Adobe 22020807 Using Manual Download Page 485

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USING ACROBAT 9 PRO

Preflight

Last updated

/30/2011

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Summary of Contents for 22020807

Page 1: ...USING ADOBE ACROBAT 9 PRO...

Page 2: ...afie bv Copyright 1990 1996 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1990 2004 IDE a s Copyright 1990 2004 All Righ...

Page 3: ...reating simple PDFs with Acrobat 60 Scan documents to PDF 64 Using the Adobe PDF printer 69 Creating PDFs with PDFMaker Windows 73 Converting web pages to PDF 88 Creating PDFs with Acrobat Distiller 9...

Page 4: ...ords 231 Securing documents with certificates 233 Securing documents with Adobe LiveCycle Rights Management ES 240 Setting up security policies 241 Creating or obtaining digital IDs 247 Removing sensi...

Page 5: ...ing documents for online viewing 397 Proofing colors 398 Color managing documents when printing 400 Working with color profiles 402 Color settings 407 Chapter 15 Printing Basic printing tasks 412 Othe...

Page 6: ...at About JDF files 487 View JDF job definitions 488 Create JDF job definitions 488 Edit JDF job definitions 489 Specify contact information for a print job 490 Define media specifications for a print...

Page 7: ...sing see the technote http kb2 adobe com cps 405 kb405970 html For more information about activation and deactivation see the service note http kb2 adobe com cps 100 1008779 html Register Register you...

Page 8: ...t Legal notices Help and support Community Help Community Help is an integrated environment on adobe com that gives you access to community generated content moderated by Adobe and industry experts Co...

Page 9: ...extras You can enhance your product by integrating a variety of services plug ins and extensions in your product You can also download samples and other assets to help you get your work done Adobe cr...

Page 10: ...make the most of your Adobe software Some extras are installed on your computer during the setup process others are located on the disc To view the extras installed during the setup process navigate...

Page 11: ...upload and share most document types and to share PDFs or your desktop in online meetings See Share documents with others on page 145 Synchronize document views Ensure colleagues clients and partners...

Page 12: ...e Search and redact words on page 254 Bates numbering for PDF Portfolios When designating documents for Bates numbering you can add PDFs PDF Portfolios and any non PDF files that can be converted to P...

Page 13: ...oring application that supports PDFMaker Save the document Document in an application that converts to Adobe PDF 2 Select PDF conversion settings In the authoring application choose Adobe PDF Change C...

Page 14: ...ro Extended and Acrobat 9 Pro you can flatten layers Click OK to close the Acrobat PDFMaker dialog box Application specific settings for creating PDFs 4 Create the PDF Click the Convert To Adobe PDF b...

Page 15: ...Comments Send For Shared Review Acrobat opens the Send For Shared Review wizard You can share any document that can be modified with comments If a document has security settings that do not allow com...

Page 16: ...ad and reply to comments on the shared review server You can also read all the comments after the review is over Use Tracker within Acrobat to see who has commented send email reminders to reviewers o...

Page 17: ...n t have an Adobe ID create one Use the Send and Collaborate Live wizard to start a live chat session 3 Invite participants Enter the email addresses of the colleagues you want to collaborate with pla...

Page 18: ...tion pane opens in the document 4 Wait for other participants To share pages or chat online at least one other person must join you Using Acrobat 9 or Reader 9 participants can join by clicking the PD...

Page 19: ...and return electronically Start with a paper form you ve scanned or a form document you ve created in any application 1 Create the PDF You can scan a paper form directly into Acrobat choose File Creat...

Page 20: ...ete Acrobat missed fields for the Yes and No radio buttons 4 Add and edit form fields as needed Add form fields where you need them You can add text fields check boxes list boxes combo boxes radio but...

Page 21: ...ckly pull together all the files for a project into a single coherent PDF Portfolio These files can include text documents email messages spreadsheets CAD drawings PowerPoint presentations videos PDFs...

Page 22: ...talled to view that component 3 Select a layout Click Choose A Layout in the Edit PDF Portfolio pane Select a category such as Basic Layouts from the pop up menu and then select a layout Layout option...

Page 23: ...e placeholder a text placeholder or both Click an image placeholder to replace it with a GIF JPEG or PNG file Click a text placeholder to type and format text A header unifies the PDF Portfolio conten...

Page 24: ...Scheme to develop your own To create a custom color scheme select a color for each of the categories such as Primary Text Color Color scheme options 7 Publish the PDF Portfolio When you ve completed...

Page 25: ...ty Settings Select Digital IDs on the left and then click the Add ID button in the toolbar Select A New Digital ID I Want To Create Now and continue through the wizard Type the personal information fo...

Page 26: ...y make sure that you know what you are signing and where all the signature fields are Because dynamic content might alter the appearance of the PDF and mislead you view the document in Preview Documen...

Page 27: ...you apply a digital signature Acrobat embeds an encrypted message digest in the PDF Acrobat also embeds the details from your certificate and a version of the document at the time it was signed 5 Dis...

Page 28: ...ser The associated work areas differ in small but important ways The work area for the stand alone application includes a document pane and a navigation pane The document pane displays Adobe PDFs The...

Page 29: ...atures contact its author or owner If a document is set to open in Full Screen mode the toolbar command bar menu bar and window controls are not visible You can quit Full Screen mode by pressing Ctrl...

Page 30: ...proceed and for any special buttons associated with the task The bar is color coded purple for forms yellow for reviews or security alerts and blue for certified PDFs or PDFs with password security or...

Page 31: ...es to eliminate problems caused by a damaged preferences file Note Re creating the Acrobat preferences files restores settings to their defaults 1 Quit Acrobat 2 Drag the following files from the User...

Page 32: ...grabber bar a tool tip displays the name of the associated toolbar When you drag a grabber bar the toolbar moves You can drag toolbars off the toolbar area so that they float dock them in the toolbar...

Page 33: ...toolbar names indicate which ones are currently visible Note Whether a new toolbar opens as a floating toolbar or docked in the toolbar area depends on its default position or where it appeared in yo...

Page 34: ...selected tool appears in the toolbar area only if its toolbar is also selected in the More Tools dialog box Show or hide tool labels The default view shows labels for some toolbar buttons You can show...

Page 35: ...ne Change the display area for navigation panels To change the width of the navigation pane drag its right border To collapse a floating panel without closing it click the tab name at the top of the w...

Page 36: ...Again these vary among the different panels and some panels have none Viewing PDF pages Open a PDF You can open a PDF from within the Acrobat application from the desktop or from within certain other...

Page 37: ...r drag to view other pages or different areas of the page Select Zoom toolbar This toolbar contains buttons and controls for changing the page magnification Pages panel The Pages button on the left si...

Page 38: ...age 223 the number shown when the first page is active is 223 1 of 18 You can turn off logical page numbers in the Page Display preferences See Renumber pages on page 134 Acrobat only and Preferences...

Page 39: ...he two adjacent pages before and after the currently active page In the case of views previous and next refer to your viewing history For example if you jump forward and backward in a document your vi...

Page 40: ...reading mode view hides everything in the work area except the document and the menu bar Choose View Reading Mode Choosing Reading Mode again restores the work area to its previous view with the same...

Page 41: ...owser toolbar or menu bar For example to print a PDF document use the Print button in the Acrobat toolbar rather than the Print command in the browser In Microsoft Internet Explorer you can choose Fil...

Page 42: ...PDF in Acrobat 3 Double click the article icon to go to the beginning of that article The icon changes to the follow article pointer Note If the Articles panel is blank then the author has not defined...

Page 43: ...ult page layout and customizes your application in many other ways For viewing PDFs examine the preferences options for Documents General Multimedia and Page Display The preferences settings control h...

Page 44: ...whether or not the display is limited to a single PDF Fill Screen With One Page At A Time Sets the page view to the maximum screen coverage by a single page Alert When Document Requests Full Screen D...

Page 45: ...ls Enables you to select tools with a single keystroke This option is unselected by default Create Links From URLs Specifies whether links that weren t created with Acrobat are automatically identifie...

Page 46: ...ents when they are first opened This value overrides document settings The default setting is Automatic Resolution Use System Setting Uses the system settings for monitor resolution Custom Resolution...

Page 47: ...ld create an ink alias if a document contains two similar spot colors and only one is required Reference XObjects View Mode Show Reference XObject Targets Specifies the type of documents in which refe...

Page 48: ...view To see keyboard shortcuts for resizing the document open the View menu Show a page at actual size Choose View Zoom Actual Size The actual size for a PDF page is typically 100 but the document ma...

Page 49: ...ick the plus or minus buttons Enter a value in the zoom text box Use the Loupe tool to view a magnified area of the document Note You can change the color of the Loupe tool rectangle click the Line Co...

Page 50: ...m toolbar or choose Tools Select Zoom Hand Tool and drag to move the page as if moving a piece of paper on a table More Help topics About PDF layers on page 340 Set the page layout and orientation Cha...

Page 51: ...page view You can change the view of a page in 90 increments This changes the view of the page not its actual orientation You can t save this change Choose View Rotate View Clockwise or Counterclockw...

Page 52: ...vel to change the displays in all four panes 4 Scroll as needed In Split view click a pane to make it active and scroll to change that pane only In Spreadsheet Split view click a pane and scroll verti...

Page 53: ...1 In the Preferences dialog box under Categories select Units Guides 2 To change grid settings do any of the following To change the spacing between grid lines enter a value for Width Between Lines a...

Page 54: ...available to Reader users only if the PDF creator enables measuring functionality When you use a measuring tool the Measurement Info panel shows information about the measurement such as current meas...

Page 55: ...nap To Page Content Don t Snap To Page Content Turn all Snap Enables on or off Export Measurement Markup To Excel Save the information for all the measurements in your PDF to a CSV file Preferences Op...

Page 56: ...upper left corner of the document Cursor Coordinates also shows the width and height of a selected object as you resize it View x and y coordinates 1 Choose View Cursor Coordinates 2 Move the mouse po...

Page 57: ...ists any folders network locations and web directories that you ve specified as favorite destinations This category functions like bookmarks or favorite destinations used for quick access in a web bro...

Page 58: ...the files pane The Zoom slider and buttons at the bottom of the pages pane let you adjust the size of the page thumbnails Selecting a PDF left reveals a thumbnail for each page in the pages pane righ...

Page 59: ...ollection type a name and click Create You can open any PDF from a collection by using the Open button in the Organizer window or by choosing the PDF filename from a submenu directly in Acrobat To ope...

Page 60: ...ask buttons at the top of the Organizer window To open print or email the PDF files use the buttons above the files pane To start combining PDF files into a single PDF file click the Combine Files but...

Page 61: ...rrectly you must place it in the plug ins folder You can temporarily disable plug ins when starting your software Disable a plug in 1 Do one of the following Windows Open the plug_ins folder Program F...

Page 62: ...You can work with Adobe PDF files that contain Cyrillic text including Bulgarian and Russian Central European text and Eastern European text including Czech Hungarian and Polish if the fonts are embed...

Page 63: ...d or collapsed To expand a list in Mac OS click the right pointing triangle to the left of the icon Click the down pointing triangle to collapse the list To expand or collapse all items in a multileve...

Page 64: ...a file to PDF Every PDF strikes a balance between efficiency small file size and quality such as resolution and color When that balance is critical to your task you ll want to use a method that includ...

