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/30/2011

Chapter 4: PDF Portfolios and combined
PDFs

In Adobe® Acrobat® 9 Pro Extended, you can easily create complex Adobe PDFs that include different types of files.
You can package multiple files of various types into a PDF Portfolio, in which each file appears separately and has its
own pagination. You can also convert and merge multiple files into a single merged PDF, in which converted
documents flow into the PDF as sequential pages.

It’s also easy to make changes in a complex PDF so that it contains just the information you want. You can make these
changes in an orderly, unified, and efficient document that serves your needs.

Combining files into a PDF Portfolio

About PDF Portfolios

A PDF Portfolio contains multiple files assembled into an integrated PDF unit. The files in a PDF Portfolio can be in
different formats and created in different applications. For example, suppose you have a project that includes text
documents, email messages, spreadsheets, CAD drawings, and PowerPoint presentations. You could combine all of
these documents into a PDF Portfolio. The original files retain their individual identities but are assembled into one
PDF Portfolio file. Users can open, read, edit, and format each component file independently of the other component
files in the PDF Portfolio.

Create a PDF Portfolio by using the File > Create PDF Portfolio command. In Windows, the Acrobat PDFMaker in
Outlook and Lotus Notes can create PDF Portfolios when you convert email messages.

Note:

Adobe Reader

®

users cannot create PDF Portfolios or edit the layout, colors, headers, and so on.

Depending on the circumstances, PDF Portfolios offer several advantages over merging multiple files into a single PDF:

Adding and deleting

Add or remove files easily, without having to find and select all the pages that originated in that file.

Previewing

Quickly preview component files without having to open them in their native applications.

Editing

Change individual files within the PDF Portfolio without affecting the other files. For example, you can

renumber pages in one document without renumbering other documents in the PDF Portfolio. You can also edit non-
PDF files in their native applications from within a PDF Portfolio; any changes you make are saved to the file within
the PDF Portfolio.

Distribution

Share a PDF Portfolio with others and be sure that they are getting all the component parts.

Sorting

Sort component files by categories that you can add to, delete, hide, and customize. Simply click a column

name to sort the list.

Printing

Print all the PDFs in a PDF Portfolio, or selected component PDFs.

Searching

Search one or all files in a PDF Portfolio. You can even search non-PDF component files.

Incorporating other formats

Add non-PDF files to an existing PDF Portfolio without converting them to PDF.

Independence from source files

The source files of a PDF Portfolio—even existing files you add to the PDF Portfolio—

are not changed when you create a PDF Portfolio. Changes you make to the component files within a PDF Portfolio

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Summary of Contents for 62000236

Page 1: ...USING ADOBE ACROBAT 9 PRO EXTENDED...

Page 2: ...anklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1990 2004 IDE a s Copyright 1990 2004 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Bur...

Page 3: ...3 Creating PDFs Overview of creating PDFs 59 Creating simple PDFs with Acrobat 61 Scan documents to PDF 65 Using the Adobe PDF printer 70 Creating PDFs with PDFMaker Windows 74 Converting web pages t...

Page 4: ...pter 8 Security Opening secured documents 226 Choosing a security method 232 Securing documents with passwords 234 Securing documents with certificates 236 Securing documents with Adobe LiveCycle Righ...

Page 5: ...g geometry from 3D models 404 Adding functionality to 3D designs with JavaScript 405 Creating and using geospatial PDFs 406 Chapter 14 Color management Understanding color management 412 Keeping color...

Page 6: ...and PDF E compliant files 504 Automating document analysis 505 Output intents 507 Chapter 18 Job Definition Format About JDF files 509 View JDF job definitions 510 Create JDF job definitions 510 Edit...

Page 7: ...sing see the technote http kb2 adobe com cps 405 kb405970 html For more information about activation and deactivation see the service note http kb2 adobe com cps 100 1008779 html Register Register you...

Page 8: ...er support Legal notices Help and support Community Help Community Help is an integrated environment on adobe com that gives you access to community generated content moderated by Adobe and industry e...

Page 9: ...and extras You can enhance your product by integrating a variety of services plug ins and extensions in your product You can also download samples and other assets to help you get your work done Adob...

Page 10: ...p you make the most of your Adobe software Some extras are installed on your computer during the setup process others are located on the disc To view the extras installed during the setup process navi...

Page 11: ...om to upload and share most document types and to share PDFs or your desktop in online meetings See Share documents with others on page 148 Synchronize document views Ensure colleagues clients and par...

Page 12: ...the Fly tool for better relational map viewing Georegister PDF maps See Creating and using geospatial PDFs on page 406 Digital signatures Long term signature validation enhancements Embed the certifi...

Page 13: ...kflow www adobe com go lrvid4205_a9 Using multiple applications in a business workflow www adobe com go lrvid4204_a9 Create PDF Creating PDFs using Acrobat PDFMaker Windows Convert your business docum...

Page 14: ...ect application settings In the Application Settings area of the dialog box select whether to include bookmarks hyperlinks accessibility features and other options Click the application tab for exampl...

Page 15: ...get started 1 Prepare the PDF Save the PDF you want participants to review If you want to call attention to particular questions or topics for discussion add comments to the PDF 2 Send the PDF for a...

Page 16: ...he shared review Preparing the review invitation 5 Send the PDF Click Send to post the PDF to the server and send email invitations to the review participants Acrobat saves a copy of the shared review...

Page 17: ...reate PDF commands in Acrobat Open the PDF you want to discuss in Acrobat 2 Start collaboration Choose File Collaborate Send Collaborate Live Log on to Acrobat com if prompted If you don t have an Ado...

Page 18: ...avigation pane opens in the document 4 Wait for other participants To share pages or chat online at least one other person must join you Using Acrobat 9 or Reader 9 participants can join by clicking t...

Page 19: ...out and return electronically Start with a paper form you ve scanned or a form document you ve created in any application 1 Create the PDF You can scan a paper form directly into Acrobat choose File C...

Page 20: ...s Delete Acrobat missed fields for the Yes and No radio buttons 4 Add and edit form fields as needed Add form fields where you need them You can add text fields check boxes list boxes combo boxes radi...

Page 21: ...o Quickly pull together all the files for a project into a single coherent PDF Portfolio These files can include text documents email messages spreadsheets CAD drawings PowerPoint presentations videos...

Page 22: ...e installed to view that component 3 Select a layout Click Choose A Layout in the Edit PDF Portfolio pane Select a category such as Basic Layouts from the pop up menu and then select a layout Layout o...

Page 23: ...image placeholder a text placeholder or both Click an image placeholder to replace it with a GIF JPEG or PNG file Click a text placeholder to type and format text A header unifies the PDF Portfolio co...

Page 24: ...olor Scheme to develop your own To create a custom color scheme select a color for each of the categories such as Primary Text Color Color scheme options 7 Publish the PDF Portfolio When you ve comple...

Page 25: ...ecurity Settings Select Digital IDs on the left and then click the Add ID button in the toolbar Select A New Digital ID I Want To Create Now and continue through the wizard Type the personal informati...

Page 26: ...cally make sure that you know what you are signing and where all the signature fields are Because dynamic content might alter the appearance of the PDF and mislead you view the document in Preview Doc...

Page 27: ...When you apply a digital signature Acrobat embeds an encrypted message digest in the PDF Acrobat also embeds the details from your certificate and a version of the document at the time it was signed...

Page 28: ...browser The associated work areas differ in small but important ways The work area for the stand alone application includes a document pane and a navigation pane The document pane displays Adobe PDFs...

Page 29: ...n features contact its author or owner If a document is set to open in Full Screen mode the toolbar command bar menu bar and window controls are not visible You can quit Full Screen mode by pressing C...

Page 30: ...to proceed and for any special buttons associated with the task The bar is color coded purple for forms yellow for reviews or security alerts and blue for certified PDFs or PDFs with password securit...

Page 31: ...s files to eliminate problems caused by a damaged preferences file Note Re creating the Acrobat preferences files restores settings to their defaults 1 Quit Acrobat 2 Drag the following files from the...

Page 32: ...r a grabber bar a tool tip displays the name of the associated toolbar When you drag a grabber bar the toolbar moves You can drag toolbars off the toolbar area so that they float dock them in the tool...

Page 33: ...y the toolbar names indicate which ones are currently visible Note Whether a new toolbar opens as a floating toolbar or docked in the toolbar area depends on its default position or where it appeared...

Page 34: ...e A selected tool appears in the toolbar area only if its toolbar is also selected in the More Tools dialog box Show or hide tool labels The default view shows labels for some toolbar buttons You can...

Page 35: ...n pane Change the display area for navigation panels To change the width of the navigation pane drag its right border To collapse a floating panel without closing it click the tab name at the top of t...

Page 36: ...nel Again these vary among the different panels and some panels have none Viewing PDF pages Open a PDF You can open a PDF from within the Acrobat application from the desktop or from within certain ot...

Page 37: ...ws or drag to view other pages or different areas of the page Select Zoom toolbar This toolbar contains buttons and controls for changing the page magnification Pages panel The Pages button on the lef...

Page 38: ...th page 223 the number shown when the first page is active is 223 1 of 18 You can turn off logical page numbers in the Page Display preferences See Renumber pages on page 137 Acrobat only and Preferen...

Page 39: ...to the two adjacent pages before and after the currently active page In the case of views previous and next refer to your viewing history For example if you jump forward and backward in a document yo...

Page 40: ...The reading mode view hides everything in the work area except the document and the menu bar Choose View Reading Mode Choosing Reading Mode again restores the work area to its previous view with the...

Page 41: ...e browser toolbar or menu bar For example to print a PDF document use the Print button in the Acrobat toolbar rather than the Print command in the browser In Microsoft Internet Explorer you can choose...

Page 42: ...the PDF in Acrobat 3 Double click the article icon to go to the beginning of that article The icon changes to the follow article pointer Note If the Articles panel is blank then the author has not def...

Page 43: ...default page layout and customizes your application in many other ways For viewing PDFs examine the preferences options for Documents General Multimedia and Page Display The preferences settings cont...

Page 44: ...fies whether or not the display is limited to a single PDF Fill Screen With One Page At A Time Sets the page view to the maximum screen coverage by a single page Alert When Document Requests Full Scre...

Page 45: ...Tools Enables you to select tools with a single keystroke This option is unselected by default Create Links From URLs Specifies whether links that weren t created with Acrobat are automatically ident...

Page 46: ...ocuments when they are first opened This value overrides document settings The default setting is Automatic Resolution Use System Setting Uses the system settings for monitor resolution Custom Resolut...

Page 47: ...Preview mode lets you see on screen the effects of ink aliasing in the printed output For example a printer or service provider could create an ink alias if a document contains two similar spot colors...

Page 48: ...se Multimedia Trust Legacy preferences Both of these settings are available in the Preferences dialog box More Help topics Restrict URLs and attachments in PDFs on page 229 Multimedia Trust Legacy In...

Page 49: ...t contains multimedia is open Adjusting PDF views Adjust page magnification Tools on the Select Zoom toolbar can change the magnification of PDF documents Only some of these tools appear on the defaul...

Page 50: ...ly 100 but the document may have been set to another magnification level when it was created Change the magnification with zoom tools Do one of the following Click the Zoom In button or the Zoom Out b...

Page 51: ...he document Note You can change the color of the Loupe tool rectangle click the Line Color pop up menu in the lower right corner of the Loupe Tool window and select a new color Change the magnificatio...

Page 52: ...nts Single Page Displays one page at a time with no portion on other pages visible Single Page Continuous Displays pages in a continuous vertical column that is one page wide Two Up Displays each two...

Page 53: ...rences setting If using Document Properties be sure to save and close the document for the change to take effect Acrobat users can change the initial view unless security settings prevent changes Read...

Page 54: ...pen and you close the third window that you opened the windows are renumbered with the suffixes 1 to 4 Note This feature is not available when PDFs are viewed in a browser Open a new window Select Win...

Page 55: ...used in the ruler Create new ruler guides 1 Choose View Rulers 2 Do one of the following Drag down from the horizontal ruler to create a horizontal guide or drag to the right of the vertical ruler to...

