Blue BPS 905 FC User Manual Download Page 131

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Making Basic Scans

119

Scanner Driver Settings

Original Size

Specify the original size.

Scan Type

Specify the scan type.

Resolution

Specify the resolution.

Scanning mode

Select

Auto

Manual

. When

Manual

is selected, settings can be specified

for

Rotation type

Brightness/Contrast

Sharp

Curves

Level

Color Bal-

ance

and

Hue/Saturation

Image size

Shows the data size of the scan image.

Scan

Click to begin scanning.

About

Shows the software version information.

Close

Click to close the scanner driver window.

Preview Window

Displays a preview of the scan.

Clear

Erases the preview.

Summary of Contents for BPS 905 FC

Page 1: ...Color Laser MFP Printer_Copier_Scanner User s Guide BPS 905 FC...

Page 2: ...is manual is free of inaccuracies and omissions However we make no warranty of any kind including but not limited to any implied warranties of merchantability and fitness for a particular purpose with...

Page 3: ...cates Legal Documents z Food stamps z Postage stamps canceled or uncanceled z Checks or drafts drawn by government agencies z Internal revenue stamps canceled or uncanceled z Passports z Immigration p...

Page 4: ...STAR Guidelines for energy efficiency What is an ENERGY STAR product An ENERGY STAR product has a special feature that allows it to automati cally switch to a low power mode after a period of inactivi...

Page 5: ......

Page 6: ......

Page 7: ...Documentation CD ROM 6 Printer Drivers 6 Scanner Drivers 6 Applications CD ROM 7 Applications 7 Utility 7 System Requirements 8 2 Control Panel and Configuration Menu 9 About the Control Panel 10 Cont...

Page 8: ...eed Imageable Printable Area 46 Imageable Area Envelopes 46 Page Margins 46 Loading Media 47 Tray 1 Multipurpose Tray 47 Loading Plain Paper 47 Other Media 50 Loading Envelopes 50 Loading Labels Postc...

Page 9: ...er Layout 86 Printer Figure 87 Setup Tab 88 Edit Watermark 89 Paper Tab 90 Scale to Fit 90 Center 90 Creating a New Page Overlay 92 Using a Page Overlay 93 Quality Tab 94 Device OptionsTab 95 Cancelin...

Page 10: ...review Window 119 Clear 119 Width Height 120 Prescan 120 Help 120 Basic Scan to Email Operation 121 Scan to Email Using the ADF 121 Scan to Email Using the Original Glass 124 Specifying a Recipient 12...

Page 11: ...es and Clearing Procedures 169 Clearing a Media Misfeed in the Machine 170 Clearing a Media Misfeed from the Duplex Option 180 Clearing a Media Misfeed from the ADF 181 Solving Problems with Media Mis...

Page 12: ......

Page 13: ...1 Introduction...

Page 14: ...o the recommended space requirements detailed below The options appear shaded in the above illustration Installation Precautions When setting up this machine on a desk make sure that the supports do n...

Page 15: ...2 Control panel 3 Automatic Document Feeder ADF 3 a ADF feed cover 3 b Document guide 3 c Document feed tray 3 d Document output tray The ADF may appear as document cover in sta tus and error messages...

Page 16: ...hone line jack 4 USB port 5 10Base T 100Base TX IEEE 802 3 Ethernet Interface port Inside 1 Fuser unit 2 Fuser separator levers 3 Transfer belt unit 4 Drum cartridge 5 Toner cartridge carousel con tai...

Page 17: ...Getting Acquainted with Your Machine 5 Front View with Options 1 Tray 2 Rear View with Options 1 Duplex option 1 1...

Page 18: ...er Driver for Windows Vista XP Server 2003 2000 Me 98SE These drivers give you access to all of the printer features including finishing and advanced layout Drivers Use Benefit TWAIN Driver for Window...

Page 19: ...ling for faxes to be created and edited from the computer In addition the status of this machine can be checked PaperPort This software is a document manage ment software package that helps you scan o...

Page 20: ...Home Professional Edition Windows Server 2003 Windows 2000 Windows Me Windows 98SE Free hard disk space 256 MB or more RAM 128 MB or more CD ROM DVD drive I O interface 10Base T 100Base TX IEEE 802 3...

Page 21: ...2 Control Panel and Configuration Menu...

Page 22: ...er s Guide 2 Error indicator Lights up when an error has occurred 3 Function key Press to specify tray settings duplex Double Sided printing settings ID card copy settings Clone Copy and Poster Copy T...

Page 23: ...ications on page 14 Displays an error message when an error occurs For details on error messages refer to Status Error and Service Messages on page 198 7 Keypad Type in values such as the desired numb...

Page 24: ...tion menu Press to select the setting that is currently dis played 18 Cancel C key Press to cancel the setting that is currently dis played Press to clear the specified number of copies Press to retur...

Page 25: ...g and faxing Press to return the following to their default set tings Copy quality Copy density Zoom ratio Collate Number of copies Tray select Press to cancel the following functions 2in1 copy Duplex...

Page 26: ...s when 2in1 copying is set Appears when duplex Double Sided copying is set Appears when collated copying is set For details refer to Making Advanced Copies on page 108 4 Number of copies Indicates the...

