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Adobe ACROBAT READER 7.0 Manual Download Page 255

 

Keys for working with comments

Note: Commenting tools are only available in Adobe Reader if the Comments feature is 
enabled in the Adobe PDF document.

Result

Window Actions Mac OS Action

Note tool

S

S

Stamp tool

K

K

Current highlighting tool

U

U

Cycle through highlighting tools: Highlighter, Cross-
Out Text, Underline Text

Shift+U 

Shift+U 

Attach File tool

J

J

Move focus to comment

Tab

Tab

Move focus to text in comment

F2

Move focus to next comment

Shift+Tab

Shift+Tab

Open pop-up window for comment that has focus

Spacebar

Spacebar

Summary of Contents for ACROBAT READER 7.0

Page 1: ......

Page 2: ...Using Help About the built in help features Using Help for vision and motor impaired users Opening the Help documentation Using the How To pages...

Page 3: ...over the item you want to identify Tool tips are also available in some dialog boxes Help buttons in some dialog boxes When you click these Help buttons the Help window opens with the related topic Yo...

Page 4: ...ss adobe com To activate single key accelerators 1 Choose Edit Preferences Windows or Adobe Reader Preferences Mac OS and click General on the left 2 Select Use Single Key Accelerators To Access Tools...

Page 5: ...u click a title in the list to open that topic in the topic pane For more information on using the Contents Search and Index panels see Using the Help navigation pane to find topics Adobe Reader 7 0 H...

Page 6: ...d appears Topics are listed in the order that they appear on the Contents tab Note You cannot use Boolean operators such as AND OR NOT or quotation marks to limit or refine your search If you type mor...

Page 7: ...at you can go back and forth quickly among the topics you open Click the Previous Topic button on the Help toolbar to return to topics you opened earlier in your Help session Click the Next Topic butt...

Page 8: ...idual topic from the Help documentation Each topic must be printed individually You can t print multiple topics at a time or entire sections of Help To print a Help topic 1 Open the Help topic 2 Click...

Page 9: ...button Mac OS Control click the How To toolbar under the title bar and choose Hide To reposition the How To window In Windows right click the How To title bar and choose either Docked Left or Docked R...

Page 10: ...ADOBE READER ESSENTIALS What s the difference between Adobe Acrobat and Adobe Reader About Adobe PDF documents with additional usage rights Viewing document properties Updating Adobe Reader...

Page 11: ...ways Adobe Reader is free software that lets you open and view any PDF document There are two versions of Adobe Reader The basic version contains a smaller set of features to allow for fast downloadin...

Page 12: ...ithin the web browser You can change preference settings to determine whether PDF documents on the web are opened in Adobe Reader on your desktop or in a web browser See Viewing Adobe PDF documents in...

Page 13: ...t with additional usage rights and do one of the following View the rights in the yellow Document Message Bar just below the toolbars Choose Document Status from the document pane pop up menu in the u...

Page 14: ...he Document Properties dialog box Description See Description document property settings Security The Security panel describes what activities if any are not allowed See Viewing the security settings...

Page 15: ...scription items in Adobe Reader to find particular documents The Keywords section can be particularly useful for narrowing searches See About searching text Note that many search engines use the title...

Page 16: ...d See Searching across multiple Adobe PDF documents The Trapped menu indicates whether trapping is applied to the file Prepress software uses this information to determine whether to apply trapping at...

Page 17: ...ons 1 Choose Edit Preferences Windows or Adobe Reader Preferences Mac OS and then select Updates on the left side of the dialog box 2 Select an option to determine how to handle updates If you select...

Page 18: ...at s New in Adobe Reader 7 0 New features overview Additional language support Filling in forms Reviewing and approving Document security and digital signatures File attachments Additional new feature...

Page 19: ...o save form data sign documents participate in email and browser based document reviews and attach PDF and non PDF files to a PDF document If you open a document that has these additional usage rights...

Page 20: ...ocuments that contain Central and Eastern European languages Forms entry comments and digital signatures are also supported in these languages If you open a document that requires the installation of...

Page 21: ...ecial usage rights to the PDF document you can also save the form data PDF forms may contain bar code form fields that typically appear as a series of vertical bars with a unique set of characters und...

Page 22: ...if there s a microphone connected to the computer A new Callout tool lets you create text box markups that point to specific areas of a PDF document And you can group markups so that your comments beh...

Page 23: ...are identical to the original file attachments and are no longer encrypted when saved Acrobat 7 0 users can create Adobe PDF documents using security policies that can expire and revoke documents as...

Page 24: ...you move one of these PDF documents the attached files or pages automatically move with the document If the creator of the PDF file has assigned additional usage rights you can attach files edit attac...

Page 25: ...s appear on screen and how they re read by a screen reader screen magnifier or other assistive technology In Windows this wizard starts automatically the first time Adobe Reader detects assistive tech...

Page 26: ...he work area Opening documents Navigating in documents Adjusting the view of documents Customizing the work area Setting preferences Viewing Adobe PDF documents in a web browser Working with non Engli...

Page 27: ...the status bar at the bottom of the window provide other controls that you can use to work with PDF documents You can also open a How To window on the right side with an overview of common tasks Reade...

Page 28: ...the tab name on the left side of the document pane Note The creator of the Adobe PDF document may set the contents of the navigation tabs In some cases a tab may not contain any content To choose a co...

Page 29: ...ol click Mac OS the toolbar area to display a context menu that contains toolbar options and the most commonly used toolbars To choose a command from a context menu 1 Position the pointer over an item...

Page 30: ...f the following Choose View Toolbars and then select the toolbar you want to show or hide A check mark next to the toolbar name indicates that the toolbar is displayed Choose Tools select the appropri...

