Brother 1800C Owner'S Manual Download Page 1

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WNER’S M

ANU

FAX-1800C

Summary of Contents for 1800C

Page 1: ... OWNER S MANUAL FAX 1800C ...

Page 2: ...erence Model Number FAX 1800C Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this Owner s Manual with your sales receipt as a permanent record of your purchase in the event of a theft fire or warranty service 1996 2001 Brother Industries Ltd ...

Page 3: ...r Fax Machine Multi Function Center needs You can download the latest software and utilities read FAQs and troubleshooting tips and go to the Solutions section to learn how to get the most from your Brother product Visit us at For Customer Service Dealers Service Centers For USA Only For the name of a Brother authorized dealer or service center call 1 800 284 4357 Service Centers For Canada Only F...

Page 4: ...untry where you purchased the fax machine Calls must be made from within that country In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 800 668 2768 voice Description Item Ink Cartridge black LC21BK Ink Cartridge cyan blue LC21C Ink Cartridge magenta red LC21M Ink Cartridge yellow LC21Y Power Protector for A C Power and Phone Line QPD120 Telephone Line Cord LG3077...

Page 5: ...USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WH...

Page 6: ...other Authorized Service Center call 1 800 521 2846 After contacting the Brother Authorized Service Center you may be required to deliver or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale What Brother will do Brother or its Authorized Service Center will evaluate your report of a possible defect to determine whethe...

Page 7: ...OR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and under standings that you may have with Brother or its representatives This Limited Warranty and Brother s obligation to you may not be cha...

Page 8: ...acking without the ink cartridges will VOID your warranty Refer to your Operation Manual for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or r...

Page 9: ...y to fax 8 Enter the fax number 9 Press Black Fax Start Real Time Transmission You can send faxes in real time 1 Place the original face down in the ADF 2 Press Menu Set 2 2 5 3 Press to select ON and then press Menu Set OR For the next transmission only press to select NEXT FAX ONLY and then press Menu Set 4 For the next fax only press to select ON and then press Menu Set 5 Press 1 to select addi...

Page 10: ...up the handset when the other party answers 3 To hang up replace the handset Search Speed Dial 1 Press Search Speed Dial then enter the first letter of the name you re looking for 2 Press or to search the memory 3 When the name is displayed lift the handset OR Press Hook Hold 4 Press Black Fax Start to dial If you pressed Hook Hold to dial pick up the handset when the other party answers 5 To hang...

Page 11: ...nd Connections 2 1 Packing List 2 1 Choosing a Location 2 2 Assembly 2 3 Removing the Protective Yellow Bar 2 3 Setting Up the Fax Machine 2 4 Loading Paper in the Multi Purpose Sheet Feeder Paper Cassette 2 8 Installing the Ink Cartridges 2 9 Important 2 11 Connecting the Fax Machine 2 13 Connecting an External Telephone 2 13 Connecting an External Telephone Answering Device TAD 2 13 Sequence 2 1...

Page 12: ... Selection Table 4 1 Alternating Displays 4 1 Navigation Keys 4 2 Key Operations Table 4 8 5 Initial Setup 5 1 Getting Started 5 1 Setting Paper Type 5 1 Setting Paper Size 5 1 Setting Date and Time 5 2 Setting Station ID 5 2 Entering Text 5 3 Inserting Spaces 5 3 Making Corrections 5 3 Repeating Letters 5 3 Special Characters and Symbols 5 3 Setting the Ring Volume 5 4 Setting the Beeper Volume 5...

Page 13: ... 6 6 Polling 6 6 Setting Up Polling Receive 6 6 Setting Up Sequential Polling Receive 6 7 Canceling a Scheduled Job 6 7 7 Setup Send 7 1 Before You Begin 7 1 Using the ADF Automatic Document Feeder 7 1 Sending Faxes with Multiple Settings 7 2 Basic Sending Operations 7 2 Contrast 7 2 Fax Resolution 7 3 Manual Transmission 7 3 Automatic Transmission 7 3 Color Fax Transmission 7 4 Manual and Automat...

Page 14: ... Setting Up Groups for Broadcasting 8 3 Dialing Options 8 4 Manual Dialing 8 4 Search 8 4 One Touch Dialing 8 5 Speed Dialing 8 5 Access Codes and Credit Card Numbers 8 6 Broadcasting Not Available for Color Faxes 8 6 Pause 8 7 Hold 8 7 Fax Redial 8 7 Tone Pulse 8 8 9 Telephone Services 9 1 Custom Features 9 1 Distinctive Ring 9 1 What Does Your Telephone Company s Distinctive Ring Do 9 1 What Doe...

Page 15: ...ting Fax Storage 10 2 Backup Print 10 2 Changing Remote Retrieval Access Code 10 3 Remote Retrieval 10 3 Using Remote Retrieval Access Code 10 3 Remote Commands 10 4 Retrieving Fax Messages 10 5 Changing Fax Forwarding Number 10 5 11 Printing Reports 11 1 FAX Settings and Activity 11 1 Customizing the Transmission Verification Report 11 1 Setting the Fax Activity Report Interval 11 1 Using the Rep...

Page 16: ...d Telephone and FCC Notices 14 1 Federal Communications Commission FCC Declaration of Conformity For USA Only 14 2 Important 14 3 Industry Canada Compliance Statement For Canada Only 14 3 International ENERGY STAR Compliance Statement 14 3 Important Safety Instructions 14 4 Trademarks 14 5 15 Troubleshooting and Routine Maintenance 15 1 Troubleshooting 15 1 Error Messages 15 1 Original Jam 15 3 Pr...

Page 17: ... 15 Cleaning the Scanner 15 15 Cleaning the Fax Machine Printer Platen 15 15 Replacing the Ink Cartridges 15 16 16 Specifications S 1 Fax S 1 Printer S 2 Controller S 2 Print Media S 3 Consumable Items S 3 17 Glossary G 1 18 Index I 1 19 Remote Retrieval Access Card R 1 ...