Page 27: ...size Indicates the media size that is selected Change the paper size from the PAPER SOURCE menu For details refer to PAPER SOURCE SETUP Menu on page 27 8 Status Displays messages such as when media i...

Page 28: ...y key then the key while PC PRN is displayed The following screen appears To cancel printing press the Cancel C key when the print screen appears Then select YES and press the Menu Select key No Indic...

Page 29: ...toner remaining To return to the main screen press the Cancel C key TOTAL PAGE The total number of pages for each of the following can be checked B W COPY This counter shows the total number of pages...

Page 30: ...e Color Laser MFP Fax_PC Fax User s Guide ACTIVITY REPORT Prints the results of fax transmissions and receptions For details refer to the Color Laser MFP Fax_PC Fax User s Guide MEMORY DATA LIST Print...

Page 31: ...king the Machine Status and Settings 19 CONFIGURATION PAGE Prints a rough estimate of the parcentage of toner remaining and the settings information and status of this machine DEMO PAGE Prints a demo...

Page 32: ...led 2 Cannot be set if the duplex option is not installed 1 TRAY SELECT Setting TRAY1 TRAY2 Select the tray For details refer to Selecting the Media Tray on page 107 2 DUPLEX Setting OFF LONG EDGE SHO...

Page 33: ...elow Configuration Menu Press Menu Select key to enter the configuration menu Press the Cancel C key to return to the first screen of a menu item or to the main screen Main screen 1 AUTO PANEL RESET 2...

Page 34: ...onal Tray 2 is installed 5 QUALITY 6 PAPER PRIOR ITY 4 COLLATE 2 DENSITY LEVEL A 3 DENSITY LEVEL M 1 MODE 1 ONE TOUCH DIAL 2 SPEED DIAL 3 GROUP DIAL 3 HEADER 1 MEMORY RX MODE 3 REDUCTION RX 4 RX PRINT...

Page 35: ...N PBX 1 TEL LINE TYPE 2 LINE MONITOR 3 RX RESULT REPORT REPORTING 1 FAX PTT SET TING 2 DATE TIME USER SETTING 3 DATE FORMAT 4 PRESET ZOOM 5 USER FAX NO 2 PAPER SIZE 3 N UP LAYOUT 2 SUBNET MASK 3 GATEW...

Page 36: ...ration Menu Overview 24 1 SENDER NAME 6 TEXT INSERT 7 DEFAULT SUB JECT 5 SMTP TIMEOUT 3 SMTP SERVER 4 SMTP PORT NO E MAIL SETTING 2 E MAIL ADDRESS 2 IMAGE FORMAT 3 CODING METHOD SCANNER SETTING 1 RESO...

Page 37: ...Save mode in order to conserve energy when no operation is performed Specify the length of time in minutes until the machine enters Energy Save mode 3 LCD CONTRAST Setting LIGHT DARK Specify the brigh...

Page 38: ...ting ON ON FAX OFF Select whether or not printing copying and faxing stop when the toner has run out If ON is selected printing copying and faxing stop when the toner runs out If ON FAX is selected on...

Page 39: ...is selected COM10 C5 C6 DL MONARCH CHOU 3 YOU 4 CHOU 4 When POSTCARD is selected J POSTCARD DOUBLE POSTCARD Select the type and size of the media loaded into Tray 1 When a media type is selected a sc...

Page 40: ...RIORITY can also be specified by pressing the Function key then selecting 1 TRAY SELECT 1 MODE Setting MIX TEXT PHOTO Select the type of document being copied After selecting TEXT set the copy density...

Page 41: ...x destinations for one touch dialing speed dialing and group dialing For details refer to the Color Laser MFP Fax_PC Fax User s Guide 2 SPEED DIAL 3 GROUP DIAL 1 SCAN DEN SITY Specify settings for sen...

Page 42: ...de 2 NO of RINGS 3 REDUCTION RX 4 RX PRINT 5 RX MODE 6 FOOTER 7 SELECT TRAY 1 TEL LINE TYPE Specify the connection settings for faxing For details refer to the Color Laser MFP Fax_PC Fax User s Guide...

Page 43: ...ngs For details refer to the Color Laser MFP Fax_PC Fax User s Guide 3 DATE FORMAT Specify the order of the year month and day specified in 2 DATE TIME For details refer to the Color Laser MFP Fax_PC...

Page 44: ...IZE Tray TRAY1 TRAY2 Media type If TRAY1 is selected select the paper type PLAIN PAPER LABELS POST CARD THICK STOCK GLOSSY Media size If TRAY2 is selected only A4 or LET TER can be selected A4 B5 A5 L...

Page 45: ...whether to automatically retrieve the IP address or to specify a fixed IP address Consult your network administrator for information about the IP address to use 2 SUBNET MASK Enter the subnet mask of...

Page 46: ...imum of 64 characters can be entered 4 SMTP PORT NO Settings 1 65535 Default 25 Specify the number of the port communicating with the SMTP server 5 SMTP TIME OUT Settings 30 300 Default 60 Enter the a...

Page 47: ...ned with the Color or Gray setting cannot be opened with the Windows Picture and FAX Viewer which is included with Windows XP as a standard component These files can be opened with image processing ap...