Page 31: ...See Keys for selecting tools To select the Hand tool temporarily without deselecting the current tool hold down the spacebar To select the Zoom In tool temporarily press Ctrl Windows or Command Mac OS...

Page 32: ...as a floating toolbar If you prefer you can dock it next to the other toolbars by dragging it into the toolbar area To show or hide the Properties toolbar 1 Select the object such as a note comment th...

Page 33: ...ialog box select one or more file names and click Open PDF documents usually have the extension pdf Drag the PDF file into the Adobe Reader window Windows From the File menu choose a previously opened...

Page 34: ...e Save A Copy 2 In the Save A Copy dialog box enter the file name and location and click Save You can save the file only in PDF format To save comments form field entries and digital signatures Do one...

Page 35: ...links You can also retrace your steps through documents to return to where you started Related Subtopics Paging through documents Retracing your viewing path Navigating with bookmarks Viewing layers...

Page 36: ...To learn shortcut keystrokes for paging through documents see About keyboard shortcuts To use the Navigation toolbar 1 If the Navigation toolbar isn t open either choose View Toolbars Navigation or ri...

Page 37: ...s available only if you have chosen Previous View If you re viewing the PDF document in a browser use options on the Navigation toolbar to move between views Right click Windows or Control click Mac O...

Page 38: ...s Bookmarks to display bookmarks 2 To jump to a topic using its bookmark click the bookmark Click the plus sign next to a parent bookmark to expand it Click the minus sign next to a bookmark to hide i...

Page 39: ...Navigation Tabs Layers 2 Click the eye icon to hide a layer s content Click the empty box to show a hidden layer s content A layer is visible when the eye icon is present and hidden when the eye icon...

Page 40: ...pages The red page view box in the page thumbnail indicates which area of the page appears You can resize this box to change the zoom percentage See Magnifying and reducing the view To browse using p...

Page 41: ...ck a comment in the list or click the Next button or the Previous button to go to the next or previous comment These buttons are unavailable if no comment is selected The page on which the selected co...

Page 42: ...ust have the appropriate hardware and software installed For information on changing multimedia preferences see Setting Multimedia preferences Note If you have not downloaded the full version of Adobe...

Page 43: ...DF document that has files attached the Attachment icon appears in the status bar at the bottom of the Adobe Reader window Attached files are listed in the Attachments tab in the navigation pane You c...

Page 44: ...ding the article Note You cannot open the Articles tab if you are viewing the PDF document inside a browser Select the Hand tool and then click anywhere in the article to start reading it at that poin...

Page 45: ...and Zoom Out and more advanced tools You can also adjust the view by rotating pages and determining whether you ll see one page at a time or a continuous flow of pages Related Subtopics Adjusting the...

Page 46: ...t Moving an Adobe PDF page with the Hand tool is like moving a piece of paper on a desk with your hand To adjust the page position 1 Select the Hand tool 2 Do either of the following Drag the page up...

Page 47: ...or dragging to zoom out When the Zoom Out tool is selected hold down Ctrl or Command to zoom in With either zoom tool hold down Shift to use the Dynamic Zoom tool To change the magnification level us...

Page 48: ...Facing layouts compared For information on determining how pages are arranged when you use Continuous Facing layout see Viewing document properties To set page layout 1 Do one of the following Choose...

Page 49: ...avigation bar in Full Screen view See Full Screen preferences To read a document in Full Screen view Click the Full Screen View icon on the status bar at the bottom left of the Adobe Reader window Pre...

Page 50: ...ols to the status bar at the bottom of the work area After you click the Hide Toolbars button a tools menu and zooming features appear to the right of the Hide Toolbars button Click the tools menu to...

Page 51: ...S and select General For Show Tool And Property Button Labels select Default Labels All Labels or No Labels Click OK Note Tool labels are turned off selectively regardless of preference settings when...

Page 52: ...se Edit Preferences Windows or Adobe Reader Preferences Mac OS Choose Preferences from the document pane menu 2 In the Preferences dialog box select one of the preference categories from the list at t...

Page 53: ...bility Setup Assistant to change the way that PDF documents appear on screen and how they re read by assistive technology See Setting accessibility preferences Single key accelerators and keyboard sho...

Page 54: ...s preferences for enabling JavaScript To access the JavaScript Reference Guide go to http partners adobe com ans developer acrosdk main html English only on the Adobe website Multimedia Sets the prefe...

Page 55: ...page in a buffer even before the current page is viewed to reduce the amount of time required to page through a document Allow Layer State To Be Set By User Information Allows the author of a layered...

Page 56: ...ght appear as i 1 of 10 If this option is not selected page numbering information in documents is ignored and pages are numbered using arabic numbers starting at 1 Selecting this option should allevia...

Page 57: ...at PDF file is printed to PostScript printer Enable Print Preview Controls the display window in the Print dialog box that shows how the PDF will print Turning this off speeds up the Print dialog box...

Page 58: ...d you can exit by pressing Ctrl L Windows or Command L Mac OS Left Click To Go Forward One Page Right Click To Go Back One Page Lets you page through an Adobe PDF document by clicking You can also pag...

Page 59: ...change multimedia preferences 1 Choose Edit Preferences Windows or Adobe Reader Preferences Mac OS and then select Multimedia on the left side of the dialog box 2 From the Preferred Media Player menu...

Page 60: ...hen click OK Display PDF In Browser Displays any PDF document opened from the web inside the browser window If this optionis not selected PDF documents open in a separate Adobe Reader window Allow Fas...

Page 61: ...he web browser some Adobe Reader shortcuts may not be available Similarly you may need to use the tools and commands in the Adobe Reader toolbar rather than the browser toolbar or menu bar For example...

Page 62: ...d any tools or menus to the Safari toolbar and menu bar Note Be sure that Safari is not running the first time you start Adobe Reader When you view PDF documents in your browser some keyboard commands...