Page 18: ...n and to help you choose the correct key presses we ve added illustrations of some of the LCD messages boldface Bold typeface identifies a specific key on the fax machine control panel italics Italics typeface emphasize an important point or refer you to related topic bubble dot Bubble Dot typeface identifies the messages on the LCD of the fax machine Additionally your fax machine has a Reports ke...

Page 19: ...s Automated Fax Response System as your first transmission This will verify that your fax machine is properly installed To receive a response be sure to set up your Station ID Setting Station ID page 5 2 When your TEST SHEET is received a Confirmation Sheet and Product Registration form will be sent back to your machine Please fill out the form and return it to complete your registration In USA 1 ...

Page 20: ...akes a full color copy Black Copy Makes a black and white copy 5Hook Hold Lets you dial telephone and fax numbers without lifting the handset OR Lets you place telephone calls on hold 6Ink Reports Cleans the ink print heads and replaces an ink cartridge Also accesses the Reports menu when you press this key while holding down Shift You can select a report to print Help List Auto Dial Fax Activity ...

Page 21: ...a fax Receive Mode Use to select how the fax machine will handle incoming calls ANavigation Keys Menu Set Lets you access the Menu and Programming mode and stores your settings in the fax machine or Press to scroll forward or backward while setting a menu selection Also you can use these keys to do an alphabetical search for the names of stored numbers Volume Press to scroll through the menus and ...

Page 22: ...ass the call back to the other after the call has been answered How Can You Avoid Possible Problems A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line Many people with Voice Mail opt for this choice which is called Distinctive Ring and they are very satisfied with it For details about this type of custum service please see...

Page 23: ...nderstand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialed Therefore it s important for the receiving machine to answer the call in as few rings as possible ECM Error Correction Mode The Error Correction Mode ECM is a way for the fax machine to check the integrity of a fax tra...

Page 24: ...60 in Canada or 1 514 685 6464 in Montreal See Ordering Accessories and Supplies on page ii for the correct item numbers Whenever you transport the fax machine use the packing materials that came with your machine If you do not pack the fax machine correctly you may void your warranty Ink Cartridges Telephone Line Cord Document Wire Extension Paper Tray with Extension Owner s Manual Document Suppo...

Page 25: ...ing a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use the telephone to report a gas leak in the vicinity of the leak For PLUG CABLE EQUIPMENT the socket outlet should be installed near the equipment and should be easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunicati...

Page 26: ...pulling it toward you 1 and then lift the top cover toward the back 2 2 Pull the protective yellow bar out of the machine Caution Do not throw away the protective yellow bar You will need it for future transportation 3 Close the top cover and then close the control panel cover Top Cover Control Panel Cover ProtectiveYellow Bar ...

Page 27: ...is grounded through the power outlet you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your fax machine on when you connect it to a telephone line Similarly you can protect yourself when you want to move your fax machine by disconnecting first the telephone line and then the power cord Lightning and power surges can damage th...

Page 28: ...e line cord to the jack on the fax machine and the other end to a modular wall jack Caution Operating the fax machine before you install the ink cartridges will permanently damage the print head 4 Attach the paper wire extension to the multi purpose sheet feeder Power Cord Telephone Line Cord Paper Wire Extension ...

Page 29: ...2 6 5 Attach the plastic document support 6 Attach the plastic paper tray and then pull out the extension Caution Please attach the paper tray to prevent paper jams and maintain print quality Plastic Document Support Plastic Paper Tray Extension ...

Page 30: ...2 7 A S S E M B L Y A N D C O N N E C T I O N S 7 Attach the document wire extension Document Wire Extension ...

Page 31: ...eets of 20 lb 75 g m2 paper if you use the plain paper See Paper Capacity of Multi purpose Sheet Feeder page 3 2 1 Fan the paper well Gentlyinsertthepaper Make sure the print side is toward you and the paper level is stacked below the paper guide line 2 Press and slide the guide to fit the paper width Paper Guide Line Paper Width Guide ...

Page 32: ... cord The LCD shows 2 Open the control panel cover by pulling it toward you 1 and then lift the top cover toward the back 2 After a few seconds the print head will move left to its replacement position 3 Remove the protective blue tape from the colored ink cartridge covers CHECK CARTRIDGE Top Cover Control Panel Cover Protective Blue Tape ...

Page 33: ... shipping cover is wet with ink that will cause stains so wipe it clean before you place it down Do not throw away the white shipping cover You will need it for future transportation We recommend that you install the ink cartridges from left to right in this order Black Cyan Yellow Magenta 5 Open the Black ink cartridge bag and take out the ink cartridge 6 Carefully remove the sealing tape from th...

Page 34: ...own correct position Match the colors of the ink cartridge covers First gently insert the Black ink cartridge and then press the cover down until it clicks 8 Repeat Steps 4 to 6 to install each color ink cartridge 9 After installing all ink cartridges close the top cover and control panel cover until they click into place Your fax machine will enter a head cleaning cycle for approximately four min...

Page 35: ...wash with soap or detergent immediately If you mix the colors by installing an ink cartridge in the wrong color position you must clean the print head several times after correcting the cartridge installation and before you start printing Once you open an ink cartridge install it in the fax machine and use it up within six months of installation Use unopened ink cartridges by the expiration date w...

Page 36: ...ou a voice message The TAD must answer within five rings the recommended setting is two rings The fax machine cannot hear CNG tones until the TAD has answered the call and with five rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow instructions in this manual for recording your outgoing message We do not recommend using the toll saver feature ...

Page 37: ... connected to the TAD at the TAD s telephone line jack and not its telephone set jack 3 Set your external TAD to four rings or less The fax machine s Ring Delay setting does not apply 4 Record the outgoing message on your external TAD see page 2 15 5 Set the TAD to answer calls 6 Set the Receive Mode to TAD ANSWER MACH See Choosing the Receive Mode page 6 1 If You Do Not Subscribe to Distinctive R...

