paper straighten it well or you may get a paper jam Very thin or thick paper is not recommended Simultaneous scanning printing and faxing 1 Your machin...

Page 12: ...ity Print Settings Multiple Page 2 sided Booklet Print Preview Scaling Reverse Print Use Watermark Header Footer Print Toner Save Mode Administrator Density Adjustment Improve Print Output Skip Blank Page Print Profiles Print Text in Black The following pages provide an overview of the printer driver settings For more information see the Help text in the printer driver ...

Page 13: ... the Hardware and Sound group click View devices and printers b For Windows XP and Windows Vista Right click the Brother MFC XXXX Printer icon where XXXX is your model name and select Properties The printer properties dialog box appears For Windows 7 and Windows 8 Right click the Brother MFC XXXX Printer icon where XXXX is your model name and select Printer properties If printer driver options app...

Page 14: ...uality and Print Settings 1 b Choose Multiple Page and 2 sided Booklet 2 c Confirm your current settings in the window 3 d Click OK to apply your chosen settings To return to the default settings click Default then OK NOTE If you want to preview your document before printing check the Print Preview check box 4 Paper Size 1 From the drop down list choose the Paper Size you are using 1 2 3 4 ...

Page 15: ... and then repeated for the number of copies you selected If the Collate check box is not selected then each page will be printed for all the copies selected before the next page of the document is printed Media Type 1 You can use the following types of media in your machine For the best print quality select the type of media that you wish to use Plain Paper Recycled Paper Print Quality 1 You can c...

Page 16: ...ge size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper Page Order When the N in 1 option is selected the page order can be selected from the drop down list Border Line When printing multiple pages onto one sheet with the Multiple Page feature you can choose to have a solid border dashed border or no ...

Page 17: ...ct page numbers and allows you to fold at the centre of the print output without having to change the order of the pages Booklet Manual The machine prints all the even numbered sides first Then the printer driver will stop and show the instructions required to reload the paper When you click OK the odd numbered sides will be printed When you choose Booklet Manual the 2 sided Settings button become...

Page 18: ...tual pages that will be printed If you chose a page in this list a preview of the print results for the page will be displayed in the Preview Area If you do not want to print a page clear the check mark 2 Preview Area The Preview Area displays a preview of the print results for the pages chosen in the Page List Area NOTE If the 2 sided Manual or Booklet Manual setting was chosen in the Printer dri...

Page 19: ...is tab Scaling 1 Reverse Print 2 Use Watermark 3 Header Footer Print 4 Toner Save Mode 5 Administrator 6 Other Print Options 7 Scaling 1 You can change the print image scaling Reverse Print 1 Check Reverse Print to reverse the data flip it upside down 1 4 2 3 6 5 7 ...

Page 20: ...atermark 1 You can put a logo or text into your document as a watermark You can choose one of the preset Watermarks or you can use a bitmap file that you have created Check Use Watermark and then click the Settings button ...

Page 21: ...an original watermark click the Add button to add the watermark settings and then choose Use Text or Use Bitmap File in Watermark Style You can change the watermark s size and position on the page by selecting the watermark and clicking the Settings button Title Enter a suitable title into the field ...

Page 22: ... Custom Settings 1 You can choose which watermark to print on the first page or on the other pages Header Footer Print 1 When this feature is enabled it will print the date and time on your document from your computer s system clock and the PC login user name or the text you entered By clicking Settings you can customize the information ID Print If you select Login User Name your PC login user nam...

Page 23: ... password Copies Lock Lock the copy pages selection to prevent multiple copy printing Multiple Page Scaling Lock Lock the scaling setting and multiple page setting to prevent changes being made Watermark Lock Lock the current settings of the Watermark option to prevent changes being made Header Footer Print Lock Lock the current settings of the Header Footer Print option to prevent changes being m...

Page 24: ...nt Quality Improve Print Output 1 This feature allows you to improve a print quality problem Reduce Paper Curl If you choose this setting the paper curl may be reduced If you are printing only a few pages you do not need to choose this setting NOTE This operation will decrease the temperature of the machine s fusing process Improve Toner Fixing If you choose this setting the toner fixing on paper ...

Page 25: ...inting NOTE This option does not work when you choose the following options Use Watermark Header Footer Print N in 1 or 1 in NxN Pages in Multiple Page 2 sided Manual or Booklet Manual Print Preview Print Text in Black 1 This function enables all text to be printed in Black instead of grey scale NOTE It may not work with certain characters ...

Page 26: ...e list box 1 Delete Profile 2 Always show Print Profiles tab first 3 Add Profile 4 Current print profile view 5 a Choose your profile from the print profile list box b If you want to display the Print Profiles tab at the front of the window from the next time you print check Always show Print Profiles tab first c Click OK to apply your chosen profile 1 2 3 4 5 ...

Page 27: ...ou want to use from the Icon list then click OK c The current settings shown on the left side of the printer driver window will be saved Delete Profile 1 The Delete Profile dialog box appears by clicking Delete Profile You can delete any of the profiles you have added a Click Delete Profile b Choose a profile you want to delete and click Delete c Click Yes d The selected profile will be deleted ...

Page 28: ...Printing 21 1 Support 1 Click Support in the Printing Preferences dialog box ...