Page 63: ...n Asian Traditional and Simplified Chinese Japanese and Korean Central and Eastern European and Cyrillic text You can also use these languages when you fill in forms add comments and apply digital sig...

Page 64: ...ied Chinese Japanese and Korean text On Mac OS application and system support for Asian text is automatic In Windows you need to have language font kits for both the application and your system If you...

Page 65: ...sh if the fonts are embedded in the PDF files If the fonts are embedded you can view and print the files on any system Fonts do not need to be embedded to use the Search feature Note If you open a PDF...

Page 66: ...Printing Printing Adobe PDF documents About downloading language specific fonts Previewing how colors overprint Printing over the Internet...

Page 67: ...Pages or selections that don t fit on the paper are cropped Fit To Printer Margins reduces or enlarges each page to fit the imageable or printable area of the currently selected paper size The printe...

Page 68: ...ding correctly resulting in missing fonts Send For Each Page downloads all fonts and resources for a given page before the page prints and then discards the fonts when the page has finished printing T...

Page 69: ...Asian Fonts is not selected the PDF document prints correctly only if the referenced fonts are installed on the printer If the printer has similar fonts the printer substitutes those If there are no s...

Page 70: ...ed output Spot colors aliased to other spot colors or to process colors are reflected directly in the open document To preview how colors will overprint and blend 1 With the PDF file open choose Edit...

Page 71: ...cuments to printers and fax machines in the PrintMe network or securely store PDF files online for on demand printing To print over the Internet 1 Save the document and then choose File PrintMe Intern...

Page 72: ...FORMS About Adobe PDF forms...

Page 73: ...F forms using Adobe Designer or Adobe Acrobat Professional You can design and create an entirely new form or you can quickly convert your existing paper and electronic forms to PDF and then add PDF fo...

Page 74: ...es Document Message Bar Displays information about the PDF form and displays tools List box Displays an entire list of options that you can scroll through and from which you may be able to select more...

Page 75: ...how Text Field Overflow Indicator To hide the forms document message bar by default whenever a PDF form is opened in Reader select that option 3 To set the Highlight Color forms preferences do any of...

Page 76: ...Filling in Adobe PDF Forms About completing Adobe PDF forms Completing Adobe PDF forms Importing and exporting form data Emailing completed forms...

Page 77: ...active if the creator of the PDF form set up the document with appropriate form fields and properties in Adobe Designer Adobe Acrobat Professional Acrobat Content Server or even Adobe GoLive CS You ca...

Page 78: ...a button a check box a radio button or an item from a list 4 After entering text or making a selection do any of the following Press Tab or Shift Tab to accept the form field change and go to the nex...

Page 79: ...n you choose an option the box below the option describes the effect of the selected option 3 If you want to include numerical characters in the auto complete memory select Remember Numerical Data To...

Page 80: ...e data you enter exceeds the current size of the field when you re finished entering data and the field is deactivated the text field expands to display all of the entered data If you want to continue...

Page 81: ...fields are either static or interactive Interactive barcode fields that are created in Adobe Designer automatically encode the data that s entered into the form fields The process of filling in an int...

Page 82: ...ing The next unrecognized word if any is highlighted Repeat this step until the Restart button appears Edit the unrecognized word in the Word Not Found box To undo your change click Undo Edit To accep...

Page 83: ...ta from a text file Each row in the text file must be tab delimited to create columns as in a table When a row of data is imported each cell becomes the value of the form field that corresponds to the...

Page 84: ...e Submit button on the PDF form 2 In the Select Email Client dialog box select the option that best describes how you send email then click OK Desktop Email Application such as Microsoft Outlook or Eu...

Page 85: ...or return form button on the PDF form 2 In the Select Email Client dialog box select Desktop Email Application then click OK 3 In the Send Data File dialog box click Print Form if you want a copy of...

Page 86: ...a location on your computer to save the file then click Save 5 Open a new browser window log in to your web based email service and use your service to create a new blank email 6 In the Sending The D...

Page 87: ...The Data File dialog box click Save Data File 4 In the Save Data File dialog box choose a location on your computer to save the file then click Save 5 Write down the values that appear in the To Subje...

Page 88: ...REVIEW AND MARKUP Types of review workflows Reviewing documents with additional usage rights Tool operation basics Using email in a review Using the Tracker...

Page 89: ...ws Tracked email based reviews Tracked browser based reviews You must have access to a shared server to participate in this type of review In both review workflows you add your comments to the PDF doc...

Page 90: ...an email based or browser based review provided that you use the full version of Adobe Reader 7 0 When you open a PDF document with commenting rights in Adobe Reader the Save command and Commenting t...

Page 91: ...wing Markup toolbar may also appear See About adding comments The Commenting toolbar includes a button for you to send your comments back to the initiator and to other reviewers if you wish when you r...

Page 92: ...Windows Adobe Reader uses the Messaging Application Program Interface MAPI to communicate with your email application Most email applications come with MAPI settings to handle this communication For m...

Page 93: ...he email addresses of the initiator and other reviewers and the date you received the review invitation You can use the Tracker to open PDF documents currently in review and to keep a record of review...

Page 94: ...text edits Highlighting crossing out and underlining text Adding stamps Marking up documents using drawing tools Adding comments in a text box Using the Callout tool Using the Pencil tool Using the D...

Page 95: ...in the browser window The tools you use to create comments are located on the Commenting and Drawing Markups toolbars These toolbars are listed under the Tools menu and the Comment Markup pop up menu...

Page 96: ...en Choose View Toolbars Commenting Choose Tools Commenting Show Commenting Toolbar 2 In the Commenting toolbar click the tool or choose a tool from the tool s pop up menu Note If the menu selection ha...