Page 38: ...ng as it is the last number in the sequence so the call cannot roll away Do not put the fax machine on any of the other numbers when the other lines are busy and a second fax call would be received the fax call is transferred to a line that does not have a fax machine Your fax machine will work best on a dedicated line Two Line Phone System A two line phone system is nothing more than two separate...

Page 39: ...alling an external two line telephone answering device TAD and a two line telephone your fax machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the fax machine on Line 2 The two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 which is explained in the following Steps You will need at least three tel...

Page 40: ... separate line for the fax machine You can then leave the fax machine in FAX ONLY mode to receive faxes any time of day or night If the fax machine is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received If You are Installing the Fax Machine to Work with a PBX ...

Page 41: ...ur Phone Line If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service an alarm system or other custom feature on one phone line it may create a problem with the operation of your fax machine See Custom Features on a Single Line page 15 8 ...

Page 42: ...touch the shiny coated side Load glossy paper with the shiny side facing up toward you Do not touch either side of transparencies because they absorb water and perspiration easily and may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only recommended transparencies Recommended Paper for the FAX 1800C Plain Paper Xerox 4200 Inkjet...

Page 43: ... Glossy Paper Up to 40 lb 150 g m2 Postcard Up to 45 lb 170 g m2 Index card Up to 32 lb 120 g m2 Thickness Plain Paper 0 003 to 0 006 inches 0 08 to 0 15 mm Inkjet Paper Up to 0 006 inches 0 15 mm Glossy Paper Up to 0 007 inches 0 18 mm Envelopes Up to 0 02 inches 0 52 mm Postcard Up to 0 009 inches 0 23 mm Index card Up to 0 006 inches 0 15 mm Sheet Feeder Up to 0 39 inches 10 mm Approximately 10...

Page 44: ... settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes Cut Sheet Paper Envelopes unprintable area 0 12 3 mm 0 43 11 mm 0 25 6 4 mm 0 25 6 4 mm 0 39 9 9 mm 0 79 20 mm 0 13 3 3 mm 0 13 3 3 mm ...

Page 45: ...ng the dial pad Menu Selection Table You can probably perform most of these programming operations without the Owner s Manual To help you understand the menu selections and options that are found in the fax machine programs use the Menu Selection Table on page 4 3 Alternating Displays Sometimes the LCD alternates between the active setting and a help message giving brief instructions about how to ...

Page 46: ... then set an option by pressing Menu Set when that option appears on the LCD Then the LCD shows next menu level Press to scroll to your next menu selection and then press Menu Set When you finish setting an option the LCD shows ACCEPTED Access the Menu Go to next menu level Accept an option Scroll through the current menu level Back to previous menu level Forward to next menu level Exit the Menu N...

Page 47: ...he LCD display and heading on fax transmissions 5 2 4 STATION ID Program your name and fax number to appear on each transmitted page 5 2 5 VOLUME 1 RING HIGH LOW OFF Adjusts ring volume 5 4 2 BEEPER HIGH LOW OFF Adjusts volume level of beeper 5 4 3 SPEAKER HIGH MED LOW OFF Adjusts speaker volume 5 5 4 HANDSET HIGH LOW Adjusts handset volume 5 5 5 VOLUME AMPLIFY ON PERMANENT TEMPORARY OFF For the h...

Page 48: ... 00 Sets number of rings before fax machine answers inFAXONLYor FAX TEL mode 6 2 2 F T RING TIME 70 40 30 20 Sets the length of time for double ring in FAX TEL mode 6 3 3 EASY RECEIVE ON SEMI OFF Receive fax messageswithout pressing the Start key 6 3 4 REMOTE CODE ON 51 51 OFF Activate or deactivate the fax machine from aremotelocation You can also personalize these codes 6 5 5 AUTO REDUCTION ON O...

Page 49: ...ends all delayed faxes that are to the same fax number and at the same time as one transmission 7 10 5 REAL TIME TX OFF ON NEXT FAX ONLY You can send a fax without using memory 7 5 6 POLLED TX ON OFF Sets up your fax machine with a document to be retrieved by another fax machine 7 11 7 COVERPG SETUP NEXT FAX ONLY ON OFF PRINT SAMPLE Automatically sends a cover page you program 7 8 8 COVERPAGE MSG ...

Page 50: ...g 8 3 4 SETUP REPORTS 1 TRANS MISSION ON ON IMAGE OFF OFF IMAGE Initial setup for Transmission Verification Report and Fax Activity Report 11 1 2 ACT INTERVAL OFF 7 4 2 Days 24 12 6 Hours 11 1 5 REMOTE FAX OPT 1 FAX FWD PAGING OFF FAX FORWARD PAGING Sets fax machine to forward fax messages OR to call your pager 10 1 2 FAX STORAGE ON OFF Stores incoming faxes in memory for Remote Retrieval 10 2 3 R...

Page 51: ...the fax machine 9 3 2 CALLER ID DISPLAY PRINT REPORT Vieworprintalist of the last 30 Caller IDs stored in memory 9 4 3 COPY 1 QUALITY NORMAL FAST BEST Select copy quality 12 8 2 COLOR ADJUST 1 RED R R R R R Adjust the amount of Red in copies 12 8 2 GREEN G G G G G Adjust the amount of Green in copies 12 8 3 BLUE B B B B B Adjust the amount of Blue in copies 12 8 3 CONTRAST Adjust the contrast 12 8...

Page 52: ...aper in the multi purpose sheet feeder 12 3 OPT PAPER SIZE LETTER LEGAL A4 POST CARD 4 X6 Specify the size of paper 12 4 OPT QUALITY NORMAL BEST FAST Select the Quality 12 4 OPT BRIGHTNESS Select the degree of Brightness 12 4 OPT ELG RDC 50 78 LGL LTR 94 A4 LTR 100 104 EXE LTR 150 200 ZOOM Select one a fixed reduction or enlargement ratio or enter a percentage between 25 and 400 12 5 OPT SPECIAL 2...

Page 53: ...INE S FINE PHOTO Black white color Black white color Black white only Black white only 7 3 Color Fax Start Send the fax in color if receiving machine has this feature 7 4 Black Fax Start Send the fax in black white 7 3 Shift Hook Secure Feed After loading paper in the cassette press Shift and Hook together to turn ON repeat to turn OFF 15 4 Note The factory setting option is shown in bold ...