Page 29: ...updates and tips for using your machine Genuine Supplies Website 2 You can visit our website for genuine Brother supplies by clicking this button Brother CreativeCenter 3 You can visit our website for free and easy online solutions for business and home users by clicking this button Check Setting 4 You can check the current driver settings About 5 This will list the printer driver files and versio...

Page 30: ...e the machine and display its serial number If it fails to receive the information the screen will display Auto Detect 2 The Auto Detect function shows the available settings in the printer driver NOTE The Auto Detect 2 function is not available under the following machine conditions The machine is powered off The machine is connected to the print server using a USB cable in a network shared envir...

Page 31: ...our taskbar click the button The Status Monitor icon will appear in the small window Then drag the icon to the taskbar Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click Tools in the left navigation bar and then click Status Monitor NOTE For more information about using the Status Monitor software right click the Status Moni...

Page 32: ...olour depending on the machine s status A green icon indicates the normal stand by condition A yellow icon indicates a warning A red icon indicates an error has occurred There are two locations where you can display the Brother Status Monitor on your PC in the tasktray or on the desktop ...

Page 33: ... the PC 2 There are two ways in which you can scan a whole page You can either use the ADF automatic document feeder for MFC models or the scanner glass If you want to scan and then crop a portion of a page after pre scanning the document you need to use the scanner glass See Pre Scanning to crop a portion you want to scan using the scanner glass on page 28 a Load your document b Start the Microso...

Page 34: ...tbed in step e h If you need advanced settings click Adjust the quality of the scanned picture 3 You can choose Brightness Contrast Resolution DPI and Picture type from Advanced Properties Click OK after you have changed the settings NOTE The scanner resolution can be set as high as 1200 dpi For resolutions greater than 1200 dpi use the Scanner Utility See Scanner Utility on page 30 1 2 3 4 5 6 ...

Page 35: ...ons from the image When you are satisfied with the preview click the Scan button in the Scan dialog box to scan the image NOTE Pre Scanning is not available with ADF Document Feeder a Follow the steps from a to c of Scanning a document into the PC on page 26 b For MFC models Choose Flatbed in the Paper source drop down list 1 c Choose the picture type 2 d Click Preview 5 The whole image is scanned...

Page 36: ... the quality of the scanned picture 3 You can choose Brightness Contrast Resolution DPI and Picture type from Advanced Properties Click OK after you have changed the setting g Click Scan in the Scan dialog box 6 The machine starts scanning the document This time only the chosen area of the document appears in the Microsoft Paint window or your application window ...

Page 37: ...your file Windows XP You can change the paper size using the Scanner Utility If you want to set Legal size as the default size use this utility to change the setting Running the utility Do one of the following Windows XP Windows Vista and Windows 7 You can run the utility by choosing the Scanner Utility located in Start All Programs Brother MFC XXXX where XXXX is your model name Scanner Settings S...

Page 38: ...ws 7 and Windows 8 When the User Account Control screen appears do the following For users who have administrator rights Click Allow or Yes For users who do not have administrator rights Enter the administrator password and click OK or Yes ...

Page 39: ...to scan and then crop a portion of a page after pre scanning the document you need to use the scanner glass See Pre Scanning to crop a portion you want to scan using the scanner glass on page 34 a Load your document b Open your software application to scan the document c Do one of the following Windows Photo Gallery Click File then Import from Camera or Scanner Windows Fax and Scan Click File New ...

Page 40: ... Scan dialog box Scanner 1 Profile 2 Source 3 Paper size 4 Color format 5 File type 6 Resolution DPI 7 Brightness 8 Contrast 9 Scanning area 10 Preview 11 Scan 12 g Click Scan in the Scan dialog box The machine starts scanning the document 1 2 3 4 5 6 7 8 11 12 9 10 ...

Page 41: ...one side a Follow the steps a to e of Scanning a document into the PC on page 32 b For MFC models Choose Flatbed in the Source drop down list c If necessary adjust the additional settings in the Scan dialog box d Click Preview The whole image is scanned into the PC and appears in the scanning area e Press and hold down the left mouse button and drag it over the portion you want to scan f Click Sca...

Page 42: ...formation on loading the documents See User s Guide Loading documents NOTE The first time you use the Brother TWAIN driver set it as the default driver The method of choosing the driver or scanning a document may vary depending on the application you are using Scanning a whole document into the PC 2 There are two ways in which you can scan a whole page You can either use the ADF automatic document...

Page 43: ...settings in the Scanner Setup dialog box Scan Image Type 1 Resolution 2 Scan Type 3 Reduce Noise 4 Brightness 5 Contrast 6 Document Size 7 d Click Start When scanning has finished click Cancel to return to the graphics application window 1 7 6 5 4 2 3 ...

Page 44: ...en you are satisfied with the preview click the Start button in the Scanner Setup dialog box to scan the image a Load your document b Choose the settings for Scan Image Type Resolution Scan Type Brightness Contrast and Document Size as needed c Click PreScan The whole image is scanned into the PC and appears in the Scanning Area 1 of the Scanner Setup dialog box 1 ...

Page 45: ...ore the image to its original size e Load your document again NOTE Skip this step if you loaded the document on the scanner glass in step a f Click Start When scanning has finished click Cancel to return to the graphics application window This time only the chosen area of the document appears in your application window g In your application window use the options available to refine the image 1 ...