Page 97: ...a custom sized window Choose Add A Note from the Comment Markup menu 2 Type the text for the note in the pop up window You can also use the Select tool to copy and paste text from a PDF document into...

Page 98: ...t edits by using the Select tool to select text or place the pointer and then choose the Insert Text At Cursor command from the Text Edits pop up menu on the Commenting toolbar You can also right clic...

Page 99: ...beginning of the text you want to mark up Ctrl drag Windows or Option drag Mac OS to mark up a rectangular area of text This is especially useful to mark up text in a column To delete a highlight cros...

Page 100: ...k the document page where you want to place the stamp at its default size or drag a rectangle to define the size and placement of the stamp To edit a stamp 1 Select the Hand tool 2 Do any of the follo...

Page 101: ...the Commenting toolbar choose Show Stamps Palette 2 Choose a stamp category from the pop up menu at the top 3 Click Import select the file you want to use and then click Select 4 If the file has more...

Page 102: ...mp the stamp is removed from the Stamp Tool menu but the stamp file is not deleted To delete stamps 1 From the Stamp Tool menu on the Commenting toolbar choose Show Stamps Palette 2 Choose the stamp c...

Page 103: ...r polygon line click a starting point move the pointer and click to create a segment of the polygon and then continue clicking to create segments of the polygon When you finish drawing a polygon click...

Page 104: ...also helps to distinguish your markups from other reviewers markups in a document review Note You cannot group text edit markups To group markups 1 Using the Hand tool select a markup 2 Ctrl click Win...

Page 105: ...ties toolbar to change the color alignment and font attributes of the text you type and then type the text The text box expands horizontally to fit the text until you press Return or Enter If the Prop...

Page 106: ...nd of the end point line and is created when you first click in the PDF document You can modify the color and appearance of the text box and add arrows or leaders to the end point line To add a Callou...

Page 107: ...new location and continue drawing To specify the line width color and other properties of pencil markups before you draw choose View Toolbars Properties Bar and select the desired options from the Pen...

Page 108: ...ing Markups toolbar 2 Drag from where you want the line to start to create a line of the desired length When you re finished the tool switches to edit mode and a text box appears above the line 3 Ente...

Page 109: ...atically goes with it To add a file attachment as a comment 1 In the Commenting toolbar select the Attach A File As A Comment tool 2 Click in the PDF document where you want to place the attachment 3...

Page 110: ...oard 1 Use the Select tool or the Snapshot tool to select an image from a PDF document See Copying images 2 Open the PDF document into which you want to paste the copied image 3 Choose the Paste Clipb...

Page 111: ...ll check When a word that may be misspelled is found it appears under Word Not Found Suggested corrections appear under Suggestions 3 To change the word that may be misspelled do one of the following...

Page 112: ...ny of the following and then click OK Select Check Spelling While Typing so that unrecognized words are underlined as you type in a form field or comment Click Underline Color to select the color to u...

Page 113: ...to a dictionary 1 Do one of the following During a spell check if an unrecognized word appears in the Check Spelling dialog box click Add to add it to the dictionary The word is added to the language...

Page 114: ...elected To set properties for a single comment using the Properties toolbar 1 To display the Properties toolbar choose View Toolbars Properties Bar 2 Select the Hand tool and then select the comment 3...

Page 115: ...iews About reviewing documents Participating in an email based review Participating in a browser based review Viewing and reviewing comments Replying to another reviewer s comments Deleting reply mess...

Page 116: ...rights Reviews are either email based or browser based If the initiator sent you the document as part of an email based review special instructions and toolbar options appear when you open the email...

Page 117: ...ent with your comments is sent To participate in an email based review 1 Open the PDF attachment in your email application 2 Save the PDF document to a reliable location so that you have the option of...

Page 118: ...cation This configures the review settings opens a copy of the PDF document in your web browser and makes any comments that other reviewers have already added to the document appear If you want to add...

Page 119: ...ick Send And Receive Comments after deleting comments your comments are deleted from the comments repository However you cannot delete or change other reviewers comments Any comments added to the PDF...

Page 120: ...ing toolbar in the browser click the Save And Work Offline button and then specify where you want to save the document 2 Open the document in Adobe Reader and add comments to the file You can save clo...

Page 121: ...se button C Options menu D Text message area If the notes are difficult to read you can change the font size See Changing the appearance of comments To view and read note comments Do any of the follow...

Page 122: ...markup The modifier icon also appears next to a markup when you set the status Note If you use the Reply option to add text to the pop up window of another reviewer s comment your text is preserved wh...

Page 123: ...fficult to read because they are stacked You may want to view them in the Comments List In a browser based review you can delete your own comments and replies but you cannot delete others replies unle...

Page 124: ...is selected The page on which the selected comment is located appears in the document pane and the selected comment scrolls into view To go to the page where another comment is located simply click th...

Page 125: ...Approving Adobe PDF Documents Using Digital Identity Stamps About approval workflows Participating in an approval workflow Using digital identity stamps...

Page 126: ...ocuments with additional usage rights When participants receive an approval request they can approve the PDF document by adding a stamp and then send it to the next approver or they can return the doc...

Page 127: ...t you can send it to the next approver Or you can reject the document and return it to the approval initiator without your stamp See Rejecting and returning a PDF document When participating in an app...

Page 128: ...ng dialog box appears To reject the PDF document click the Reject And Send button in the Document Message Bar and then send the email message that appears to the appropriate person See Rejecting and r...

Page 129: ...a PDF document you can add custom stamps and other comments in addition to your approval stamp Commenting tools let you add many types of comments including note comments text edits and file attachme...

Page 130: ...jected the approval workflow must be reinitiated To reject a PDF document 1 Open the PDF attachment in the email invitation 2 In the Document Message Bar click the Reject And Send button 3 In the emai...