Page 56: ...want to measure After you have clicked at least two points click the first point to complete the area measurement 3 While measuring objects do any of the following To snap the measurement to the end o...

Page 57: ...disappear when you measure another object or select another tool You can use the default measurement labels or specify your own label Use Default Leader Length Distance Tool only When deselected each...

Page 58: ...you select one or more files within the Organizer you can start one of several different tasks using the buttons above the file list Organizer window in Windows A Categories pane B Files pane C Pages...

Page 59: ...both involve multiple PDFs but in different ways A PDF Portfolio is itself a PDF file that can be composed of multiple files and that exists in a folder on your computer For example you can attach a P...

Page 60: ...on to the right of the Sort By menu To view the location of the selected PDFs right click and choose Show In Windows Explorer Organize PDF collections You can manage PDF collections in the Organizer w...

Page 61: ...the item and choose Remove folder name From Favorite Places Expand views in the Categories pane Items in the Categories pane can be expanded and collapsed so that you can see more of the structure Whe...

Page 62: ...security policies you can set up Acrobat to regularly check for updates to these policies Server based security is set up by an administrator who provides the URL from which to get security updates 1...

Page 63: ...text including Bulgarian and Russian Central European text and Eastern European text including Czech Hungarian and Polish if the fonts are embedded in the PDF files If the fonts are embedded you can v...

Page 64: ...anded or collapsed To expand a list in Mac OS click the right pointing triangle to the left of the icon Click the down pointing triangle to collapse the list To expand or collapse all items in a multi...

Page 65: ...ert a file to PDF Every PDF strikes a balance between efficiency small file size and quality such as resolution and color When that balance is critical to your task you ll want to use a method that in...

Page 66: ...Within the email application in the Print dialog box Creates a PDF not a PDF Portfolio Context menu Outlook 2007 only On an email folder or selection of messages by right clicking Web pages Create PDF...

Page 67: ...he best balance between file size resolution conformity to specific standards and other factors Which settings you select depends on your goals for the PDF that you are creating For example a PDF inte...

Page 68: ...ge 76 PDF Portfolios and combined PDFs on page 115 Drag and drop to create PDFs This method is best reserved for small simple files such as small image files and plain text files when the balance betw...

Page 69: ...blank page to a PDF created by another method create a blank document in another application and convert that file to PDF Then import the blank file into the existing PDF Create and add text to a new...

Page 70: ...and filename preferences and then click OK Enable Fast Web View in a PDF Fast Web View restructures a PDF document for page at a time downloading byte serving from web servers With Fast Web View the w...

Page 71: ...You can also scan using custom settings and you can adjust the settings in the scanning presets Note Preset scanning is available only for scanner drivers that support Hide Scanner s Native Interface...

Page 72: ...or Color Image 3 Adjust the settings as needed 4 Click Save to save the preset and then click OK Scanning options Scanner Select an installed scanner You must have the manufacturer scanning software...

Page 73: ...box for the PDF Output Style option Add Metadata When selected the Document Properties dialog box appears after scanning In the Document Properties dialog box you can add metadata or information about...

Page 74: ...trast and brightness settings so that a scan of a normal black and white page has dark gray or black text and a white background Then Off or Low should produce good results If scanning off white paper...

Page 75: ...ast and brightness to clarify the scan If your scanner has a manual brightness control adjust it so that characters are clean and well formed If characters are touching use a higher brighter setting I...

Page 76: ...rmation see Replace custom fonts with local fonts on page 330 Downsample Images Decreases the number of pixels in color grayscale and monochrome images after OCR is complete Choose the degree of downs...

Page 77: ...hat you have defined are listed For most users the default Adobe PDF conversion settings are adequate 4 For After PDF Creation specify whether to open the PDF 5 Click Print 6 Select a name and locatio...

Page 78: ...d Document Information Includes information such as the filename and date and time of creation Rely On System Fonts Only Do Not Use Document Fonts Deselect this option to download fonts when creating...

Page 79: ...4 Specify the paper size orientation and scale as necessary 5 In your authoring application choose File Print and select Adobe PDF 9 0 from the Printer menu 6 In the pop up menu below the Presets men...

Page 80: ...indows About Acrobat PDFMaker PDFMaker is an Acrobat feature that operates within many business applications such as Microsoft Office applications AutoCAD and Lotus Notes When you install Acrobat PDFM...

Page 81: ...the button name is Word Options 2 Click Add Ins on the left side of the dialog box 3 Do one of the following If PDFMOutlook or Acrobat PDFMaker Office COM Addin is not listed choose COM Add Ins from...

Page 82: ...select a security policy in the list In this case the PDF is secured before it is attached to the email message 4 If prompted enter your user name and password to log in to the Adobe LiveCycle Rights...

Page 83: ...it conforms to this ISO standard for long term preservation of electronic documents In the Microsoft Publisher application alone PDFMaker does not support the PDF A standard Note When Conversion Sett...

Page 84: ...el files to PDF 1 Open a file in Excel 2 Optionally select the cells to convert 3 Do one of the following Office 2003 or earlier From the Adobe PDF menu select one of the Convert To Adobe PDF options...

Page 85: ...message appears as a separate PDF file The Acrobat PDFMaker Conversion Settings dialog box contains the option that determines whether email messages are merged into one continuous PDF or assembled i...

Page 86: ...F Portfolios you can choose from recently created PDF Portfolios in addition to the Append To Existing PDF option Lotus Notes Choose Actions Append Selected Message s To Existing Adobe PDF or Actions...

Page 87: ...Yes to continue the migration process 4 Locate and select the old PDF archive and click Open 5 Select a location and name for the migrated PDF Portfolio and click Save The default naming adds _Portfo...

Page 88: ...tly 2 Do one of the following Choose Adobe PDF Mail Merge To Adobe PDF Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar View Toolbars Mail Merge Word 2007 From the Acrobat ribbon cli...

Page 89: ...click Add Report s When all of the reports that you want to convert appear in the Reports In Adobe PDF list click Convert to start creating the PDF Note When you convert an Access file to PDF Access...

Page 90: ...he Layers In Visio Drawing list 3 To add the selected Visio layers to the list of layers to convert to the PDF file do one of the following To convert the selected Visio layers to individual PDF layer...

Page 91: ...D annotation in the PDF Click Choose 3D Settings to specify 3D conversion options Configuration Preferences Click this button to specify resource directories for SHX font files plot configuration file...

Page 92: ...to convert do any of the following Choose a previously saved set of layers from the PDF Layer Settings menu Select one or more layers from the Layers In Drawing List To convert all of the layers in t...

Page 93: ...age 78 Settings tab options available from within most applications The following settings appear on the Settings tab available from within most PDFMaker enabled applications Attach Source File Includ...

Page 94: ...nt the document Attachments Indicates whether all files attached to email messages are included in the PDF Output Adobe PDF Portfolio When Creating A New PDF File When selected always converts individ...

Page 95: ...ngs Microsoft Word Convert Displayed Comments To Notes In Adobe PDF Changes any Word comment entries to PDF comments If the currently open Word document contains comments more options appear in the Co...

Page 96: ...ermine settings for multimedia files that are converted to FLV format and inserted into Word or PowerPoint files Save Video In To save the converted video file in the same folder as the document selec...

Page 97: ...ter gains an Adobe PDF toolbar Using the commands on this toolbar you can convert the currently displayed web page to PDF in various ways You can convert the entire web page or selected areas of it yo...

Page 98: ...the pointer around the web page a red dotted line indicates areas of the web page that you can select Click the areas to convert Selected areas appear in blue boxes To deselect an area click it again...

Page 99: ...pages to a writable PDF If the original PDF is read only the result will be a new PDF rather than new pages in the existing PDF 1 Open the existing PDF in Acrobat the PDF to which you want to append a...

Page 100: ...d text Choose a file type and click Settings to select the font properties and other characteristics Create Bookmarks Creates a tagged bookmark for each converted web page using the page title HTML Ti...

Page 101: ...page backgrounds and colors in table cells If options are deselected converted web pages sometimes look different than they do in a web browser but are easier to read when printed Convert Images Inclu...

Page 102: ...change how the presentation is displayed 5 Optional To display the published PDF make sure that View Output After Publishing is selected 6 Click Publish Creating PDFs with Acrobat Distiller Acrobat D...

Page 103: ...ssfully completed Or Windows only select and right click individual files in the job queue and choose Cancel Job s to delete only those files Windows only To open the folder where the selected files a...

Page 104: ...s may cause inappropriate colors fonts or page sizes in the PDF Send PostScript files as 8 bit binary data when using FTP to transfer the files between computers especially if the platforms are differ...

Page 105: ...and saved and then click OK 5 Set options to manage the processing of files Enter a number of seconds to specify how often to check the folders You can enter up to 9999 For example 120 equals 2 minute...

Page 106: ...images to 300 ppi and monochrome images to 1200 ppi It also embeds subsets of all fonts leaves color unchanged and does not flatten transparency for file types capable of transparency These PDFs can...

Page 107: ...ampling and a relatively low image resolution It converts all colors to sRGB and for Adobe Acrobat Distiller based conversions does not embed fonts It also optimizes files for byte serving These PDF f...

Page 108: ...appears as Press Quality 1 Click Save As type a new descriptive name for the file and click Save The custom file is saved in Windows Documents and Settings user name Application Data Adobe Adobe PDF S...

Page 109: ...ncrease the time required to process some files Pages Specifies which pages to convert to PDF Embed Thumbnails Embeds a thumbnail preview for each page in the PDF increasing the file size Deselect thi...

Page 110: ...less than the resolutions you specify For each type of image enter a resolution value and then choose Ignore Warn And Continue or Cancel Job Fonts panel options The Fonts options specify which fonts t...

Page 111: ...affect a PDF differently depending on the compatibility setting you choose in the General panel Leave Color Unchanged Leaves device dependent colors unchanged and preserves device independent colors a...

Page 112: ...les folder in the Common folder the Windows System Color folder Windows or the System Folder ColorSync folder Mac OS Preserve CMYK Values For Calibrated CMYK Color Spaces When selected device independ...

Page 113: ...PDFs and faster on screen rendering Preserve Level 2 Copypage Semantics Uses the copypage operator defined in PostScript Level 2 rather than in Language Level 3 PostScript If you have a PostScript fi...

Page 114: ...document content in the PostScript file to make sure it meets standard PDF X1 a PDF X 3 or PDF A criteria before creating the PDF For PDF X compliant files you can also require that the PostScript fi...

Page 115: ...ion Output Condition Describes the intended printing condition This entry can be useful for the intended receiver of the PDF For more information click the question mark next to the option Registry Na...

Page 116: ...res specific to later versions are sometimes lost or not viewable Most PDFs can be opened with Acrobat 4 0 and Acrobat Reader 4 0 and later However features specific to later versions are sometimes lo...

Page 117: ...sion and downsampling options to the individual images that will go into that PDF Use Adobe Photoshop to resample and compress existing image files before using Distiller When you are ready to create...

Page 118: ...able for grayscale or color images such as continuous tone photographs JPEG is lossy which means that it removes image data and may reduce image quality however it attempts to reduce file size with th...

Page 119: ...tretch or condense to fit to ensure that line and page breaks in the original document are maintained The substitution cannot always match the shape of the original characters however especially if th...

Page 120: ...font collection Note To provide Distiller with access to a font folder that has been moved use this dialog box to remove the folder listed in its old location and add it in its new location Preview P...

Page 121: ...and Lotus Notes can create PDF Portfolios when you convert email messages Note Adobe Reader users cannot create PDF Portfolios or edit the layout colors headers and so on Depending on the circumstance...

Page 122: ...PDF Portfolios www adobe com go lrvid4201_a9 Creating a business PDF Portfolio www adobe com go lrvid4204_a9 Articles tutorials and tips about PDF Portfolios http acrobatusers com PDF Portfolio galler...

Page 123: ...PDF Portfolio as well as open edit and save component files in their native application Some file types require that you install the native application on your computer PDF Portfolios created in Acrob...

Page 124: ...umn specify a data type and enter a value for each document For example create a column named My Sort and specify Number as the data type Then enter 1 for the first document 2 for the second and so on...