Page 65: ...n the email application in the Print dialog box Creates a PDF not a PDF Portfolio Context menu Outlook 2007 only On an email folder or selection of messages by right clicking Web pages Create PDF menu...

Page 66: ...convenience you can select one of the conversion presets available in Acrobat You can also create define save and reuse custom presets that are uniquely suited to your purposes For scanned documents y...

Page 67: ...onversion methods for that file Note You can also convert PostScript and EPS files to PDF by dragging them onto the Acrobat Distiller window or the Distiller application icon 3 Save the PDF Windows on...

Page 68: ...page to the document Edit text in a PDF created from a blank page 1 Choose File Open and locate and select a PDF created with PDF Editor that is one created from a blank page 2 Choose Document Resume...

Page 69: ...er browsers you can also create HTML links versus ASP scripts or the POST method to the PDF documents and use relatively short path names 256 characters or fewer Verify that an existing PDF is enabled...

Page 70: ...a document to PDF you can apply security settings using one of the security or batch processing methods in Acrobat or using JavaScript For more information on using JavaScript see the documents at www...

Page 71: ...iginal paper documents in the tray and select the Scan Reverse Side Put Reverse Of Sheets option in that dialog box This method produces a PDF with all pages in the proper sequence Color Mode Windows...

Page 72: ...hite Images This option creates positive images from black and white negatives for example Optimization Options dialog box The Optimization Options dialog box for image settings controls how scanned i...

Page 73: ...e JPEG compression cause moire patterns and make text difficult to recognize Suitable for 200 400 dpi grayscale or RGB input or for Adaptive compression 400 600 dpi black and white input The Automatic...

Page 74: ...orrect and copy the text in a scanned PDF To apply OCR to a PDF the original scanner resolution must have been set at 72 dpi or higher Note Scanning at 300 dpi produces the best text for conversion At...

Page 75: ...n PDFs More Help topics Replace custom fonts with local fonts on page 327 Using the Adobe PDF printer Create PDFs by printing to file In many authoring applications you can use the Print command with...

Page 76: ...ee the TechNote at http kb2 adobe com cps 509 cpsid_50981 html This TechNote also includes how to remove the Adobe PDF printer from the Printer list Adobe PDF printing preferences Windows Printing pre...

Page 77: ...n language documents Delete Log Files For Successful Jobs Automatically deletes the log files unless the job fails Ask To Replace Existing PDF File Warns you when you are about to overwrite an existin...

Page 78: ...of the following options Select a set of predefined conversion settings from the Adobe PDF Settings menu if you want to override default settings Default settings are the settings currently defined i...

Page 79: ...CAD and Lotus Notes When you install Acrobat PDFMaker controls appear in the work area of the authoring application Note Some PDFMaker features are not available in certain versions of the authoring a...

Page 80: ...nd click Go If PDFMOutlook or Acrobat PDFMaker Office COM Addin is listed under Disabled Application Add ins select Disabled Items from the Manage pop up menu and click Go 4 Select PDFMOutlook or Acro...

Page 81: ...PDF and send it for review 1 Open the file in the application used to create it 2 Click the Convert To Adobe PDF And Send For Review button on the Acrobat PDFMaker toolbar or if available choose Adobe...

Page 82: ...5 When opened from within Microsoft Visio Access Microsoft Project or AutoCAD it specifies PDF A 1 b 2005 Security tab of the Conversion Settings The settings available for PDFMaker depend on the appl...

Page 83: ...ollowing Office 2003 or earlier From the Adobe PDF menu select one of the Convert To Adobe PDF options Office 2007 From the Acrobat ribbon select Create PDF Create And Attach to Email or Create And Se...

Page 84: ...ook Choose Adobe PDF Convert To Adobe PDF You can also convert a different file to PDF from within an open Outlook email message if the Attach As Adobe PDF toolbar is shown Clicking this button opens...

Page 85: ...otes Choose Actions Convert Selected Folder s To Adobe PDF 2 In the Convert Folder s To PDF dialog box select the folders Then select or deselect the Convert This Folder And All Sub Folders option 3 I...

Page 86: ...r name from the list click Change Archive File and specify the name and location To start archiving email immediately click Run Archival Now Create PDFs from Word mail merges Mail merges from Word gen...

Page 87: ...xt that you want to appear in the subject line of each message Message Type to add or edit text that you want to appear in the body of the email messages PDFs from Microsoft Project Publisher and Acce...

Page 88: ...email message in your default email application Choose Adobe PDF Convert To Adobe PDF And Send For Review The file converts to an Adobe PDF file and an email based review process begins 4 If you want...

Page 89: ...iles from within the AutoCAD application You can also use the Batch Conversion feature to convert many AutoCAD files in one operation Even if you don t have AutoCAD you can convert AutoCAD files to PD...

Page 90: ...yers to convert If you choose to retain all or some AutoCAD layers when converting to PDF you can specify which layers are preserved in the PDF 1 In AutoCAD start to convert an AutoCAD file and select...

Page 91: ...the list To show the complete file paths select Expand File Name s To save the DWG list for later use click Save List This action saves the list in its current state including the file order and file...

Page 92: ...animations in the PDF This option is not available in PowerPoint 2007 Preserve Slide Transitions Converts PowerPoint slide transition effects to PDF transition effects Convert Hidden Slides To PDF Pag...

Page 93: ...gs tab The following options appear when you open the PDFMaker settings from within Microsoft Visio Include Visio Custom Properties As Object Data In The Adobe PDF Indicates whether custom properties...

Page 94: ...rd headings and styles The icons for Headings and Styles indicate the element types Type Also indicates whether the element is a heading or style in the Word document Bookmark Displays X s indicating...

Page 95: ...pages to PDF in Internet Explorer Windows When you install Acrobat Internet Explorer version 6 0 and later gains an Adobe PDF toolbar Using the commands on this toolbar you can convert the currently...

Page 96: ...pointer around the web page a red dotted line indicates areas of the web page that you can select Click the areas to convert Selected areas appear in blue boxes To deselect an area click it again 3 Pr...

Page 97: ...s to a writable PDF If the original PDF is read only the result will be a new PDF rather than new pages in the existing PDF 1 Open the existing PDF in Acrobat the PDF to which you want to append a web...

Page 98: ...xt Choose a file type and click Settings to select the font properties and other characteristics Create Bookmarks Creates a tagged bookmark for each converted web page using the page title HTML Title...

Page 99: ...pages that don t have a specified color scheme Multimedia Content Determines whether to disable multimedia capture embed multimedia files when possible or link to multimedia such as SWF files by URL R...

Page 100: ...the PDF conversion process Queue a PostScript file 1 In Distiller select an Adobe PDF settings file from the Default Settings pop up menu 2 Optional Choose Settings Security and select an encryption l...

Page 101: ...MB Required hard disk space is often double the size of the PostScript file being processed Ask For PDF File Destination Lets you specify the name and location for files when using drag and drop or th...

Page 102: ...ead Only and Hidden Mac OS Each user s settings and preferences for Distiller are normally not accessible to any other user To share a watched folder with other users the creator of the folder must se...

Page 103: ...rom the Default Settings or Conversion Settings menu Adobe PDF presets A PDF preset is a group of settings that affect the process of creating a PDF These settings are designed to balance file size wi...

Page 104: ...ansparency PDF X 4 has the same color management and International Color Consortium ICC color specifications as PDF X 3 You can create PDF X 4 compliant files directly with Creative Suite 3 applicatio...

Page 105: ...terface comments Default settings files cannot be modified but can be duplicated to help create new settings files Note If the PDF is intended for high end printing ask your service provider for their...

Page 106: ...1 7 E to include all the latest features and functionality If you re creating PDFs that will be distributed widely choose an earlier level to ensure that all users can view and print the document Obje...

Page 107: ...ing and convert the file again This problem is most likely to occur with subsampling and least likely with bicubic downsampling The following table shows common types of printers and their resolution...

Page 108: ...fonts For example if the threshold is 35 and fewer than 35 of the characters are used Distiller embeds only those characters When Embedding Fails Specifies how Distiller responds if it cannot find a...

Page 109: ...vert All Colors To CMYK Converts color spaces to DeviceGray or DeviceCMYK according to the options specified in the Working Spaces menu All Working Spaces must be specified Document Rendering Intent C...

Page 110: ...a PDF and how to set other options that affect the conversion from PostScript In a PostScript file DSC comments contain information about the file such as the originating application the creation dat...

Page 111: ...d epilogue files only if both files are present and located properly The two files must be used together If the prologue and epilogue files are at the same level as the In and Out folders of a watched...

Page 112: ...ecified Set BleedBox To TrimBox With Offsets Computes values for the bleed box based on the offsets for the trim box of respective pages if the bleed box is not specified The bleed box is always as la...

Page 113: ...ures specific to later versions are sometimes lost or not viewable Most PDFs can be opened with Acrobat 4 0 and Acrobat Reader 4 0 and later However features specific to later versions are sometimes l...

Page 114: ...hin a PDF Before you create a PDF you can take various approaches to applying different compression and downsampling options to the individual images that will go into that PDF Use Adobe Photoshop to...

Page 115: ...for grayscale or color images such as continuous tone photographs JPEG is lossy which means that it removes image data and may reduce image quality however it attempts to reduce file size with the min...

Page 116: ...h or condense to fit to ensure that line and page breaks in the original document are maintained The substitution cannot always match the shape of the original characters however especially if the cha...

Page 117: ...collection Note To provide Distiller with access to a font folder that has been moved use this dialog box to remove the folder listed in its old location and add it in its new location Preview PDFs w...

Page 118: ...Lotus Notes can create PDF Portfolios when you convert email messages Note Adobe Reader users cannot create PDF Portfolios or edit the layout colors headers and so on Depending on the circumstances PD...

Page 119: ...ortfolios www adobe com go lrvid4201_a9 Creating a business PDF Portfolio www adobe com go lrvid4204_a9 Articles tutorials and tips about PDF Portfolios http acrobatusers com PDF Portfolio gallery www...

Page 120: ...Portfolio as well as open edit and save component files in their native application Some file types require that you install the native application on your computer PDF Portfolios created in Acrobat 9...

Page 121: ...specify a data type and enter a value for each document For example create a column named My Sort and specify Number as the data type Then enter 1 for the first document 2 for the second and so on You...

Page 122: ...descriptions of component files Use the Edit PDF Portfolio pane to customize the layout welcome page header and color scheme You can also customize the File Details view with columns that you choose o...

Page 123: ...F or FLV file to your welcome page 1 Choose File Modify PDF Portfolio Edit Portfolio 2 In the Edit PDF Portfolio pane choose Add Welcome Header 3 Select either Welcome Page or Header and then select a...

Page 124: ...PDF Portfolio on Acrobat com 1 From the share menu in the PDF Portfolio toolbar choose Share Portfolio On Acrobat com 2 If prompted enter your Adobe ID and password or create an ID if you don t have o...

Page 125: ...converted documents flow into a single PDF as sequential pages 1 Choose File Combine Merge Files Into A Single PDF If a PDF is currently open it appears in the list of included files 2 In the upper ri...

Page 126: ...Note If any of the source files are already PDFs the Smaller File Size option applies the Reduce File Size feature to those files The Reduce File Size feature is not applied if either the Default File...

Page 127: ...s within a PDF For example you can add a header that displays the page number on the right side of odd numbered pages and another header that displays the page number on the left side of even numbered...