Page 131: ...PDF document in an approval workflow Adobe Reader presents several digital identity stamps from which to choose When selected a digital identity stamp prompts you to provide your identity information...

Page 132: ...fault in subsequent approval workflows You can change the identity information for your stamp at any time in the Identity preferences To add identity information to a stamp 1 Select the stamp you want...

Page 133: ...custom stamp 1 Choose Show Stamps Palette from the Stamp Tool menu 2 Choose a stamp category from the pop up menu at the top 3 Click Import select the file you want to use and then click Select 4 If t...

Page 134: ...t delete the predefined stamps in the Stamps palette When you delete a stamp the stamp is removed from the Stamp Tool menu but the image file is not deleted To delete stamps 1 Choose Show Stamps Palet...

Page 135: ...SECURITY About security Viewing the security settings of PDF documents Viewing PDF documents with security policies...

Page 136: ...stricted PDF document you may need to enter a password to open it Restrictions against copying or printing Some restricted or certified documents do not require a password but still prevent you from c...

Page 137: ...opening a PDF document or if you re restricted from using certain features contact the author of the PDF document To view the security settings of a document open in Adobe Reader Choose File Document...

Page 138: ...ich a security policy is applied may include restrictions such as not allowing printing or copying While security policies are stored on a policy server the PDF documents are not You can use Adobe Pol...

Page 139: ...Digitally Signing Adobe PDF Documents About signing PDF documents Using the Signatures tab Validating signatures...

Page 140: ...he person signing a document The first signature in a document is called the author signature The author signature allows for modification detection and prevention MDP In other words the first time a...

Page 141: ...om a trusted source and then click Continue Signing 3 If you have not yet selected a digital ID select one and then click OK See About digital IDs and certification methods 4 In the Apply Signature To...

Page 142: ...ign a document directly in Adobe Reader When you sign a document in a browser only the incremental portion of the file is saved to your hard drive To sign a document in a web browser 1 From the Sign m...

Page 143: ...ture icon and other information specified by the Configure Text options Imported Graphic displays a graphic signature that you specify Click the File button click the Browse button choose the graphic...

Page 144: ...oSign prc file is in the Program Files Adobe Acrobat 7 0 Reader PalmPilot folder In Mac OS the AcroSign prc is inside the Acrobat application Control click the Adobe Reader 7 0 icon and choose Show Pa...

Page 145: ...lear a signature field the signature is deleted but the empty signature field remains You cannot use Adobe Reader to remove signature fields To clear all signature fields in a document In the Signatur...

Page 146: ...s added You can collapse a signature to see only the name date and status or you can expand it to see more information Icons identifying verification status To display the Signatures tab Choose View N...

Page 147: ...validation settings See Setting Digital Signature preferences To validate a signature 1 Open the PDF document containing the signature 2 In the signature field or in the Signatures tab check whether t...

Page 148: ...tab To view a previous signed version Do one of the following Select the signature in the Signatures tab and choose View Signed Version from the Option menu Right click Windows or Control click Mac O...

Page 149: ...tion List CRL are common schemes that maintain security of a network server containing lists of revoked but unexpired certificates If this option is not selected the revocation status for nonauthor si...

Page 150: ...Digital IDs and Certification Methods About digital IDs and certification methods Managing digital ID certificates Setting Trust Manager preferences...

Page 151: ...ents with additional usage rights A digital ID lets you create digital signatures Digital IDs are also referred to as private keys credentials or profiles You can get a digital ID from a third party p...

Page 152: ...t information about third party digital IDs 1 Choose Document Security Settings 2 Select Digital IDs on the left and then click Add ID 3 Select Get A Third Party Digital ID click Next and follow the i...

Page 153: ...tificate Store Windows only stores the file where other Windows applications can also retrieve it 5 Type a name and other personal information for your digital ID When you certify or sign a document t...

Page 154: ...ws and p12 in Mac OS Digital ID files from some earlier versions of Acrobat use an apf extension If you select an apf digital ID file you may be prompted to convert the file to a supported file type T...

Page 155: ...ID to use all the time or until you quit Adobe Reader To select self signed digital ID file settings 1 Choose Document Security Settings 2 Select a digital ID on the left 3 From the Set Default menu...

Page 156: ...d Party Preferences submenu may appear on the Edit menu Windows or on the Adobe Reader menu Mac OS so that you can change the provider s preference settings To specify a third party security method 1...

Page 157: ...er certificates called trusted identities for validating signatures See Validating signatures Adobe Reader keeps track of the trusted identities that you build You can also configure Windows Certifica...

Page 158: ...on the left 3 To verify that your certificate information is correct select the digital ID you want to share and then click Show Certificate Details Click OK to return to the dialog box 4 With the di...

Page 159: ...ficate from a file to your list of trusted identities 1 If you re using the Certificates feature in Windows to organize certificates select the Enable Import And Use Of Identities From The Windows Cer...

Page 160: ...files that you import The Certificate Viewer dialog box provides the validation period in which the certificate is valid the certificate s intended usage and certificate data such as a unique serial n...

Page 161: ...Script To change the trust level of a certificate 1 Choose Document Trusted Identities 2 Select the contact on the left and click Details 3 Select the name on the left and click Edit Trust 4 In the Tr...

Page 162: ...of your workgroup can facilitate the use of encryption in your workgroup After you locate a digital ID certificate you can add it to your list of trusted identities so that you don t have to look it u...

Page 163: ...display security permissions for trusted documents or nontrusted documents 3 Select whether the trusted documents or nontrusted documents can open other files or launch applications 4 Under Multimedia...

Page 164: ...TY AND REFLOW About accessibility and Adobe PDF documents Elements of accessible PDF documents Checking the accessibility of Adobe PDF documents Understanding Reflow Reflowing the contents of Adobe PD...