Page 48: ...Configuration Menu Overview 36...

Page 49: ...3 Media Handling...

Page 50: ...letter 8 0 x 10 5 203 2 x 266 7 1 No Yes Yes No No 16 K 7 7 x 10 6 195 0 x 270 0 1 No No Yes No No Photo size 4x6 4 0 x 6 0 101 6 x 152 4 1 No No Yes Yes No Photo size 10x15 3 9 x 5 9 100 0 x 150 0 1...

Page 51: ...to the machine DO NOT use media that is Coated with a processed surface such as carbon paper and colored paper that has been treated Carbon backed Unapproved iron on transfer media such as heat sensit...

Page 52: ...angles Attached with glue tape paper clips staples ribbons hooks or buttons Acidic Any other media that is not approved Thick Stock Paper thicker than 90 g m2 24 lb bond is referred to as thick stock...

Page 53: ...so referred to as 90 lb index stock Use envelopes that are Common office envelopes approved for laser printing with diagonal joints sharp folds and edges and ordinary gummed flaps Because the envelope...

Page 54: ...d print one sheet at a time Try printing your data on a sheet of plain paper first to check placement Check your application documentation for more information on printing labels 43 lb bond is also re...

Page 55: ...d However this could affect the media feed depending on the media quality and printing environment If problems occur stop the continuous printing and print one sheet at a time Try printing your data o...

Page 56: ...f you touch the face of the transparencies with your bare hands print quality may be affected Keep the media path clean Transparencies are especially sensitive to a dirty media path If there are shado...

Page 57: ...acceptable performance and to ensure that the image does not shift You can print continuously with glossy media However this could affect the media feed depending on the media quality and printing en...

Page 58: ...olor on legal size media the bottom margin is 18 mm 0 709 When printing on glossy media the top margin is 10 mm 0 394 Imageable Area Envelopes Envelopes have a nonguaranteed imageable area that varies...

Page 59: ...dia type except plain paper Continuous printing on media other than plain paper such as envelopes labels thick stock transparencies or glossy media may adversely affect print quality or reduce engine...

Page 60: ...Loading Media 48 When loading Legal sized paper in Tray 1 open the front panel of Tray 1 2 3 Face up...

Page 61: ...Loading Media 49 Do not load paper above the t mark Up to 200 sheets 80 g m2 22 lb of plain paper can be loaded into the tray at one time 4 5...

Page 62: ...ng Media 50 Other Media When loading media other than plain paper set the media mode for exam ple Envelope Labels Thick Stock or Transparency in the driver for opti mum print quality Loading Envelopes...

Page 63: ...e that the folds of the flaps are firmly pressed other wise the envelopes may become wrinkled or a media misfeed may occur Up to 10 envelopes can be loaded into the tray at one time For envelopes with...

Page 64: ...dia 52 5 6 Before printing on enve lopes be sure to perform steps 6 through 11 The scanner unit cannot be released if the ADF has been opened Be sure to gently close the ADF first then release the sca...

Page 65: ...Loading Media 53 7 Be careful not to touch the plate on the back of the scanner unit 8 Do not touch the transfer belt...

Page 66: ...Loading Media 54 If there is media in the output bin remove it Before opening the engine cover be sure to fold up the output bin 9...

Page 67: ...Loading Media 55 10...

Page 68: ...Loading Media 56 11 Before printing on media other than envelopes be sure to move the fuser separator levers on the fuser unit to their original positions...

Page 69: ...Loading Media 57 Loading Labels Postcard Thick Stock Transparency Glossy media 1 2 3 Up to 50 sheets can be loaded into the tray at one time Face up...

Page 70: ...Loading Media 58 4 5...

Page 71: ...Loading Media 59 Tray 2 Only plain paper can be loaded in Tray 2 Loading Plain Paper 1 2...

Page 72: ...Loading Media 60 3 4 5 Do not load above the 100 line Up to 500 sheets 80 g m2 22 lb of plain paper can be loaded into the tray at one time Face up 100 75 50...

Page 73: ...Loading Media 61 6 7...

Page 74: ...lb bond can be autoduplexed See Specifications on page 38 Duplexing envelopes labels transparencies postcards or glossy media is not supported The following Double Sided Booklet settings are available...

Page 75: ...g 63 Booklet Only available for printer function If Left Binding is selected the pages can be folded as a left bound booklet If Right Binding is selected the pages can be folded as a right bound bookl...

Page 76: ...too high in the output bin your machine may experience media misfeeds excessive media curl or static buildup Remove transparencies as soon as possible from the output bin to avoid static buildup The o...

Page 77: ...ut bin is slanted while printing the postcards may be curled and an error message may appear before the output bin contains 10 sheets In addition the output bin extension can be pulled out to two diff...

Page 78: ...p too much and cause misfeeding If media has been removed from its wrapper place it in its original pack aging and store in a cool dark place on a level surface Avoid moisture excessive humidity direc...

Page 79: ...ments can be loaded into the ADF Do not load the following types of documents into the ADF Documents containing pages of different sizes Wrinkled folded curled or torn documents Highly translucent or...

Page 80: ...Original Media 68 Documents with pages that have had cutouts removed or are cutouts Label sheets Offset printing masters Documents with binder holes...