Page 128: ...eaders and footers click OK 4 In the Output Options dialog box specify your folder and filename preferences and click OK Add headers and footers to component PDFs in a PDF Portfolio 1 Select one or mo...

Page 129: ...PDF files that can be converted to PDF The process converts non PDF file types to PDF and then adds Bates numbers to the resulting PDF If you add Bates numbering to a PDF Portfolio any non PDF files i...

Page 130: ...phrase enter all or part of the Bates number For example to find a specific document when you know its Bates number type in the complete number as the search text To find any documents in a Bates numb...

Page 131: ...e a background and background options that you saved in an earlier session select it from the Saved Settings menu To apply a solid color background select From Color Then select a color swatch or cust...

Page 132: ...s only to backgrounds added in Acrobat 7 0 or later Remove a background from selected pages 1 Open a single PDF or select one or more component PDFs in a PDF Portfolio 2 Choose Document Background Add...

Page 133: ...type the text in the box Adjust the text formatting options as needed To use an image as a watermark select File Then click Browse and select the image file If the file has multiple pages with images...

Page 134: ...5 In the Output Options dialog box specify your folder and filename preferences and click OK Add or replace a watermark in component PDFs in a PDF Portfolio 1 Select one or more component PDFs in a P...

Page 135: ...the margin values that you specify determine the final Crop boundary The dialog box displays each selected property as a differently colored box in the preview area Select Show All Boxes to preview a...

Page 136: ...increments 1 Open the Rotate Pages dialog box using one of the following methods Choose Document Rotate Pages From the options menu on the Pages panel choose Rotate Pages 2 For Direction select the a...

Page 137: ...umber Of Pages Specify the maximum number of pages for each document in the split File Size Specify the maximum file size for each document in the split Top level Bookmarks If the document includes bo...

Page 138: ...display them side by side 2 Open the Pages panels for both PDFs 3 Drag the page thumbnail into the Pages panel of the target PDF The page is copied into the document and the pages are renumbered Dele...

Page 139: ...page 1 Open the PDF that contains the pages you want to replace 2 Choose Document Replace Pages 3 Select the document containing the replacement pages and click Select 4 Under Original enter the page...

Page 140: ...You can also customize the numbering system by adding a prefix For example the numbering for chapter 1 could be 1 1 1 2 1 3 and so on and for chapter 2 it could be 2 1 2 2 2 3 and so on Using the Num...

Page 141: ...nal or restricted usage rights the document message bar under the toolbar area describes the assigned restrictions or privileges Saving PDFs Save a PDF Use this method to save PDFs including PDF Portf...

Page 142: ...re feature or extracted from a larger PDF Document Extract Pages You must save the document to enable automatic saving of changes A document displayed in a web browser or incorporated into a container...

Page 143: ...xporting PDFs You can export or convert one or more PDFs to several different file formats and then open and use those files in other applications The available formats include both text and image for...

Page 144: ...106 PostScript or Encapsulated PostScript EPS options You can export a PDF to PostScript for use in printing and prepress applications The PostScript file includes full DSC Document Structuring Conve...

Page 145: ...XML and HTML documents Use Sub Folder Specifies the folder in which to store generated images The default is Images Use Prefix Specifies the prefix added to the image file names if you have several ve...

Page 146: ...r indexed color and bitmap mode images Sub Optimizes the compression of images with even horizontal patterns or blends Up Optimizes the compression of images with even vertical patterns Average Optimi...

Page 147: ...ut of the document The Retain Flowing Text option preserves the flow of the text but does not necessarily preserve the layout This setting is useful if you export a document with a complex layout such...

Page 148: ...lowing If you re unable to select text the text may be part of an image In Acrobat to export image text to text that can be selected choose Document OCR Text Recognition Recognize Text Using OCR If th...

Page 149: ...bles to Excel by copying and pasting the content to a file 1 For scanned documents choose Document OCR Text Recognition Recognize Text Using OCR This command converts the scanned images to text The qu...

Page 150: ...n document in another application More Help topics Export images to another format on page 141 Take a snapshot of a page You can use the Snapshot tool to copy all selected content text images or both...

Page 151: ...ith others You can share many file types on Acrobat com not just PDF files 1 Choose File Collaborate Share Documents On Acrobat com 2 If prompted enter your Adobe ID and password or create an ID if yo...

Page 152: ...ur Adobe ID and password or create an ID if you don t have one 4 On the email screen do the following and then click Send Enter email addresses of your invitees Insert a semicolon or a return between...

Page 153: ...ailable in all languages Start a meeting 1 Choose File Collaborate Share My Screen 2 If prompted enter your Adobe ID and password or create an ID if you don t have one Once you are in your meeting roo...

Page 154: ...er tracks all managed reviews Tracker provides access to the PDF file and information about the review and its participants Review initiators can change review deadlines add reviewers and end reviews...

Page 155: ...ments only after receiving them Note Acrobat 6 0 or later or Reader 7 0 or later is required to participate in an email based review In an email based review participants send their comments to the in...

Page 156: ...commenting rights in a PDF users of Reader 8 or later can participate in reviews of that PDF When a PDF with commenting rights opens in Reader it includes a document message bar and commenting tools...

Page 157: ...best used only if you have reviewers that are outside a firewall or local area network Starting a review Start a shared review The shared PDF that you send includes the Comment Markup toolbar and ins...

Page 158: ...lication is configured to work with Acrobat See Select an email application for reviews on page 150 1 Choose Comments Attach For Email Review 2 If prompted enter information in the Identity Setup dial...

Page 159: ...y sending comments as an email attachment to the review initiator Note If you receive a PDF that doesn t include special features add your comments using tools from the Comment Markup toolbar save the...

Page 160: ...s Uploads your new comments to the comment server This button is disabled if the review has ended Save An Archive Copy Available only in shared reviews when a review has ended Saves a copy of the docu...

Page 161: ...licited feedback from individuals who weren t initially invited to the review they may return a copy of the review PDF to you with their comments By taking ownership of the comments you can share them...

Page 162: ...the document message bar Click Send Comments or Send And Receive Comments in the Comment Markup toolbar Only new or edited comments are published or sent More Help topics Save the PDF with comments on...

Page 163: ...ed You can also add more recipients email all recipients and view the responses for a form For more information see About Forms Tracker on page 217 Server Status The Server Status shows the state of a...

Page 164: ...ate in the review If you re a reviewer and want other people to participate ask the review initiator to invite them That way the initiator can automatically track all participants and receive notifica...

Page 165: ...1 In the Preferences dialog box under Categories select Identity 2 Edit your profile making sure to include a valid email address and click OK Subscribe to web broadcast services 1 Click the RSS butt...

Page 166: ...owser for a shared review that has ended the commenting tools are unavailable Most comments include two parts the icon or markup that appears on the page and the text message that appears in a pop up...

Page 167: ...ted Keep a commenting tool selected You can add multiple comments without reselecting the tool 1 Select the tool you want to use but don t use it yet 2 Choose View Toolbars Properties Bar 3 Select Kee...

Page 168: ...etermines which name appears in the pop up note you create If this option is selected the Login Name in the Identity panel of the Preferences dialog box is used If this option isn t selected the defau...

Page 169: ...ed or deleted Select Make Properties Default at the bottom of the Properties dialog box to apply these properties to all subsequent comments of this type Set the default look for a tool 1 In the Comme...

Page 170: ...as needed To resize the pop up note drag the lower left or lower right corner To change the text formatting choose View Toolbars Properties Bar select the text and then select the property you want in...

Page 171: ...leted manually from the Word document In Windows you can export text edit comments directly to an Autodesk AutoCAD document that the PDF is based on to incorporate your edits To use this feature you m...

Page 172: ...ow typically include commenting rights You can use the Highlight Text tool Cross Out Text tool and the Underline Text tool to add comments by themselves or in conjunction with notes The Cross Out Text...

Page 173: ...a stamp 1 Select a stamp by doing one of the following Click the Stamp tool The most recently used stamp is selected In the Stamps Palette choose a category from the menu and then select a stamp 2 Cl...

Page 174: ...tamp category right click the stamp and choose Edit 3 Edit the category or name of the stamp or replace the image and then click OK Delete a custom stamp You can delete only the custom stamps that you...

Page 175: ...ke your adjustments 4 To add a pop up note to the markup select the Hand tool and double click the markup 5 Optional Click the close button in the pop up note A note icon appears to the right of the m...

Page 176: ...ally as you type so that all text remains visible You can move the text box bar itself or together with the end point line The text box moves around a stationary anchor point the arrow on the end poin...

Page 177: ...ically include commenting rights You can use the Record Audio Comment tool to add a prerecorded WAV or AIFF file as a comment or to record and place an audio comment in a document Audio attachments ap...

Page 178: ...ight areas of interest in the file using comments 4 In the File Attachment Properties dialog box select the settings for the file icon that appears in the PDF The comment attachment appears in the Att...

Page 179: ...Comments List toolbar To expand or collapse individual comments click the plus and minus signs next to the comment Browse through the comments Click a comment in the list or click the Next button or...

Page 180: ...Show By Checked State Unchecked so that only unchecked note comments appear To reverse a filter choose the All command for hidden categories For example if you filtered comments so that only those by...

Page 181: ...a group of comments and let review participants know how you are going to handle the comment Once the review status is set you cannot remove the review status display from the comment in the Comments...

Page 182: ...Alternatively to create a separate PDF of the comments choose Comments Summarize Comments 3 In the Summarize Options dialog box do the following Choose a layout for the document and comments The layo...

Page 183: ...ck the comment and choose Properties 2 Deselect Locked Spell check all text in comments You can spell check the text you add in note comments and form fields However you cannot spell check the text in...

Page 184: ...t you send or publish your comments rather than export them When you export comments you create a Forms Data Format FDF file that contains only comments Consequently FDF files are usually smaller than...

Page 185: ...ul Import dialog box to review and apply each edit individually For each edit select one of the following options Apply Makes the change in the document and deletes the comment bubble If a comment app...

Page 186: ...types including drawing markups sticky notes stamps and text edits 1 Save the PDF to ensure that recently added comments are included 2 Do one of the following In Acrobat choose Comments Export Comme...

Page 187: ...itle organization and email address You can use an identity stamp in place of a signature When you apply a stamp it becomes part of the document page content You can delete your own stamp during the a...

Page 188: ...If the PDF you received in an approval request doesn t meet the requirements for approval use the options in the document message bar to reject the document and return it to the initiator If a PDF is...

Page 189: ...nformation about forms see these resources How to lay out form fields on a grid acrobat timhuff net Articles tutorials and tips about forms http acrobatusers com Forms gallery http acrobatusers com ga...

Page 190: ...ms on the left The forms preferences are organized in three sections General Highlight Color and Auto Complete Note The forms preferences apply to the way the application handles open forms as you wor...

Page 191: ...numeric data that the user will type design the form to use text fields or combo boxes For a single choice from a limited number of options use radio buttons a list box or a combo box For a limited nu...

Page 192: ...Acrobat or Reader the document message bar may not be visible or may contain different information List boxes Display a list of options the user can select Note You can set a form field property that...

Page 193: ...File Create PDF From Blank Page and then use the Start Form Wizard to convert the PDF to an Acrobat form Create online forms using FormsCentral Note This feature is available in Acrobat 10 0 1 and 9...