Page 54: ...will need to change the setting for Paper Size so your fax machine can fit the incoming fax on the page 1 Press Menu Set 1 2 2 Press to select LETTER LEGAL or A4 and then press Menu Set 3 Press Stop Exit Note The print quality of black ink varies depending on the kind of glossy paper you are using Black ink is used when you select GLOSSY 4 COLOR If the glossy paper you are using repels the black i...

Page 55: ...ting Station ID You can store your name fax number and telephone number in this setting The name and fax number will be printed on the fax cover pages and all fax pages that you send 1 Press Menu Set 1 4 2 Enter your fax number up to 20 digits and then press Menu Set You must enter a fax number to proceed 3 Enter your telephone number up to 20 digits and press Menu Set If your telephone number and...

Page 56: ...d want to change it press to move the cursor after the last correct letter Then press Stop Exit all letters above and to the right of the cursor will be deleted Re enter the correct characters You can also back up and type over incorrect letters Repeating Letters If you need to enter a character that is assigned to the same key as the previous character press to move the cursor to the right Specia...

Page 57: ...and when fax sending or receiving is finished 1 Press Menu Set 1 5 2 2 Press to select your option 3 When the LCD shows the option you want press Menu Set Press Stop Exit If you do not enter a fax number no additional information can be entered NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a tele...

Page 58: ... level With each key press the volume changes as the LCD shows the active setting The new setting will remain until you change it again Setting the Handset Volume 1 Press Menu Set 1 5 4 2 Press to select HIGH or LOW and then press Menu Set 3 Press Stop Exit OR You can adjust the handset volume any time you are talking on the telephone There are two handset volume levels LOW and HIGH The default se...

Page 59: ... the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of LOW VOLUME AMPLIFY ON PERMANENT Choose VOL AMPLIFY ON PERMANENT if all of the users are hearing impaired During a conversation users can press Volume on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the defau...

Page 60: ...rward one hour in the Spring and backward one hour in the Fall 1 Press Menu Set 1 6 2 Press to select ON or OFF and then press Menu Set 3 Press Stop Exit Setting Tone Pulse Dialing Mode Your fax machine comes set to accommodate tone dialing service multi frequency If you have pulse dialing service rotary you need to change the dialing mode 1 Press Menu Set 1 7 2 Press to select PULSE or TONE and t...

Page 61: ...he fax machine controls the line and automatically answers every call If the call is a fax it will receive the fax If the call is not a fax it will ring double ring for you to pick up the call You cannot have an answering machine on the same line even if it is on a separate wall jack on the same line You cannot use the telephonecompany sVoice Mail in this mode TAD ANSWER MACH external telephone an...

Page 62: ...extension phones on the same line as the fax machine or subscribe to the telephone company s Distinctive Ring service keep the Ring Delay default setting of 4 See Easy Receive page 6 3 and Operation from Extension Telephones page 6 5 1 Press Menu Set 2 1 1 2 Press to select how many times the line rings before the fax machine answers 00 04 and then press Menu Set If you select 00 the line doesn t ...

Page 63: ...Easy Receive When you use this feature you don t have to press Black Fax Start when you answer a fax call and hear calling beeps Just hold the handset and wait a few seconds When you see RECEIVING on the LCD or when you hear chirps through the handset of an extension phone connected to another wall jack just replace the handset Your fax machine does the rest Selecting ON allows the fax machine to ...

Page 64: ...the left and right margins has been cut off make sure this Auto Reduction feature is turned on FOR YOUR INFORMATION If one or more ink cartridges are empty the fax machine will stop printing to protect the print heads black white faxes will be received into memory The FAX 1800C s handshake will request that color faxes be sent as black white If the sending machine has the feature to send color fax...

Page 65: ...e Only When the fax machine is in FAX TEL mode it will use the F T Ring Time double ringing to alert you to a voice call If you re at the fax machine you can lift the handset to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the double rings If no one is on the line or if someone wants to send you a fax send the call back ...

Page 66: ...eving faxes from another fax machine You can use your fax machine to poll other machines or you can have someone poll your fax machine All parties involved in polling need to set up their fax machines to accommodate polling When someone polls your fax machine to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call Setting Up Polling Receive Po...

Page 67: ... Black Fax Start Your fax machine will poll each number or group number in turn for a document Canceling a Scheduled Job You can cancel tasks you ve scheduled such as Delayed Fax or Polling Transmit See Checking Job Status page 7 5 1 Press Menu Set 2 6 Any waiting jobs appear on the LCD If no job is waiting the LCD shows NO JOB WAITING 2 If you have more than two jobs waiting press to select the j...

Page 68: ... top edge first Adjust the paper guides to fit the width of your document The automatic document feeder ADF can hold up to 20 pages feeding each one individually through the fax machine Use standard 20 lb 75g m2 paper when using the ADF Fan the paper and then stagger the pages in the ADF as shown DO NOT use curled wrinkled folded or ripped paper or paper with staples paper clips paste or tape atta...

Page 69: ...nished choosing settings and then go to the next step Basic Sending Operations Contrast If your document is very light or very dark you might want to set the contrast Use S LIGHT to send a very light document Use S DARK to send a very dark document 1 Place the original face down in the ADF 2 Press Menu Set 2 2 1 3 Press to select AUTO S LIGHT or S DARK and then press Menu Set 4 Press 1 if you want...

Page 70: ...ack and white only Manual Transmission Manual transmission lets you hear the dial tone ringing and fax receiving tones while sending a fax 1 Place the original face down in the ADF 2 Pick up the handset and listen for a dial tone OR press Hook Hold and listen for a dial tone 3 Enter the fax number you want to call You can enter the digits using the dial pad or you can enter a One Touch or Speed Di...

