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6.

E

RROR PREVENTION GUIDE

6.1.

P

ROGRAM UPDATING

After program updating, the factory default languages (English, Russian, Hungarian) are

reset to their original version, for this reason it is not practical to change the expressions used
in the factory defaults languages. In case this is absolutely needed, we recommend to save the
languages under an other name (e.g. angol-2 //English-2//) and in this case the update will not
overwrite this language.
In case the controlling program is not used with factory defaults language then the text

«List

index out of bounds (….)»

may be displayed on the screen. This happens when after program

updating  the  program  detects  that  such  new  expressions  were  introduced  in  the  factory
defaults  languages  which  do  not  have  their  corresponding  versions  in  the  language  used  by
the  user.  In  this  case  after  selecting  one  of  the  factory  defaults  languages  as  the  source
language  the  new  expressions  have  to  be  given  in  the  language  of  the  user  as  described  in
Section

4.4.11. Language Editor (D.11.)

.

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Summary of Contents for CS5 CONFERCONTROL

Page 1: ...CS5 ConferControl Computer based Controlling Program for Conference System CS5 User Manual AKG Acoustics ...

Page 2: ...r based Controlling Program for Conference System CS5 Copyright All rights reserved No part of this User Manual can be copied forwarded or translated without the written permit of the author AKG Acoustics June 2009 Version 1 5 ...

Page 3: ...2 LIST OF CONFERENCES B 2 16 4 3 3 DETAILS OF THE CONFERENCE B 3 17 4 3 4 PLANNING A NEW CONFERENCE B 4 17 4 3 5 MODIFYING THE PARAMETERS OF A CONFERENCE B 5 17 4 3 6 DELETING A CONFERENCE B 6 17 4 3 7 LIST OF PARTICIPANTS B 7 17 4 3 8 LIST OF TOPICS B 8 17 4 3 9 COPY CONFERENCE B 9 18 4 3 10 ALLOCATING THE PARTICIPANTS B 10 18 4 3 11 DE ASSIGN PARTICIPANT B 11 19 4 3 12 CREATE NEW TOPIC B 12 19 4...

Page 4: ... mode of projection P 2 31 4 4 14 3 Background image P 3 P 4 32 4 4 14 4 Speakers 32 4 4 14 5 Votes 34 4 4 14 6 Voters 35 4 4 14 7 Return to window Settings or Conference P 6 35 4 5 CONFERENCE CONTROLLER C 36 4 5 1 LOAD CONFERENCE C 1 37 4 5 2 UNLOAD CONFERENCE C 3 37 4 5 3 START CONFERENCE C 4 38 4 5 4 TOPICS C 5 38 4 5 5 PARTICIPANTS C 6 38 4 5 6 PERSONAL DETAILS C 7 38 4 5 7 ALLOCATING THE UNIT...

Page 5: ... VOTE V 9 48 4 6 10 INTERRUPT VOTE V 10 48 4 6 11 CLOSE VOTE V 11 48 4 6 12 TIME TO VOTE V 12 48 4 6 13 DIAGRAM TYPE FOR VOTE V 13 48 4 6 14 DISPLAYING THE RESULT OF THE VOTE V 14 49 4 6 15 VOTES V 15 49 4 6 16 EXIT C 49 5 INSTALLING THE SYSTEM 50 5 1 GENERAL INTRODUCTION 50 5 2 STRUCTURE OF THE SYSTEM 50 5 3 SWITCHING ON 51 5 3 1 FIRST START UP 51 5 3 2 SWITCHING ON AND OFF SEQUENCE 51 5 3 3 IMPO...

Page 6: ...Control program is needed a Personal Computer with Microsoft Windows XP Service Pack 2 operation system The PC needed for the optimal running of the program has to have at least the following parameters processor frequency 1600 MHz 512 MB RAM 150 MB free space on the hard disk for installing the program and an additional 50 MB is needed for storing the conferences held The minimum screen resolutio...

Page 7: ...with checking these components or with their installation First the MySQL database engine is checked or installed see Diagram 2 on the next page Running the program requires at least version 5 0 27 or 5 1 27 The installation program checks the version number as well If it finds an already installed MySQL server then it displays its version number and asks its root user password In the case of a da...

Page 8: ...k on Next button 2 times when the installation accomplished Diagram 2 1 After the MySQL database engine installation After setting the database the next step is the installation of the MySQL ODBC interface MySQL Connector ODBC Diagram 3 The installation program in this case also checks for earlier installed instances and if needed it offers installing the interface The ODBC parameters are set in e...

Page 9: ...QL ODBC interface This is followed by the installation of the BDE see Diagram 4 on the next page If it is already installed then this is displayed on the screen and it is possible to continue with the installation Diagram 4 BDE installer ...