Page 46: ...eating simulated gray images without using true gray dots Black dots are put in a specific pattern to give a gray appearance True Gray Use for photographic images or graphics This mode is more exact due to using up to 256 shades of gray Scan Image Type Resolution Scan Type Photo Use for scanning photo images 300 x 300 dpi 24bit Color Web Use for attaching the scanned image to web pages 100 x 100 d...

Page 47: ...the scanned image is too light set a lower Brightness level and scan the document again If the image is too dark set a higher Brightness level and scan the document again NOTE The Brightness setting is not available when 256 Color is chosen Contrast 2 You can increase or decrease the Contrast level by moving the slider to the left or right An increase emphasizes dark and light areas of the image w...

Page 48: ...15 cm 4 x 6 in 13 x 20 cm 5 x 8 in 9 x 13 cm 3 5 x 5 in 13 x 18 cm 5 x 7 in Postcard 1 100 x 148 mm 3 9 x 5 8 in Postcard 2 Double 148 x 200 mm 5 8 x 7 9 in Custom For DCP models User adjustable from 8 9 8 9 mm to 215 9 297 mm For MFC models User adjustable from 8 9 8 9 mm to 215 9 355 6 mm If you choose Custom as the size the Custom Document Size dialog box appears Enter the Custom Document Size ...

Page 49: ... scanner glass For MFC models You can scan a whole page of Folio size paper with ADF Choose Legal size You can see the actual paper size you chose on the screen Width shows the width of scanning area Height shows the height of scanning area Data Size shows the rough data size in Bitmap format The size will be different for other file formats such as JPEG ...

Page 50: ...figuring Scan key settings on page 56 for Home Mode or Configuring Scan key settings on page 68 for Advanced Mode Home Mode The Home Mode gives you easy access to your machine s main functions This mode is recommended for most Home office users See Using ControlCenter4 in Home Mode on page 44 Advanced Mode The Advanced Mode gives you more control over the details of your machine s functions You ca...

Page 51: ...X applications available for your device For MFC models 3 Access the settings available to configure your device 4 Link to Brother Solutions Center Brother CreativeCenter and the ControlCenter Help file 5 You can select which machine ControlCenter4 will connect with from the Model drop down list 6 You can change the user interface and the ControlCenter4 startup preferences 7 Access the Help file 8...

Page 52: ...e 51 See Sending a scanned image on page 52 See Sending an image file from your computer on page 52 See Viewing and printing received PC FAX data on page 53 Device Settings See Device Settings tab on page 54 See Configuring Remote Setup For MFC models on page 55 See Accessing Address Book For MFC models on page 55 See Configuring Scan key settings on page 56 Support See Support tab on page 58 See ...

Page 53: ...rint Open with an Application and Send E mail This section briefly introduces the Scan tab function For more details of each function click Help 1 PC Scan setting area 2 Image viewer 3 Save button 4 Print button 5 Open with an Application button 6 Send E mail button ...

Page 54: ...F you must set the Resolution to 300 x 300 dpi and Scan Type to True Gray or 24bit Color NOTE The XML Paper Specification is available for Windows Vista Windows 7 and Windows 8 or when using applications that support XML Paper Specification files If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed When you use the scanner glass to scan a multiple page docu...

Page 55: ...lick Advanced Settings and the Advanced Settings dialog box will appear You can also configure advanced settings by clicking the Advanced Settings button in the scan settings dialog box Remove Background Color Removes the base color of documents to make the scanned data more recognizable When you use this function you can select the level from 3 settings high medium and low ...

Page 56: ...log box will appear Select your Destination Folder and other settings Click OK f The image will be saved in your chosen folder Printing the scanned image 3 You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported by your Brother machine s printer driver a Select the Scan tab b Configure the settings in the PC Scan setting area c Click Scan d Confirm...

Page 57: ...and click OK g The image will appear in the application you have chosen Attaching the scanned data to E mail 3 The Send E mail button lets you scan a document to your default E mail application so you can send the scanned job as an attachment a Select the Scan tab b Configure the settings in the PC Scan setting area c Click Scan d Confirm and edit if necessary the scanned image in the image viewer...

Page 58: ...the PC FAX tab function For more details of each function click Help NOTE The PC FAX software can only send Black White fax documents in A4 size 1 Send Image File button 2 Send Scanned Image button 3 View Received PC FAX button 4 PC Scan setting area 5 Scan Image area 6 Send button ...

Page 59: ...k Send e The PC FAX sending dialog box will appear Enter a fax number and click Then click Start Sending a scanned image 3 The Send Scanned Image button lets you scan a page or document and automatically send the image as a fax from your computer using the Brother PC FAX software a Select the PC FAX tab b Click Send Scanned Image c Configure the settings in the PC Scan setting area d Click Scan e ...

Page 60: ...control panel menu of the Brother machine See Enabling PC FAX Receiving software on your machine on page 91 a Select the PC FAX tab b Click View Received PC FAX c The PC FAX receiving function activates and starts to receive fax data from your machine The received data will appear To view the data select the data and click View d If you want to print the received data select the data and then clic...

Page 61: ...r4 54 3 Device Settings tab 3 This section briefly introduces the Device Settings tab function For more details of each function click Help 1 Remote Setup button 2 Address Book button 3 Device Scan Settings button ...