Page 81: ...oading a Document to be Copied 69 Loading a Document to be Copied Placing a Document on the Original Glass 1 2 Align the document with the arrow on the left side toward the rear of the machine Documen...

Page 82: ...Loading a Document to be Copied 70 3 Loading a Document into the ADF 1 Before loading a docu ment into the ADF check that no document pages remain on the original glass 2 Document...

Page 83: ...4 Using the Printer Driver...

Page 84: ...ctory to install The actual installation displayed may vary depending on the operating system 1 With Windows running insert the CD ROM into your computer s CD ROM drive The DOCUJET 2026 Installation d...

Page 85: ...The Please select the language dialog box appears Select the language and then click OK 4 Turn on the machine 5 When the machine is ready connect it to the computer with the USB cable This completes...

Page 86: ...exe from the CD ROM s root directory to install 1 With Windows running insert the CD ROM into your computer s CD ROM drive 2 The DOCUJET 2026 Installation dialog box appears Select Install Driver 3 T...

Page 87: ...k OK 5 The Setup DOCUJET 2026 Status Monitor dialog box appears Always select Next until Ready to Install appears and then select Install 6 The Completing the DOCUJET 2026 Status Monitor Setup Wizard...

Page 88: ...Auto Run Installer For Vista 76 8 When the machine is ready connect it to the computer with the USB cable The driver is installed successfully...

Page 89: ...ibing the error For Windows Me Windows 2000 Windows XP Windows 2003 server As printing machine error occurs a Status Notify icon automatically appears in the Windows System Tray displaying the machine...

Page 90: ...Using the Status Display Feature 78 Message List Printer status is ready Printer status is Warning Printer status is Error Warming up Communication Error TRAY 1 Jam TRAY 2 option Jam...

Page 91: ...Using the Status Display Feature 79 1 Duplex Jam 2 Duplex Cover Open Fuser Jam Paper Size Error Front cover open Toner low Black Yellow Magenta Cyan...

Page 92: ...Using the Status Display Feature 80 Toner empty Cartridge used up please call agent message appears Black Yellow Magenta Cyan Drum life near end Drum life end Machine trouble...

Page 93: ...u choose Settings and then Printers to display the Printers directory Right click the DOCUJET 2026 printer icon and choose Properties Choose Printer Properties VIST A From the Start menu point to Cont...

Page 94: ...g box Are you sure you want to delete the printer DOCUJET 2026 appears click Yes 4 Right click and choose Server Properties to access Print Server Prop erties dialog box 5 Choose Drivers tab select DO...

Page 95: ...ck to select Delete 3 A dialog box Are you sure you want to delete the printer DOCUJET 2026 appears click Yes 4 Right click and point to Run as administrator and then choose Server Properties 5 The Us...

Page 96: ...For Vista 84 8 A dialog box appears to ask Deleting this printer driver will remove it from the system Are you sure you want to delete DOCUJET 2026 select YES 9 The DOCUJET 2026 printer driver will be...

Page 97: ...menu point to Settings and then click Printers to display the Printers directory 2 Display the printer driver settings Windows 2000 Right click the DOCUJET 2026 printer icon and choose Printing Prefe...

Page 98: ...ts you save the setup of each tab for later recall when you want to use it again To save the current settings click the Save button Afterward you can recall the settings by selecting them from the pop...

Page 99: ...he Printer Figure image shows a graphic image of what trays and other options are currently installed on the machine All installed options are dis played and the tray currently selected under Paper So...

Page 100: ...to print a border around each page when printing more than one document page on each sheet of paper Watermark Specify Watermark You can create a background image of text to print on each page of your...

Page 101: ...elected select Long Edge Short Edge or No Simplex for the binding position The optional Duplex Unit must be installed and power on In addition the Duplex option must be added to the list of installed...

Page 102: ...display the Custom Sizes dialog box Output Paper Size Specify the output paper size Scale to Fit Selecting this check box caused the printed image to be resized automat ically so it matches the size s...

Page 103: ...ld be printed individually or if all copies of each page should be printed as a set Orientation Specify the orientation of the media Overlays Specify the overlay function An overlay is text and or ima...

Page 104: ...access printer properties 3 Select Paper tab and then click Edit Overlays button the Overlay window appears 4 In the Overlay Function pop up menu click Create New Overlay and then click OK button 5 T...

Page 105: ...to added to all pages of your print job When Overlay Function is set to Two Overlays Odd Even Odd Page Overlay choosed which of the overlays you want to added to the odd pages of your print job and Ev...

Page 106: ...olor Correction Description Automatic Default Select Automatic to have the driver automatically adjust colors Manual Settings Select Manual Settings choose specific color cor rections for each element...

Page 107: ...vailable for Grayscale Printing Resolution Specify resolution Device OptionsTab The Device Options SettingTab allows you to Automatically identify installed options Activate Tray 2 and or the duplex o...

Page 108: ...job from the con trol panel of the machine unit 1 Press Display key and then press the Right key on the Menu Select Make sure the copier s display shows PC PRINT PRINTING 2 Press the Cancel C key and...

Page 109: ...Canceling a Print Job 97 3 Press the Menu Select key to can cel the print job or the Cancel C key to resume printing...