Page 194: ...PDF forms locally An unlimited number of people can access the template However the Acrobat customer can collect only 500 responses from the filled in form This limitation includes both hardcopy pape...

Page 195: ...eate a field using a custom size drag a rectangle to define the size of the field 4 In the Field Name box type the name of the field and specify if you want the field to be a required field Choose a n...

Page 196: ...e the name of the new form field Create a copy of a form field Select the form field and do one of the following To copy the form field to the center of the current view choose Edit Copy and then choo...

Page 197: ...ed in dark blue and displays the border handles is the anchor When you select multiple form fields by clicking the last field selected is the anchor When you use a marquee the form field that was crea...

Page 198: ...cal They align respectively to the left edge right edge or vertical axis center of the anchor form field To align a row of fields choose Align Top Bottom or Horizontally They align respectively to the...

Page 199: ...eiver Forms faxed to a fax server The form receiver can use Adobe Acrobat Capture to collect TIFF images from the fax server and place them in an Adobe LiveCycle Barcoded Forms Decoder watched folder...

Page 200: ...e following Select Encode Using and then select a format XML or Tab Delimited Click the Pick button and select the fields that you want to be encoded in the barcode field If you don t want to include...

Page 201: ...ta double click the barcode field and do any of the following In the Options tab click the Custom button and enter lower values for Error Correction Level and Y X Ratio In the Options tab select Compr...

Page 202: ...s the order that is set up in the tagging Order Tabs By Row Tabs from the upper left field moving first left to right and then down one row at a time Order Tabs By Column Tabs from the upper left fiel...

Page 203: ...com vi f1495v1626 Form Submit E mail Demystified http www acrobatusers com tutorials form submit e mail demystified Distribute forms using Acrobat com http www layersmagazine com distributing forms wi...

Page 204: ...Help topics Setting action buttons on page 207 General tab for form field properties The General tab appears for all types of form fields and includes the following options Name Specifies the unique...

Page 205: ...s For example if forms will be returned by fax and mail choose Fax Server as the decode condition to ensure high read rates on all forms Compress Data Before Encoding To Barcode Specifies that data wi...

Page 206: ...w are exclusive to one type or the other Item Accepts the text that you type for options that you want to appear in the menu for the field Add Moves the current entry in Item to the Item List Export V...

Page 207: ...default value by typing in this option Multi line Allows more than a single line entry in the text field Scroll Long Text Compensates for text that extends beyond the boundaries of the text field All...

Page 208: ...ematical operations on existing form field entries and display the result Value Is Not Calculated Select this if you want the user to type Value Is The Select this to make further options available Po...

Page 209: ...Edit button to change or create a new JavaScript action More Help topics Adding JavaScript to forms on page 188 Format tab for form field properties The Format tab appears in the Properties dialog box...

Page 210: ...digits Arbitrary Mask Changes the format category to Custom and makes another text field available in which you can type a custom format Use this option to specify which types of characters the user c...

Page 211: ...d properties The Value tab appears for barcode form fields only Encode Using Activates these options XML Encodes the data into the barcode in standard XFDF format JavaScript script is automatically ge...

Page 212: ...or Correction Level and then click OK The newly defined parameter set appears in the list in the Manage Barcode Parameters dialog box and all the buttons on the right side of the dialog box become ava...

Page 213: ...art a different action for the same button Buttons are an easy intuitive way to let users initiate an action in PDF documents Buttons can have a combination of labels and icons to lead users through a...

Page 214: ...folder subfolder for an Internet address or server folder subfolder for a location on a local network To collect form data as attachments to email type mailto followed by the email address For example...

Page 215: ...a button Select the Button field and then do any of the following To edit the properties for the button field double click the button To change the appearance of buttons use the appearance options in...

Page 216: ...border crops the icon if it doesn t fit If Never is selected scale options aren t available Icon Is Too Big Scales the icon as defined only if it is larger than the button Icon Is Too Small Scales the...

Page 217: ...a hot spot when the mouse rolls over it You do not assign an icon for the appearance of the second button Instead you use the Actions tab to show the first button when the pointer enters the second bu...

Page 218: ...ete Document Exports the entire PDF file that is your form Although this creates a larger file than the FDF option it is useful for preserving digital signatures Note If the users that fill in the PDF...

Page 219: ...Button Properties dialog box 3 Click the Actions tab and select Mouse Up from the Select Trigger menu 4 Select Import Form Data from the Select Action menu and then click Add 5 Locate and select an F...

Page 220: ...lear QuickBooks data from a populated template choose Forms QuickBooks Clear Template More Help topics Distribute send forms to recipients on page 196 Collecting and managing form data on page 215 Syn...

Page 221: ...n you distribute a form Acrobat automatically creates a PDF Portfolio for collecting the data submitted by users By default this file is saved in the same folder as the original form and is named file...

Page 222: ...rs on a PDF form to and from other file formats that preserve all the data in much less space than a full PDF Import form data In some workflow scenarios individuals submit filled in forms as data onl...

Page 223: ...click Select 4 Repeat the previous step to add form data files that are in other locations as needed 5 Click Export Then select a folder and filename for the spreadsheet and click Save 6 In the Expor...

Page 224: ...d shows where fillable fields exist Flat fillable A flat form does not have interactive fields However you can use the Typewriter tool to type information over blank form fields and then print a copy...

Page 225: ...f the completed form If the Typewriter toolbar is displayed click the Typewriter tool Then click the page and start typing For more information see Fill in flat forms on page 219 If you don t see the...

Page 226: ...u 4 Select Remember Numerical Data if you want the Auto Complete memory to store numbers that you type into forms When you select an option in the Auto Complete menu a description of how it affects th...

Page 227: ...edo this task to enable Reader users to use the Typewriter tool Save forms To save the completed form choose File Save As and rename the file To allow Reader users to save the data they typed choose A...

Page 228: ...of a flat form Click here to see an interactive form You can highlight the fields and type in them Be sure to read the information in the top text box of each sample form Then move your cursor over th...

Page 229: ...on the action and your version of Acrobat or Reader Most alerts appear in the yellow document message bar below the toolbars If available the message includes user options to override the restricted a...

Page 230: ...om connecting to malicious websites The alert is displayed when a PDF tries to connect to a site in these situations The site is not on your list of trusted sites in Trust Manager The PDF or the websi...

Page 231: ...at you trust When enhanced security is enabled and a PDF tries to complete a restricted action from an untrusted location or file a security alert appears The type of alert depends on the action and y...

Page 232: ...attachment that uses a disallowed file type URLs and disallowed file types are potentially dangerous because they can transfer or run programs macros or viruses that can damage your computer Examples...

Page 233: ...tomatically download trust settings from an Adobe server Ask Before Installing When selected prompts the user when new root certificates are downloaded from Adobe Click Update Now to check for and ins...

Page 234: ...digital ID is part of the signature which establishes your identity You can create your own digital ID called a self signed ID or get a certificate from a certificate authority an organization that is...

Page 235: ...rd sharing It also allows assigning different permissions to different users whose identities can be verified and managed Adobe LiveCycle Rights Management ES security Use Adobe LiveCycle Rights Manag...

Page 236: ...encryption A PDF file can only be encrypted by using the AES encryption algorithm when in FIPS mode MD5 or RIPEMD160 digest methods In FIPS mode only the SHA 1 and SHA 2 families of digest algorithms...

Page 237: ...the added security setting both types of passwords is often beneficial All Adobe products enforce the restrictions set by the permissions password However if third party products do not support or res...

Page 238: ...to require a password for opening file attachments However users can open the PDF without a password Use this setting for security envelopes This option is available when you set compatibility for Ac...

Page 239: ...8 bit RC4 or AES encryption Remove password security You can remove security from an open PDF if you have the permissions to do so If the PDF is secured with a server based security policy only the po...

Page 240: ...f encryption and then click Next The encryption algorithm and key size are version specific Recipients must have the corresponding version or later of Acrobat or Reader to decrypt and read the documen...

Page 241: ...permissions password contact the author of the PDF Sharing certificates with others Businesses that use certificates for secure workflows often store certificates on a directory server that participa...

Page 242: ...pears 2 On the Trust tab of the Import Contact Settings dialog box select trust options Select Use This Certificate As A Trusted Root only if it is required to validate a digital signature Once you ma...

Page 243: ...rch the Windows certificate store Windows only 1 In the Security preferences click Advanced Preferences 2 Click the Windows Integration tab and select Enable Searching The Windows Certificate Store Fo...

Page 244: ...Certificates are typically revoked when an employee leaves the company or when security is compromised in some way Verify your own certificate 1 Do one of the following In Acrobat choose Advanced Secu...

Page 245: ...icates you trust Privileged System Operations Allows documents to use system operations such as networking printing and file access Note Only allow Embedded High Privilege JavaScript and Privileged Sy...

Page 246: ...y Although it is preferable to export security settings you can export directory settings as a Form Data Format FDF file Use the FDF file to configure the directory server on another computer 1 Open t...

Page 247: ...click OK View Adobe LiveCycle Rights Management ES policies 1 Click the Secure button in the Tasks toolbar and choose Adobe LiveCycle Rights Management Manage My Account The Adobe LiveCycle Rights Ma...

Page 248: ...Adobe LiveCycle Rights Management ES see the Adobe website Publish a document with a security policy An author creates a PDF and applies a policy stored on Adobe LiveCycle Rights Management ES to the...

Page 249: ...cates must be current and have key usage that allows for encryption 5 Determine how to enforce the policy To create a policy that is associated with individual recipients do not select Ask For Recipie...

Page 250: ...ed on the envelope Enter enough information to allow recipients to know who sent the envelope 8 Complete the security information password certificate or policy 9 When the envelope is displayed type t...

Page 251: ...nagement ES on page 240 Apply a security policy to a PDF 1 Do one of the following For a single PDF or a component PDF in a PDF Portfolio open the PDF For a PDF Portfolio open the PDF Portfolio and ch...

Page 252: ...ator rights to Adobe LiveCycle Rights Management ES Changes to these policies can be made only on Adobe LiveCycle Rights Management ES which opens automatically when you select an option Copy Use to c...

Page 253: ...for you Only your private key can unlock information that was encrypted using your certificate so be sure to store your digital ID in a safe place You must have a digital ID to sign certify and apply...

Page 254: ...Connected To This Computer Select this option if you have a security token or hardware token connected to your computer 5 Click Next and follow the onscreen instructions to register your digital ID Cr...

Page 255: ...crobat choose Advanced Security Settings In Reader choose Document Security Settings 2 Expand Digital IDs on the left select Roaming ID Accounts and click Add Account 3 Type the name and URL for the r...

Page 256: ...contains multiple IDs configure the password and timeout at the file level Note Self signed digital IDs expire in five years After the expiration date you can use the ID to open but not sign or encryp...

Page 257: ...out having to write it down do not use a correctly spelled word in any language as they are subject to dictionary attacks that can crack these passwords in minutes change your password on a regular ba...

Page 258: ...subject to change If your document doesn t require these items remove them before you distribute the document You can use the Examine Document command to find and remove hidden content from a PDF To r...

Page 259: ...al text that open specific pages in the PDF To view bookmarks choose View Navigation Panel Bookmarks Embedded Search Index An embedded search index speeds up searches in the file To determine if the P...

Page 260: ...location If you don t want to overwrite the original file save the file to a different name location or both For information on using the redaction tools in legal situations see http blogs adobe com...