Page 62: ...ar For Remote Setup configuration see Remote Setup For MFC models on page 75 Accessing Address Book For MFC models 3 The Address Book button lets you open the Address Book window in the Remote Setup Program You can then easily register or change the Address Book numbers on your machine from your computer a Select the Device Settings tab b Click Address Book c The Address Book window will appear Fo...

Page 63: ...rother machine Choose the settings for File Type Target Application Destination File Path File size Resolution Scan Type Document Size Brightness and Contrast as needed Click OK If you choose Secure PDF pdf from the File Type drop down list click the Set PDF Password button The Set PDF Password dialog box will appear Type your password in the Password and Re type Password boxes and then click OK N...

Page 64: ...ge with File size File tab 3 Lets you configure settings for Scan to File by pressing the SCAN key on your Brother machine Choose the settings for File Type File Name Destination Folder Show Folder File size and Insert Date in File Name as needed Click OK NOTE If Show Folder is checked the destination of the scanned image will be shown after scanning You can change the data compression ratio of th...

Page 65: ...button lets you open the Brother Solutions Center website offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine a Select the Support tab b Click Brother Solutions Center c The Brother Solutions Center website will be shown in your web browser Accessing the Brother CreativeCenter 3 The Brother CreativeC...

Page 66: ...able for your device For MFC models 4 Access the settings available to configure your device 5 Link to Brother Solutions Center Brother CreativeCenter and the ControlCenter Help file 6 You can configure your original settings tab by right clicking the tab area 7 You can select which machine ControlCenter4 will connect with from the Model drop down list 8 You can open the configuration window for e...

Page 67: ...5 See Sending an image file from your computer on page 65 See Sending a scanned image on page 65 See Viewing and printing received PC FAX data on page 66 Device Settings See Device Settings tab on page 67 See Configuring Remote Setup For MFC models on page 67 See Accessing Address Book For MFC models on page 67 See Configuring Scan key settings on page 68 Support See Support tab on page 70 See Usi...

Page 68: ... mail button 4 File button File types 3 You can choose a file type to save the scanned images as For details see File types on page 47 Document Size 3 You can choose the document size from the drop down list If you choose a 1 to 2 document size such as 1 to 2 A4 the scanned image will be divided into two A5 size documents Advanced Settings 3 You can configure advanced settings For details see Adva...

Page 69: ...ttachment a Select the Scan tab b Click E mail The Scan Settings dialog box appears c You can configure the scan settings in this dialog box If you want to preview and configure the scanned image check PreScan box d Click Scan Your default E mail application will open and the image will be attached to a new E mail NOTE The E mail feature does not support Webmail services Saving the scanned image 3...

Page 70: ...that you want to configure and click Button settings The settings dialog box will appear b Choose the settings for File Type PreScan Resolution Scan Type Document Size Brightness Contrast Continuous Scanning as needed c Click OK The new settings will be used as the default settings NOTE To preview and configure the scanned image check PreScan in the settings dialog box ...

Page 71: ...r machine s printer driver a Select the PC Copy tab b If you want to change the scan settings right click the button you want to change and then change the settings If you want to preview and configure the scanned image check PreScan Click OK c Click Monochrome Copy 2 in 1 Copy or 4 in 1 Copy You can customize each button with your custom settings d The scanned image will be printed ...

Page 72: ...r where the image you want to send is located Then select the file you want to send d Click Send The PC FAX sending dialog box will appear e Enter a fax number and click Then click Start Sending a scanned image 3 The Send Scanned Image button lets you scan a page or document and automatically send the image as a fax from your computer using the Brother PC FAX software a Select the PC FAX tab b If ...

Page 73: ...control panel menu of the Brother machine See Enabling PC FAX Receiving software on your machine on page 91 a Select the PC FAX tab b Click View Received PC FAX c The PC FAX receiving function activates and starts to receive fax data from your machine The received data will appear To view the data select the data and click View d If you want to print the received data select the data and then clic...

Page 74: ...b b Click Remote Setup The Remote Setup Program window will appear c For Remote Setup configuration see Remote Setup For MFC models on page 75 Accessing Address Book For MFC models 3 The Address Book button lets you open the Address Book window in the Remote Setup Program You can then easily register or change the Address Book numbers on your machine from your computer a Select the Device Settings...

Page 75: ...s for Scan to Image by pressing the SCAN key on your Brother machine Choose the settings for File Type Target Application Destination File Path File size Resolution Scan Type Document Size Brightness and Contrast as needed Click OK If you choose Secure PDF pdf from the File Type drop down list click the Set PDF Password button The Set PDF Password dialog box will appear Type your password in the P...

Page 76: ...an change the data compression ratio of the scanned image with File size File tab 3 Lets you configure settings for Scan to File by pressing the SCAN key on your Brother machine Choose the settings for File Type File Name Destination Folder Show Folder File size and Insert Date in File Name as needed Click OK NOTE If Show Folder is checked the destination of the scanned image will be shown after s...

Page 77: ...ter button lets you open the Brother Solutions Center website offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine a Select the Support tab b Click Brother Solutions Center c The Brother Solutions Center website will be shown in your web browser Accessing the Brother CreativeCenter 3 The Brother Creat...

Page 78: ...fly introduces adding a Custom tab For more details click Help Creating a Custom tab 3 You can create up to three customized tabs including up to five customized buttons with your custom settings a Click Configuration and then select Create custom tab ...