Page 71: ...try to scan and store a 51st fax the fax machine will send it immediately without storing it in memory 1 Place the original face down in the ADF 2 Enter the fax number 3 Press Black Fax Start The fax machine scans the original and the LCD shows the job number XXX of the fax and how much memory is available Then the fax machine starts dialing You can immediately repeat Steps 1 to 3 for the next fax...

Page 72: ...ss Menu Set Go to Step 5 OR For the next fax transmission only press to select NEXT FAX ONLY and then press Menu Set 4 For the next fax only press to select ON or OFF and then press Menu Set 5 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 6 6 Enter fax number and then press Black Fax Sta...

Page 73: ... Menu Set 2 6 Any waiting jobs appear on the LCD If no jobs are waiting the LCD shows NO JOB WAITING 2 If you have more than two jobs waiting press to select the job you want to cancel and then press Menu Set OR If you have only one job waiting go to Step 3 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 4 Press Stop Exit 6 REMAINING JOBS or ...

Page 74: ...rt on page 5 3 to help enter characters See Composing Your Own Comments below Most of the SETUP SEND menu selections are temporary settings that allow you to make adjustments for each document you send However so you can set up your cover page and cover page comments in advance the Cover Page Setup and Cover Page Message features will change the default settings Composing Your Own Comments You can...

Page 75: ...ou make a mistake press to back up and re enter the number of pages 7 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings 8 Enter the fax number you re calling 9 Press Black Fax Start Always Send a Cover Page Make sure the Station ID is set up see page 5 2 This feature does not work without the Station ID You can...

Page 76: ...ss Stop Exit Overseas Mode After you send a fax using this feature the feature turns itself off 1 Place the original face down in the ADF 2 Press Menu Set 2 2 9 3 Press to select ON or OFF and then press Menu Set 4 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 5 5 Enter the fax number yo...

Page 77: ...nto memory 5 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 6 6 Enter the fax number 7 Press Black Fax Start The fax machine will wait to send the fax at the time you set Delayed Batch Transmission Not Available for Color Faxes Before sending the delayed faxes your Brother machine will ec...

Page 78: ...ss Menu Set 4 Press 1 to leave the originals waiting in the ADF OR Press 2 to scan the original into memory 5 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to step 6 6 Press Black Fax Start Note If you pressed 1 in Step 4 the original remains in the ADF until your fax machine is polled If you mu...

Page 79: ...f you want to enter a pause in the dialing sequence for example to wait for an outside line press Redial Pause as you re entering digits A dash appears on the LCD Pressing Redial Pause enters a 3 5 second pause when the number is dialed 4 Use the dial pad to then enter the name up to 15 characters and then press Menu Set You can use the chart on page 5 3 to help you enter letters OR To store the n...

Page 80: ...tore another Speed Dial number OR Press Stop Exit Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored the LCD shows the current name stored there and then prompts you to either 1 Press 1 to change the stored number OR Press 2 to exit without making a change 2 Enter a new number and then press Menu Set If you ...

Page 81: ...ecide where you wish to store the Group AND Press a One Touch Key OR Press Search Speed Dial and enter the two digit location and then press Menu Set For example press One Touch key 2 for Group 1 3 Use the dial pad to enter the Group number and then press Menu Set For example press 1 for Group 1 4 To include One Touch or Speed Dial numbers in the Group enter them as if you were dialing For example...

Page 82: ...swers The speaker works only one way the other party won t be able to hear you unless you pick up the handset 4 To hang up replace the handset Search You can search for names you have stored in One Touch and Speed Dial memories See Storing One Touch Dial Numbers page 8 1 and Storing Speed Dial Numbers page 8 2 1 Press Search Speed Dial 2 To search for numbers alphabetically by name enter the first...

Page 83: ...ber 3 If you pressed Hook Hold to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pickup the handset 4 To hang up replace the handset Note To dial One Touch numbers 6 to 12 hold down Shift as you press the One Touch key If you try to use a One Touch location with no number stored in it you ll hear a ...

Page 84: ... dialed numbers If you did not use up any locations for Groups access codes or credit card numbers you can broadcast faxes automatically to up to 162 different locations from the fax machine However available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to set up t...

Page 85: ...d the original into memory and then start sending faxes to the numbers you entered Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Hold 1 Press Hook Hold to place a call on Hold 2 You can replace the handset without disconnecting the call 3 Pick up the fax machin...

Page 86: ...but need to send tone signals for example for telephone banking follow the directions below If you have touch tone service you do not need this feature to send tone signals 1 Lift the handset 2 Press Any digits dialed after this send tone signals 3 When you hang up the fax machine returns to pulse dialing service ...

Page 87: ...inctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your fax machine What Does Brother s Distinctive Ring Do The Brother machine has a Distinctive Ring feature that allows you to use your fax machine to take full advantage of the telephone company s Distinctive Ring service You can dedicate the new phone number on your line t...

Page 88: ...istered Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below The fax machine will answer only calls to its registered number The first two rings are silent on the fax machine This is because the fax must listen to the ring pattern compare it to the pattern that was registered If...

Page 89: ...ar each pattern as you scroll through the four patterns Be sure to choose the pattern assigned by the telephone company 5 Press Stop Exit Caller ID After a few rings the LCD shows the telephone number of your caller or name if available Once you pick up the handset the Caller ID information disappears from the LCD but the call information remains stored in the Caller ID memory You will see the fir...

Page 90: ...o review those calls made to your fax machine 1 Press Menu Set 2 0 2 2 Press to select DISPLAY and then press Menu Set If the name was not received it will not be displayed 3 Press to scroll through the Caller ID memory to select the Caller ID you want to view and then press Menu Set The LCD shows the caller s name and number and the date and time of the call 4 Press to return to the Caller ID lis...

Page 91: ...rn more about this plan the associated rates and to order visit us online at www callmanage com brother or call us toll free at 1 877 717 2722 Registration with CallManage Requires Changing Your Carrier Selection Before using the CallManage IP aver feature you must register for this service with CallManage Inc Register via the web at www callmanage com brother OR Call 1 877 717 2722 A Customer Ser...