Page 261: ...erwise click No 9 Choose File Save and specify a filename and location If you don t want to overwrite the original file save the file to a different name location or both More Help topics Searching PD...

Page 262: ...he Redaction toolbar 2 Select Use Overlay Text 3 Select Redaction Code and then click Edit Codes 4 In the Redaction Code Editor dialog box click Add Set 5 Optional Type a new name for the set in the t...

Page 263: ...wn in the Signatures panel To sign a document you must obtain a digital ID or create a self signed digital ID in Adobe Acrobat The digital ID contains a private key and a certificate or public key The...

Page 264: ...e an appearance 3 From the Appearance menu in the Sign dialog box select Create New Appearance 4 In the Configure Signature Appearance dialog box type a title for the signature appearance When you sig...

Page 265: ...he Sign Document dialog box to review this content Specify Always Never or When Certifying A Document Available options depend on the Prevent Signing Until Document Warnings Are Reviewed setting Preve...

Page 266: ...n set one of them as the default Note Before you set a timestamp server as the default you may want to check if the timestamp authorities charge a usage fee 1 Do one of the following In Acrobat choose...

Page 267: ...gnature Digital signatures can be used to sign a PDF more than once and by more than one person When you sign a document your digital signature appears in the signature field The appearance of the sig...

Page 268: ...ge 258 Choose a reason for signing the document Type your location and contact information Review any document warnings about content that may impact signing 8 If your digital ID requires a password t...

Page 269: ...f available and select each item in the list to show details When you re done close the PDF Signature Report dialog box 5 If you re satisfied with the compliance status of the document click Sign Docu...

Page 270: ...w the directions in the prompts to choose a location 3 If you re adding a visible signature draw the signature field on the page Note If you enabled View Documents In Preview Document Mode When Signin...

Page 271: ...manually to determine the problem and possible solution If the signature status is invalid contact the signer about the problem For more information about signature warnings and valid and invalid sign...

Page 272: ...r must enable usage rights for Reader users Advanced Extend Features In Adobe Reader Note Embedding timestamp information requires a properly configured timestamp server In addition the signature vali...

Page 273: ...he appropriate plug in is often selected automatically Contact your system administrator about specific plug in requirements for validating signatures Require Certificate Revocation Checking To Succee...

Page 274: ...a trust relationship with the timestamp server You can establish a trust relationship using the following instruction but first you need to make sure you are familiar with the timestamp server and tr...

Page 275: ...and expand the signature and choose View Signed Version from the option menu The previous version opens in a new PDF with the version information and the name of the signer in the title bar 2 To retur...

Page 276: ...fall into two broad categories features to make the reading of PDF documents more accessible and features to create accessible PDF documents To create accessible PDF documents use Acrobat not Reader...

Page 277: ...eractive form fields unless they have associated alternate text Screen readers can read web links however you can provide more meaningful descriptions as alternate text Alternate text and tool tips ca...

Page 278: ...hich content makes up a section which text is a bookmark and so on A logical structure tree of tags represents the organizational structure of the document Thus tags can indicate the precise reading o...

Page 279: ...n read the saved text file in a word processing application to experience the document as it will be experienced by readers who use a braille printer Use the TouchUp Reading Order tool Tags tab and Co...

Page 280: ...rity settings that prohibit access for screen readers To check for other types of accessibility problems that may be present in the PDF use Full Check This document s security settings prevent access...

Page 281: ...roperties dialog box corrects all errors related to this option Reliable Character Encoding Is Provided Checks for fonts that are inaccessible to screen readers and other assistive software Fonts must...

Page 282: ...your assistive software and devices The assistant presents only preferences that are appropriate for your assistive software and devices according to the option that you choose 3 Follow the on screen...

Page 283: ...e corresponds to the Display PDF Documents In The Web Browser option in the Accessibility Setup Assistant Accessibility preferences in Multimedia panel Show Subtitles When Available Play Dubbed Audio...

Page 284: ...tures of Acrobat not those of the assistive technology to navigate from page to page in the document You should also set the Default Page Layout option in preferences to Single Page if you choose to h...

Page 285: ...Keys for navigating the Help window on page 499 Keys for accessibility on page 500 Enable single key accelerators You can select some tools and perform some actions with single key accelerators Most...

Page 286: ...r magnified on a standard monitor without scrolling horizontally to read the text You cannot save edit or print a document while it is in Reflow view In most cases only readable text appears in the re...

Page 287: ...using this software or device with Acrobat For more information about using screen readers see www adobe com accessibility pdfs accessing pdf sr pdf Read a PDF with Read Out Loud The Read Out Loud fe...

Page 288: ...ssibility tools Accessibility tools in Windows Windows 2000 XP and Vista operating systems have built in tools that provide increased or alternate access to information on the computer screen Narrator...

Page 289: ...use Advanced Accessibility Run Form Field Recognition to detect form fields and make them interactive fillable Use the Forms tools to create fillable form fields such as buttons check boxes pop up men...

Page 290: ...e information see Add tags to an existing PDF on page 287 Evaluate the PDF and repair tagging problems Once you have a tagged PDF evaluate the document for reading order problems tagging errors and ac...

Page 291: ...lide presentations spreadsheets and web pages Choose File Create PDF Merge Files Into A Single PDF During conversion Acrobat opens each authoring application creates a tagged PDF and assembles these P...

Page 292: ...ed PDF forms and make their form fields fillable and accessible You can deploy forms in tagged PDF XML and other formats from LiveCycle Designer Once you create or edit an Acrobat form in LiveCycle De...

Page 293: ...isabilities to use a keyboard to move from field to field in a logical order In PDF forms set the tab order to Use Document Structure You can test the tab order of a form by using the following keyboa...

Page 294: ...tent Each highlighted region is numbered and highlighted with gray or colored blocks the number indicates the region s placement in the page s reading order After you check the reading order of the pa...

Page 295: ...n of headings columns and rows Cell Tags the selection as a table or header cell Use this option to merge cells that are incorrectly split Formula Tags the selection as a formula Because speech softwa...

Page 296: ...ghlighted regions on the page you can make a figure and caption read at the specific point that they are referenced in the text By changing the order of a highlighted region you effectively change the...

Page 297: ...contains one type of content for example a text block 2 Do one of the following To add more page content to the current selection Shift drag To remove page content from the current selection Ctrl dra...

Page 298: ...e their hierarchy in the content 1 Select the TouchUp Reading Order tool and then select the heading text in the PDF 2 In the TouchUp Reading Order dialog box click the button corresponding to the app...

Page 299: ...dialog box 2 Do any of the following If a figure isn t tagged as a figure select the content region you want and then click Figure or Figure Caption in the dialog box To remove text that was incorrect...

Page 300: ...the table are defined as individual elements 4 If cells don t appear as separate elements do one of the following If one or more cells are merged use the TouchUp Reading Order tool to select the area...

Page 301: ...ted information in a different document or to a website that is relevant to the content For URLs to be accessible to screen readers you must convert them to active links and make sure that they are co...

Page 302: ...under it in the logical structure tree Prevent security settings from interfering with screen readers A document author can specify that no part of an accessible PDF is to be copied printed extracted...

Page 303: ...e object structure 1 Choose View Navigation Panels Content 2 Expand the document name to view pages and objects 3 Move a container or object by selecting it and doing one of the following Drag it to t...

Page 304: ...tructural elements are typically listed as container or parent tags and include several smaller elements or child tags within them Note For more information on logical structures refer to the PDF Refe...

Page 305: ...ified as a child of the selected tag Delete Tag Removes the selected tag Find Tag From Selection Searches for the tag in the Tags tab that contains the text or object selected in the document pane Cre...

Page 306: ...the TouchUp Reading Order tool Note Keep alternate text descriptions as concise as possible Add alternate text to links Screen readers can read the URLs of web links out loud but adding meaningful al...

Page 307: ...that includes comments the comments are tagged as well However if you add comments to a PDF that s already tagged your comments are untagged unless you enable comment tagging first Note To Enable comm...

Page 308: ...dd Key And Value dialog box type ColSpan or RowSpan in the Key box enter the number of columns or rows spanned in the Value box choose Integer from the Value Type pop up menu and click OK Standard PDF...

Page 309: ...ng H element should appear as the first child of any higher level division Six levels of headings H1 to H6 are available for applications that don t hierarchically nest sections Label and list element...

Page 310: ...entry element An inline portion of text that is attributed to someone other than the author of the text surrounding it different from a block quote which is a whole paragraph or multiple paragraphs a...

Page 311: ...ument You can use page thumbnails to jump quickly to a selected page or to adjust the view of the page In Adobe Reader when you move a page thumbnail you move the corresponding page In Acrobat when yo...

Page 312: ...hrough rows from left to right or right to left for pages with a right to left binding Use Column Order Moves through columns from left to right and from top to bottom or right to left for pages with...

Page 313: ...okmarks in Acrobat www adobepress com articles index asp st 41891 Using Acrobat bookmarks www abanet org lpm lpt articles att10051 html PDF bookmark options www acrobatusers com articles 2007 02 bookm...

Page 314: ...lor and style of the text choose View Toolbars Properties Bar After you have defined a bookmark s appearance you can reuse the appearance settings To do this select the bookmark and from the options m...

Page 315: ...ted however the actual page remains in its original location in the document Nesting a bookmark left and the result right Move bookmarks out of a nested position 1 Select the bookmark or range of book...

Page 316: ...a new untitled bookmark More Help topics Edit tags with the Tags tab on page 298 Links and bookmarks in web pages on page 318 Links and attachments Create a link Links let you jump to other locations...

Page 317: ...he next link you create You can change the properties of several links at once if you drag a rectangle to select them using the Link tool or the Select Object tool Move or resize a link rectangle 1 Se...

Page 318: ...Processing Create Links From URLs 2 In the Create Web Links dialog box select All to create links from all URLs in the document or select From and enter a page range to create links on selected pages...

Page 319: ...nation To delete the destination choose Delete To reset the target of the destination to the page displayed choose Set Destination To give the destination a different name choose Rename Create and lin...

Page 320: ...enu and click OK 4 Save the PDF 5 Optional To add a description to the attachment that helps differentiate between similar files in the Attachments panel select the attached file and from the options...

Page 321: ...window type the word or phrase that you want to search for select the results option you want and then click Search Attachments Search attachments from the Search window 1 Choose Edit Search 2 Type th...

Page 322: ...ame page opens or closes Full Screen view is turned on Action types You can assign the following actions to links bookmarks pages media clips and form fields Execute A Menu Item Executes a specified m...

Page 323: ...and not activate the action Page Visible media clips only When the page containing the media clip is visible regardless of whether it is the current page It s possible for a page to be visible withou...

Page 324: ...ages tagged bookmarks are generated if Create Bookmarks is selected in the Web Page Conversion Settings dialog box A standard untagged bookmark representing the web server appears at the top of the Bo...

Page 325: ...ticle threads automatically as you convert the files to Adobe PDF If the file you re viewing has articles you can show the names of the articles on a tab and navigate easily through them 1 Choose Tool...

Page 326: ...nel do one of the following To delete the entire article select the article in the Articles panel and press the Delete key To delete only one box from an article right click the box and choose Delete...

Page 327: ...re available when you create a PDF file using Distiller Whether you use all of these settings or only a few depends on how you intend to use the files and on the essential properties a file must have...