Page 125: ...DF Portfolio pane to customize the layout welcome page header and color scheme You can also customize the File Details view with columns that you choose or create yourself More Help topics Convert ema...

Page 126: ...n SWF or FLV file to your welcome page 1 Choose File Modify PDF Portfolio Edit Portfolio 2 In the Edit PDF Portfolio pane choose Add Welcome Header 3 Select either Welcome Page or Header and then sele...

Page 127: ...e a PDF Portfolio on Acrobat com 1 From the share menu in the PDF Portfolio toolbar choose Share Portfolio On Acrobat com 2 If prompted enter your Adobe ID and password or create an ID if you don t ha...

Page 128: ...e you can combine content from two pages into one See Donna Baker s tutorial at Combining Page Content in Acrobat 9 Pro Create merged PDFs In a merged PDF converted documents flow into a single PDF as...

Page 129: ...ile Size Reduces large images to screen resolution and compresses using low quality JPEG Suitable for on screen display email and the Internet Note If any of the source files are already PDFs the Smal...

Page 130: ...ation could be a date automatic page numbering the title of the overall document or name of the author You can add headers and footers to one or more PDFs including component PDFs in a PDF Portfolio Y...

Page 131: ...In the dialog box click Add Files choose Add Files then select the files You can also add files or folders by dragging them into the dialog box 3 Follow steps 2 through 6 in the procedure for adding h...

Page 132: ...ct matter of the files Note Bates numbering is unavailable for protected or encrypted files and some forms For a video on using Bates numbering in a PDF Portfolio see http blogs adobe com acrolaw Add...

Page 133: ...umber Enter the Suffix and Prefix text that matches the rest of the series 3 Finish changing the settings and then click OK Search for Bates numbered PDFs 1 Choose Edit Search 2 As the search word or...

Page 134: ...reuse a background and background options that you saved in an earlier session select it from the Saved Settings menu To apply a solid color background select From Color Then select a color swatch or...

Page 135: ...plies only to backgrounds added in Acrobat 7 0 or later Remove a background from selected pages 1 Open a single PDF or select one or more component PDFs in a PDF Portfolio 2 Choose Document Background...

Page 136: ...and type the text in the box Adjust the text formatting options as needed To use an image as a watermark select File Then click Browse and select the image file If the file has multiple pages with im...

Page 137: ...ck OK 5 In the Output Options dialog box specify your folder and filename preferences and click OK Add or replace a watermark in component PDFs in a PDF Portfolio 1 Select one or more component PDFs i...

Page 138: ...ault the margin values that you specify determine the final Crop boundary The dialog box displays each selected property as a differently colored box in the preview area Select Show All Boxes to previ...

Page 139: ...n 90 increments 1 Open the Rotate Pages dialog box using one of the following methods Choose Document Rotate Pages From the options menu on the Pages panel choose Rotate Pages 2 For Direction select t...

Page 140: ...ent Number Of Pages Specify the maximum number of pages for each document in the split File Size Specify the maximum file size for each document in the split Top level Bookmarks If the document includ...

Page 141: ...s and display them side by side 2 Open the Pages panels for both PDFs 3 Drag the page thumbnail into the Pages panel of the target PDF The page is copied into the document and the pages are renumbered...

Page 142: ...of a page 1 Open the PDF that contains the pages you want to replace 2 Choose Document Replace Pages 3 Select the document containing the replacement pages and click Select 4 Under Original enter the...

Page 143: ...a b c You can also customize the numbering system by adding a prefix For example the numbering for chapter 1 could be 1 1 1 2 1 3 and so on and for chapter 2 it could be 2 1 2 2 2 3 and so on Using th...

Page 144: ...or restricted usage rights the document message bar under the toolbar area describes the assigned restrictions or privileges Saving PDFs Save a PDF Use this method to save PDFs including PDF Portfolio...

Page 145: ...apture feature or extracted from a larger PDF Document Extract Pages You must save the document to enable automatic saving of changes A document displayed in a web browser or incorporated into a conta...

Page 146: ...ats Exporting PDFs You can export or convert one or more PDFs to several different file formats and then open and use those files in other applications The available formats include both text and imag...

Page 147: ...page 109 PostScript or Encapsulated PostScript EPS options You can export a PDF to PostScript for use in printing and prepress applications The PostScript file includes full DSC Document Structuring...

Page 148: ...hin XML and HTML documents Use Sub Folder Specifies the folder in which to store generated images The default is Images Use Prefix Specifies the prefix added to the image file names if you have severa...

Page 149: ...ed for indexed color and bitmap mode images Sub Optimizes the compression of images with even horizontal patterns or blends Up Optimizes the compression of images with even vertical patterns Average O...

Page 150: ...layout of the document The Retain Flowing Text option preserves the flow of the text but does not necessarily preserve the layout This setting is useful if you export a document with a complex layout...

Page 151: ...following If you re unable to select text the text may be part of an image In Acrobat to export image text to text that can be selected choose Document OCR Text Recognition Recognize Text Using OCR I...

Page 152: ...rt tables to Excel by copying and pasting the content to a file 1 For scanned documents choose Document OCR Text Recognition Recognize Text Using OCR This command converts the scanned images to text T...

Page 153: ...n open document in another application More Help topics Export images to another format on page 144 Take a snapshot of a page You can use the Snapshot tool to copy all selected content text images or...

Page 154: ...ts with others You can share many file types on Acrobat com not just PDF files 1 Choose File Collaborate Share Documents On Acrobat com 2 If prompted enter your Adobe ID and password or create an ID i...

Page 155: ...er your Adobe ID and password or create an ID if you don t have one 4 On the email screen do the following and then click Send Enter email addresses of your invitees Insert a semicolon or a return bet...

Page 156: ...t available in all languages Start a meeting 1 Choose File Collaborate Share My Screen 2 If prompted enter your Adobe ID and password or create an ID if you don t have one Once you are in your meeting...

Page 157: ...Tracker tracks all managed reviews Tracker provides access to the PDF file and information about the review and its participants Review initiators can change review deadlines add reviewers and end rev...

Page 158: ...w comments only after receiving them Note Acrobat 6 0 or later or Reader 7 0 or later is required to participate in an email based review In an email based review participants send their comments to t...

Page 159: ...bling commenting rights in a PDF users of Reader 8 or later can participate in reviews of that PDF When a PDF with commenting rights opens in Reader it includes a document message bar and commenting t...

Page 160: ...are best used only if you have reviewers that are outside a firewall or local area network Starting a review Start a shared review The shared PDF that you send includes the Comment Markup toolbar and...

Page 161: ...l application is configured to work with Acrobat See Select an email application for reviews on page 153 1 Choose Comments Attach For Email Review 2 If prompted enter information in the Identity Setup...

Page 162: ...or by sending comments as an email attachment to the review initiator Note If you receive a PDF that doesn t include special features add your comments using tools from the Comment Markup toolbar save...

Page 163: ...views Uploads your new comments to the comment server This button is disabled if the review has ended Save An Archive Copy Available only in shared reviews when a review has ended Saves a copy of the...

Page 164: ...ou solicited feedback from individuals who weren t initially invited to the review they may return a copy of the review PDF to you with their comments By taking ownership of the comments you can share...

Page 165: ...in the document message bar Click Send Comments or Send And Receive Comments in the Comment Markup toolbar Only new or edited comments are published or sent More Help topics Save the PDF with comment...

Page 166: ...ponded You can also add more recipients email all recipients and view the responses for a form For more information see About Forms Tracker on page 220 Server Status The Server Status shows the state...

Page 167: ...icipate in the review If you re a reviewer and want other people to participate ask the review initiator to invite them That way the initiator can automatically track all participants and receive noti...

Page 168: ...view 1 In the Preferences dialog box under Categories select Identity 2 Edit your profile making sure to include a valid email address and click OK Subscribe to web broadcast services 1 Click the RSS...

Page 169: ...a browser for a shared review that has ended the commenting tools are unavailable Most comments include two parts the icon or markup that appears on the page and the text message that appears in a pop...

Page 170: ...elected Keep a commenting tool selected You can add multiple comments without reselecting the tool 1 Select the tool you want to use but don t use it yet 2 Choose View Toolbars Properties Bar 3 Select...

Page 171: ...me Determines which name appears in the pop up note you create If this option is selected the Login Name in the Identity panel of the Preferences dialog box is used If this option isn t selected the d...

Page 172: ...edited or deleted Select Make Properties Default at the bottom of the Properties dialog box to apply these properties to all subsequent comments of this type Set the default look for a tool 1 In the...

Page 173: ...ges as needed To resize the pop up note drag the lower left or lower right corner To change the text formatting choose View Toolbars Properties Bar select the text and then select the property you wan...

Page 174: ...e deleted manually from the Word document In Windows you can export text edit comments directly to an Autodesk AutoCAD document that the PDF is based on to incorporate your edits To use this feature y...

Page 175: ...rkflow typically include commenting rights You can use the Highlight Text tool Cross Out Text tool and the Underline Text tool to add comments by themselves or in conjunction with notes The Cross Out...

Page 176: ...Apply a stamp 1 Select a stamp by doing one of the following Click the Stamp tool The most recently used stamp is selected In the Stamps Palette choose a category from the menu and then select a stamp...

Page 177: ...the stamp category right click the stamp and choose Edit 3 Edit the category or name of the stamp or replace the image and then click OK Delete a custom stamp You can delete only the custom stamps tha...

Page 178: ...o make your adjustments 4 To add a pop up note to the markup select the Hand tool and double click the markup 5 Optional Click the close button in the pop up note A note icon appears to the right of t...

Page 179: ...ertically as you type so that all text remains visible You can move the text box bar itself or together with the end point line The text box moves around a stationary anchor point the arrow on the end...

Page 180: ...w typically include commenting rights You can use the Record Audio Comment tool to add a prerecorded WAV or AIFF file as a comment or to record and place an audio comment in a document Audio attachmen...

Page 181: ...highlight areas of interest in the file using comments 4 In the File Attachment Properties dialog box select the settings for the file icon that appears in the PDF The comment attachment appears in th...

Page 182: ...n the Comments List toolbar To expand or collapse individual comments click the plus and minus signs next to the comment Browse through the comments Click a comment in the list or click the Next butto...

Page 183: ...hoose Show By Checked State Unchecked so that only unchecked note comments appear To reverse a filter choose the All command for hidden categories For example if you filtered comments so that only tho...

Page 184: ...hide a group of comments and let review participants know how you are going to handle the comment Once the review status is set you cannot remove the review status display from the comment in the Comm...

Page 185: ...mmary Alternatively to create a separate PDF of the comments choose Comments Summarize Comments 3 In the Summarize Options dialog box do the following Choose a layout for the document and comments The...

Page 186: ...click the comment and choose Properties 2 Deselect Locked Spell check all text in comments You can spell check the text you add in note comments and form fields However you cannot spell check the tex...

Page 187: ...at let you send or publish your comments rather than export them When you export comments you create a Forms Data Format FDF file that contains only comments Consequently FDF files are usually smaller...

Page 188: ...essful Import dialog box to review and apply each edit individually For each edit select one of the following options Apply Makes the change in the document and deletes the comment bubble If a comment...

Page 189: ...ment types including drawing markups sticky notes stamps and text edits 1 Save the PDF to ensure that recently added comments are included 2 Do one of the following In Acrobat choose Comments Export C...

Page 190: ...me title organization and email address You can use an identity stamp in place of a signature When you apply a stamp it becomes part of the document page content You can delete your own stamp during t...

Page 191: ...PDF If the PDF you received in an approval request doesn t meet the requirements for approval use the options in the document message bar to reject the document and return it to the initiator If a PDF...

Page 192: ...ore information about forms see these resources How to lay out form fields on a grid acrobat timhuff net Articles tutorials and tips about forms http acrobatusers com Forms gallery http acrobatusers c...

Page 193: ...Forms on the left The forms preferences are organized in three sections General Highlight Color and Auto Complete Note The forms preferences apply to the way the application handles open forms as you...

Page 194: ...and numeric data that the user will type design the form to use text fields or combo boxes For a single choice from a limited number of options use radio buttons a list box or a combo box For a limit...