Page 79: ...ct a button you want to create from the menu The settings dialog box will appear b Enter the button name and change the settings if necessary Click OK The setting options vary depending on the created button NOTE You can change or remove the created tab button or settings Click Configuration and follow the menu ...

Page 80: ...d Windows 7 Click Start All Programs Brother MFC XXXX where MFC XXXX is your model name ControlCenter4 For Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click SCAN in the left navigation bar and then click ControlCenter4 b Make sure the machine you want to use is selected from the Model drop down list c Click the Device Setti...

Page 81: ...You can enter the file name you want to use for the document 3 You can save the file to the default folder or choose your preferred folder by clicking the Browse button 4 You can choose a scanning resolution from the Resolution drop down list 5 You can choose the document size from the Document Size drop down list f Click OK 1 2 4 5 3 ...

Page 82: ...s Vista and Windows 7 Click the Start button All Programs Brother MFC XXXX and Remote Setup For Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click Tools in the left navigation bar and then click Remote Setup OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed...

Page 83: ...ine Click Apply to upload the new data to the machine and then click Print Export Lets you save the current configuration settings to a file Import Lets you read the settings from a file NOTE You can use the Export button to save your address book or all your settings for your machine If you are using Windows Firewall and you installed MFL Pro Suite from the installer CD ROM the necessary Firewall...

Page 84: ...dress or fax number into the user interface You can use the Address Book Search feature to quickly find members to send to For the latest information and updates on the Brother PC FAX feature visit http solutions brother com NOTE The PC FAX software can only send Black White fax documents in A4 size Sending a file as a PC FAX 5 a Create a file in any application on your PC b Click File then Print ...

Page 85: ... then choose a member or group from the Address Book If you make a mistake click All Clear to delete all the entries e To include a cover page check Add Cover Page NOTE You can click the icon to edit a cover page f Click Start to send the fax NOTE If you want to cancel the fax click Cancel If you want to redial a number click Redial to cycle through the last five fax numbers and then click Start ...

Page 86: ...Start button All Programs Brother MFC XXXX PC FAX Sending then PC FAX Setup The PC FAX Setup dialog box appears Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click PC FAX Send in the left navigation bar and then click PC FAX Setup b Enter this information to create the fax header and cover page c Click OK to save the User Inf...

Page 87: ...This is sometimes required by local PBX telephone systems for example dialling 9 to get an outside line in your office For PC Fax send this number will be applied and the Dial Prefix set in the function menu will be ignored Include header To add the header information you entered in the User Information tab to the top of your sent faxes check the Include header box See Setting up user information ...

Page 88: ...X Software For MFC models 81 5 Setting up a cover page 5 From the PC FAX sending dialog box click the icon to access the Brother PC FAX Cover Page Setup screen The Brother PC FAX Cover Page Setup dialog box appears ...

Page 89: ...er page From Choose the sender information you want to add to the cover page Comment Enter the comment you want to add to the cover page Form Choose the cover page format you want to use Cover page title If you choose Custom you can put a bitmap file such as your company logo on the cover page Use the Browse button to choose the BMP file and then choose the alignment style Count cover page Check C...

Page 90: ...ing Click the Browse button to choose the database file You can use the address book you have chosen in the Select Address Book drop down list by clicking the Address Book button in the FAX Sending dialog box Windows Contacts 5 NOTE To use your Outlook Address Book you must select Microsoft Outlook 2000 2002 2003 2007 or 2010 as your default E mail application For Microsoft Outlook 2010 the 64 bit...

Page 91: ...art button All Programs Brother MFC XXXX where XXXX is your model name PC FAX Sending then PC FAX Address Book Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click PC FAX Send in the left navigation bar and then click PC FAX Address Book The Address Book dialog box appears ...

Page 92: ... dialog box you can add edit and delete members and groups a In the Address Book dialog box click the icon to add a member The Address Book Member Setup dialog box appears b In the Address Book Member Setup dialog box enter the member s information Name is a required field Click OK to save the information ...

Page 93: ...ppears b Enter the name of the new group in the Group Name field c In the Available Names box choose each member to be included in the group and then click Add Members added to the group appear in the Group Members box d After all the members you want have been added click OK NOTE You can have up to 50 members in a group Editing member information 5 a Choose the member or group you want to edit b ...

Page 94: ...Brother PC FAX Software For MFC models 87 5 Deleting a member or group 5 a Choose the member or group you want to delete b Click the delete icon c When the confirmation dialog box appears click OK ...

Page 95: ...k member you want to create the vCard for Exporting Address Book entries 5 NOTE If you are creating a vCard you must first choose the member If you choose vCard in step a Save as type will be vCard vcf a Do one of the following From the Address Book click File Export then Text From the Address Book click File Export then vCard and go to step e From the Address Book click File Export then Remote Se...

Page 96: ...Brother PC FAX Software For MFC models 89 5 e Enter the name of the file and then click Save ...

Page 97: ...d and go to step e From the Address Book click File Import then Remote Setup Dial Data and go to step e b From the Available Items column choose the data fields you want to import and click Add NOTE From the Available Items list choose the fields in the same order they are listed in the imported text file c Choose Tab or Comma based on the file format you are importing from Divide Character d Clic...

Page 98: ...e do the following Before you use the PC FAX Receive function you must choose PC FAX Receive from the menu on the machine Run the Brother PC FAX Receive software on your PC We recommend you select the Add to Startup folder check box so that the software automatically runs and can transfer any faxes on PC startup NOTE The PC FAX software can only receive Black White fax documents Enabling PC FAX Re...