Page 328: ...switches to Custom 3 From the Make Compatible With menu choose Retain Existing to keep the current PDF version or choose an Acrobat version The options available in panels vary depending on this choi...

Page 329: ...pression which is available in PDF Optimizer but not in Distiller is superior to CCITT Quality Available only for JPEG and JPEG 2000 formats JPEG and JPEG 2000 compression methods are typically lossy...

Page 330: ...ansparency When you create flattening presets they appear with the default presets in the Transparency panel Note Transparency flattening cannot be undone after the file is saved Discard Objects panel...

Page 331: ...fect the functionality of the PDF but it does decrease the file size Discard Hidden Layer Content And Flatten Visible Layers Decreases file size The optimized document looks like the original PDF but...

Page 332: ...to modify new text than the TouchUp Text tool Note Using the TouchUp Text tool may affect how the document reflows which can make the document less accessible to the visually impaired The Select Obje...

Page 333: ...ext Recognition Recognize Text Using OCR For details see Recognize text in scanned documents on page 68 3 Select the text you want to edit Choose Edit Select All to select all the text in the bounding...

Page 334: ...are listed at the top system fonts are listed below Font Size Changes the font size to the size in points that you specify Character Spacing Inserts uniform spacing between two or more characters in s...

Page 335: ...PDF To enable use of the Typewriter tool open the PDF and choose Tools Typewriter Enable Typewriter Tool In Adobe Reader 1 Choose Tools Typewriter Show Typewriter Toolbar and then click the Typewrite...

Page 336: ...ing the font embedding or subsetting to edit A paragraph of text is enclosed in a bounding box You can select text within the paragraph by dragging 3 Right click the text and choose Properties 4 In th...

Page 337: ...text box the entire text box is selected You must use the TouchUp Text tool to edit individual characters and words Use the Select Object tool to select and move objects such as form fields and links...

Page 338: ...Clip deletes objects that are clipping the selected object For example if you scale text and the resulting characters are clipped selecting this option shows you the complete characters This option a...

Page 339: ...rency information is preserved only for masks that are specified as index values in an indexed color space Image masks are not supported If you change image modes while editing the image you may lose...

Page 340: ...ge transitions to selected pages or the entire document Acrobat supports page transitions and bullet fly ins from PowerPoint More Help topics View document properties on page 336 Set the page layout a...

Page 341: ...es Window Options Determine how the window adjusts in the screen area when a user opens the document These options apply to the document window itself in relationship to the screen area of the user s...

Page 342: ...ings that prevent changes 1 Choose File Properties 2 Click a tab in the Document Properties dialog box More Help topics Choosing a security method on page 229 Create print presets on page 415 Document...

Page 343: ...opulate the Print dialog box with document specific values You can also set reading options that determine how the PDF is read by a screen reader or other assistive device Add a description to Documen...

Page 344: ...tadata with information stored in an XMP file click Replace select a saved XMP or FFO file and click Open New properties are added existing properties that are also specified in the new file are repla...

Page 345: ...as editable properties and values at the bottom of the Model Tree The selected object is highlighted on the page Use the Highlight Color menu at the top of the Model Tree to choose a different color...

Page 346: ...that Compatibility is set to Acrobat 6 0 PDF 1 5 or higher Additionally make sure that Create Acrobat Layers is selected in the Export Adobe PDF dialog box For a video on working with layers see www...

Page 347: ...ng the visibility setting and the print setting to control when a layer is visible and when it prints If a layer contains a watermark for example you may want the layer to not show on screen but alway...

Page 348: ...kmarks 1 Set the required layer properties visibility and magnification level for the target PDF layer in the document pane 2 Click the Bookmarks button and choose New Bookmark from the options menu 3...

Page 349: ...tent will have the same layer properties as the existing layer in the target document This option is available only when the target document contains layers Copy Layers From Source Imports the layers...

Page 350: ...to a single document to several documents or to an entire collection of documents You can use the batch sequences provided or define your own Batch sequences that you define appear in alphabetical or...

Page 351: ...t default print settings Print All Prints all pages of the files included in the batch sequence The files print on your default printer using your current default print settings Remove File Attachment...

Page 352: ...ecify the format to name and save the processed files and then click OK Expanding the command display in the Edit Sequence dialog box Make a batch sequence interactive If your work requires that diffe...

Page 353: ...and edit additional commands Use the Move Up and Move Down buttons to rearrange the commands in the order you want and then click OK 8 In the Edit Batch Sequence dialog box choose the settings you wa...

Page 354: ...l to perform these tasks View latitude and longitude while the cursor is over an area containing geospatial information Mark a location with a geospatial annotation Search for a location in a document...

Page 355: ...path or path end point You can also see the latitude and longitude of your cursor location when the mouse pointer is over geospatial content 1 Choose Tools Analysis Measuring Tool 2 In the Measuremen...

Page 356: ...sure that latitude and longitude use the current standard reference frame for earth World Geodetic System 1984 For older maps that were drawn with an earlier grid such as NAD 1927 you can deselect thi...

Page 357: ...n also include bookmarks and comments in the search The Search window offers more options and more kinds of searches than the Find toolbar When you use the Search window object data and image XIF exte...

Page 358: ...of the following Whole Words Only Finds only occurrences of the complete word you type in the text box For example if you search for the word stick the words tick and sticky aren t found Case Sensiti...

Page 359: ...le searches the IFilters appropriate to the file types must be installed IFilters are typically installed with their applications but can also be downloaded from product websites 1 Open the PDF Portfo...

Page 360: ...arch options Click Use Advanced Search Options near the bottom of the window to display additional options To restore the basic options click Use Basic Search Options near the bottom of the window You...

Page 361: ...any of the three options for that set After you enter options deselecting the check box doesn t clear the entries they just aren t applied to the search First menu property Indicates the document cha...

Page 362: ...Index 4 Select an index from the list or click Add and add an index Repeat as needed Note To read file data about a selected index click Info To exclude an index from the search select it and click Re...

Page 363: ...those without embedded indexes no extra steps are required For more information on using indexes for faster PDF searches see Seneca Design Training tips at w ww senecadesign com designgeek acrobat htm...

Page 364: ...tem volumes may contain long unretrievable filenames If the document structure includes subfolders that you don t want indexed you can exclude them during the indexing process Adding metadata to docum...

Page 365: ...to be indexed and click OK To add more folders repeat this step Note Any folder nested under an included folder will also be included in the indexing process You can add folders from multiple servers...

Page 366: ...nt Information option is selected in the PDFMaker application the fields transfer over to any PDFs you create XMP Fields Use this option to include custom XMP fields The custom XMP fields are indexed...

Page 367: ...e IDX files Purge Deletes the index contents the IDX files without deleting the index file itself PDX Catalog preferences You can set preferences for indexing that apply globally to all subsequent ind...

Page 368: ...in the same folder you can maintain the relative path simply by moving that folder If the relative path changes you must create a new index after you move the indexed document collection However you c...

Page 369: ...r computer from viruses Acrobat asks you if you want to play multimedia files from unverified sources You can change this default behavior in the Multimedia Trust preferences Using the Hand tool or th...

Page 370: ...es dialog box select Multimedia Trust Legacy from the Categories Display Permissions For Choose to set permissions for either trusted documents or other nontrusted documents Allow Multimedia Operation...

Page 371: ...V files and H 264 compliant media files On HTTP and HTTPS servers FLV files and H 264 compliant MOV and MP4 files are supported Interactive content developed in Flash and produced as SWF files swf can...

Page 372: ...Legacy Multimedia Content Opens the dialog box for setting media that is compatible with earlier versions of Acrobat Legacy media can be larger than converted files and also requires additional media...

Page 373: ...t clicks the SWF file the available options are from the originating file Launch Settings tab Use these settings to determine how the media is started and stopped where it is displayed and what is dis...

Page 374: ...hese methods Select the Video Sound or Flash tool from the Multimedia Toolbar Choose Tools Multimedia and then choose the appropriate tool Select Tools Advanced Editing Select Object tool When you mov...

Page 375: ...Sound tool or the Video tool double click the play area 2 On the Settings tab click Add Rendition choose one of the following options and then click OK Using A File Double click the file you want to...

Page 376: ...lick Add to specify a player and the settings that are required preferred or disallowed to play the video clip Select the name of the player the minimum version number of the player and the status If...

Page 377: ...on page 369 Click OK to return to the Multimedia Properties dialog box 6 To add alternate renditions such as low resolution files click Add Rendition and specify the file source for the rendition fro...

Page 378: ...as area for the 3D file 3 In the Insert 3D dialog box click Browse to select the 3D file and then click Open Move delete or resize the 3D canvas 1 Choose Tools Advanced Editing Select Object Tool Note...

Page 379: ...in pixels from the Height and Width menus Border Width Select to create a border around the 3D object Transparent Background Removes any background color Poster Image To replace the default view of th...

Page 380: ...olbar appears after you click the 3D model with the Hand tool This action activates the 3D model and plays animations that are set to play when the file is enabled The 3D toolbar always appears in the...

Page 381: ...rn the camera view To return to the starting camera direction move the mouse back to the initial click point Use the mouse scroll wheel to move rapidly backward and forward along the camera view direc...

Page 382: ...ering modes include combinations of factors that affect the appearance of the 3D object The illustration below shows a simple object rendered in each of the available modes Model rendering modes A Sol...

Page 383: ...the Options menu on the Model Tree More Help topics Examples of model rendering modes on page 376 Model Tree overview The Model Tree appears in the navigation pane on the left side of the work area Y...

Page 384: ...n Acrobat Model Tree A 3D object hierarchy B Saved views C Part or object information Note To change the default behavior for the Model Tree open the Preferences dialog box and under Categories select...

Page 385: ...ee to hide and show different parts Isolate Displays only the selected part hiding all others Isolate Part Displays the geometry the Product Manufacturing Information PMI and all views including PMI v...

Page 386: ...ional Click the arrow next to the Toggle Cross Section icon and choose Cross Section Properties which opens the Cross Section Properties dialog box Then do any of the following Change settings under A...

Page 387: ...ine the angles between the cutting plane and the axes Drag the sliders left or right or change the percentages Save Section View Opens the View Properties dialog box in which you can select the displa...

Page 388: ...int for the measurement and then click a third time to set the location of the measurement and label To save a measurement as a comment select the Hand tool right click the measurement and click Conve...

Page 389: ...rtcuts while you are measuring Preferences Opens the Measuring 3D Preferences dialog box Hide Show Measurement Info Window The Measurement Info Window displays the Units And Markup settings for the mo...

Page 390: ...era target is the center of the selected model The camera is aligned to the selected model Select Face After you select this option click a face of the 3D model in the document The Camera Properties d...

Page 391: ...ngs that were last displayed For example if Background Color is not selected the background color of the view remains the same as the background that was previously displayed The view is listed as New...

Page 392: ...emove From within the View pane either click the Delete button or click the Options button and choose Delete View 3D preferences In the 3D Multimedia panel of the Preferences dialog box you can determ...

Page 393: ...scene Optimization Scheme For Low Framerate Specifies what happens to animations of complex models when the framerate becomes low None does not compromise the visuals and leaves the framerate low Boun...

Page 394: ...ay the Comment Markup toolbar Tools Comment Markup Show Comment Markup Toolbar 2 Select a commenting tool and then click inside the 3D object area 3 Click inside the 3D object area to create a comment...