Page 195: ...s of Acrobat or Reader the document message bar may not be visible or may contain different information List boxes Display a list of options the user can select Note You can set a form field property...

Page 196: ...osing File Create PDF From Blank Page and then use the Start Form Wizard to convert the PDF to an Acrobat form Create online forms using FormsCentral Note This feature is available in Acrobat 10 0 1 a...

Page 197: ...save PDF forms locally An unlimited number of people can access the template However the Acrobat customer can collect only 500 responses from the filled in form This limitation includes both hardcopy...

Page 198: ...o create a field using a custom size drag a rectangle to define the size of the field 4 In the Field Name box type the name of the field and specify if you want the field to be a required field Choose...

Page 199: ...change the name of the new form field Create a copy of a form field Select the form field and do one of the following To copy the form field to the center of the current view choose Edit Copy and then...

Page 200: ...ighted in dark blue and displays the border handles is the anchor When you select multiple form fields by clicking the last field selected is the anchor When you use a marquee the form field that was...

Page 201: ...ertical They align respectively to the left edge right edge or vertical axis center of the anchor form field To align a row of fields choose Align Top Bottom or Horizontally They align respectively to...

Page 202: ...receiver Forms faxed to a fax server The form receiver can use Adobe Acrobat Capture to collect TIFF images from the fax server and place them in an Adobe LiveCycle Barcoded Forms Decoder watched fol...

Page 203: ...of the following Select Encode Using and then select a format XML or Tab Delimited Click the Pick button and select the fields that you want to be encoded in the barcode field If you don t want to inc...

Page 204: ...re data double click the barcode field and do any of the following In the Options tab click the Custom button and enter lower values for Error Correction Level and Y X Ratio In the Options tab select...

Page 205: ...llows the order that is set up in the tagging Order Tabs By Row Tabs from the upper left field moving first left to right and then down one row at a time Order Tabs By Column Tabs from the upper left...

Page 206: ...dobe com vi f1495v1626 Form Submit E mail Demystified http www acrobatusers com tutorials form submit e mail demystified Distribute forms using Acrobat com http www layersmagazine com distributing for...

Page 207: ...More Help topics Setting action buttons on page 210 General tab for form field properties The General tab appears for all types of form fields and includes the following options Name Specifies the un...

Page 208: ...images For example if forms will be returned by fax and mail choose Fax Server as the decode condition to ensure high read rates on all forms Compress Data Before Encoding To Barcode Specifies that da...

Page 209: ...a few are exclusive to one type or the other Item Accepts the text that you type for options that you want to appear in the menu for the field Add Moves the current entry in Item to the Item List Expo...

Page 210: ...r the default value by typing in this option Multi line Allows more than a single line entry in the text field Scroll Long Text Compensates for text that extends beyond the boundaries of the text fiel...

Page 211: ...mathematical operations on existing form field entries and display the result Value Is Not Calculated Select this if you want the user to type Value Is The Select this to make further options availabl...

Page 212: ...the Edit button to change or create a new JavaScript action More Help topics Adding JavaScript to forms on page 191 Format tab for form field properties The Format tab appears in the Properties dialo...

Page 213: ...ifth digits Arbitrary Mask Changes the format category to Custom and makes another text field available in which you can type a custom format Use this option to specify which types of characters the u...

Page 214: ...field properties The Value tab appears for barcode form fields only Encode Using Activates these options XML Encodes the data into the barcode in standard XFDF format JavaScript script is automaticall...

Page 215: ...d Error Correction Level and then click OK The newly defined parameter set appears in the list in the Manage Barcode Parameters dialog box and all the buttons on the right side of the dialog box becom...

Page 216: ...ll start a different action for the same button Buttons are an easy intuitive way to let users initiate an action in PDF documents Buttons can have a combination of labels and icons to lead users thro...

Page 217: ...main folder subfolder for an Internet address or server folder subfolder for a location on a local network To collect form data as attachments to email type mailto followed by the email address For ex...

Page 218: ...Edit a button Select the Button field and then do any of the following To edit the properties for the button field double click the button To change the appearance of buttons use the appearance optio...

Page 219: ...ton border crops the icon if it doesn t fit If Never is selected scale options aren t available Icon Is Too Big Scales the icon as defined only if it is larger than the button Icon Is Too Small Scales...

Page 220: ...as a hot spot when the mouse rolls over it You do not assign an icon for the appearance of the second button Instead you use the Actions tab to show the first button when the pointer enters the secon...

Page 221: ...omplete Document Exports the entire PDF file that is your form Although this creates a larger file than the FDF option it is useful for preserving digital signatures Note If the users that fill in the...

Page 222: ...the Button Properties dialog box 3 Click the Actions tab and select Mouse Up from the Select Trigger menu 4 Select Import Form Data from the Select Action menu and then click Add 5 Locate and select...

Page 223: ...To clear QuickBooks data from a populated template choose Forms QuickBooks Clear Template More Help topics Distribute send forms to recipients on page 199 Collecting and managing form data on page 21...

Page 224: ...When you distribute a form Acrobat automatically creates a PDF Portfolio for collecting the data submitted by users By default this file is saved in the same folder as the original form and is named...

Page 225: ...answers on a PDF form to and from other file formats that preserve all the data in much less space than a full PDF Import form data In some workflow scenarios individuals submit filled in forms as dat...

Page 226: ...m and click Select 4 Repeat the previous step to add form data files that are in other locations as needed 5 Click Export Then select a folder and filename for the spreadsheet and click Save 6 In the...

Page 227: ...icked shows where fillable fields exist Flat fillable A flat form does not have interactive fields However you can use the Typewriter tool to type information over blank form fields and then print a c...

Page 228: ...py of the completed form If the Typewriter toolbar is displayed click the Typewriter tool Then click the page and start typing For more information see Fill in flat forms on page 222 If you don t see...

Page 229: ...menu 4 Select Remember Numerical Data if you want the Auto Complete memory to store numbers that you type into forms When you select an option in the Auto Complete menu a description of how it affect...

Page 230: ...orm redo this task to enable Reader users to use the Typewriter tool Save forms To save the completed form choose File Save As and rename the file To allow Reader users to save the data they typed cho...

Page 231: ...lds of a flat form Click here to see an interactive form You can highlight the fields and type in them Be sure to read the information in the top text box of each sample form Then move your cursor ove...

Page 232: ...on the action and your version of Acrobat or Reader Most alerts appear in the yellow document message bar below the toolbars If available the message includes user options to override the restricted a...

Page 233: ...Fs from connecting to malicious websites The alert is displayed when a PDF tries to connect to a site in these situations The site is not on your list of trusted sites in Trust Manager The PDF or the...

Page 234: ...that you trust When enhanced security is enabled and a PDF tries to complete a restricted action from an untrusted location or file a security alert appears The type of alert depends on the action an...

Page 235: ...file attachment that uses a disallowed file type URLs and disallowed file types are potentially dangerous because they can transfer or run programs macros or viruses that can damage your computer Exam...

Page 236: ...o automatically download trust settings from an Adobe server Ask Before Installing When selected prompts the user when new root certificates are downloaded from Adobe Click Update Now to check for and...

Page 237: ...Your digital ID is part of the signature which establishes your identity You can create your own digital ID called a self signed ID or get a certificate from a certificate authority an organization th...

Page 238: ...assword sharing It also allows assigning different permissions to different users whose identities can be verified and managed Adobe LiveCycle Rights Management ES security Use Adobe LiveCycle Rights...

Page 239: ...RC4 encryption A PDF file can only be encrypted by using the AES encryption algorithm when in FIPS mode MD5 or RIPEMD160 digest methods In FIPS mode only the SHA 1 and SHA 2 families of digest algori...

Page 240: ...of the added security setting both types of passwords is often beneficial All Adobe products enforce the restrictions set by the permissions password However if third party products do not support or...

Page 241: ...ption to require a password for opening file attachments However users can open the PDF without a password Use this setting for security envelopes This option is available when you set compatibility f...

Page 242: ...gh 128 bit RC4 or AES encryption Remove password security You can remove security from an open PDF if you have the permissions to do so If the PDF is secured with a server based security policy only t...

Page 243: ...ate of encryption and then click Next The encryption algorithm and key size are version specific Recipients must have the corresponding version or later of Acrobat or Reader to decrypt and read the do...

Page 244: ...the permissions password contact the author of the PDF Sharing certificates with others Businesses that use certificates for secure workflows often store certificates on a directory server that parti...

Page 245: ...at appears 2 On the Trust tab of the Import Contact Settings dialog box select trust options Select Use This Certificate As A Trusted Root only if it is required to validate a digital signature Once y...

Page 246: ...search the Windows certificate store Windows only 1 In the Security preferences click Advanced Preferences 2 Click the Windows Integration tab and select Enable Searching The Windows Certificate Stor...

Page 247: ...cate Certificates are typically revoked when an employee leaves the company or when security is compromised in some way Verify your own certificate 1 Do one of the following In Acrobat choose Advanced...

Page 248: ...rtificates you trust Privileged System Operations Allows documents to use system operations such as networking printing and file access Note Only allow Embedded High Privilege JavaScript and Privilege...

Page 249: ...only Although it is preferable to export security settings you can export directory settings as a Form Data Format FDF file Use the FDF file to configure the directory server on another computer 1 Op...

Page 250: ...and click OK View Adobe LiveCycle Rights Management ES policies 1 Click the Secure button in the Tasks toolbar and choose Adobe LiveCycle Rights Management Manage My Account The Adobe LiveCycle Right...

Page 251: ...ring Adobe LiveCycle Rights Management ES see the Adobe website Publish a document with a security policy An author creates a PDF and applies a policy stored on Adobe LiveCycle Rights Management ES to...

Page 252: ...tificates must be current and have key usage that allows for encryption 5 Determine how to enforce the policy To create a policy that is associated with individual recipients do not select Ask For Rec...

Page 253: ...played on the envelope Enter enough information to allow recipients to know who sent the envelope 8 Complete the security information password certificate or policy 9 When the envelope is displayed ty...

Page 254: ...ts Management ES on page 243 Apply a security policy to a PDF 1 Do one of the following For a single PDF or a component PDF in a PDF Portfolio open the PDF For a PDF Portfolio open the PDF Portfolio a...

Page 255: ...nistrator rights to Adobe LiveCycle Rights Management ES Changes to these policies can be made only on Adobe LiveCycle Rights Management ES which opens automatically when you select an option Copy Use...

Page 256: ...ation for you Only your private key can unlock information that was encrypted using your certificate so be sure to store your digital ID in a safe place You must have a digital ID to sign certify and...

Page 257: ...vice Connected To This Computer Select this option if you have a security token or hardware token connected to your computer 5 Click Next and follow the onscreen instructions to register your digital...

Page 258: ...In Acrobat choose Advanced Security Settings In Reader choose Document Security Settings 2 Expand Digital IDs on the left select Roaming ID Accounts and click Add Account 3 Type the name and URL for t...

Page 259: ...2 ID contains multiple IDs configure the password and timeout at the file level Note Self signed digital IDs expire in five years After the expiration date you can use the ID to open but not sign or e...

Page 260: ...without having to write it down do not use a correctly spelled word in any language as they are subject to dictionary attacks that can crack these passwords in minutes change your password on a regul...

Page 261: ...are subject to change If your document doesn t require these items remove them before you distribute the document You can use the Examine Document command to find and remove hidden content from a PDF...

Page 262: ...ational text that open specific pages in the PDF To view bookmarks choose View Navigation Panel Bookmarks Embedded Search Index An embedded search index speeds up searches in the file To determine if...

Page 263: ...and location If you don t want to overwrite the original file save the file to a different name location or both For information on using the redaction tools in legal situations see http blogs adobe...

Page 264: ...s Otherwise click No 9 Choose File Save and specify a filename and location If you don t want to overwrite the original file save the file to a different name location or both More Help topics Searchi...

Page 265: ...in the Redaction toolbar 2 Select Use Overlay Text 3 Select Redaction Code and then click Edit Codes 4 In the Redaction Code Editor dialog box click Add Set 5 Optional Type a new name for the set in t...

