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ADOBE ACROBAT 8 STANDARD
User Guide
•
To name the PDF that will be created, type in the Specify PDF File Name box.
Note:
The PDF will be named using this text plus a series of numbers. For example, if you type
JulyLetter
in the Specify
PDF File Name box, the mail-merged PDFs might appear as JulyLetter_0000123, JulyLetter_0000124, July
Letter_0000125, and so forth.
4
For Automatically Send Adobe PDF Files By Email, do one of the following:
•
To create and save merged PDFs for printing or sending later in email, leave the option deselected, and click OK.
•
To create merged PDFs and attach each one to an email message to the appropriate recipient, select this check box,
and fill in the other Email options.
5
When the Browse For Folder dialog box appears, navigate to the location you want to use and click OK.
Status indicators appear as PDFMaker generates the individual PDFs, which takes an amount of time that is propor
tional to the complexity of the merge and the number of PDFs you create.
6
If you selected Automatically Send Adobe PDF Files By Email, a dialog box appears asking for your email profile.
Enter the appropriate information and click OK.
When the job is finished, a message appears, telling you that the process was successful.
Email options for PDF mail merges
To
Use the pop-up menu to select the field or column in the associated data file that contains the email addresses in
each individual’s record.
Subject Line
Type the text that you want to appear in the subject line of each message.
Message
Type to add or edit text that you want to appear in the body of the email messages.
PDFs from Microsoft Project, Publisher, and Access (Windows)
There are specific differences to be aware of when you create PDFs from files authored in these applications:
Microsoft Project
You can create PDFs of only the currently selected view. Views designated as nonprintable in
Project cannot be converted to PDF.
Note:
Converting Project files requires Acrobat Professional or Acrobat 3D.
Microsoft Publisher
PDFs converted from Microsoft Publisher support crop marks, links, bookmarks, spot colors,
transparency, bleed marks, printing bleed marks, and CMYK color conversion.
Microsoft Access
When creating PDFs from Access files, the process can involve two additional steps:
•
You must select the object in the Access file to be created as a PDF before using the PDFMaker button or
command.
•
You can choose Adobe PDF > Convert Multiple Reports To Single Adobe PDF. For Access 2007, click Acrobat and
then click Convert Multiple Report. You can select individual reports that you want to include, and click Add
Report(s). When all of the reports that you want to convert appear in the Reports In PDF list, click Convert to start
creating the PDF.
Note:
When you convert an Access 2003 or Access 2002 file to PDF, Access reports, tables, queries, and forms are
converted. When you convert an Access 2000 file to PDF, only reports are converted.