Page 110: ...Canceling a Print Job 98...

Page 111: ...5 Using Direct Print...

Page 112: ...e same size as that selected for PAPER SIZE in the DIRECT PRINT menu The types of media that can be used with Camera Direct Photo Print ing are plain paper thick stock labels glossy media and postcard...

Page 113: ...al Camera Direct Photo print port A USB cable is not included with the machine and must be purchased separately if not supplied with your digital camera 3 From the digital camera specify the image s t...

Page 114: ...Camera Direct Photo Printing 102...

Page 115: ...6 Using the Copier...

Page 116: ...o and the copy density If the Fax key or Scan key lights up in green while copying press the Copy key Change the media size from the PAPER SOURCE menu For details refer to PAPER SOURCE SETUP Menu on p...

Page 117: ...o Setting Collated Copying on page 113 For details on setting clone copying refer to Setting Clone Copy ing on page 114 For details on setting poster copying refer to Setting Poster Copy ing on page 1...

Page 118: ...0 0 70 0 81 When USER SETTING PRESET ZOOM is set to INCH 1 29 1 54 2 00 0 50 0 64 0 78 The zoom ratio cannot be changed using the keypad Depending on the selected preset zoom ratio a sample of the cha...

Page 119: ...ensity can also be selected by pressing the Light Dark key Press the Light Dark key to display the DENSITY screen Press the or key to select the copy density and then press the Menu Select key Selecti...

Page 120: ...ated copying clone copying and poster copying cannot be combined Setting 2in1 Copying If 2in1 copying is set two document pages can be copied together onto a sin gle page With 2in1 copying load the do...

Page 121: ...e areas 4 mm at the top and 4 mm at the left are not within the print area those parts of the document are not copied There fore the position of the document to be copied may need to be adjusted The p...

Page 122: ...or key To print monochrome copies press the Start B W key Scanning of the document begins 6 When NEXT PAGE appears position the back side of the document at the same location as the front side and the...

Page 123: ...oes not appear This screen appears only if the duplex option is installed 3 Press the or key to select LONG EDGE or SHORT EDGE and then press the Menu Select key The main screen appears again and appe...

Page 124: ...t on the Original Glass on page 69 2 Press the Function key and set duplex Double Sided copying For details on setting duplex Double Sided copying refer to Set ting Duplex Double Sided Copying on page...

Page 125: ...m a multi page document With collated copying load the document into the ADF Collated copy ing cannot be performed by using the original glass 1 Press the Collate key appears in the message window If...

Page 126: ...ing cannot be performed by using the ADF 1 Position the document on the original glass For details on positioning the document on the original glass refer to Placing a Document on the Original Glass o...

Page 127: ...d by using the ADF 1 Position the document on the original glass For details on positioning the document on the original glass refer to Placing a Document on the Original Glass on page 69 2 Press the...

Page 128: ...Making Advanced Copies 116...

Page 129: ...7 Using the Scanner...

Page 130: ...tion on page 121 1 Position the document to be scanned For details on positioning the document refer to Placing a Document on the Original Glass on page 69 and Loading a Document into the ADF on page...

Page 131: ...ual When Manual is selected settings can be specified for Rotation type Brightness Contrast Sharp Curves Level Color Bal ance and Hue Saturation Image size Shows the data size of the scan image Scan C...

Page 132: ...Making Basic Scans 120 Width Height Shows the width and height of the area to be scanned Prescan Displays a preview in the preview window Help Displays the Help...

Page 133: ...he original document is not loaded correctly it may not be fed in straight or an original document misfeed or damage to the document may occur Do not open the ADF cover while documents loaded into the...

Page 134: ...ed 8 After you have finished specifying the addresses for additional recipients press the Menu Select key twice 9 Using the and keys select the color mode GRAY or B W and then press the Menu Select ke...

Page 135: ...d then press the Menu Select key 15 Using the and keys select ADF To change the size of the scanned image press the key For information on changing the size refer to Entering Text on page 130 16 Press...

Page 136: ...ouch dial key Using the speed dial number Using the phone book function For information on entering text refer to Entering Text on page 130 For details on specifying the recipient refer to Specifying...

Page 137: ...nstead of pressing the key skip to step 16 13 Using the and keys select the data format TIFF or PDF for email attachments and then press the key If GRAY or COLOR was selected for the color mode in ste...

Page 138: ...art key Transmission starts To stop scanning and stop the transmission press the Stop Reset key A message appears requesting confirmation to cancel the set ting Select Yes and then press the Menu Sele...

Page 139: ...email address hold down the Cancel C key for about one second or press the Stop Reset key Using a One Touch Dial Key If a recipient has been registered with a one touch dial key the recipient s email...

Page 140: ...recipients name appears in the message window If an incorrect recipients was selected press the Cancel C key If the entered speed dial number is not registered with an email address the message NOT E...

Page 141: ...on entering text refer to Entering Text on page 130 Text up to 10 characters long can be entered 4 Press the Menu Select key The number of names beginning with the text entered in step 3 is dis played...

Page 142: ...Key Operation Use the keypad to enter numbers letters and symbols List of characters available with each key of the keypad List of characters varys base on different language and function area Keypad...