Page 99: ...r fax messages are automatically erased from your machine s memory when they have been successfully sent to your PC Running the PC FAX Receiving software on your PC 5 Do one of the following Windows XP Windows Vista and Windows 7 Click the Start button All Programs Brother MFC XXXX PC FAX Receiving and Receive For Windows 8 Click Brother Utilities and then click the drop down list and select your ...

Page 100: ...ax check Play wave file when receiving FAX and enter the path of the wave file e To automatically start the PC FAX receiving software when you start Windows check Add to Startup folder Viewing new PC FAX messages 5 Each time your PC is receiving a PC FAX the icon will alternate between and Once the fax has been received the icon will change to The icon will change to once the received fax has been...

Page 101: ...Section II Apple Macintosh II Printing and Faxing 95 Scanning 111 ControlCenter2 123 Remote Setup For MFC models 143 ...

Page 102: ...e paper is thin it may wrinkle If paper is curled turn over the stack straighten it and then put it back in the paper tray If the paper is not feeding properly it may be curled Remove the paper straighten it and turn over the stack When you use the manual 2 sided function it is possible that there may be paper jams or poor print quality If there is a paper jam See User s Guide Paper Jams If you ha...

Page 103: ...machine is copying or receiving a fax on paper it pauses the computer printing operation and then continues printing when copying or fax receiving has finished Choosing page setup options 6 You can set the Paper Size Orientation and Scale a From an application such as TextEdit click File then Page Setup Make sure Brother MFC XXXX where XXXX is your model name is chosen in the Format For pop up men...

Page 104: ...extEdit click File then Print to start printing For Mac OS X v10 6 8 For more page setup options click the disclosure triangle beside the Printer pop up menu NOTE You can save the current settings as a preset by choosing Save As from the Presets pop up menu ...

Page 105: ...d Faxing 98 6 For OS X v10 7 x to v10 8 x For more page setup options click Show Details NOTE You can save the current settings as a preset by choosing Save Current Settings as Preset from the Presets pop up menu ...

Page 106: ...om the Print dialog box Cover Page 6 You can choose the following cover page settings Print Cover Page If you want to add a cover page to your document use this function Cover Page Type Choose a template for the cover page Billing Info If you want to add the billing information to the cover page enter text in the Billing Info box ...

Page 107: ... on one sheet of paper Layout Direction When you specify the pages per sheet you can also specify the direction of the layout Border If you want to add a border use this function Reverse page orientation Check Reverse page orientation to reverse the data from up to down Flip horizontally Check Flip horizontally to print as a reflection flipped left to right ...

Page 108: ...Print Settings list Media Type You can change the media type to one of the following Plain Paper Recycled Paper Print Quality You can choose the print quality as follows Draft Normal Fine Advanced print settings When you click the triangle mark c beside Advanced the advanced print settings appear ...

Page 109: ... You can represent sharp contrasts between shaded areas Text This is the best mode for printing text documents Improve Print Output This feature allows you to improve a print quality problem Reduce Paper Curl If you choose this setting the paper curl may be reduced NOTE This operation will decrease the temperature of the machine s fusing process Improve Toner Fixing If you choose this setting the ...

Page 110: ...Printing and Faxing 103 6 2 sided Printing 6 Manual 2 sided Select Paper Handling Choose Even Only and print and then reload the printed paper into the tray blank side face up Choose Odd Only and print ...

Page 111: ... for Macintosh 6 a Log in as an Administrator b From the Apple menu choose System Preferences Click Print Scan 1 then choose the printer you want to remove and remove it by clicking the button c Click Delete Printer 1 Print Fax for Mac OS X v10 6 8 users ...

Page 112: ...n Printer Utility Status Monitor will start up 1 Print Fax for Mac OS X v10 6 8 users Updating the machine s status 6 If you want the latest machine status while the Status Monitor window is open click the icon You can set the interval at which the software will update the machine status information Go to the menu bar Brother Status Monitor and choose Preferences Hiding or showing the window 6 Aft...

Page 113: ...Printing and Faxing 106 6 Quitting the window 6 Click Brother Status Monitor in the menu bar and then choose Quit Status Monitor from the pop up menu ...

Page 114: ... Macintosh application NOTE Fax documents will be sent in Black and White only a Create a document in a Macintosh application b From an application such as TextEdit click File then Print Mac OS X v10 6 8 For more page setup options click the disclosure triangle beside the Printer pop up menu ...

Page 115: ...Printing and Faxing 108 6 For OS X v10 7 x to v10 8 x For more page setup options click Show Details ...

Page 116: ...109 6 c Choose Send Fax from the pop up menu d Choose Facsimile from the Output pop up menu e Enter a fax number in the Input Fax Number box f Click Add The fax number is registered in Destination Fax Numbers g Click Print ...

Page 117: ...Printing and Faxing 110 6 NOTE If you want to send a fax to more than one number click Add after entering the first fax number The destination fax numbers will be listed in the dialog box ...

Page 118: ...nter http solutions brother com If you don t see your machine in the Print Fax or Print Scan list after installing the ICA driver you can add your machine by clicking the button The screens in this section are from OS X v10 7 x The screens on your Macintosh will vary depending on your operating system version a Connect your Brother machine to the Macintosh using a USB cable b Launch Image Capture ...