Page 92: ...rized agent either on the web at www callmanage com brother or by calling toll free 1 877 717 2722 This registration process will include selecting CallManage Inc or its underlying carrier as your carrier of record Using this service will result in the customer receiving a separate bill from CallManage or its underlying carrier This service is subject to availability and credit approval of the cus...

Page 93: ...20 digits and then press Menu Set 4 Press Stop Exit Programming Your Pager Number When Paging is selected your fax machine dials the pager number you ve programmed and then dials your Personal Identification Number PIN this activates your pager so you will know that you have a fax message in the memory 1 Press Menu Set 2 5 1 2 Press until the LCD shows PAGING and then press Menu Set 3 Enter your p...

Page 94: ...functions The LCD will indicate when you have a fax stored in memory 1 Press Menu Set 2 5 2 The LCD prompts you to choose a fax setting 2 Press to select ON or OFF and then press Menu Set 3 Press Stop Exit Backup Print If you ve set FAX STORAGE to ON your fax machine automatically prints faxes as they are received into memory This is a safety feature in case the power goes out so you won t lose yo...

Page 95: ...d other button presses to retrieve fax messages Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid Using Remote Retrieval Access Code 1 Dial your fax number from a fax machine using touch tone 2 When your fax machine answers immediately enter your Remote Retrieval Access Code 1 5 9 3 The fax machine signals the kinds of messages received 1 long beep Fax ...

Page 96: ...age 10 5 Once you have registered the number the fax machine will change automatically to FAX FWD ON mode 2 Fax Forwarding 3 Paging 4 FAX FWD No 6 Fax Storage ON You can turn FAX STORAGE to ON or OFF 7 Fax Storage OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See page 10 5 3 Erase fax from the memory If you hear one long beep yo...

Page 97: ...lls the remote fax machine The remote fax machine prints your fax messages Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine 1 Dial your fax number 2 When you hear the beep immediately enter your Remote Retrieval Access Code 1 5 9 3 When you hear two short beeps use the dial pad to press 9 5 4 4 Enter the new number of the rem...

Page 98: ...lly send multiple faxes to the same destinations you may need more than the job numbers to know which faxes you must send again Selecting OFF IMAGE will print a portion of the fax s first page on the report to help you remember 1 Press Menu Set 2 4 1 2 Press to select OFF OFF IMAGE ON or ON IMAGE and then press Menu Set 3 Press Stop Exit Setting the Fax Activity Report Interval You can set the mac...

Page 99: ...numbers stored in One Touch and Speed Dial memory in numerical order Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Prints a Transmission Verification Report for your last transmission Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND SETUP REPORTS and TEL SERVICE The settings for REMOTE FAX OPT are included To Print a Report 1 Press Rep...

Page 100: ...e Copy 1 Place the original face down in the ADF 2 Press Black Copy or Color Copy Do NOT pull on the paper while copying is in progress Making Multiple Copies You can make multiple copies 1 Place the original face down in the ADF 2 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 3 Press Black Copy or Color Copy Incoming faxes cannot be received o...

Page 101: ... Temporary Copy Settings You can improve your copies by using the Options key These setting are temporary and the fax machine returns to its default settings when you finish copying Copying Using Multiple Settings You can try different combinations of settings for the best results After you finish your settings using the Options key the LCD shows Press if you want to select additional settings OR ...

Page 102: ...cted GLOSSY press to select 4 COLOR or 3 COLOR and then press Menu Set 6 Press Black Copy or Color Copy OR Press for additional settings Press Options Menu Selections Options Factory Setting OPT OF COPIES01 NO OF COPIES XX 01 OPT PAPER TYPE PLAIN INK JET GLOSSY 4 COLOR or 3 COLOR TRANSPARENCY PLAIN OPT PAPER SIZE LETTER LEGAL A4 POST CARD 4 6 LETTER OPT QUALITY NORMAL BEST FAST NORMAL OPT BRIGHTNE...

Page 103: ... 99 3 Press Options and select OPT QUALITY and then press Menu Set 4 Press to select the copy quality resolution and then press Menu Set 5 Press Black Copy or Color Copy OR Press for additional settings Copy Brightness 1 Place the original face down in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Options and press to select OPT BRIGHTNESS and then press Menu S...

Page 104: ...ss Menu Set Use the dial pad to enter any percentage between 25 and 400 and then press Menu Set For example press 5 3 to enter 53 5 Press Black Copy or Color Copy OR Press for additional settings Selecting Fixed Reduction Ratios When selecting a reduction ratio you will need to know the size of paper you registered in Menu 1 2 if you don t change the paper size setting using Options Note If you wa...

Page 105: ...tions and to select OPT SPECIAL and then press Menu Set 3 Press to select 2 IN 1 or OFF 1 IN 1 and then press Menu Set 4 Press Black Copy or Color Copy OR Press for additional settings 2 in 1 2 in 1 copies are not available with Multiple Copies Enlarge Reduce GLOSSY Paper Type setting If 2 in 1 Copies are in color you must use letter or A4 paper or or or ...

Page 106: ...ber you can adjust the Quality Color and Contrast copy settings shown in the following chart Press to scroll through the options for each setting and then press Menu Set to save your selection Press Stop Exit OR Press to select the next setting you want to change Press Menu Set and 3 or QUALITY BEST QUALITY FAST 1 RED 2 GREEN 3 BLUE R 1 QUALITY 2 COLOR ADJUST 3 CONTRAST B G is default QUALITY NORM...

Page 107: ... to make a darker copy or press to make a lighter copy and then press Menu Set 4 Return to Step 2 to select the next color OR Press Stop Exit Copy Contrast You can change the contrast to help an image look sharper and more vivid 1 Press Menu Set 3 3 2 Press to increase the contrast or press to decrease the contrast and then press Menu Set 3 Press Stop Exit 1 QUALITY QUALITY BEST QUALITY NORMAL QUA...

Page 108: ...ed Paper money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insignias Copyrighted works cannot be copied however sections of...