Page 165: ...ology such as screen readers and screen magnifiers that read content and convert it to speech or braille output See Using a screen reader and Outputting accessible text for a braille printer Visibilit...

Page 166: ...nd graphs and interactive form fields can t be read by a screen reader unless they contain alternate text that describes the element Adobe Acrobat 7 0 Professional can add alternate text or tool tips...

Page 167: ...This feature determines if the PDF document includes tags if it s a scanned image and therefore inaccessible or if it includes protection settings that prohibit access To check a PDF document using Ac...

Page 168: ...prove the reading order of the document Tagged PDF documents already include a tag structure that helps the reading order of reflowed documents All readable text reflows into the reflowed document in...

Page 169: ...Both Adobe Reader for Palm OS and Adobe Reader for PocketPC have two components the desktop program for your computer and the reader application for your handheld device To reflow an Adobe PDF documen...

Page 170: ...t accessibility preferences Setting accessibility preferences Using keyboard shortcuts for menu commands and navigation Scrolling automatically Outputting accessible text for a braille printer Using a...

Page 171: ...een instructions for setting preferences in Adobe Reader You can select all of these settings in the Preferences dialog box as well as preferences that aren t available by using the wizard Specificall...

Page 172: ...output device Select Set Options For Screen Magnifiers if you use a device that makes text appear larger on screen Select Set All Accessibility Options if you use a combination of assistive devices Se...

Page 173: ...references instead of that specified by the tag structure of the document Use only for PDF documents that are poorly tagged See Selecting a reading order Confirm Before Adding Tags To Document When se...

Page 174: ...h the Options menu on the Bookmarks tab You can set the background color of pages and the color of the text in the Preferences dialog box Preferences affect your view of all PDF documents but they do...

Page 175: ...o set reading preferences 1 In the Preferences dialog box select Reading 2 Choose a reading order option and choose whether to override the reading order in tagged documents See Selecting a reading or...

Page 176: ...or have performance problems when using this option leave this option selected Left To Right Top To Bottom reading order reads the text according to its placement on the page and is faster than Infer...

Page 177: ...rd by using single key accelerators Most keyboard shortcuts in Adobe Reader don t require that you enable this option See Keys for selecting tools To enable single key accelerators 1 In the Preference...

Page 178: ...bout keyboard shortcuts In Mac OS several keyboard access features are available In Windows some of the keyboard shortcuts used to navigate in Adobe Reader may differ from those used in other Windows...

Page 179: ...ull Keyboard Access option 4 Do one of the following In Mac OS 10 3 choose System Preferences from the Apple menu select Universal Access and then select either Enable Access For Assistive Devices to...

Page 180: ...ader within Microsoft Internet Explorer in Windows At first the focus is on the PDF document and the Adobe Reader application so navigation and command keystrokes function normally Pressing Ctrl Tab s...

Page 181: ...rough a document 1 Choose View Automatically Scroll 2 Do any of the following To change the scrolling speed press a number key 9 is the fastest and 0 is the slowest or press the Up or Down arrow keys...

Page 182: ...ported and printed out as formatted grade 1 or 2 braille documents by using a braille translation application See the documentation included with the braille translator for more information To save a...

Page 183: ...s to improve their readability Use the Accessibility Setup Assistant to improve how Adobe Reader interacts with the type of assistive technology you use See Setting accessibility preferences You may a...

Page 184: ...ote The Read Out Loud feature can read the text of a PDF file out loud but is not a screen reader Some systems may not support this feature To read a document out loud 1 Open an Adobe PDF document 2 N...

Page 185: ...ADOBE PDF EDITING About editing Adobe PDF documents...

Page 186: ...or images and then copy the selection See Copying text tables and images Note Secure PDF documents do not permit copying and pasting of page content Open and view file attachments Creators of PDF doc...

Page 187: ...Copying Content in Adobe PDF Documents Copying text tables and images...

Page 188: ...d copy it to the Clipboard You can then paste the copied item into a document in another application In Adobe Reader 7 0 the Select tool lets you select any page item Related Subtopics Copying text Co...

Page 189: ...the selection letter by letter press Shift and an arrow key To extend a selection word by word press Shift Ctrl Windows or Shift Command Mac OS and an arrow key You can revert to the Hand tool at any...

Page 190: ...the Select tool to select text in the table 2 Choose Edit Copy 3 Paste the text into an open document another application To copy a table as an image using the Snapshot tool 1 Select the Snapshot too...

Page 191: ...lapping text choose the Select Images Before Text option in General Preferences To copy an image using the Select tool 1 Select the Select tool and place it over the image When the cross hair appears...

Page 192: ...t in image format using the Snapshot tool Select the Snapshot tool and do one of the following Click in the page to capture the content displayed on screen Drag a box around the text images or a combi...

Page 193: ...ing any headers footers captions and footnotes After you paste the saved text into the new document make sure that you clean it up deleting or moving any text that s out of place To save a document as...

Page 194: ...Working with File Attachments About file attachments Opening and saving attachments Adding attachments to PDF documents Searching in attachments...

Page 195: ...tach A File tool Page level attachments are added as comments by using various tools to add sound files and documents See Adding attachments as comments Comment or page level attachments display the F...

Page 196: ...changes you make to a non PDF attachment are not applied to the attachment Instead save changes to the file and then reattach it to the primary PDF document See Saving modified files into the primary...

Page 197: ...ng is enabled in a PDF document you can make changes to attachments in the document depending on the application you choose to open the attachment If you make any changes to the attachment a new modif...

Page 198: ...ons to the PDF document To attach a file as a comment see Adding attachments as comments To attach a file to a PDF document 1 Do one of the following Choose Document Attach A File Click the Attachment...

Page 199: ...s are available only in the full version of Adobe Reader To search PDF attachments from the Attachments tab 1 In the Attachments tab choose Search Attachments from the Options menu The Search PDF wind...