Page 119: ...nter over the area and then click Show d Place your document in the ADF for MFC models or on the scanner glass For OS X v10 7 x If you place the document in the ADF select Document Feeder for Mode and the size of your document for Scan Size If you place the document on the scanner glass select Flatbed for Mode For OS X v10 8 x If you place the document in the ADF check Use Document Feeder and sele...

Page 120: ...Detect Enclosing Box is selected for Scan Size the document will be scanned as one item and saved as one file When the Detect Separate Items is selected for Scan Size the program will detect each image and save them as separate files If the program does not automatically crop the document as you want you can do it manually by dragging the mouse pointer over the portion you want to scan from the di...

Page 121: ...se Custom Size when using the Flatbed you can choose the scanner driver s automatic detection features Scan To Choose the destination folder or destination application Name Enter the prefix text used for the name of the scanned image Format Select the file format of the scanned data Create single document Mac OS X v10 6 8 When you choose PDF for the file format check this box to save all scanned d...

Page 122: ...he left side of the screen and click Open Print Queue NOTE If you do not see the Scan tab on the screen remove your machine by clicking the button from the Print Fax or Print Scan list Then add the machine by clicking the button e Click Scanner f Go to step d of Scanning a document using the ICA driver on page 111 to continue The screens vary depending on the scanning methods you are using 1 Print...

Page 123: ...or your model on the Brother Solutions Center http solutions brother com The first time you use the Brother TWAIN driver set it as the default driver The method of choosing the driver or scanning a document may vary depending on the application you are using Scanning a whole document into your Macintosh 7 There are two ways in which you can scan a whole page You can either use the ADF automatic do...

Page 124: ...Scanning 117 7 d Click Start When scanning has finished the image appears in your graphics application 1 2 3 4 ...

Page 125: ...peration c Click PreScan The whole image is scanned into your Macintosh and appears in the Scanning Area d Drag the mouse pointer over the portion you want to scan e Load your document again NOTE If you put the document on the scanner glass in step a skip this step f If necessary adjust the settings for Resolution Scan Type Brightness and Contrast in the Scanner Setup dialog box g Click Start This...

Page 126: ...ing simulated grey images without using true gray dots Black dots are put in a specific pattern to give the gray appearance True Gray Use for photographic images or graphics This mode is more exact because it uses up to 256 shades of gray 256 Color Uses up to 256 colors to scan the image Resolution Black White Gray Error Diffusion 256 Color True Gray 24bit Color 100 x 100 dpi Yes Yes Yes 150 x 150...

Page 127: ...nt sizes A4 210 x 297 mm JIS B5 182 x 257 mm Letter 215 9 x 279 4 mm Legal 215 9 x 355 6 mm For MFC models A5 148 x 210 mm JIS B6 128 x 182 mm A6 105 x 148 mm Executive 184 1 x 266 7 mm Business Card 90 x 60 mm To scan business cards choose the Business Card size and then place the business card face down at the top left of the scanner glass 10 x 15 cm 13 x 20 cm 9 x 13 cm 13 x 18 cm Postcard 1 10...

Page 128: ... for most images You can set the Brightness level by dragging the slider to the right or left to lighten or darken the image You can also enter a value in the box to set the level If the scanned image is too light set a lower Brightness level and scan the document again If the image is too dark set a higher Brightness level and scan the document again NOTE The Brightness setting is not available f...

Page 129: ...e setting is available when using 24bit Color and scan resolutions of 300 300 dpi 400 400 dpi or 600 600 dpi When scanning photographs or other images for use in a word processor or other graphics application try different settings for the Resolution Scan Type Brightness and Contrast to see which setting best suits your needs ...

Page 130: ...window click the icon and choose Open ControlCenter2 has the following operations 1 Scan directly to a file E mail or graphics application of your choice 2 Custom Scan buttons let you configure a button to meet your own application needs 3 Access the Copy features available via your Macintosh and access the PC FAX applications available for your device Mac OS X v10 6 8 4 Access the settings availa...

Page 131: ...e you start your Macintosh do the following a Click the ControlCenter2 icon in the menu bar and choose Preferences The ControlCenter2 preference window appears b Uncheck Start ControlCenter on computer startup c Click OK to close the window NOTE The ControlCenter2 application icon is in Macintosh HD Applications Brother ...

Page 132: ...or the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter2 gives you the ability to configure the SCAN key on your machine and the ControlCenter2 Software button for each scan feature To configure the SCAN key on your machine choose the Device Button click each of the ControlCenter buttons while holding down the Ctrl ke...

Page 133: ...Compression PDF pdf 1 Secure PDF pdf 1 In order to save the document as a High Compression PDF you must set the Resolution to 300 x 300 dpi and Scan Type to True Gray or 24bit Color In addition Show Scanner Interface cannot be used NOTE If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed When you use the scanner glass to scan a multiple page document check...

Page 134: ...d settings Click the Advanced Settings button in the scan settings dialog box Remove Background Color Removes the base color of documents to make the scanned data more recognizable When you use this function you can select the level from 3 settings high medium and low ...

Page 135: ...rface check box To change the application that you want to use choose the appropriate application from the Target Application pop up menu You can add an application to the list by clicking Add If you want to delete an application click Delete d Click Start Scanning Your default application will start and display the image NOTE If you choose Secure PDF pdf from the File Type list the Set PDF Passwo...