Page 109: ... using the Brother Printer Driver and get the additional Brother PC Fax software Visit us at The Brother Solutions Center provides access to a variety of information such as Frequently Asked Questions FAQs Technical Questions Product Support and Driver Updates Caution You must download the Printer Driver before connecting the machine to your computer with the USB cable Print Method Piezo technolog...

Page 110: ... be connected to the telephone line or premises wiring using a compatible modular jack that is Part 68 compliant See the Installation section of this manual for details The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called In most but not all areas the sum of the RENs of all devices conne...

Page 111: ... This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document Federal Communications Commission FCC Declaration of Con...

Page 112: ...ipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Important ...

Page 113: ... all products plugged into the wall outlet does not exceed 15 amperes USA only 12 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 13 Wait until pages have exited the machine before picking them up 14 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or...

Page 114: ...er Industries Ltd Copyright 2000 Brother Industries Ltd All rights reserved IBM IBM PC and Proprinter are registered trademarks of International Business Machines Corporation Hammermill and JetPrint PHOTO are a registered trademark of International Paper All other brand and product names mentioned in this manual are registered trademarks of their respective companies ...

Page 115: ...k cartridge is not installed properly Re install the ink seating it properly See page 15 16 CHECK ORIGINAL Original was not inserted or fed properly or document was longer than about 40 inches 90cm See page 15 3 CHECK PAPER SIZE Your paper is not the correct size Reload the correct size of paper and then press Black Fax Start CHECK PAPER Fax machine is out of paper Add paper and then press Black F...

Page 116: ...chine can not print fax messages because one or more of the ink cartridges are empty Replace the empty ink cartridges See page 15 16 LOW TEMPERATURE The print head detects low temperature Use the fax machine in a warm room or raise the temperature MACHINE ERROR XX Fax machine has a mechanical problem Call Brother Customer Service In USA 1 800 284 4329 In Canada 1 800 853 6660 In Montreal 1 514 685...

Page 117: ...el 1 Remove any paper from the ADF that is not jammed 2 Pull the jammed original out toward the front of the fax machine 3 Press Stop Exit Original is jammed inside back of control panel 1 Remove any paper from the ADF that is not jammed 2 Open the control panel cover 3 Pull the jammed original out toward the back of the fax machine 4 Close the control panel cover Control Panel Cover ...

Page 118: ...mmed 2 Pull up the jammed paper to remove it Note If it is difficult to pull the jammed paper try to pull it while holding downthePaperRelease Lever Note To improve the reliability of paper feeding turn on Secure Feed mode by pressing the Shift and Hook Hold keys simultaneously The fax machine will then feed paper more securely but paper feeding will take a longer time To turn off the Secure Feed ...

Page 119: ...by lifting it toward you and then lift the top cover toward the back 2 Remove the jammed paper 3 Close the control panel cover and top cover Paper is jammed inside the front of the fax machine 1 Pull the paper toward you Note If the jammed paper is under the Print Head unplug the fax machine and then you can move the Print Head to remove the paper ...

Page 120: ...ny paper from the multi purpose sheet feeder that is not jammed 2 Open the Paper Jam Cover 3 To loosen the paper slide the Paper Width Guide to the widest position 4 Use tweezers to pull out the ripped pieces of paper 5 Close the Paper Jam Cover Note If PAPER JAM occurs frequently install the Card Stock Support in the feeder and reload the paper Or try reloading the paper upside down Paper Width G...

Page 121: ...t for your fax machine is between 68 F to 91 F White Lines in Text or Graphics Clean the print head See Cleaning the Print Head page 15 9 Stains Appear on the Reverse Side or at the Bottom of the Page Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist See page 15 15 Vertical Black Lines When Receiving The sender s scanner may be dirty Ask the sender to make a copy to see i...

Page 122: ...r is dirty See Cleaning the Scanner page 15 15 Handling Incoming Calls Fax Machine Hears Voice as CNG Tone If your fax machine is set to Easy Receive ON it is more sensitive to sounds Your fax machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turnin...

Page 123: ...an the print head automatically When cleaning is finished the fax machine will go back online automatically Print Quality Check If the print quality is not satisfactory you can print a Print Quality Check Sheet to help you identify settings you may need to change 1 Press Menu Set 4 2 Press Black Fax Start The fax machine begins printing the Print Quality Check Sheet The LCD shows 3 Check the sheet...

Page 124: ...eaning the colors After cleaning is finished press Black Fax Start The fax machine will start printing the Print Quality Check Sheet again and then return to STEP A If STEP A is OK press 1 to proceed to STEP B STEP B Alignment Check The LCD shows Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely matches number 0 If the number 5 sample of both the 600 DPI and 1200 DPI are t...

Page 125: ...lor Perhaps the ink cartridge was in your fax machine over six months or the expiration date written on the cartridge package has passed Or the ink may not have been stored properly before use After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridg...

Page 126: ...hout the shipping cover will void your warranty 2 Attach the protective yellow bar and then close the top cover and control panel cover until they click into place 3 Unplug the fax machine from the telephone wall jack and remove the telephone line cord from machine Caution Do not unplug the fax machine after a print job until you hear the final click 4 Unplug the fax machine from the AC outlet 5 U...

Page 127: ...l carton with the original packing material 8 Pack the printed materials in the original carton as shown below Do not pack the used ink cartridges in the carton Note If you are returning your machine to Brother as part of the Exchange Service pack only the fax machine Keep all separate parts and printed materials to use with your Exchange machine ...

Page 128: ...15 14 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 9 Close the carton ...

Page 129: ...h isopropyl alcohol on a lint free cloth Cleaning the Fax Machine Printer Platen WARNING Be sure to unplug the fax machine from the AC power outlet before cleaning the printer platen Be careful not to touch the paper feed star wheels flat cable and encode film When you want to clean your fax machine printer platen wipe it with a lint free cloth that is dry Do NOT Touch Do NOT Touch Flat Cable Clea...