Page 10: ... Next has to be clicked 4 times and do not change any default settings and Finish at the end Diagram 4 1 BDE Information Utility installer And finally the installation of the conference controlling program comes where installation Full has to be selected see Diagram 5 Diagram 5 Installation of the conference controlling program ...

Page 11: ...am recommends for hard disk installation location C Program Files AKG It is practical to accept this and to step forward by pressing button Install see Diagram 6 below Diagram 6 Giving the place of installation After successfully installing the conference controlling program the following screen Diagram 7 appears on the display On this screen with the aid of the check box that is before label Read...

Page 12: ... is displayed on the monitor This is shown below in Diagram 8 Diagram 8 Front Page window F On the Front Page F it is possible to set the following essential parameters of the conference system Participants A This function is for entering and editing the data of the participants of the conference Conference designer B Here is possible to plan the conference and to enter all the data that are neede...

Page 13: ...e ports to which a controllable CS5 conference system is connected Units F 4 This label shows the number of the connected units Free channels F 5 This function shows the number of channels that are authorized to forward speeches and which are currently still free This number depends on the maximum number of microphones that may be switched on simultaneously NOM LIMIT This parameter may be set on t...

Page 14: ...ICIPANTS A 1 After pushig button Import A 1 a dialog window appears and you can select a CSV file to load containing the data of participants All of this data will be inserted to the database without checking unique status This CSV file is a simple text file with tab separated columns in lines which is default format in Microsoft Excel Is necessarily 8 collumns for each line otherwise nothing will...

Page 15: ...cipant is inserted into the list of the participants A 6 It is possible to enter the data of the new participants with the aid of the keyboard into the blank white fields of the Detailed List of Participant A 7 also possible to select the country of the participant from the roll down country list but the changes only saved after push the Modify A 10 button To save the photo of the participant with...

Page 16: ... if anyone is selected from the list B 2 the detailed data will be saved and the program return to Front Page F 4 3 2 LIST OF CONFERENCES B 2 In this combo box there are the names of all the planned conferences After selecting a conference all the information which belongs to the given conference are displayed in the other tables included in the window If the selected conference is finished or del...

Page 17: ...eating procedure assign automatically assign a participant to the new conference and create a default topic Every conference must have this minimal properties 4 3 5 MODIFYING THE PARAMETERS OF A CONFERENCE B 5 After selectig a conference from the list of the conferences B 2 the details will be loaded into the Detailed List of Conferences B 3 All of this data and the photo too can be modified but t...

Page 18: ...splayed in table Participants B 7 By activating button Details B 10 located under the table the window Assign participants appears See Diagram 11 Diagram 11 Assign participants window B 10 In the left top table of the given menu the list of all the participants included in the database of the controlling program can be seen under the title All B 10 2 while the left side table with the title of Sel...

Page 19: ...to be copied is displayed automatically in this field and therefore modifying this is needed only if for the copied conference for the given participant an other card had been issued Important When entering the card number special attention has to be paid to giving the proper card to that participant to whose name it has been recorded With the aid of box Allowed to speak and vote B 10 6 it is poss...

Page 20: ...s There is 3 types of Voting with 1 3 and 5 buttons You can set the type of the vote If you choose Yes at the Secret parameter the vote will be secret otherwise the vote will be open If Compensation is marked as Yes it means that the number of abstaining participants is added to the number of No votes 4 3 15 MODIFY VOTES B 19 After select a vote from the list of the votes B 16 the details will be ...

Page 21: ...ossible to set the following essential parameters of the conference system 4 4 1 RETURN TO FRONT PAGE D 1 Clicking on button Back D 1 you can return to the Front Page F 4 4 2 HARDWARE PORT D 2 The list of those ports suitable for connection is displayed here to which a controllable conference system is connected D 1 D 2 D 3 D 4 D 9 D 5 P D 6 D 10 D 11 D 12 D 7 D 8 D 13 ...

Page 22: ...during the conference This feature only works with the optional VDM system For more details of this function see the independent manual of this system 4 4 6 NUMBER OF UNITS D 6 This label shows the number of the connected units 4 4 7 CONNECT DISCONNECT D 7 If there is a port suitable for connection then after clicking on this button the controlling program will be connected to the conference syste...

Page 23: ...nd the identification number of the inserted card can be seen 4 4 8 2 Chipcard number D 8 2 After selecting a line from table D 8 1 in the field of Card number D 8 2 the identification number of the card included in the selected line is displayed Buttons Read D 8 3 and Write D 8 4 are activated simultaneously 4 4 8 3 Reading and writing a chipcard D 8 3 and D 8 4 With the aid of press button Read ...