Page 266: ...wn in the Signatures panel To sign a document you must obtain a digital ID or create a self signed digital ID in Adobe Acrobat The digital ID contains a private key and a certificate or public key The...

Page 267: ...reate an appearance 3 From the Appearance menu in the Sign dialog box select Create New Appearance 4 In the Configure Signature Appearance dialog box type a title for the signature appearance When you...

Page 268: ...in the Sign Document dialog box to review this content Specify Always Never or When Certifying A Document Available options depend on the Prevent Signing Until Document Warnings Are Reviewed setting P...

Page 269: ...ou can set one of them as the default Note Before you set a timestamp server as the default you may want to check if the timestamp authorities charge a usage fee 1 Do one of the following In Acrobat c...

Page 270: ...k signature Digital signatures can be used to sign a PDF more than once and by more than one person When you sign a document your digital signature appears in the signature field The appearance of the...

Page 271: ...on page 261 Choose a reason for signing the document Type your location and contact information Review any document warnings about content that may impact signing 8 If your digital ID requires a passw...

Page 272: ...ar if available and select each item in the list to show details When you re done close the PDF Signature Report dialog box 5 If you re satisfied with the compliance status of the document click Sign...

Page 273: ...ollow the directions in the prompts to choose a location 3 If you re adding a visible signature draw the signature field on the page Note If you enabled View Documents In Preview Document Mode When Si...

Page 274: ...ure manually to determine the problem and possible solution If the signature status is invalid contact the signer about the problem For more information about signature warnings and valid and invalid...

Page 275: ...eator must enable usage rights for Reader users Advanced Extend Features In Adobe Reader Note Embedding timestamp information requires a properly configured timestamp server In addition the signature...

Page 276: ...re The appropriate plug in is often selected automatically Contact your system administrator about specific plug in requirements for validating signatures Require Certificate Revocation Checking To Su...

Page 277: ...lish a trust relationship with the timestamp server You can establish a trust relationship using the following instruction but first you need to make sure you are familiar with the timestamp server an...

Page 278: ...lect and expand the signature and choose View Signed Version from the option menu The previous version opens in a new PDF with the version information and the name of the signer in the title bar 2 To...

Page 279: ...ader fall into two broad categories features to make the reading of PDF documents more accessible and features to create accessible PDF documents To create accessible PDF documents use Acrobat not Rea...

Page 280: ...interactive form fields unless they have associated alternate text Screen readers can read web links however you can provide more meaningful descriptions as alternate text Alternate text and tool tip...

Page 281: ...ing which content makes up a section which text is a bookmark and so on A logical structure tree of tags represents the organizational structure of the document Thus tags can indicate the precise read...

Page 282: ...then read the saved text file in a word processing application to experience the document as it will be experienced by readers who use a braille printer Use the TouchUp Reading Order tool Tags tab an...

Page 283: ...security settings that prohibit access for screen readers To check for other types of accessibility problems that may be present in the PDF use Full Check This document s security settings prevent ac...

Page 284: ...ent Properties dialog box corrects all errors related to this option Reliable Character Encoding Is Provided Checks for fonts that are inaccessible to screen readers and other assistive software Fonts...

Page 285: ...e for your assistive software and devices The assistant presents only preferences that are appropriate for your assistive software and devices according to the option that you choose 3 Follow the on s...

Page 286: ...rence corresponds to the Display PDF Documents In The Web Browser option in the Accessibility Setup Assistant Accessibility preferences in Multimedia panel Show Subtitles When Available Play Dubbed Au...

Page 287: ...features of Acrobat not those of the assistive technology to navigate from page to page in the document You should also set the Default Page Layout option in preferences to Single Page if you choose...

Page 288: ...520 Keys for navigating the Help window on page 521 Keys for accessibility on page 522 Enable single key accelerators You can select some tools and perform some actions with single key accelerators M...

Page 289: ...ce or magnified on a standard monitor without scrolling horizontally to read the text You cannot save edit or print a document while it is in Reflow view In most cases only readable text appears in th...

Page 290: ...s for using this software or device with Acrobat For more information about using screen readers see www adobe com accessibility pdfs accessing pdf sr pdf Read a PDF with Read Out Loud The Read Out Lo...

Page 291: ...accessibility tools Accessibility tools in Windows Windows 2000 XP and Vista operating systems have built in tools that provide increased or alternate access to information on the computer screen Narr...

Page 292: ...elds use Advanced Accessibility Run Form Field Recognition to detect form fields and make them interactive fillable Use the Forms tools to create fillable form fields such as buttons check boxes pop u...

Page 293: ...more information see Add tags to an existing PDF on page 290 Evaluate the PDF and repair tagging problems Once you have a tagged PDF evaluate the document for reading order problems tagging errors an...

Page 294: ...th slide presentations spreadsheets and web pages Choose File Create PDF Merge Files Into A Single PDF During conversion Acrobat opens each authoring application creates a tagged PDF and assembles the...

Page 295: ...tagged PDF forms and make their form fields fillable and accessible You can deploy forms in tagged PDF XML and other formats from LiveCycle Designer Once you create or edit an Acrobat form in LiveCycl...

Page 296: ...ith disabilities to use a keyboard to move from field to field in a logical order In PDF forms set the tab order to Use Document Structure You can test the tab order of a form by using the following k...

Page 297: ...content Each highlighted region is numbered and highlighted with gray or colored blocks the number indicates the region s placement in the page s reading order After you check the reading order of th...

Page 298: ...cation of headings columns and rows Cell Tags the selection as a table or header cell Use this option to merge cells that are incorrectly split Formula Tags the selection as a formula Because speech s...

Page 299: ...ng highlighted regions on the page you can make a figure and caption read at the specific point that they are referenced in the text By changing the order of a highlighted region you effectively chang...

Page 300: ...that contains one type of content for example a text block 2 Do one of the following To add more page content to the current selection Shift drag To remove page content from the current selection Ctrl...

Page 301: ...dicate their hierarchy in the content 1 Select the TouchUp Reading Order tool and then select the heading text in the PDF 2 In the TouchUp Reading Order dialog box click the button corresponding to th...

Page 302: ...the dialog box 2 Do any of the following If a figure isn t tagged as a figure select the content region you want and then click Figure or Figure Caption in the dialog box To remove text that was inco...

Page 303: ...ls in the table are defined as individual elements 4 If cells don t appear as separate elements do one of the following If one or more cells are merged use the TouchUp Reading Order tool to select the...

Page 304: ...related information in a different document or to a website that is relevant to the content For URLs to be accessible to screen readers you must convert them to active links and make sure that they ar...

Page 305: ...ested under it in the logical structure tree Prevent security settings from interfering with screen readers A document author can specify that no part of an accessible PDF is to be copied printed extr...

Page 306: ...e the object structure 1 Choose View Navigation Panels Content 2 Expand the document name to view pages and objects 3 Move a container or object by selecting it and doing one of the following Drag it...

Page 307: ...nt Structural elements are typically listed as container or parent tags and include several smaller elements or child tags within them Note For more information on logical structures refer to the PDF...

Page 308: ...specified as a child of the selected tag Delete Tag Removes the selected tag Find Tag From Selection Searches for the tag in the Tags tab that contains the text or object selected in the document pan...

Page 309: ...using the TouchUp Reading Order tool Note Keep alternate text descriptions as concise as possible Add alternate text to links Screen readers can read the URLs of web links out loud but adding meaningf...

Page 310: ...PDF that includes comments the comments are tagged as well However if you add comments to a PDF that s already tagged your comments are untagged unless you enable comment tagging first Note To Enable...

Page 311: ...he Add Key And Value dialog box type ColSpan or RowSpan in the Key box enter the number of columns or rows spanned in the Value box choose Integer from the Value Type pop up menu and click OK Standard...

Page 312: ...eading H element should appear as the first child of any higher level division Six levels of headings H1 to H6 are available for applications that don t hierarchically nest sections Label and list ele...

Page 313: ...Quote entry element An inline portion of text that is attributed to someone other than the author of the text surrounding it different from a block quote which is a whole paragraph or multiple paragra...

Page 314: ...a document You can use page thumbnails to jump quickly to a selected page or to adjust the view of the page In Adobe Reader when you move a page thumbnail you move the corresponding page In Acrobat wh...

Page 315: ...ves through rows from left to right or right to left for pages with a right to left binding Use Column Order Moves through columns from left to right and from top to bottom or right to left for pages...

Page 316: ...df Bookmarks in Acrobat www adobepress com articles index asp st 41891 Using Acrobat bookmarks www abanet org lpm lpt articles att10051 html PDF bookmark options www acrobatusers com articles 2007 02...

Page 317: ...he color and style of the text choose View Toolbars Properties Bar After you have defined a bookmark s appearance you can reuse the appearance settings To do this select the bookmark and from the opti...

Page 318: ...nested however the actual page remains in its original location in the document Nesting a bookmark left and the result right Move bookmarks out of a nested position 1 Select the bookmark or range of...

Page 319: ...nder a new untitled bookmark More Help topics Edit tags with the Tags tab on page 301 Links and bookmarks in web pages on page 321 Links and attachments Create a link Links let you jump to other locat...

Page 320: ...to the next link you create You can change the properties of several links at once if you drag a rectangle to select them using the Link tool or the Select Object tool Move or resize a link rectangle...

Page 321: ...ment Processing Create Links From URLs 2 In the Create Web Links dialog box select All to create links from all URLs in the document or select From and enter a page range to create links on selected p...

Page 322: ...Destination To delete the destination choose Delete To reset the target of the destination to the page displayed choose Set Destination To give the destination a different name choose Rename Create an...

Page 323: ...ab menu and click OK 4 Save the PDF 5 Optional To add a description to the attachment that helps differentiate between similar files in the Attachments panel select the attached file and from the opti...

Page 324: ...rch window type the word or phrase that you want to search for select the results option you want and then click Search Attachments Search attachments from the Search window 1 Choose Edit Search 2 Typ...

Page 325: ...the same page opens or closes Full Screen view is turned on Action types You can assign the following actions to links bookmarks pages media clips and form fields Execute A Menu Item Executes a specif...

Page 326: ...tton and not activate the action Page Visible media clips only When the page containing the media clip is visible regardless of whether it is the current page It s possible for a page to be visible wi...

Page 327: ...web pages tagged bookmarks are generated if Create Bookmarks is selected in the Web Page Conversion Settings dialog box A standard untagged bookmark representing the web server appears at the top of t...

Page 328: ...e article threads automatically as you convert the files to Adobe PDF If the file you re viewing has articles you can show the names of the articles on a tab and navigate easily through them 1 Choose...

Page 329: ...es panel do one of the following To delete the entire article select the article in the Articles panel and press the Delete key To delete only one box from an article right click the box and choose De...

Page 330: ...hat are available when you create a PDF file using Distiller Whether you use all of these settings or only a few depends on how you intend to use the files and on the essential properties a file must...

Page 331: ...ally switches to Custom 3 From the Make Compatible With menu choose Retain Existing to keep the current PDF version or choose an Acrobat version The options available in panels vary depending on this...

Page 332: ...2 compression which is available in PDF Optimizer but not in Distiller is superior to CCITT Quality Available only for JPEG and JPEG 2000 formats JPEG and JPEG 2000 compression methods are typically l...

Page 333: ...t transparency When you create flattening presets they appear with the default presets in the Transparency panel Note Transparency flattening cannot be undone after the file is saved Discard Objects p...

Page 334: ...ot affect the functionality of the PDF but it does decrease the file size Discard Hidden Layer Content And Flatten Visible Layers Decreases file size The optimized document looks like the original PDF...

Page 335: ...ions to modify new text than the TouchUp Text tool Note Using the TouchUp Text tool may affect how the document reflows which can make the document less accessible to the visually impaired The Select...

Page 336: ...OCR Text Recognition Recognize Text Using OCR For details see Recognize text in scanned documents on page 69 3 Select the text you want to edit Choose Edit Select All to select all the text in the bou...

Page 337: ...onts are listed at the top system fonts are listed below Font Size Changes the font size to the size in points that you specify Character Spacing Inserts uniform spacing between two or more characters...