Page 130: ...so you replace the color cartridges in the appropriate order When the ink cartridges are running low you must use the Ink key to begin the cartridge replacement Steps 1 to 3 If the ink is empty skip to Step 4 1 Press Ink 2 Press 2 to choose 2 REPLACE INK If one or more ink cartridges are empty for example Black the LCD showsINK EMPTY BLACK and PLS OPEN COVER 3 Open the control panel cover and then...

Page 131: ...ANGE BLCK 1 YES 2 NO If the ink cartridge you installed is not a brand new one please make sure to select 2 9 For each new cartridge press 1 on the dial pad to reset the ink dot counter for that color automatically The ink dot counter enables the fax machine to notify you when a color is running low The fax machine will enter a cleaning cycle for approximately 3 minutes for each replaced cartridge...

Page 132: ... the colors were mixed Once you open an ink cartridge install it in the fax machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT refill the ink cartridges Attempting to use refilled cartridges and using incompatible inks may cause damage to the print head in this machine and such damage will not be covere...

Page 133: ...inting Width 8 inches 203 2 mm Automatic Document Feeder ADF up to 20 sheets 20 lbs staggered Multi purpose Sheet Feeder 100 Sheets 20 lbs Printer Type Ink Jet Gray Scale 256 levels Error Diffusion LCD 1 line 16 characters Polling Types Standard Sequential Contrast Control Automatic Super Light Super Dark manual setting Resolution Horizontal 203 dot inch 8 dot mm B W Color Vertical Standard 98 lin...

Page 134: ...ndby under 7 watts Peak under 35 watts Dimensions 18 9 13 5 8 5 inch 480 342 217 mm Weight 14 1 lb 6 4 kg Print Method Piezo with 75 4 nozzles Resolution 2400 1200 dots per inch DPI 1200 1200 dots per inch DPI 600 600 dots per inch DPI 600 300 dots per inch DPI 600 150 dots per inch DPI Print Speed up to 10 pages minute Mono up to 8 pages minute Color USB Interface A Standard Universal Serial Bus ...

Page 135: ...t 17 32 lb 64 120 g m2 Thickness 0 003 0 006 0 08 0 15 mm envelopes up to 0 02 0 52 mm postcard up to 0 009 0 23 mm glossy paper up to 0 007 0 18 mm Maximum feeder capacity Approx 100 sheets of 20 lb 75 g m2 plain paper Paper Output Approximately 50 sheets of plain paper Face up print delivery to the paper output tray We recommend that you remove printed sheets from the paper output tray immediate...

Page 136: ...m the telephone company that lets you see the number or name of the party calling you cancel job You can cancel a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that they are a from fax machine communication error or Comm Error An error during fax sending or receiving usually caused by li...

Page 137: ...stored faxes later or retrieve them from another location using Fax Forwarding Paging or Remote Retrieval operations fax tones The signals sent by sending and receiving fax machines while communicating information Fine resolution 196 203 dpi It is used for small print and graphs gray scale The shades of gray available for copying and faxing photographs Group number A combination of One Touch and S...

Page 138: ...See Standard Fine Super Fine and Photo Ring Delay The number of rings before the fax machine answers in FAX ONLY and FAX TEL modes Ring Volume Volume setting for the fax machine s ring Speaker Volume You can set the volume when your fax machine is on Hook Hold Speed Dial A preprogrammed number for easy dialing You must press the Search Speed Dial button and then two digit code to start the dialing...

Page 139: ...Service i fax back system i Frequently Asked Questions FAQs i test sheet sending 1 2 C CALL PICKUP 9 3 Caller ID 9 3 9 4 canceling Fax Forwarding 10 4 fax jobs in memory 6 7 jobs awaiting redial 7 6 Paging 10 4 scheduled jobs 6 7 cleaning cycle 2 12 print head 15 9 printer platen 15 15 scanner 15 15 CNG tones 1 5 connecting 2 1 control panel overview 1 3 copy brightness 12 4 color adjustment 12 8 ...

Page 140: ...Telephone Answer Code 6 5 troubleshooting 6 5 receiving 6 1 difficulties 15 7 erasing from the memory 10 4 forwarding 10 1 10 4 Polling 6 6 reducing to fit on paper 6 4 retrieving from a remote site 10 5 Ring Delay setting 6 2 sending automatic fax redial 7 4 automatic transmission 7 3 canceling from memory 7 6 color fax 7 4 contrast 7 2 cover page 7 7 delayed 7 10 from memory dual access 7 4 manu...

Page 141: ... 8 O One Touch numbers accessing with Shift key 8 1 changing 8 2 dialing 8 5 storing 8 1 Options key copying 12 2 12 3 OUT OF AREA 9 3 P packing list 2 1 Paging 10 1 10 2 programming your pager number 10 1 paper capacity 3 2 jam 15 4 size 5 1 specification 3 2 PBX 2 17 phone line difficulties 15 7 Polled Transmit 7 11 Polling 6 6 power failure 5 7 memory storage 5 7 print 7 9 area 3 3 difficulties...

Page 142: ...ne TAD 2 16 text entering 5 3 5 4 Tone signals on Pulse line 8 8 Transmission Verification Report 11 2 troubleshooting 15 1 error messages on LCD 15 1 if you are having difficulty with 15 7 incoming calls 15 8 phone line 15 7 printing or receiving faxes 15 7 sending faxes 15 8 two line phone system 2 15 2 16 2 17 U Using the Options Key 12 3 V voice calls FAX TEL double ring 6 3 volume setting bee...

Page 143: ...features Using Remote Retrieval Access Code 1 Dial your fax number from a fax machine using touch tone 2 When your fax machine answers immediately enter your Remote Retrieval Access Code 159 3 Your fax machine signals the kinds of messages received 1 long beep Fax message s No beeps No messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset your fax machine when you finish 6 Hang up 1 ...

Page 144: ...ess 9 6 then to Retrieve all faxes press 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 Changing Remote Retrieval Access Code 1 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Menu Set 4 Press Stop Exit Remote Commands C HANGE P AGING F AX F ORWARDING S ETTING Press 9 5 then to Turn feature off pre...

Page 145: ... a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present a...

Page 146: ...n center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and will void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wid...

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