Page 143: ...ey to change the input mode so that letters can be entered 2 Press the 6 key twice N is entered 3 Press the 5 key once J is entered 4 Press the 0 key once A space is entered 5 Press the 6 key three ti...

Page 144: ...o move the cursor _ to the character that you want to delete and then press the Cancel C key If multiple characters are assigned to a single key OK appears at the bottom of the screen If the same key...

Page 145: ...8 Replacing Consumables...

Page 146: ...m off as best as you can If some toner remains on your clothes use cool not hot water to rinse the toner off CAUTION If you get toner in your eyes wash it out immediately with cool water and consult a...

Page 147: ...oncondensing If the toner cartridge is moved from a cold place to a warm humid place condensation may occur degrading print quality Allow the toner to adapt to the environment for about one hour befor...

Page 148: ...below to replace the toner cartridge 1 Check the display to see which color of toner is empty As an example the procedure for replacing the cyan toner cartridge is described below 2 Press the TC Chan...

Page 149: ...ner Cartridge 137 The scanner unit cannot be released if the ADF has been opened Be sure to gently close the ADF first then release the scanner unit 4 Be careful not to touch the plate on the back of...

Page 150: ...Replacing the Toner Cartridge 138 5 Do not touch the transfer belt If there is media in the output bin remove it Before opening the engine cover be sure to fold up the output bin...

Page 151: ...nd K black 7 Do not manually rotate the toner cartridge carou sel In addition do not rotate the carousel with force otherwise it may be damaged Note Dispose of the empty toner cartridge according to y...

Page 152: ...artridge 140 9 Do not touch or scratch the toner roller 10 Before inserting the toner cartridge make sure that the color of the toner car tridge to be installed is the same as the label on the toner c...

Page 153: ...t cover The front cover cannot be closed after the engine cover is closed 13 14 When the scanner unit is closed the black toner cartridge automatically moves so that it can be replaced With each press...

Page 154: ...o operation is performed for more than 30 seconds after the scanner unit is closed the machine is automatically reset so that it can print The machine must complete a calibration cycle less than 2 min...

Page 155: ...s the end of its service life the messages DRUM LIFE END and CHANGE DRUM alternately appear Follow the pro cedure described below to replace the drum cartridge 1 The scanner unit cannot be released if...

Page 156: ...Replacing the Drum Cartridge 144 2 Be careful not to touch the plate on the back of the scanner unit 3 Do not touch the transfer belt...

Page 157: ...e 145 If there is media in the output bin remove it Before opening the engine cover be sure to fold up the output bin 4 Note Dispose of the used drum cartridge according to your local regulations Do n...

Page 158: ...Replacing the Drum Cartridge 146 5 Do not touch the OPC drum on the drum car tridge 6 7 New drum cartridge...

Page 159: ...47 8 The machine must complete a calibration cycle less than 2 minutes after a drum cartridge has been replaced If you open a cover before the machine is reset the calibration stops then starts over a...

Page 160: ...Replacing the Drum Cartridge 148...

Page 161: ...9 Maintenance...

Page 162: ...an electric shock may occur CAUTION The fuser unit is hot When the engine cover is opened the fuser unit temperature drops gradually one hour wait time Be careful when cleaning the inside of the mach...

Page 163: ...ne and cause the print quality to deteriorate Keep media in the output bin at a minimum level If the media is stocked too high your machine may experience media misfeeds and excessive media curl Make...

Page 164: ...leaning the Machine CAUTION Be sure to turn off the machine and unplug the power cord before cleaning Use a soft dry cloth only Exterior Control Panel Ventilation Grill Machine Exterior Filter Origina...

Page 165: ...ng the Machine 153 Interior Cleaning the Media Feed Roller and Laser Lens 1 The scanner unit cannot be released if the ADF has been opened Be sure to gently close the ADF first then release the scanne...

Page 166: ...Cleaning the Machine 154 2 Be careful not to touch the plate on the back of the scanner unit 3 Do not touch the transfer belt...

Page 167: ...Cleaning the Machine 155 If there is media in the output bin remove it Before opening the engine cover be sure to fold up the output bin 4...

Page 168: ...t Be sure to keep the drum cartridge horizontal and place it where it will not become dirty Do not leave the drum cartridge removed for more than 15 minutes and do not place the removed drum cartridge...

Page 169: ...Cleaning the Machine 157 6 7 BOTTOM VIEW Laser lens...

Page 170: ...Cleaning the Machine 158 8 9...

Page 171: ...Cleaning the Machine 159 Cleaning the Duplex Option Feed Rollers 1 2 3...

Page 172: ...Cleaning the Machine 160 Cleaning the Media Feed Rollers for Tray 2 1 2...

Page 173: ...Cleaning the Machine 161 3 4...

Page 174: ...Cleaning the Machine 162 Cleaning the Media Feed Rollers for the ADF 1 2 3...

Page 175: ...Storing the Machine 163 Storing the Machine Note If this machine is not to be used for an extended period of time store it with the fuser separator levers moved as far back as possible...

Page 176: ...Storing the Machine 164...

Page 177: ...10 10 Troubleshooting...