Page 395: ...2 Double click a comment to open its comment window 3 Repeat steps 1 and 2 to see other comments associated with other views When you select a comment the 3D model appears in the same view it was in w...

Page 396: ...fferences in image sources the way software applications define color print media newsprint paper reproduces a smaller gamut than magazine quality paper and other natural variations such as manufactur...

Page 397: ...ur monitor Color management is especially useful for adjusting color for devices with a relatively limited gamut such as a four color process printing press Accurately soft proof preview a color docum...

Page 398: ...ystem is based on conventions developed by the International Color Consortium a group responsible for standardizing profile formats and procedures so that consistent and accurate color can be achieved...

Page 399: ...ations The default color settings are sufficient for most users However you can change the color settings by doing one of the following If you use multiple Adobe applications use Adobe Bridge CS3 to c...

Page 400: ...sition the pointer over the setting name The description appears at the bottom of the dialog box Note Acrobat color settings are a subset of those used in InDesign Illustrator and Photoshop In certain...

Page 401: ...urn on Overprint Preview to get an accurate and consistent preview of spot colors Acrobat Illustrator and InDesign Use Lab values the default to display predefined spot colors such as colors from the...

Page 402: ...ions Embed an ICC compliant profile when you save the file The file formats that support embedded profiles are JPEG PDF PSD Photoshop AI Illustrator INDD InDesign Photoshop EPS Large Document Format a...

Page 403: ...will use sRGB as the color space When working with images that have an embedded color profile other than sRGB you should convert the image s colors to sRGB before you save the image for use on the we...

Page 404: ...particular output device Keep in mind that the reliability of the soft proof depends upon the quality of your monitor the profiles of your monitor and output devices and the ambient lighting conditio...

Page 405: ...create the most accurate soft proof Preserve CMYK Numbers or Preserve RGB Numbers Simulates how the colors will appear without being converted to the color space of the output device This option is m...

Page 406: ...different profile Most new inkjet photo printers come with fairly accurate profiles built into the driver so letting the printer select the right profile saves time and alleviates mistakes This metho...

Page 407: ...ith a profile or simply adjust a profile to produce results more to your taste More Help topics Install a color profile on page 404 Color managing PDFs for printing When you create Adobe PDFs for comm...

Page 408: ...ng different profiles for different light sources For scanner profiles some photographers create separate profiles for each type or brand of film scanned on a scanner Output device profiles Describe t...

Page 409: ...terize your monitor Calibrating your monitor brings it into compliance with a predefined standard for example adjusting your monitor so that it displays color using the graphics arts standard white po...

Page 410: ...on a monitor far more accurately than the human eye Note Monitor performance changes and declines over time recalibrate and profile your monitor every month or so If you find it difficult or impossibl...

Page 411: ...the document is no longer color managed Acrobat Photoshop and InDesign Convert the colors in the document to the color space of a different profile The color numbers are shifted in an effort to prese...

Page 412: ...proofing or final color space for colors that result from transparency interactions on the page Use this option when your document includes transparent objects 4 To preview the effects of the new prof...

Page 413: ...ault Settings folder About color working spaces A working space is an intermediate color space used to define and edit color in Adobe applications Each color model has a working space profile associat...

Page 414: ...u can create custom working space profiles However Adobe recommends that you use a standard working space profile rather than create a custom profile For more information see the Photoshop support kno...

Page 415: ...ng Space Converts colors to the current working space profile when opening files and importing images Select this option if you want to force all colors to use a single profile the current working spa...

Page 416: ...ntent determines how a color management system handles color conversion from one color space to another Different rendering intents use different rules to determine how the source colors are adjusted...

Page 417: ...ecified amount when displayed on the monitor When selected this option can aid in visualizing the full range of color spaces with gamuts larger than that of the monitor However this causes a mismatch...

Page 418: ...nters and drivers See your printer driver documentation for details 3 To print comments such as sticky notes in the Preferences dialog box choose Commenting and select Print Notes And Pop ups 4 Click...

Page 419: ...ntable Area Reduces or enlarges each page to fit the printable area of the currently selected paper size For PostScript printers the PPD determines the printable area of the paper Shrink To Printable...

Page 420: ...te You don t need to have a PostScript printer to create a PostScript file Print Color As Black Windows Forces all nonwhite color to print as black This option is useful for printing engineering drawi...

Page 421: ...sic print settings to a PDF at any time 1 Choose File Properties and click the Advanced tab 2 In the Print Dialog Presets section set options and click OK The next time you open the Print dialog box t...

Page 422: ...e sheet and large pages are scaled shrunk to fit the printable area When you collate fold and staple the double sided pages the result is a single book with correct pagination To print booklets your p...

Page 423: ...printing the back side pages using a different paper tray Auto Rotate Pages Automatically rotates each page for the best fit in the printable area Sheets From Specifies the first and last sheet to pri...

Page 424: ...ppear in a hierarchy with parent bookmarks and child dependent bookmarks If you print a parent bookmark all page content associated with child level bookmarks also print Not all bookmarks display page...

Page 425: ...tion When you specify an overlapping edge and then superimpose those edges you can use the cut marks to line up the tiles Scale a document for printing To print an oversized PDF on paper that has smal...

Page 426: ...d Asian fonts If a PDF contains device dependent settings such as halftones and transfer functions these settings can be sent in the PostScript output to override the default settings in the printer T...

Page 427: ...as background images or company logos Always Use Host Collation Specifies if you want Acrobat to always use host collation for printing without checking the printer driver Acrobat uses printer collati...

Page 428: ...esolution Controls how resolution progression information if present is used when generating PostScript When selected the maximum resolution data contained in the image is used When unselected the res...

Page 429: ...nations choose an option from the Screening menu To specify a custom halftone screen frequency in the ink list select the plate to be customized and then enter the lpi value in the Frequency box and a...

Page 430: ...mageable area across the horizontal and vertical axes so that it is wrong reading Type is readable when the photosensitive layer is facing away from you Images printed on film are often printed Horizo...

Page 431: ...DF bleed box boundaries A bleed box defines the amount of extra area to image outside the defined page size Registration Marks Places marks outside the crop area for aligning the different separations...

Page 432: ...Preview how colors overprint Overprint preview provides an onscreen simulation that approximates blending and overprinting in the color separated output Overprinting effects can also be simulated when...

Page 433: ...mposite version of the pages is produced unless you select Print Color As Black in the main Print dialog box this option prints all nonwhite color as black If the document contains color visually corr...

Page 434: ...separations Acrobat creates PostScript information for each of the separations required for the document and sends that information to the output device For in RIP separations the work of separating a...

Page 435: ...e screen is rotated 8 If the document contains objects with transparency settings select an option from the Transparency Flattening Preset menu 9 Under Ink Manager deselect any color you don t want to...

Page 436: ...vice provider may prefer to receive a composite PostScript file of the document optimized for in RIP separations rather than a preseparated PostScript file Saving the file as PostScript preserves the...

Page 437: ...eflight Allows you to perform more than 400 predefined checks for all the common output errors and then correct all fixable errors Convert Colors Allows users to convert any color space in the documen...

Page 438: ...www adobe com go lrvid4083_a9 Using multiple applications in a creative workflow www adobe com go lrvid4205_a9 Trapping color About ink trapping When an offset printed document uses more than one ink...

Page 439: ...that supports Adobe In RIP Trapping You must select this PPD by using the operating system driver An Adobe PostScript Level 2 or later output device that uses a RIP that supports Adobe In RIP Trappin...

Page 440: ...vanced Print Production Trap Presets 2 Select an existing preset and then click Create 3 Specify the following options and then click OK Name Type a name for the preset You cannot change the name of e...

Page 441: ...sh updating the dialog box click OK Trap preset options You can change trap preset options whenever you create or edit a trap preset The same trap preset options are available in Acrobat and InDesign...

Page 442: ...apping Engine Trap join examples left to right miter join round join bevel join End Style Controls the intersection of three way traps Miter the default shapes the end of the trap to keep it away from...

Page 443: ...ently It s important to be aware of these differences when setting trapping options Trap Placement Provides options for determining where the trap falls when you trap vector objects including objects...

Page 444: ...and Canadian versions conform to the Specifications for Web Offset Publications SWOP solid ink density values published by the Graphic Arts Technical Foundation of North America You can adjust proces...

Page 445: ...n for varnishes and dieline inks Opaque Use for heavy nontransparent inks to prevent trapping of underlying colors but allow for trapping along the ink s edges Use this option for metallic inks Opaque...

Page 446: ...dialog box are reflected directly in the open document You can also access the Object Inspector from the Preview section of the Output Preview dialog box to inspect the content of your document For m...

Page 447: ...select this option then the paper color is monitor white 3 Type the percentage of Warning Opacity to set the opacity of all warning highlights View colors by source space You can limit which colors ar...

Page 448: ...nt Sample specifies the value of the pixel you click 3 By 3 Average and 5 By 5 Average specify the average value of the specified number of pixels within the area you click Sample size does not have a...

Page 449: ...bject Inspector 2 Click in the document window to view information about the objects that are under the pointer in the Output Preview dialog box Color conversion and ink management About color convers...

Page 450: ...lected object use the TouchUp Object tool Convert Colors dialog box A Conversion Attributes B Document Colors Open the Convert Colors dialog box Do one of the following Choose Advanced Print Productio...

Page 451: ...n the document Color Type Specifies the color space for conversion Text Size Specifies the minimum and maximum text size for text objects 3 Select one of the available convert commands Preserve Keeps...

Page 452: ...t use this tool to change only the RGB image and not affect the other PDF colors You can change the color space temporarily or embed the profile with the object Note The TouchUp Object tool doesn t le...

Page 453: ...as separations rather than on a single plate Converting a spot color is useful if you ve accidentally added a spot color to a process color document or if the document contains more spot colors than a...

Page 454: ...Marks dialog box For information about adding printer marks to just the printed output see Include marks and bleeds on page 424 Note A PDF created from Adobe InDesign CS and later can include printer...

Page 455: ...y choosing Document Crop Pages Note When the crop box is expanded the media box adjusts accordingly More Help topics Crop pages on page 128 Fix hairlines Very thin lines called hairlines are problemat...

Page 456: ...heck Transparency flattening About flattening If your document or artwork contains transparency to be output it usually needs to undergo a process called flattening Flattening divides transparent artw...

Page 457: ...highlight the areas and objects that are transparent as well as those affected by transparency flattening Transparent content is highlighted in red and the rest of the artwork appears in grayscale You...

Page 458: ...n use this color coded information to adjust flattening options Note The Flattener Preview is not intended for precise previewing of spot colors overprints and blending modes Instead use Overprint Pre...

Page 459: ...Transparent Objects Highlights the objects that are sources of transparency such as objects with partial opacity including images with alpha channels objects with blending modes and objects with opaci...

Page 460: ...line art and gradient mesh The resolution affects the precision of intersections when flattened Line Art and Text Resolution should generally be set to 600 1200 to provide high quality rasterization...

Page 461: ...The blending space enables objects of multiple color spaces to blend when interacting transparently About transparency flattener presets If you regularly print or export documents that contain transp...

Page 462: ...Preset menu and press Delete Low Medium and High settings are built in and can t be deleted More Help topics Transparency Flattener options on page 453 Apply a flattener preset Do one of the following...

Page 463: ...nk coverage PDF version compatibility and more Preflight also includes tools for examining PDF syntax or the actual PDF structure of a document Before you use the Preflight tool or create a PDF for pr...