Page 136: ...E mail Application pop up menu You can add an application to the list by clicking Add 1 If you want to delete an application click Delete 1 When you first start ControlCenter2 a default list of compatible E mail applications will appear in the pop up menu If you are having trouble using a custom application with ControlCenter2 you should choose an application from the list d Click Start Scanning Y...

Page 137: ... name you want to use for the document up to 100 characters in the File Name box When you want to add the date check Insert Date in File Name A sequential number will be added when a file with the same name already exists Choose the file type for the saved image from the File Type pop up menu You can save the file to the default folder or choose your preferred folder by clicking Browse To show whe...

Page 138: ...uick send list of E mail addresses chosen from your E mail address book Scan to File Lets you save a scanned image to any folder on a local or network hard disk You can also choose the file type to be used File types 8 You can choose the file type to save the scanned images For details see File types on page 126 Document Size 8 You can choose the document size from the pop up menu If you choose a ...

Page 139: ...for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type Resolution Scan Type Document Size Continuous Scanning Show Scanner Interface Brightness and Contrast settings ...

Page 140: ...se Secure PDF pdf from the File Type list the Set PDF Password dialog box appears Type your password in the Password and Re type Password box and then click OK NOTE Secure PDF pdf is also available for Scan to E mail and Scan to File ...

Page 141: ... for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the E mail Application File Type Resolution Scan Type Document Size Continuous Scanning Show Scanner Interface Brightness and Contrast settings ...

Page 142: ...ControlCenter2 135 8 NOTE Webmail services are not supported by Scan to E mail ...

Page 143: ...ControlCenter2 136 8 Scan to File 8 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field ...

Page 144: ...ton Choose the Resolution Scan Type Document Size Continuous Scanning Show Scanner Interface Brightness and Contrast settings and enter the file name if you want to change it If you want to specify the destination of the scanned image check Show Save As window If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box ...

Page 145: ...re your preferred settings on up to four buttons The Copy1 Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing To use the Copy buttons configure the printer driver by clicking the button while holding down the Ctrl key Enter a name in Name for Copy up to 30 characters Choose the Copy Ratio Resolution Scan Type Document Size Continuous Scanning Sho...

Page 146: ... the disclosure triangle beside the Printer pop up menu To copy click the Print button To fax click the disclosure triangle beside the Printer pop up menu and then choose Send Fax from the pop up menu See Sending a fax For MFC models on page 107 ...

Page 147: ... Setup For MFC models Lets you open the Remote Setup Program See Remote Setup For MFC models on page 143 Address Book For MFC models Lets you open the Set Address Book window of Remote Setup See Remote Setup For MFC models on page 143 Status Monitor Allows you to open the Status Monitor Utility ...

Page 148: ...lCenter2 141 8 Remote Setup For MFC models 8 The Remote Setup button opens the program window allowing you to configure the settings of the machine NOTE For details see Remote Setup For MFC models on page 143 ...

Page 149: ...indow in the Remote Setup Program so you can easily register or change the Address Book numbers from your Macintosh Status Monitor 8 The Status Monitor button allows you to monitor the status of one device allowing you to get immediate notification of errors such as a paper jam See Status Monitor on page 105 ...

Page 150: ...er http solutions brother com The Remote Setup application icon is in Macintosh HD Applications Brother OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK Cancel Lets you exit the Remote Setup application without uploading data to the machine Apply Lets you upload data to the machine ...

Page 151: ... models 144 9 Export Lets you save the current configuration setting to a file Import Lets you read the setting from a file NOTE You can use the Export button to save your address book or all your settings for your machine ...

Page 152: ...Section III Using the Scan key III Scanning 146 ...

Page 153: ...ton tab of ControlCenter2 For Windows see Configuring Scan key settings on page 56 for Home Mode or Configuring Scan key settings on page 68 for Advanced Mode For Macintosh see SCAN on page 125 For details about how to configure the scan settings of ControlCenter4 or ControlCenter2 buttons and to launch the application of your choice using SCAN see ControlCenter4 on page 43 or ControlCenter2 on pa...

Page 154: ...r4 or Device Button tab of the ControlCenter2 configuration screen If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows see Configuring Scan key settings on page 56 for Home Mode or Configuring Scan key ...

Page 155: ...e ControlCenter2 configuration screen If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows see Configuring Scan key settings on page 56 for Home Mode or Configuring Scan key settings on page 68 for Advan...

Page 156: ...nt to change between color and black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows see Configuring Scan key settings on page 56 for Home Mode or Configuring Scan key settings on page 68 for Advanced Mode For Macintosh see SCAN on page 125 If ...

Page 157: ...2 15 P Password 16 Print Macintosh 2 sided printing 95 103 Printer driver 95 Windows 2 sided printing 4 10 Booklet printing 10 Print Profiles 19 R Remote Setup Macintosh 143 Windows 75 S Scan Macintosh ICA driver 111 Resolution 119 TWAIN Compliant 116 Windows Resolution 39 TWAIN Compliant 35 WIA Compliant 26 Scan key 146 Scan Type Macintosh 119 24bit Color 120 256 Color 119 Black White 119 Gray Er...

Page 158: ... Visit us on the World Wide Web http www brother com These machines are approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries ...

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