Page 338: ...that PDF To enable use of the Typewriter tool open the PDF and choose Tools Typewriter Enable Typewriter Tool In Adobe Reader 1 Choose Tools Typewriter Show Typewriter Toolbar and then click the Typew...

Page 339: ...taining the font embedding or subsetting to edit A paragraph of text is enclosed in a bounding box You can select text within the paragraph by dragging 3 Right click the text and choose Properties 4 I...

Page 340: ...it a text box the entire text box is selected You must use the TouchUp Text tool to edit individual characters and words Use the Select Object tool to select and move objects such as form fields and l...

Page 341: ...elete Clip deletes objects that are clipping the selected object For example if you scale text and the resulting characters are clipped selecting this option shows you the complete characters This opt...

Page 342: ...nsparency information is preserved only for masks that are specified as index values in an indexed color space Image masks are not supported If you change image modes while editing the image you may l...

Page 343: ...d page transitions to selected pages or the entire document Acrobat supports page transitions and bullet fly ins from PowerPoint More Help topics View document properties on page 347 Set the page layo...

Page 344: ...rences Window Options Determine how the window adjusts in the screen area when a user opens the document These options apply to the document window itself in relationship to the screen area of the use...

Page 345: ...t can be played back in Adobe Reader 9 and later H 264 also known as MPEG 4 part 10 is a video compression standard that provides high quality video without substantially increasing file size Video fi...

Page 346: ...t all of these options are available for all media types Maintain Original H 264 Encoding If a file is H 264 compliant this option is automatically selected Clear this check box if you need specific f...

Page 347: ...display an image in the play area when the video or sound isn t playing select a poster option and then click OK After you add the video to the PDF you can specify additional properties that determine...

Page 348: ...age Poster Image To use an image that is not part of the file you are adding select Create Poster From File Click Browse to find the image you want to be displayed when the video sound or interactive...

Page 349: ...er point in the list and click Actions Note Generally Chapter Point actions can be added only after the multimedia has been created You can then edit the play area and add Chapter Point actions Edit t...

Page 350: ...You can assign different renditions to different actions although in most cases the Mouse Up action is best 1 Using the Sound tool or the Video tool double click the play area 2 On the Settings tab c...

Page 351: ...ontent Type is set automatically Changing the Content Type setting may cause problems playing the media Rendition Alternate Text Type a description of the rendition that may be read aloud to visually...

Page 352: ...bled the rendition may be used only if the Play Dubbed Audio preference option is selected Playback Requirements Use this tab to select which attributes are required for the rendition to be played The...

Page 353: ...appearance of the play area when the video isn t playing To reduce file size and possibly the image quality select 256 Colors Click Close Document properties and metadata View document properties Whe...

Page 354: ...n the document Specifying a base URL makes it easy for you to manage web links to other websites If the URL to the other site changes you can simply edit the base URL and not have to edit each individ...

Page 355: ...it is listed as Unknown The XML name space is contained in parentheses after the schema name Edit or append document metadata 1 Choose File Properties click the Description tab and then click Additio...

Page 356: ...he image has no metadata associated with it View and edit Visio object metadata 1 Choose Tools Analysis Object Data Tool 2 Double click an object on the page to show its metadata The Model Tree opens...

Page 357: ...o the zoom level However you can highlight a portion of a layer that is especially important by creating a bookmark that magnifies or hides the layer using page actions You can also add links that let...

Page 358: ...This option affects all optional content in the PDF even layers that are not listed in the Layers panel All layers are visible regardless of the settings in the Layer Properties dialog box You cannot...

Page 359: ...hen the document is opened or you can let the default state determine whether a layer is shown or hidden when the document is opened Print Determines whether a layer will print Export Determines wheth...

Page 360: ...by changing the layer settings selecting the Hand tool and clicking the link Import layers You can import layers from a PDF or image file into a target PDF Supported image file formats are BMP GIF JPE...

Page 361: ...f the layer reflects the change If the content that you edit or delete is associated with more than one layer the content in all the layers reflects the change For example if you want to change a titl...

Page 362: ...n the Run Sequence Confirmation dialog box verify that the sequence you selected is the one you want and click OK To prevent this dialog box from appearing in the future In the Preferences dialog box...

Page 363: ...Select Commands 3 To modify the sequence of commands do any of the following To add a command to the sequence select it in the list on the left and click Add to move it to the list on the right To de...

Page 364: ...hat don t have interactive options 1 Choose Advanced Document Processing Batch Processing select the batch sequence you want to add interactivity to and click Edit Sequence 2 In the Batch Edit Sequenc...

Page 365: ...nce dialog box choose the settings you want from the menus 9 Click Output Options select the options you want to include and then click OK Automate password entry for a batch sequence Before you batch...

Page 366: ...u can also include bookmarks and comments in the search The Search window offers more options and more kinds of searches than the Find toolbar When you use the Search window object data and image XIF...

Page 367: ...more of the following Whole Words Only Finds only occurrences of the complete word you type in the text box For example if you search for the word stick the words tick and sticky aren t found Case Sen...

Page 368: ...D file searches the IFilters appropriate to the file types must be installed IFilters are typically installed with their applications but can also be downloaded from product websites 1 Open the PDF Po...

Page 369: ...c search options Click Use Advanced Search Options near the bottom of the window to display additional options To restore the basic options click Use Basic Search Options near the bottom of the window...

Page 370: ...on in any of the three options for that set After you enter options deselecting the check box doesn t clear the entries they just aren t applied to the search First menu property Indicates the documen...

Page 371: ...lect Index 4 Select an index from the list or click Add and add an index Repeat as needed Note To read file data about a selected index click Info To exclude an index from the search select it and cli...

Page 372: ...arch those without embedded indexes no extra steps are required For more information on using indexes for faster PDF searches see Seneca Design Training tips at w ww senecadesign com designgeek acroba...

Page 373: ...System volumes may contain long unretrievable filenames If the document structure includes subfolders that you don t want indexed you can exclude them during the indexing process Adding metadata to d...

Page 374: ...files to be indexed and click OK To add more folders repeat this step Note Any folder nested under an included folder will also be included in the indexing process You can add folders from multiple se...

Page 375: ...cument Information option is selected in the PDFMaker application the fields transfer over to any PDFs you create XMP Fields Use this option to include custom XMP fields The custom XMP fields are inde...

Page 376: ...s the IDX files Purge Deletes the index contents the IDX files without deleting the index file itself PDX Catalog preferences You can set preferences for indexing that apply globally to all subsequent...

Page 377: ...are in the same folder you can maintain the relative path simply by moving that folder If the relative path changes you must create a new index after you move the indexed document collection However y...

Page 378: ...the model in the application that it was created in and capture it Capturing does not preserve the file structure of 3D models but it does list all parts in a hierarchy under a single assembly More H...

Page 379: ...tion in which PDFMaker is available After you create a template select it in the Acrobat 3D Conversion dialog whenever you convert a 3D file to PDF 1 In an Office 2003 document click the Insert Acroba...

Page 380: ...tion is available only in PDFs that were converted using PRC settings Note When you secure a 3D PDF that contains geometry avoid settings that restrict editing and printing the PDF Otherwise it disabl...

Page 381: ...ws storage of large CAD files to PDFs that are a fraction of the original size Supports post conversion compression for faster loading Can represent Product Manufacturing Information PMI also referred...

Page 382: ...Produces the smallest file size possible by applying compression which may reduce image quality Visualization High Quality Produces detailed high quality PDFs but may increase file size Collaboration...

Page 383: ...same size in the foreground Show 3D Toolbar By Default Displays the 3D toolbar when the model is activated When this option is not selected you can right click the 3D image to view the 3D toolbar Open...

Page 384: ...n required for STL printers Controlled Precision When you select either User Defined or Controlled Precision click Advanced to create exact measurements Chord Height Ratio Specifies the percentage of...

Page 385: ...eset by reopening the Acrobat Conversion dialog box selecting the preset from the menu and then clicking the Delete Preset button Convert large assemblies Converting large assemblies with numerous uni...

Page 386: ...example if the name of the application is CNEXT exe the settings default to CATIA capture settings You can then edit the capture settings as appropriate Preparing for 3D capture When using Acrobat Pr...

Page 387: ...porated into the 3D model Removes boxes around notations used for geometric dimensioning and tolerancing GD T This option removes points and lines from the 3D model itself For example in Revit models...

Page 388: ...basis of new PDFs or you can bring them directly into existing PDFs For many supported formats you can do any of these in Acrobat Pro Extended Insert a 3D model as a new page 1 Open a PDF and choose...

Page 389: ...ect the 3D canvas and change it as needed To move the canvas drag it to a new location on the page To delete the canvas and the 3D model select it and press Delete To resize the canvas drag the frame...

Page 390: ...k Browse to find the image you want Resources Use the Resources tab to add files developed in Flash to a 3D model for animation effects and textures To bind a Flash resource select it from the list of...

Page 391: ...ocate the file and then click Open 6 Click OK to add the 3D object More Help topics Acrobat 3D conversion settings on page 375 Alter or manipulate 3D models Word and Excel In Microsoft Office applicat...

Page 392: ...age and click Open Note The poster is the image that is displayed on the page when the model is not activated Set the default view of a 3D model Word and Excel Right click the 3D model and do one of t...

Page 393: ...king the 3D model and choosing Tools Hide Toolbar To show the toolbar choose Show Toolbar from the same context menu This option isn t available in Adobe Reader 3D navigation tools Rotate Turns 3D obj...

Page 394: ...ect ever moves out of your view you have in essence turned your camera away from the object Click the Default View icon on the 3D toolbar to move the object back into view Views menu Lists any views d...

Page 395: ...s method can be useful if you want to change or remove entities from a 3D model but don t have the source application installed When you have a PDF open in Acrobat you can right click an embedded 3D m...

Page 396: ...el as well as the background Changing the appearance of the 3D model A Default appearance B Wireframe rendering mode C Colored lighting D Different background color Use items on the 3D toolbar to make...

Page 397: ...e same hierarchical level as its related object or assembly View pane The middle pane lists the views that have been defined for the 3D object When you change a view click one of the listed views to r...

Page 398: ...isplays the surface area and volume if available in the Object Data pane of the Model Tree Display Bounding Box Displays the box that encloses the 3D object or selected parts of the model Set Bounding...

Page 399: ...orts CSV formatting such as Microsoft Excel Note If the 3D model includes Product Manufacturing Information PMI options for showing and hiding the PMI are available on this menu View Product Manufactu...

Page 400: ...n page 391 Convert 2D CAD drawings on page 379 Create cross sections Displaying a cross section of a 3D model is like cutting it in half and looking inside Use the Cross Section Controls dialog box to...

Page 401: ...ht or change the percentage To understand how each axis divides the 3D model select an axis and then drag the Offset slider back and forth Observe the changes in the embedded 3D model Flip Reverses th...

Page 402: ...end point for the measurement and then click a third time to set the location of the measurement and label To save a measurement as a comment select the Hand tool right click the measurement and clic...

Page 403: ...ese shortcuts while you are measuring Preferences Opens the Measuring 3D Preferences dialog box Hide Show Measurement Info Window The Measurement Info Window displays the Units And Markup settings for...

Page 404: ...the camera target is the center of the selected model The camera is aligned to the selected model Select Face After you select this option click a face of the 3D model in the document The Camera Prope...

Page 405: ...s to include in the view Properties that are not selected use the settings that were last displayed For example if Background Color is not selected the background color of the view remains the same as...

Page 406: ...ve and click Delete View In the View pane of the Model Tree panel select the views you want to remove From within the View pane either click the Delete button or click the Options button and choose De...

Page 407: ...3D Orientation Axis Turns on or off an in scene display of an axis that indicates the current orientation of the 3D scene Optimization Scheme For Low Framerate Specifies what happens to animations of...

Page 408: ...Select a part of the model you want to add a 3D comment to 3 In the Enter Comment String dialog box type your comment Add comments from the Comment Markup toolbar When you add comments by using the to...

Page 409: ...ay the list of individual measurements 2 Right click a measurement name and click Convert To Comment Display comments for a 3D object 1 Do one of the following In the Model Tree select a view that con...