Page 178: ...at least guide you to the proper sources for help Preventing Media Misfeeds page 169 Understanding the Media Path page 170 Clearing Media Misfeeds page 170 Solving Problems with Media Misfeeds page 1...

Page 179: ...erly adjusted can cause poor print quality media mis feeds and machine damage You load the media printing side up in the tray many manufacturers place an arrow on the end of the wrapper to indicate th...

Page 180: ...and cause further misfeeds Do not reload media that has misfed Note The image is not fixed on the media before the fusing process If you touch the printed surface the toner may stick to your hands so...

Page 181: ...sts open and close the engine cover This should clear the mis feed message Media Misfeed Messages and Clearing Procedures Media Misfeed Message Page Reference PAPER MISFEED Displaying alternately OPEN...

Page 182: ...Clearing Media Misfeeds 170 Clearing a Media Misfeed in the Machine 1 The scanner unit cannot be released if the ADF has been opened Be sure to gently close the ADF first then release the scanner unit...

Page 183: ...Clearing Media Misfeeds 171 2 Be careful not to touch the plate on the back of the scanner unit 3 Do not touch the transfer belt...

Page 184: ...Clearing Media Misfeeds 172 If there is media in the output bin remove it Before opening the engine cover be sure to fold up the output bin 4...

Page 185: ...ation at the right Be sure to keep the drum cartridge horizontal and place it where it will not become dirty Do not leave the drum cartridge removed for more than 15 minutes and do not place the remov...

Page 186: ...Clearing Media Misfeeds 174 6 Always remove the mis fed media in the feed direction as shown only 7...

Page 187: ...Clearing Media Misfeeds 175 8 9...

Page 188: ...Clearing Media Misfeeds 176 10 11 12...

Page 189: ...Clearing Media Misfeeds 177 13 If the paper in Tray 2 is being used perform the procedure starting from step 14 for clearing a media misfeed 14 15...

Page 190: ...Clearing Media Misfeeds 178 16 17 18 19...

Page 191: ...Clearing Media Misfeeds 179 20...

Page 192: ...Clearing Media Misfeeds 180 Clearing a Media Misfeed from the Duplex Option 1 2 Always remove the mis fed media in the feed direction as shown only 3...

Page 193: ...Clearing Media Misfeeds 181 Clearing a Media Misfeed from the ADF 1 2 3...

Page 194: ...Clearing Media Misfeeds 182 4 5 6...

Page 195: ...Engine cover needs to be opened and closed again to reset the machine Open and close the engine cover again Some media remains misfed in the machine Recheck the media path and make sure that you have...

Page 196: ...rectly positioned in the tray Remove the misfed media and reposi tion the media properly in the tray The number of sheets in the tray exceeds the maximum allowed Remove the excess media and reload th...

Page 197: ...machine with the flaps facing down Transparencies have collected static elec tricity in the tray Remove the transparencies and load them in Tray 1 one sheet at a time Do not fan transparencies before...

Page 198: ...ications Use a power source with the specifica tions listed in appendix A Technical Specifications The control panel dis plays TONER LOW much sooner than expected One of the toner car tridges may be d...

Page 199: ...hine The message Please confirm the printer appears on the digital camera and no error mes sage appears on this machine Specify the same paper size with the digital camera and with this machine A pape...

Page 200: ...ted One or more of the toner cartridges are defective or empty Check the toner cartridges The image will not print correctly or not at all if the cartridges are empty The wrong media is being used Che...

Page 201: ...e sure that you have not mixed media types in Tray 1 Make sure the duplex option is installed and declared in the printer driver Device Options Setting tab In the printer driver Layout Dou ble Sided c...

Page 202: ...per 5 to 6 mm A malfunction may have occurred while paper was being transferred with the ADF If a band appears in the copy after copying select a copy density setting that is one level darker If a ban...

Page 203: ...efec tive Check them for damage If necessary contact Technical Support with the error information Unsupported media wrong size thick ness type etc is being used Use approved media See Specifica tions...

Page 204: ...ded in the machine Load the correct media in the machine The power source does not match the machine specifica tions Use a power source with the proper specifications Several sheets are being fed at t...

Page 205: ...labels post cards thick stock glossy media or transparencies specify the appropriate media type in the printer driver Image is too dark The copy density is set too dark Select a lighter copy density T...

Page 206: ...cartridges and check for damage If it is damaged replace it The drum cartridge is defective Remove the drum cartridge and check for damage If it is damaged replace it The machine is not level Place t...

Page 207: ...ridges are defective or installed incorrectly Remove the toner cartridges and check for damage If it is damaged replace it The fuser separator levers are adjusted for envelope printing Return the fuse...

Page 208: ...fective Remove the drum cartridge and check for damage If it is damaged replace it Lateral lines or bands appear on image The machine is not level Place the machine on a flat hard level surface The me...

Page 209: ...d rein stall it One or more of the toner cartridges may be defective Remove the toner cartridges and check for damage If it is damaged replace it The media is moist from humidity Remove the moist medi...

Page 210: ...e means Do this CANCELLING JOB The job is being cancelled No action needed ENERGY SAVE The machine is in Energy Saver mode to reduce power consumption during periods of inactivity IMAGING The image fr...