Page 200: ...in Adobe PDF Documents Playing movies and sound clips Setting Multimedia preferences Interacting with 3D content Using the Picture Tasks plug in to work with pictures Using Photoshop Album Starter Edi...

Page 201: ...ropriate hardware and software installed See Setting Multimedia preferences Note If you have not downloaded the full version of Adobe Reader you cannot play media clips Choose Help Check For Updates N...

Page 202: ...be Reader Acrobat Professional is required to add movies and sounds to a PDF document To change multimedia preferences 1 Choose Edit Preferences Windows or Acrobat Preferences Mac OS and then select M...

Page 203: ...led 3D content You can also select tools by right clicking Windows or Control clicking Mac OS the 3D canvas To navigate in 3D Select a tool from the 3D toolbar and then drag in the canvas area Note If...

Page 204: ...Elements You can also print them locally using standard photo print sizes and layouts or send them to an online service provider and have the prints mailed directly to you Note Picture Tasks does not...

Page 205: ...alone or as a package with two other plug ins the Image Viewer plug in and the Multimedia plug in The Image Viewer plug in lets you view Adobe PDF multimedia slideshows and eCards personal greetings...

Page 206: ...nks to key features To open the Picture Tasks page in the How To window Do one of the following Choose Help How To Picture Tasks Click the Picture Tasks button on the toolbar Choose How To Picture Tas...

Page 207: ...ir original file names Select Common Base Name and enter a base file name to save the pictures using a file name common to all the pictures Each picture is saved with the common file name and appended...

Page 208: ...lick Select All to edit all the pictures 3 To change the location where the pictures are saved click Change select the location and click OK 4 In the File Names section do one of the following To save...

Page 209: ...ed each time you send images so check it occasionally for new services Online Services dialog box To order pictures or a project for printing 1 On the toolbar choose Order Pictures Online or Order Pro...

Page 210: ...ermine the paper size and layout To change the paper size for all other options click Change Settings under Printer Setup Select Print Only One Image Per Page if you want only one picture per page Sel...

Page 211: ...just a click or two easily share your memories in a captioned slide show or email individual photos to family and friends If Photoshop Album 1 0 or Photoshop Album 1 0 Starter Edition is already insta...

Page 212: ...SPECIAL FEATURES About searching Adobe PDF documents About Digital Editions...

Page 213: ...rching bookmarks and comments as well as text See About searching text To extend the search to documents other than the one you have open or to access more advanced search features including the use o...

Page 214: ...users You can also obtain PDF versions of magazines and periodicals by subscribing to a Digital Editions service As with any Adobe PDF file Digital Editions can be moved copied to a folder or a CD po...

Page 215: ...Searching for Text in Adobe PDF Documents About searching text Searching for words in a PDF document Searching across multiple Adobe PDF documents Setting Search preferences...

Page 216: ...DF documents for words in the text layers form fields digital signatures comments bookmarks attachments document properties custom document properties XMP metadata object data indexed structure tags a...

Page 217: ...words or partial word that you want to search for 4 From the Find Options menu select options as desired See Search options 5 To view each search result click the Find Previous button or the Find Nex...

Page 218: ...complete word you enter in the text box For example if you search for the word stick the words tick and sticky aren t found Case Sensitive finds only occurrences of the words that are in the case tha...

Page 219: ...ict the search to the current document an index or a location on your computer If you choose to search an index or a location on your computer additional options appear under Use These Additional Crit...

Page 220: ...open before you started searching click the Back button until that page reappears Click Done at the bottom of the Search PDF window The How To window returns to its state before you clicked Search If...

Page 221: ...le Adobe PDF documents Adobe PDF indexes or Adobe PDF files on the Internet open the Adobe Reader application from your desktop rather than within your web browser window Related Subtopics Searching a...

Page 222: ...ch and type the word or phrase you want to search for 3 For the Look In option Advanced Search or Where Would You Like To Search option Basic Search select Browse For Location to find the location you...

Page 223: ...ord For example you could search your local disk for all Adobe PDF documents that you created after a certain date Searching multiple PDF documents provides additional search criteria To add document...

Page 224: ...a search query for that subset of documents The result is a subset of documents by the specified author and that contain the search string To refine the results of a multiple document search 1 With t...

Page 225: ...er as a stand alone application not within your web browser In Mac OS indexes created with some older versions of Acrobat are not compatible and cannot be searched in Adobe Reader 7 0 using the curren...

Page 226: ...ntain that term For example type NOT kentucky to find all documents that do not contain the word kentucky Or type paris NOT kentucky to find all documents that contain the word paris and do not contai...

Page 227: ...nts on the Internet 1 Choose Edit Search or click the Search button 2 At the bottom of the Search PDF window click Search PDFs On The Internet 3 Type the word or phrase that you want to find 4 To limi...

Page 228: ...uments The default value is 100 but you can enter any number from 1 to 10 000 Range Of Words For Proximity Searches Limits the search results to those in which the number of words between the specifie...

Page 229: ...Buying and Viewing Digital Editions About Digital Editions Activating Adobe Reader Upgrading Digital Editions Obtaining Digital Editions Reading Digital Editions Using My Digital Editions...

Page 230: ...itions are typically bought from online bookstores borrowed from online lenders or exchanged among users You can also subscribe to periodicals in digital edition format To read a Digital Edition you m...

Page 231: ...nload add the Digital Edition to your order and download it The Easy Activation process begins A congratulatory web page prompts you to complete the full activation using an Adobe ID or NET Passport l...

Page 232: ...using an earlier version of Adobe Reader you need to migrate these files to Adobe Reader 7 0 The first time you open My Digital Editions bookshelf or try to read a Digital Edition using Adobe Reader 7...