Page 410: ...is loose tolerant and the export format is tight tolerant Acrobat can add a tolerance to the exported file 1 Open the 3D PDF and click the 3D model in the document pane 2 Right click the 3D model and...

Page 411: ...e Analytics To Writes surfaces cylinders planes spheres cones torus and curves circles ellipses parabolas hyperbolas as analytic shapes instead of NURBS Non Uniform Rational B Spline Use Short Names U...

Page 412: ...Select A Default Script dialog box locate the JavaScript file and click Open By default the embedded JavaScript runs when you activate the 3D model You can also set page elements such as buttons or li...

Page 413: ...filename extensions Acrobat requires both the SHP file and the DBF file for importing 1 Open a PDF map and choose View Navigation Panels Layers 2 Select Option on the Layer sidebar and click Import A...

Page 414: ...ring tools by choosing Tools Analysis Show Analysis Toolbar Geospatial tools on the Analysis toolbar Use the Geospatial Location tool to perform these tasks View latitude and longitude while the curso...

Page 415: ...lace name or address click the location marker and then add the information in the comment box Measure distance perimeter and area on maps When you open a geospatial PDF the Acrobat measuring tools re...

Page 416: ...oose Decimal to display latitude and longitude as a decimal fraction Choose Degrees Minutes Seconds to divide each degree of longitude into 60 minutes each of which is divided into 60 seconds Display...

Page 417: ...e Comments menu or the Comments pane From the Comments menu choose Comments Export Comments To Data File Open the Comments pane choose Options Export Comments To Data File To export a subset of the co...

Page 418: ...fferences in image sources the way software applications define color print media newsprint paper reproduces a smaller gamut than magazine quality paper and other natural variations such as manufactur...

Page 419: ...nd your monitor Color management is especially useful for adjusting color for devices with a relatively limited gamut such as a four color process printing press Accurately soft proof preview a color...

Page 420: ...his system is based on conventions developed by the International Color Consortium a group responsible for standardizing profile formats and procedures so that consistent and accurate color can be ach...

Page 421: ...plications The default color settings are sufficient for most users However you can change the color settings by doing one of the following If you use multiple Adobe applications use Adobe Bridge CS3...

Page 422: ...en position the pointer over the setting name The description appears at the bottom of the dialog box Note Acrobat color settings are a subset of those used in InDesign Illustrator and Photoshop In ce...

Page 423: ...ign Turn on Overprint Preview to get an accurate and consistent preview of spot colors Acrobat Illustrator and InDesign Use Lab values the default to display predefined spot colors such as colors from...

Page 424: ...lications Embed an ICC compliant profile when you save the file The file formats that support embedded profiles are JPEG PDF PSD Photoshop AI Illustrator INDD InDesign Photoshop EPS Large Document For...

Page 425: ...eate will use sRGB as the color space When working with images that have an embedded color profile other than sRGB you should convert the image s colors to sRGB before you save the image for use on th...

Page 426: ...on a particular output device Keep in mind that the reliability of the soft proof depends upon the quality of your monitor the profiles of your monitor and output devices and the ambient lighting cond...

Page 427: ...tions create the most accurate soft proof Preserve CMYK Numbers or Preserve RGB Numbers Simulates how the colors will appear without being converted to the color space of the output device This option...

Page 428: ...es a different profile Most new inkjet photo printers come with fairly accurate profiles built into the driver so letting the printer select the right profile saves time and alleviates mistakes This m...

Page 429: ...ms with a profile or simply adjust a profile to produce results more to your taste More Help topics Install a color profile on page 426 Color managing PDFs for printing When you create Adobe PDFs for...

Page 430: ...using different profiles for different light sources For scanner profiles some photographers create separate profiles for each type or brand of film scanned on a scanner Output device profiles Descri...

Page 431: ...haracterize your monitor Calibrating your monitor brings it into compliance with a predefined standard for example adjusting your monitor so that it displays color using the graphics arts standard whi...

Page 432: ...ayed on a monitor far more accurately than the human eye Note Monitor performance changes and declines over time recalibrate and profile your monitor every month or so If you find it difficult or impo...

Page 433: ...that the document is no longer color managed Acrobat Photoshop and InDesign Convert the colors in the document to the color space of a different profile The color numbers are shifted in an effort to...

Page 434: ...the proofing or final color space for colors that result from transparency interactions on the page Use this option when your document includes transparent objects 4 To preview the effects of the new...

Page 435: ...e default Settings folder About color working spaces A working space is an intermediate color space used to define and edit color in Adobe applications Each color model has a working space profile ass...

Page 436: ...op you can create custom working space profiles However Adobe recommends that you use a standard working space profile rather than create a custom profile For more information see the Photoshop suppor...

Page 437: ...orking Space Converts colors to the current working space profile when opening files and importing images Select this option if you want to force all colors to use a single profile the current working...

Page 438: ...ing intent determines how a color management system handles color conversion from one color space to another Different rendering intents use different rules to determine how the source colors are adju...

Page 439: ...e specified amount when displayed on the monitor When selected this option can aid in visualizing the full range of color spaces with gamuts larger than that of the monitor However this causes a misma...

Page 440: ...nters and drivers See your printer driver documentation for details 3 To print comments such as sticky notes in the Preferences dialog box choose Commenting and select Print Notes And Pop ups 4 Click...

Page 441: ...o Printable Area Reduces or enlarges each page to fit the printable area of the currently selected paper size For PostScript printers the PPD determines the printable area of the paper Shrink To Print...

Page 442: ...r Note You don t need to have a PostScript printer to create a PostScript file Print Color As Black Windows Forces all nonwhite color to print as black This option is useful for printing engineering d...

Page 443: ...d basic print settings to a PDF at any time 1 Choose File Properties and click the Advanced tab 2 In the Print Dialog Presets section set options and click OK The next time you open the Print dialog b...

Page 444: ...on the sheet and large pages are scaled shrunk to fit the printable area When you collate fold and staple the double sided pages the result is a single book with correct pagination To print booklets y...

Page 445: ...ider printing the back side pages using a different paper tray Auto Rotate Pages Automatically rotates each page for the best fit in the printable area Sheets From Specifies the first and last sheet t...

Page 446: ...ks appear in a hierarchy with parent bookmarks and child dependent bookmarks If you print a parent bookmark all page content associated with child level bookmarks also print Not all bookmarks display...

Page 447: ...p option When you specify an overlapping edge and then superimpose those edges you can use the cut marks to line up the tiles Scale a document for printing To print an oversized PDF on paper that has...

Page 448: ...nload Asian fonts If a PDF contains device dependent settings such as halftones and transfer functions these settings can be sent in the PostScript output to override the default settings in the print...

Page 449: ...uch as background images or company logos Always Use Host Collation Specifies if you want Acrobat to always use host collation for printing without checking the printer driver Acrobat uses printer col...

Page 450: ...age Resolution Controls how resolution progression information if present is used when generating PostScript When selected the maximum resolution data contained in the image is used When unselected th...

Page 451: ...combinations choose an option from the Screening menu To specify a custom halftone screen frequency in the ink list select the plate to be customized and then enter the lpi value in the Frequency box...

Page 452: ...the imageable area across the horizontal and vertical axes so that it is wrong reading Type is readable when the photosensitive layer is facing away from you Images printed on film are often printed H...

Page 453: ...he PDF bleed box boundaries A bleed box defines the amount of extra area to image outside the defined page size Registration Marks Places marks outside the crop area for aligning the different separat...

Page 454: ...pdf Preview how colors overprint Overprint preview provides an onscreen simulation that approximates blending and overprinting in the color separated output Overprinting effects can also be simulated...

Page 455: ...e composite version of the pages is produced unless you select Print Color As Black in the main Print dialog box this option prints all nonwhite color as black If the document contains color visually...

Page 456: ...ased separations Acrobat creates PostScript information for each of the separations required for the document and sends that information to the output device For in RIP separations the work of separat...

Page 457: ...ftone screen is rotated 8 If the document contains objects with transparency settings select an option from the Transparency Flattening Preset menu 9 Under Ink Manager deselect any color you don t wan...

Page 458: ...service provider may prefer to receive a composite PostScript file of the document optimized for in RIP separations rather than a preseparated PostScript file Saving the file as PostScript preserves...

Page 459: ...eflight Allows you to perform more than 400 predefined checks for all the common output errors and then correct all fixable errors Convert Colors Allows users to convert any color space in the documen...

Page 460: ...PDF www adobe com go lrvid4083_a9 Using multiple applications in a creative workflow www adobe com go lrvid4205_a9 Trapping color About ink trapping When an offset printed document uses more than one...

Page 461: ...inter that supports Adobe In RIP Trapping You must select this PPD by using the operating system driver An Adobe PostScript Level 2 or later output device that uses a RIP that supports Adobe In RIP Tr...

Page 462: ...e Advanced Print Production Trap Presets 2 Select an existing preset and then click Create 3 Specify the following options and then click OK Name Type a name for the preset You cannot change the name...

Page 463: ...finish updating the dialog box click OK Trap preset options You can change trap preset options whenever you create or edit a trap preset The same trap preset options are available in Acrobat and InDes...

Page 464: ...e Trapping Engine Trap join examples left to right miter join round join bevel join End Style Controls the intersection of three way traps Miter the default shapes the end of the trap to keep it away...

Page 465: ...fferently It s important to be aware of these differences when setting trapping options Trap Placement Provides options for determining where the trap falls when you trap vector objects including obje...

Page 466: ...glish and Canadian versions conform to the Specifications for Web Offset Publications SWOP solid ink density values published by the Graphic Arts Technical Foundation of North America You can adjust p...

Page 467: ...option for varnishes and dieline inks Opaque Use for heavy nontransparent inks to prevent trapping of underlying colors but allow for trapping along the ink s edges Use this option for metallic inks O...

Page 468: ...eview dialog box are reflected directly in the open document You can also access the Object Inspector from the Preview section of the Output Preview dialog box to inspect the content of your document...

Page 469: ...ou deselect this option then the paper color is monitor white 3 Type the percentage of Warning Opacity to set the opacity of all warning highlights View colors by source space You can limit which colo...

Page 470: ...t Point Sample specifies the value of the pixel you click 3 By 3 Average and 5 By 5 Average specify the average value of the specified number of pixels within the area you click Sample size does not h...

Page 471: ...se Object Inspector 2 Click in the document window to view information about the objects that are under the pointer in the Output Preview dialog box Color conversion and ink management About color con...

Page 472: ...a selected object use the TouchUp Object tool Convert Colors dialog box A Conversion Attributes B Document Colors Open the Convert Colors dialog box Do one of the following Choose Advanced Print Prod...

Page 473: ...ithin the document Color Type Specifies the color space for conversion Text Size Specifies the minimum and maximum text size for text objects 3 Select one of the available convert commands Preserve Ke...

Page 474: ...ument use this tool to change only the RGB image and not affect the other PDF colors You can change the color space temporarily or embed the profile with the object Note The TouchUp Object tool doesn...

Page 475: ...ted as separations rather than on a single plate Converting a spot color is useful if you ve accidentally added a spot color to a process color document or if the document contains more spot colors th...

Page 476: ...inter Marks dialog box For information about adding printer marks to just the printed output see Include marks and bleeds on page 446 Note A PDF created from Adobe InDesign CS and later can include pr...

Page 477: ...ox by choosing Document Crop Pages Note When the crop box is expanded the media box adjusts accordingly More Help topics Crop pages on page 131 Fix hairlines Very thin lines called hairlines are probl...

Page 478: ...to check Transparency flattening About flattening If your document or artwork contains transparency to be output it usually needs to undergo a process called flattening Flattening divides transparent...

Page 479: ...to highlight the areas and objects that are transparent as well as those affected by transparency flattening Transparent content is highlighted in red and the rest of the artwork appears in grayscale...

Page 480: ...u can use this color coded information to adjust flattening options Note The Flattener Preview is not intended for precise previewing of spot colors overprints and blending modes Instead use Overprint...

Page 481: ...ons Transparent Objects Highlights the objects that are sources of transparency such as objects with partial opacity including images with alpha channels objects with blending modes and objects with o...