Page 24: ...system but before loading the current conference it is possible to enter or re enter the number of the chipcards 4 4 9 LANGUAGE EDITOR D 9 With the aid of this press button it is possible to generate the controlling program in any arbitrary language It is possible to execute here the rewriting or modifying of all the labels that are displayed on the screen in line with the demand of the user In or...

Page 25: ...ned had been selected If in the dialogue window an already existing language is selected then table D 9 4 will contain the word list of the language selected for cloning 4 4 9 3 Caption D 9 5 After selecting a line in tables D 9 3 and D 9 4 the word included in table D 9 4 appears in the blank field that is located below it Caption D 9 5 as well where it is possible to modify it or it is possible ...

Page 26: ...indow Conference tab D 10 1 The following functions are available in the window presented in the above diagram 4 4 10 1 Conference tab D 10 1 After opening the Conference Log window the Conference D 10 1 tab is displayed On the left side there is table D 10 5 which contains the list of conferences that had been held and closed so far The detailed data of the conference that is selected in this tab...

Page 27: ...e left side Participants D 10 2 1 table there is the list of the participants of the selected conference Upon selecting a line in this table in the right side table D 10 2 2 the detailed data that correspond to the given participant are displayed 4 4 10 3 Speeches Votes tab D 10 3 When clicking on the Speeches Votes D 10 3 tab the following window is displayed see Diagram 17 D 10 2 1 D 10 2 2 ...

Page 28: ...sult of the given vote is displayed In the case of open vote the complete list of the voters can be seen together with the result of vote by name while in the case of secret vote the list of the voters can be also seen however in the place of the result of the vote there will be only displayed In the last column of the table the result of the vote can be seen together with the total of each vote t...

Page 29: ...n be managed according to its priority however it cannot vote and it cannot give any indication during attendance checking The status of the microphone can be seen only before loading the conferences 4 4 13 EMULATOR D 13 The purpose of this function is to emulate the units of the system for testing the CS5 ConferControl software without hardware Before starting the emulator with the Connect button...

Page 30: ...llowing functions 4 4 14 1 Allowance of projection P 1 The projection function can be activated within Projection P screen with the aid of Enable P 1 field only if the secondary monitor function is switch on in Windows operation system with desktop expansion The setting of the secondary monitor in case of Windows Vista can be done via Start menu Control panel Personalization Display settings see D...

Page 31: ...f the controlling PC has 2 VGA outputs Otherwise the control of the projection is not possible Note In case of operation system Windows XP the secondary monitor can be activated via following path Start menu Settings Control panel Display Settings As long as the secondary monitor is not switch on previously the warning message Secondary Monitor not available appears on the monitor of the PC contro...

Page 32: ...file directory After enable first projection Diagram 20 appears on the projector Diagram 20 Factory default for background image after enable the first projection By pressing the Blank background P 4 button no image will appear on the projector and the path of the last selected picture will be deleted The image picture will remain available in the source path Only the path will be deleted not the ...

Page 33: ... speakers is more than 4 then on the projector will appear only the name of the speakers without theirs pictures See Diagram 22 Maximum 30 speakers theirs names without pictures can appear simultaneously on the projector Diagram 22 Speakers projection mode for more then 4 persons ...

Page 34: ...as started see Diagram 23 Diagram 23 Votes projection mode during vote process The picture showed below in Diagram 24 containing the topic and the results of the vote in figure textual and a diagram appears on projector in the moment of closing the vote Note The projector switchover automatically this operation mode when the vote is started For this reason it is no needed the manually switchover b...

Page 35: ...ppears in front of the mane of each voter Diagram 25 Voters projection mode 4 4 14 7 Return to window Settings or Conference P 6 By clicking the button Back P 6 it is possible to return to window Settings D if any conference is not loaded otherwise return to window Conference C The projection mode set previously remain available Exit from projection mode is possible by activating the Enable P 1 ch...

Page 36: ...to a given participant With the aid of button Add to speakers list it is possible to switch off and on the microphones of the units The check box coresponding to each participant indicates the speaking and voting right of the given participant At the bottom there is the status bar which shows the number of free channels the status of the conference and the time passed since the start of the confer...

Page 37: ...the conference the name of the selected conference is displayed on the title of the window and every other data related to the given conference are displayed simultaneously The button Load conference C 1 became unavailable until you unload the previously loaded conference In this menu the below listed functional options are available 4 5 2 UNLOAD CONFERENCE C 3 With the aid of this button is possi...

Page 38: ...n the case of chip card identification symbol appears in front of the name of the participant belonging to the card when the card is inserted In case of this form of identification symbol does not appear since inserting the card simultaneously means the presence of the participant and the fact that the given person has a unit as well Symbol in front of the name of the participant indicates that th...