Page 233: ...n format To display the Adobe Digital Media Store you can choose Adobe Digital Media Store from the File menu or the Digital Editions menu To display the Digital Editions task button on the toolbar Ch...

Page 234: ...ia Store Choose File Digital Editions and then click the Adobe Digital Media Store button in the dialog box 3 On the Adobe Digital Media Store website follow the on screen links and prompts to buy or...

Page 235: ...eck Over The Network Every and enter a number in the Days box to specify how often to automatically check for new issues Checking and downloading of issues occurs in the background when Adobe Reader i...

Page 236: ...your other Digital Editions You can forward a copy of the PDF file to a friend or you can email a copy directly from the My Digital Editions bookshelf When the recipient tries to open the issue they a...

Page 237: ...y return a Digital Edition to the online library that lent it to you Borrowed Digital Editions appear in the My Digital Editions bookshelf with the Time out icon next to the thumbnail of the book You...

Page 238: ...on to a mobile device 1 Do one of the following On the toolbar choose My Digital Editions from the Digital Editions menu Choose File Digital Editions My Digital Editions 2 Do one of the following In t...

Page 239: ...they don t have a license or permission a dialog box prompts them to obtain the license from the retailer To email a Digital Edition 1 Select the thumbnail or the book title in the My Digital Editions...

Page 240: ...d feature Smooth text to improve readability See Smoothing text for improved readability Annotate the Digital Edition by highlighting text adding notes and copying text and objects See About adding co...

Page 241: ...it later it opens at the last page you viewed To open a Digital Edition Do one of the following Choose File Open locate the Digital Edition and double click to open the file Choose File Digital Editio...

Page 242: ...ader opens a dialog box that offers you the opportunity to visit the owner s or publisher s website Click OK and follow the on screen instructions to obtain ownership of the Digital Edition Click I Ow...

Page 243: ...background and the text or image To set Page Display preferences 1 In Adobe Reader choose Edit Preferences Windows or Adobe Reader Preferences Mac OS and select Page Display in the Preferences dialog...

Page 244: ...To check the meaning of words 1 Use the Select tool to select the word or phrase you want to check 2 Right click Windows or Control click Mac OS the word and choose Look Up selected word Your browser...

Page 245: ...en the My Digital Editions bookshelf Choose File Digital Editions My Digital Editions To close the My Digital Editions bookshelf Click the Close button Related Subtopics Viewing the contents of My Dig...

Page 246: ...m of the My Digital Editions bookshelf To change the display of the library contents Do one of the following Click the Thumbnail View button to display thumbnails of all the books in the library Click...

Page 247: ...n the document expires These permissions are saved with the document and downloaded when you borrow or purchase a Digital Edition To view permissions settings 1 Open a Digital Edition 2 Choose File Do...

Page 248: ...nt to include technical papers in Adobe PDF in your library You can open and manage these PDF documents in the same way as you open and manage Digital Editions To add a PDF document to the My Digital...

Page 249: ...then choose Edit Categories from the category menu at the top of the My Digital Editions bookshelf You may need to scroll down the menu 2 In the Digital Editions Categories dialog box do one of the fo...

Page 250: ...r restore the library To restore a Digital Edition 1 Choose File Digital Editions My Digital Editions 2 Click the Backup button and then select Restore 3 Select Include User Comments And Markup if you...

Page 251: ...ys for selecting tools Keys for editing Keys for working with comments Keys for moving through a document Keys for general navigating Keys for working with navigation tabs Keys for navigating the Help...

Page 252: ...o the command names in menus If you can t find the shortcut you re looking for in this section look in the menus Note To use these shortcuts you must select the Use Single Key Accelerators To Access T...

Page 253: ...pacebar Spacebar Current selection tool V V Snapshot tool G G Cycle through zoom tools Zoom In Zoom Out Dynamic Zoom Shift Z Shift Z Current zoom tool Z Z Temporarily select Zoom In tool Ctrl Spacebar...

Page 254: ...Mac OS Action Select all content Ctrl A Command A Deselect all content Ctrl Shift A Command Shift A Browse for a folder Ctrl 9 Command 9 Fit page Ctrl 0 Command 0 Move focus to status tray when focus...

Page 255: ...tions Mac OS Action Note tool S S Stamp tool K K Current highlighting tool U U Cycle through highlighting tools Highlighter Cross Out Text Underline Text Shift U Shift U Attach File tool J J Move focu...

Page 256: ...e Up Next page Right arrow or Ctrl Page Down Right arrow or Command Page Down Previous view Alt Left arrow Option Left arrow Next view Alt Right arrow Option Right arrow Previous document Alt Shift Le...

Page 257: ...trl Shift F6 Command Shift F6 Close current document Ctrl F4 Command F4 Close all open windows Ctrl Shift W Command Shift W Move focus to document pane F5 F5 Move focus to next pane or panel F6 F6 Mov...

Page 258: ...make it active when focus is on the tab Up Arrow or Down Arrow Up Arrow or Down Arrow Move to next navigation tab and make it active when focus is anywhere in the navigation pane Ctrl Tab Option Tab E...

Page 259: ...t F4 Command W Move focus among tabs Contents Search Index If necessary press Ctrl Tab or Shift Tab to move the focus to the navigation pane Right Arrow or Left Arrow Right Arrow or Left Arrow Toggle...

Page 260: ...dow Esc Go to How To home page Home Home Move focus between the elements of the How To window and the header of the How To window Ctrl Tab or Ctrl Shift Tab Move focus down through the elements of the...

Page 261: ...Legal Notices Copyright...

Page 262: ...DATABASE Copyright 1990 1995 1997 Van Dale Lexicografie bv Copyright 1990 1996 1997 All Rights Reserved Proximity Technology Inc THE PROXIMITY IDE A S DATABASE Copyright 1989 1990 IDE a s Copyright 19...

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