Page 482: ...both line art and gradient mesh The resolution affects the precision of intersections when flattened Line Art and Text Resolution should generally be set to 600 1200 to provide high quality rasteriza...

Page 483: ...ages The blending space enables objects of multiple color spaces to blend when interacting transparently About transparency flattener presets If you regularly print or export documents that contain tr...

Page 484: ...the Preset menu and press Delete Low Medium and High settings are built in and can t be deleted More Help topics Transparency Flattener options on page 475 Apply a flattener preset Do one of the follo...

Page 485: ...nk coverage PDF version compatibility and more Preflight also includes tools for examining PDF syntax or the actual PDF structure of a document Before you use the Preflight tool or create a PDF for pr...

Page 486: ...or fixup on the list to see its description Profiles are organized in groups that you can expand and collapse Profiles with the gray wrench icon include fixups that can correct errors in your file You...

Page 487: ...splaying Results Specifies how much detail appears in the Preflight Results list You can specify no details only important details or all details Show Display Settings Alert If Display Is Not Set To H...

Page 488: ...ms by highlighting them If this option is deselected non problematic content is highlighted and problem content is not highlighted Color Opacity Click Color to choose colors from a color spectrum Spec...

Page 489: ...xpand an area to see details about the problem object Your Preflight preferences determine how many results if any are listed To see an object in a separate view select Show In Snap To embed an audit...

Page 490: ...document information fields or page labels cannot be displayed 1 Expand a results category to display the problem objects found during the inspection 2 Select a problem object in the list 3 Click Sho...

Page 491: ...view them as you would any PDF comments For example you can click Comments in the navigation pane to list each comment or filtered comment in a list More Help topics View comments on page 176 Insert a...

Page 492: ...rts You can capture the results in a text file an XML file or a single PDF file A PDF report can include just an overview or detailed information presented in different ways A PDF report includes info...

Page 493: ...ng processing issues such as failure to print correctly or problems encountered during color conversion imposition placement on an InDesign page and so on Identifying aspects of a PDF that are not ide...

Page 494: ...View the structure of a PDF as defined by content streams and cos objects in a tree array Content streams represent pages form XObjects Type 3 font characters and the appearance of comments and form...

Page 495: ...e the glyph s outline Black points indicate the outline s contour Red points indicate bezier curves and are offset from the outline s contour Display Cursor Shows the position of the currently selecte...

Page 496: ...stom profiles you ve created Set up favorite profiles 1 Do one of the following If the Preflight dialog box is not open choose Advanced Preflight If another panel is displayed in the Preflight dialog...

Page 497: ...files add only as many checks as you need to validate the PDF content and keep the checks and properties simple and straightforward For example you can use a PDF X profile to check for certain criteri...

Page 498: ...age it for import and export The package includes all checks and properties for the selected profile Import a preflight profile 1 Do one of the following In the Preflight dialog box choose Import Pref...

Page 499: ...ght Edit Profile dialog box select a profile 2 Choose Password Protected from the pop up menu at the upper left of the dialog box 3 Type and reenter the password and click OK You can use uppercase and...

Page 500: ...on from the pop up menu to specify how to handle mismatches during the inspection 8 Click OK or click Save to save your changes without closing the dialog box Preflight alert options For each check in...

Page 501: ...a property for example text size or spot color name and the value you enter in the dialog box for example 12 or Deep blue Other statements compare numerical values Property groups The properties for d...

Page 502: ...at control how text graphics or images are displayed in a PDF page Overprint settings for example are included here Halftone Includes graphic state settings relevant to prepress operations such as scr...

Page 503: ...ncoded For example it is possible to include the text Hello as a text operator for the whole word or as several text operators for each character in the word The latter is less efficient and reduces t...

Page 504: ...the check so that it flags text objects that use more than one color and have a text size equal to or smaller than 12 points You can reuse a check in any profile where it s needed Keep in mind however...

Page 505: ...reflight dialog box click the Select Profiles button 2 Select a profile and click the Edit button next to the profile name 3 If necessary choose Unlocked from the pop up menu 4 On the left side of the...

Page 506: ...rce file A profile with a fixup has the gray wrench icon next to it An outline of a wrench means that no fixups are associated with the profile Preflight includes several predefined fixups that you ca...

Page 507: ...category with the profile you want and then expand the profile 3 If necessary unlock the profile so that you can modify it Choose Unlock from the pop up menu at the top 4 Select Fixups from the items...

Page 508: ...xup name B Fixup categories C Fixup criteria D Button for seeing which profiles use the fixup E Search F Areas in the fixup that can be modified Create or modify fixups You can create a custom fixup f...

Page 509: ...ich profiles currently use this fixup click Usage You may need to unlock other profiles before you can modify the fixup 5 Do any of the following and click OK To rename the fixup type in the Name box...

Page 510: ...equirements For example under certain circumstances an ICC profile that describes the destination device is required for PDF X 1a PDF X 3 and PDF X 4 compliance If your document doesn t have an embedd...

Page 511: ...le click Verify Conformance Remove PDF X PDF A or PDF E information You can remove all PDF X PDF A or PDF E specific information such as the output condition or the GTS_PDFX version key This action is...

Page 512: ...processing See Processing in batches on page 355 Keep Profile profile Uses the currently selected profile for the preflight inspection Capture Inserts the profile being used in the droplet into the pr...

Page 513: ...s when you create PDF X or PDF A files using the Standards panel of the Adobe PDF Settings dialog box You access Adobe PDF Settings differently depending on the application you re using You can also u...

Page 514: ...f Preflight Preferences select the output intent and click Export ICC Profile 2 Specify a name and location and click Save The ICC profile appears with the other ICC profiles in the Profiles folder De...

Page 515: ...sfully ensures the integrity of the files before the job enters print production For example a print service provider or content originator can use JDF to control PDF creation and preflight inspection...

Page 516: ...s Select a file to see information specific to that file 3 Click tabs to view different specifications Create JDF job definitions You can create new JDF job definitions in a variety of ways using the...

Page 517: ...s InDesign files Word files PostScript files and so on 1 In the JDF Job Definitions dialog box select the job definition and click Edit 2 Expand the items on the left and do any of the following To ch...

Page 518: ...entification used to match this job definition to a billing or higher level MIS Management Information System This ID is usually the internal customer number of the MIS that created the job Customer J...

Page 519: ...job function Select a job function in the list and click Edit to update the information Select a job function in the list and click Remove Define media specifications for a print job You specify the...

Page 520: ...der normal light Use translucent for back lit viewing Texture The intended texture of the media Front Back Coating The prepress coating applied to the front and back surfaces of the media Stock Brand...

Page 521: ...tructions At any time you can prepare your JDF package the JDF file and PDF file for submission using submission site instructions Any preflight profile or PDF conversion settings file embedded in the...

Page 522: ...Inserts blank pages into the combined PDF where no PDF pages are referenced for example if a section has been specified to contain 12 pages but no PDF has been referenced Include Annotations Adds ann...

Page 523: ...e errors cannot be fixed completely In this case a warning appears in place of the previous error 6 When you have corrected all fixable errors click Continue 7 If you selected Preflight in the Submiss...

Page 524: ...ption in General preferences Tool Windows UNIX action Mac OS action Hand tool H H Temporarily select Hand tool Spacebar Spacebar Select tool V V Snapshot tool G G Marquee Zoom tool Z Z Temporarily sel...

Page 525: ...age Up or Shift Enter Page Up or Shift Return Next screen Page Down or Enter Page Down or Return First page Home or Shift Ctrl Page Up or Shift Ctrl Up Arrow Home or Shift Command Up Arrow Last page E...

Page 526: ...item such as a movie clip or bookmark or command Spacebar or Enter Spacebar or Return Open context menu Shift F10 Control click Close context menu F10 Esc Return to Hand tool or Select tool Esc Esc Mo...

Page 527: ...kmarks Shift Shift Collapse selected bookmark Forward Slash Forward Slash Move focus to next item in a navigation panel Down Arrow Down Arrow Move focus to previous item in a navigation panel Up Arrow...

Page 528: ...nt Shift Ctrl 5 Shift Command 5 Reflow a tagged PDF and return to unreflowed view Ctrl 4 Command 4 Activate and deactivate Read Out Loud Shift Ctrl Y Shift Command Y Read only the current page out lou...

Page 529: ...Acrobat Distiller about 96 defining document boxes 109 naming files 98 settings 97 99 101 watched folders 98 Acrobat Self Sign Security See Default Certificate Security Acrobat See Adobe Acrobat Acrob...

Page 530: ...ing 246 audio clips See media clips auditing space usage 324 325 author name on comments 165 searching by 363 AutoCAD converting to PDF 60 creating PDFs from 85 export review comments to 183 Auto Comp...

Page 531: ...color See also color separations of grid lines 49 in online displays 105 mapping between color spaces 105 options for 105 preventing shifts in text 105 Color Bars option 447 color gamuts 412 color ima...

Page 532: ...ller 111 images 142 in PDF Optimizer 325 line art 104 with Adobe Photoshop 111 compression options JPEG 142 lossy and lossless 325 methods 111 PNG 143 reducing file size 325 setting in Acrobat Distill...

Page 533: ...505 PDF X information from files 505 Descreen option 68 Deskew option 68 desktop printers color profiles for 423 Despeckle option 68 destinations about 316 creating 316 deleting 316 in PDF layers 354...

Page 534: ...g 327 embedding all fonts 104 finding font folders 113 fonts in PDFs 113 fonts with TouchUp Text tool 333 fonts threshold 104 thumbnails 103 EMF file format 472 emulsion options 445 Enable Right To Le...

Page 535: ...web conversion 94 deleting 126 editing 125 form actions resetting 320 showing fields 320 submitting 320 form fields See also forms signature fields accessibility 298 appearance 201 buttons 210 212 215...

Page 536: ...l Tree 391 parts of 3D models 392 Properties toolbar 28 thumbnails 33 toolbars 27 High Quality Print PDF preset 100 Highlight Color preferences 187 Highlighter tool 169 highlighting options 482 highli...

Page 537: ...ith 3D content 403 in forms 191 in media clips 345 running a JavaScript action 320 support Web Capture 90 with 3D content 405 406 JDF Job Definition Format files associating with PDF files 509 prepari...

Page 538: ...oportions 343 system requirements 346 media formats 42 Media Manager 511 513 media specifications defining for print job 513 514 meetings initiating 150 menu item actions executing 319 menus context s...

Page 539: ...ce 139 options 325 PDF files 64 PDF Optimizer 324 PDFs 325 Organizer window 52 orientation page layout 46 rotating 47 orthographic projection 3D models 390 output device profiles 423 424 426 output in...

Page 540: ...181 importing comments 181 mark up text with edits 168 tracking 178 update your profile 162 using Tracker 159 viewing comments 176 PDF toolbar 74 PDF version capabilities 88 103 109 PDF create from A...

Page 541: ...et digital signature appearance 261 Preflight inspecting files 505 preflight checks adding to profiles 498 creating 499 editing 498 viewing 497 preflight fixups about 500 adding to profiles 500 creati...

Page 542: ...See compression Quick Check 276 QuickTime files See media clips R radio buttons in forms 189 read me file 2 Read Out Loud 284 reading articles 36 320 Reading mode 34 reading order about 275 accessibil...

Page 543: ...ext 142 TIFF 143 Word 144 XML 142 scaling pages for printing 435 pages for web conversion 94 Scan To PDF command 65 66 scanning creating PDF from 65 66 tips 68 scanning documents 60 scanning optimizat...

Page 544: ...e tool squares creating 171 deleting 172 sRGB color space 419 430 stamps adding to documents 170 customizing 170 dynamic 170 editing 170 moving and resizing 170 status tracking distilled files 98 Stem...

Page 545: ...ue defining in Acrobat Distiller 109 trapping about 454 choking 459 CMYK values and step limit 458 compensating for dot gain 460 controlling ink density 468 dark spot colors as black 459 declaring pre...

Page 546: ...ice copy location data to 410 web pages adding headers and footers 94 adding to PDFs 92 appending all linked 93 appending to documents 93 Asian language converting to PDF 90 backgrounds 95 conversion...

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