Page 211: ...P address of the SMTP server could not be obtained from the DNS server Check the Network and E mail settings and send the data again COMM ERROR SMTP Server While data was being sent in Scan mode the c...

Page 212: ...ste toner bottle in the drum cartridge is full Replace the drum car tridge DUPLEX COVER OPEN Displaying alternately CLOSE DUPLEX COVER Duplex cover is open Close the duplex cover FILE FULL Displaying...

Page 213: ...in the paper tray Load A4 Letter or Legal size paper in the paper tray ID card copying cannot be used with paper of a size other than A4 Let ter or Legal MEDIA TYPE ERROR Displaying alternately LOAD C...

Page 214: ...enu NOT E MAIL ADDRESS An email address was not pro grammed in the one touch dial key or speed dial num ber This message appears if a fax number or email address is pro grammed for group dialing Befor...

Page 215: ...the tray Locate and remove the misfeed PAPER SIZE ERROR Displaying alternately RESET PAPER XX The size of the media loaded in the media tray is incor rect Load the correct media size in the specified...

Page 216: ...STOP on the MACHINE SET TING menu is set to ON FAX or OFF Replace the specified toner cartridge X TONER Displaying alternately INCORRECT The X toner car tridge is an unap proved type Install an appro...

Page 217: ...R The X toner car tridge is empty This message appears if 8 TONER EMPTY STOP on the MACHINE SET TING menu is set to ON Replace the toner car tridge TONER LIFE END Displaying alternately CHANGE X TONER...

Page 218: ...turn it on again If the problem persists contact your local vendor or authorized service provider This service message means Do this CAUTION MACHINE TROUBLE Displaying alternately SERVICE CALL XX An...

Page 219: ...11 11 Installing Accessories...

Page 220: ...ies will void your warranty This chapter provides information about the following accessories Note Installing accessories always requires that the machine and accessories are turned off and unplugged...

Page 221: ...Duplex Option 209 Duplex Option Duplex Double Sided printing can be performed automatically with the duplex option installed Installing the Duplex Option 1...

Page 222: ...Duplex Option 210 2 Be sure to remove the tape 3 Before installing the duplex option open the duplex cover and check that the knob is posi tioned vertically After checking the knob close the cover...

Page 223: ...Duplex Option 211 4 5 Since the duplex option is not yet secured to the machine hold the duplex option in place when opening its cover...

Page 224: ...Duplex Option 212 6 Make sure that both knobs are securely locked 7...

Page 225: ...to 500 sheets of A4 Letter size paper can be loaded in Tray 2 Installing Tray 2 Note Since consumables are installed in the machine be sure to keep the machine level when moving it in order to prevent...

Page 226: ...Tray 2 214 2 Be sure to place Tray 2 on a level surface...

Page 227: ...A Appendix...

Page 228: ...olution For Copy Function 600 dpi 300 dpi 600 dpi x 600 dpi For GDI Printer Function 2400 dpi 600 dpi 1200 dpi 600 dpi or 600 dpi 600 dpi Twain Scan 150 dpi x 150 dpi 300 dpi x 300 dpi 600 dpi x 600 d...

Page 229: ...o 356 mm 5 9 to 14 0 Tray 2 Optional A4 Letter Paper Media Plain paper 60 to 90 g m 16 to 24 lb bond Recycled paper 60 to 90 g m 16 to 24 lb bond Transparency Envelope Thick stock 91 to 163 g m Postca...

Page 230: ...DF Standby 39 dB or less External dimensions Height 531 mm 20 9 Width 528 mm 20 8 Depth 475 mm 18 7 with Tray 1 closed Weights Machine Approximately 33 kg 70 5 lb excluding the dust cover Toner cartri...

Page 231: ...inuous Replacement Cartridge Standard capacity 1 500 pages Y M C Continuous High capacity 4 500 pages Y M C K Continuous Drum cartridge At 5 coverage using A4 Letter plain paper Monochrome 45 000 page...

Page 232: ...Technical Specifications 220...

Page 233: ...rint Job 96 Cleaning the Machine 152 COMM SETTING Menu 30 Configuration menu 21 Consumable Life Expectancy Chart 219 Consumables Drum cartridge 143 Toner cartridge 134 Control panel 10 Control Panel I...

Page 234: ...ON Menu 29 Functions Available With the Function Key 20 G Getting Acquainted with Your Machine 2 Glossy Media 45 ID card copy 109 Imageable area 46 Input mode 131 Installation precautions 2 Installing...

Page 235: ...8 Media misfeed ADF 181 Duplex option 180 Fuser 170 Transfer roller 170 Tray1 170 Tray2 170 Media Storage 66 Message Window 10 Misfeed problems 183 Clearing 168 Media path 168 Preventing 167 N NETWORK...

Page 236: ...stock 40 Transparency 44 Print quality 192 Print screen 16 Printer driver 86 Printer Driver Settings 86 Printing Directly from a Digital Camera 100 R Replacing the Drum Cartridge 143 Replacing the Ton...

Page 237: ...hone book 128 129 Search 129 Speed dial Specifying recipient 128 Storing the Machine 163 System requirements 8 T Technical Specifications 216 Thick stock 40 Transparency 44 Tray 2 213 Troubleshooting...

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