Page 39: ...ce participants C 6 but did not attend the conference The same way unit address 0 has to be given to those participants as well who appeared at the conference but who did not get any delegate units more participants than delegate units If one would like to modify an already existing allocation and each unit is distributed then first a 0 address has to be given to that participant whose unit addres...

Page 40: ...ional functions listed below are available 4 5 8 1 End conference C 4 With button End conference C 4 is possible to stop a conference for this reason after pressing this button the conference already cannot be continued If needed is possible to prepare a copy of this conference in Section 4 3 9 Copy Conference B 9 4 5 8 2 Topics C 5 Each speech belongs to a certain topic for this reason the topic ...

Page 41: ...s the inactive status of the microphone During the presidential prohibition the background colour of buttons C 10 and C 11 changes to red for attention raising purposes 4 5 8 5 Revocation of priority C 11 In the status of presidential prohibition it is possible to terminate the presidential prohibition by pressing the button Revocation of priority C 11 in such a way that the previously active micr...

Page 42: ...her priority unit takes away the word from that unit with lower priority that has spoken for the longest o Automatic 1 operation mode In this operation mode if there is a free channel then the word requesting participant automatically gets the word If there is no free channel available and there are a lower priority speakers then the word will be taken away from that speaker who has been speaking ...

Page 43: ...vious section with the difference that here instead of table 4 a graphical interface appears with the photos of the participants It is possible to switch between the list based and graphic presentation at any time since the two controlling modes do operate completely simultaneously the changes made in one of them do appear immediately in the other version as well Graphic presentation can be used o...

Page 44: ...ant do appear in the lower part of the window even without being selected if we move the mouse cursor above the photo of the participant In the right lower corner of the window a symbol indicating the status of the participant selected by the mouse is displayed the symbols used are identical with the ones that are used in the tables of list based conference control 4 5 9 2 Managing the graphic int...

Page 45: ...am 30 is opened Diagram 30 Running Conference Conference Log C C In this menu the completed speeches of the just running conference can be seen grouped by topics In the table in addition to the name of the speaker and the topic of the speech the starting and ending time of the speech are also indicated Speeches that are in process not completed yet are not included in this table ...

Page 46: ... table the topics of the votes planned in advance for the conference running and of the votes held spontaneously during the conference are displayed The name of spontaneous votes is generated automatically and consists of the following the name of the current conference and the time when voting started In front of the name of the vote the following symbols may be displayed planned but yet not held...

Page 47: ...played independently in field Abst 4 6 5 SECRET V 5 This check box is for setting the Secret votes By marking this box the result of the vote will not be visible by names in table V 3 In this case next to each participant who submitted a vote in the vote column the sign is displayed 4 6 6 TIME OF SPONTANEOUS VOTE V 6 With the aid of the arrows is possible to set the time of a spontaneous vote betw...

Page 48: ...ote in advance The duration of voting can be set with the aid of the arrows within 10 and 240 seconds to an arbitrary value with 5 second steps During a vote in process the voting time cannot be modified Before voting the time that had been set previously may be modified and this modified value is stored After starting the vote this field displays the time remaining till the end of the voting time...

Page 49: ...roposal the ratio of Yes votes is between 50 66 6 2 3 majority the ratio of Yes votes is between 66 7 74 9 3 4 majority the ratio of Yes votes is between 75 99 9 Unanimous majority the ratio of Yes votes is 100 4 6 15 VOTES V 15 This field shows the percentage distribution of the votes cast according to the type of the votes Yes No Strong Yes Strong No and Abst During the duration of the vote alwa...

Page 50: ...E OF THE SYSTEM For the computer based controlling of conference system CS5 a Personal Computer equipped with operation system Microsoft Windows XP or Windows Vista and a CS5 ConferControl controlling program is needed Conference controller PC can be connected only to a CS5 conference system that is complemented with a basic unit Controlling the system may take place through the SERIAL or USB port...

Page 51: ...and requests the driver program of the new device which is located in library usb2xxxx of the installation CD This has to be given as the access path for installing the driver The operation described in the previous paragraph has to be repeated once again Windows communicates that New device is ready for being used if installation has been successful Subsequently controlling program CS5 ConferCont...

Page 52: ...f hardware modification e g changing the internal address or priority of a unit the conference controlling program has to be closed and it has to be exited as described in the previous section but as a minimum breaking the connection to the conference system is essential with the aid of press button Connect Disconnect D 7 see in section 4 4 7 Before each hardware modification the given conference ...

Page 53: ...e will not overwrite this language In case the controlling program is not used with factory defaults language then the text List index out of bounds may be displayed on the screen This happens when after program updating the program detects that such new expressions were introduced in the factory defaults languages which do not have their corresponding versions in the language used by the user In ...

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