Page 464: ...xup on the list to see its description Profiles are organized in groups that you can expand and collapse Profiles with the gray wrench icon include fixups that can correct errors in your file You can...

Page 465: ...ing Results Specifies how much detail appears in the Preflight Results list You can specify no details only important details or all details Show Display Settings Alert If Display Is Not Set To Highes...

Page 466: ...y highlighting them If this option is deselected non problematic content is highlighted and problem content is not highlighted Color Opacity Click Color to choose colors from a color spectrum Specify...

Page 467: ...an area to see details about the problem object Your Preflight preferences determine how many results if any are listed To see an object in a separate view select Show In Snap To embed an audit trail...

Page 468: ...ment information fields or page labels cannot be displayed 1 Expand a results category to display the problem objects found during the inspection 2 Select a problem object in the list 3 Click Show In...

Page 469: ...them as you would any PDF comments For example you can click Comments in the navigation pane to list each comment or filtered comment in a list More Help topics View comments on page 173 Insert and v...

Page 470: ...ou can capture the results in a text file an XML file or a single PDF file A PDF report can include just an overview or detailed information presented in different ways A PDF report includes informati...

Page 471: ...rocessing issues such as failure to print correctly or problems encountered during color conversion imposition placement on an InDesign page and so on Identifying aspects of a PDF that are not ideal s...

Page 472: ...the structure of a PDF as defined by content streams and cos objects in a tree array Content streams represent pages form XObjects Type 3 font characters and the appearance of comments and form field...

Page 473: ...e glyph s outline Black points indicate the outline s contour Red points indicate bezier curves and are offset from the outline s contour Display Cursor Shows the position of the currently selected po...

Page 474: ...profiles you ve created Set up favorite profiles 1 Do one of the following If the Preflight dialog box is not open choose Advanced Preflight If another panel is displayed in the Preflight dialog box c...

Page 475: ...s add only as many checks as you need to validate the PDF content and keep the checks and properties simple and straightforward For example you can use a PDF X profile to check for certain criteria an...

Page 476: ...t for import and export The package includes all checks and properties for the selected profile Import a preflight profile 1 Do one of the following In the Preflight dialog box choose Import Preflight...

Page 477: ...Edit Profile dialog box select a profile 2 Choose Password Protected from the pop up menu at the upper left of the dialog box 3 Type and reenter the password and click OK You can use uppercase and low...

Page 478: ...rom the pop up menu to specify how to handle mismatches during the inspection 8 Click OK or click Save to save your changes without closing the dialog box Preflight alert options For each check in a p...

Page 479: ...perty for example text size or spot color name and the value you enter in the dialog box for example 12 or Deep blue Other statements compare numerical values Property groups The properties for defini...

Page 480: ...ntrol how text graphics or images are displayed in a PDF page Overprint settings for example are included here Halftone Includes graphic state settings relevant to prepress operations such as screen a...

Page 481: ...ed For example it is possible to include the text Hello as a text operator for the whole word or as several text operators for each character in the word The latter is less efficient and reduces the s...

Page 482: ...heck so that it flags text objects that use more than one color and have a text size equal to or smaller than 12 points You can reuse a check in any profile where it s needed Keep in mind however that...

Page 483: ...ght dialog box click the Select Profiles button 2 Select a profile and click the Edit button next to the profile name 3 If necessary choose Unlocked from the pop up menu 4 On the left side of the dial...

Page 484: ...file A profile with a fixup has the gray wrench icon next to it An outline of a wrench means that no fixups are associated with the profile Preflight includes several predefined fixups that you can ad...

Page 485: ...gory with the profile you want and then expand the profile 3 If necessary unlock the profile so that you can modify it Choose Unlock from the pop up menu at the top 4 Select Fixups from the items unde...

Page 486: ...name B Fixup categories C Fixup criteria D Button for seeing which profiles use the fixup E Search F Areas in the fixup that can be modified Create or modify fixups You can create a custom fixup for c...

Page 487: ...profiles currently use this fixup click Usage You may need to unlock other profiles before you can modify the fixup 5 Do any of the following and click OK To rename the fixup type in the Name box at t...

Page 488: ...ements For example under certain circumstances an ICC profile that describes the destination device is required for PDF X 1a PDF X 3 and PDF X 4 compliance If your document doesn t have an embedded IC...

Page 489: ...lick Verify Conformance Remove PDF X PDF A or PDF E information You can remove all PDF X PDF A or PDF E specific information such as the output condition or the GTS_PDFX version key This action is use...

Page 490: ...ssing See Processing in batches on page 344 Keep Profile profile Uses the currently selected profile for the preflight inspection Capture Inserts the profile being used in the droplet into the profile...

Page 491: ...n you create PDF X or PDF A files using the Standards panel of the Adobe PDF Settings dialog box You access Adobe PDF Settings differently depending on the application you re using You can also use th...

Page 492: ...flight Preferences select the output intent and click Export ICC Profile 2 Specify a name and location and click Save The ICC profile appears with the other ICC profiles in the Profiles folder Delete...

Page 493: ...sfully ensures the integrity of the files before the job enters print production For example a print service provider or content originator can use JDF to control PDF creation and preflight inspection...

Page 494: ...ect a file to see information specific to that file 3 Click tabs to view different specifications Create JDF job definitions You can create new JDF job definitions in a variety of ways using the JDF J...

Page 495: ...esign files Word files PostScript files and so on 1 In the JDF Job Definitions dialog box select the job definition and click Edit 2 Expand the items on the left and do any of the following To change...

Page 496: ...ication used to match this job definition to a billing or higher level MIS Management Information System This ID is usually the internal customer number of the MIS that created the job Customer Job Th...

Page 497: ...function Select a job function in the list and click Edit to update the information Select a job function in the list and click Remove Define media specifications for a print job You specify the medi...

Page 498: ...normal light Use translucent for back lit viewing Texture The intended texture of the media Front Back Coating The prepress coating applied to the front and back surfaces of the media Stock Brand The...

Page 499: ...tions At any time you can prepare your JDF package the JDF file and PDF file for submission using submission site instructions Any preflight profile or PDF conversion settings file embedded in the job...

Page 500: ...rts blank pages into the combined PDF where no PDF pages are referenced for example if a section has been specified to contain 12 pages but no PDF has been referenced Include Annotations Adds annotati...

Page 501: ...ors cannot be fixed completely In this case a warning appears in place of the previous error 6 When you have corrected all fixable errors click Continue 7 If you selected Preflight in the Submission S...

Page 502: ...ly select Dynamic Zoom tool when Marquee Zoom tool is selected Shift Shift Temporarily zoom out when Marquee Zoom tool is selected Ctrl Option Temporarily select Zoom In tool Ctrl spacebar Spacebar Co...

Page 503: ...Comment Shift J Shift J Move focus to comment Tab Tab Move focus to next comment Shift Tab Shift Tab Open pop up note for comment that has focus Enter Return Result Windows UNIX Action Mac OS Action...

Page 504: ...to document pane F5 F5 Move focus to previous comment link or form field in the document pane Shift Tab Shift Tab Activate selected tool item such as a movie clip or bookmark or command Spacebar or E...

Page 505: ...ign Right Arrow or Shift plus sign Collapse the current bookmark focus on Bookmarks panel Left Arrow or minus sign Left Arrow or minus sign Expand all bookmarks Shift Shift Collapse selected bookmark...

Page 506: ...hift Ctrl 5 Shift Command 5 Reflow a tagged PDF and return to unreflowed view Ctrl 4 Command 4 Activate and deactivate Read Out Loud Shift Ctrl Y Shift Command Y Read only the current page out loud Sh...

Page 507: ...DF Portfolios on 118 uploading documents to 145 using for forms distribution 149 using in shared reviews 149 actions adding to links 315 adding to media clips 317 adding to pages 316 mouse 207 opening...

Page 508: ...nd adding 124 defining page content as 289 downloading 35 removing 126 background in 3D models 376 Background Removal option 67 base nonemulsion side 423 batch processing overview 344 defining a comma...

Page 509: ...ors 395 creating a viewing environment 391 for online graphics 397 398 for PDFs 397 401 image files 102 printer based 426 setting up 393 soft proofing colors 398 399 synchronizing color settings 393 w...

Page 510: ...porting AutoCAD files 84 colors in document 444 files to PDF in job definition 494 image files 61 images in web pages 93 JDF files to MIME 494 Microsoft Office files 73 PDF files to MIME 494 PDF to te...

Page 511: ...out 257 about form elements 185 adding 261 adding a handwritten signature to 258 adding time stamps to 259 certifying signatures 264 digital IDs 248 250 editing fields 203 fields 261 searching 351 tut...

Page 512: ...s in secured 243 epilogue files 105 EPS files 105 converting to PDF 60 Error alert 472 errors in PDF property groups 475 errors correcting in PDFs 478 Exchange 3 excluding words spell check 177 Export...

Page 513: ...fields with grids 189 preferences 184 printing 412 Reset Form buttons 212 searching 351 spell checking 177 Submit actions and buttons 211 tabbing fields 306 tutorial on creating 13 using JavaScript i...

Page 514: ...uppressing display 37 unexpected monochrome viewing results 101 Images panel PDF Optimizer 322 imagesetting halftone screens 422 importing data buttons 213 form data 213 form data actions 316 prefligh...

Page 515: ...ons 83 flattening 343 from Visio files 82 hiding 341 importing 343 locked 340 merging 343 navigating 342 printing 340 reordering 342 searching 351 viewing 340 Layers command 415 Layers property group...

Page 516: ...a legacy display permissions 364 playback options 364 Multiple Master fonts 110 Multiple Pages Per Sheet option 413 multiple windows 46 My Computer finding PDFs 51 54 N navigating articles 36 with boo...

Page 517: ...Full Screen view 333 setting 335 page triggers 317 page view defining 334 page at a time downloading 35 37 63 pages deleting 132 displaying 31 jumping to 316 layout 44 logical 41 moving 131 orienting...

Page 518: ...rinting 419 recent documents list 37 saving a copy 135 security 345 471 splitting 131 submitting to production systems 494 transparency in 450 PDX pdx files 358 Pencil Eraser tool 168 Pencil tool 168...

Page 519: ...89 specifications defining 488 specifications viewing 488 print production converting colors 444 fixing hairlines 449 tools for output 431 print settings advanced options 419 general options 412 marks...

Page 520: ...inviting reviewers 152 adding or changing deadlines 158 comment on video 368 ending a review 158 participating in review 153 preferences 151 rejoining 155 replying to comments 174 reviewing others co...

Page 521: ...re properties add timestamp 259 customize with seed values 265 signature status 265 signatures handwritten 261 security 257 validating 265 Signatures tab 267 signing checking integrity of PDFs 263 PDF...

Page 522: ...e page thumbnails time stamps add to digital signature 259 in digital signatures 259 validating certificates for 268 timestamp certificate validating 268 tips for scanning 67 toolbar labels 28 toolbar...

Page 523: ...on results 75 preflight results 460 461 tables and spreadsheets 46 viewing path retracing 33 views comments in 3D models 387 defining for 3D content 385 visibility layers 341 Visio creating PDFs from...

Page 524: ...format searching metadata in 351 XML source code document information 338 XMP format indexing fields 360 metadata 338 351 Z zero width spaces inserting 330 ZIP compression 108 109 Zoom toolbar 36 zoom...

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