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ADOBE ACROBAT 8 STANDARD
User Guide
Note:
In earlier versions of Acrobat and for email merged into a single PDF, messages might be duplicated when running
the append process. For PDF packages of email converted or migrated in Acrobat 8, only new messages—that is, messages
that are not already part of the PDF package—are appended.
(Lotus Notes) Convert an email folder to a new PDF
1
In Lotus Notes, select the folder that you want to convert to PDF.
2
Click the Convert Selected Folder To Adobe PDF button
on the Acrobat PDFMaker toolbar, or choose Actions
> Convert Selected Folder To Adobe PDF.
3
In the Save Adobe PDF File As, specify a location and name for the PDF package, and click Save.
To convert other Lotus Notes folders to PDF, repeat this procedure for each folder.
(Outlook) Convert email folders to a new PDF
In Outlook, PDFMaker can convert multiple folders to PDF in one procedure. It is not necessary to select those
folders at the beginning of the process because you can make these selection in a dialog box that appears automati
cally.
1
In Outlook, choose Adobe PDF > Convert To Adobe PDF > Selected Folders.
2
In the Convert Folder(s) To PDF dialog box, select the folders you want to convert, and then select or deselect the
Convert This Folder And All Sub Folders option.
3
In the Save Adobe PDF File As, select a location and name for the PDF package.
The Creating Adobe PDF status dialog box shows the progress of the conversion. When the conversion is complete,
the new PDF opens in Acrobat.
Migrating old Outlook PDF archives to PDF packages (Windows)
There are two good reasons for migrating old PDF email archives to PDF packages: to facilitate sorting and other
functions, and to make it possible to add new email messages to those archives.
In PDF packages, each email message is converted as a component PDF. You can then sort the messages by message
folder, sender, subject line, date, size, or attachments. Also, you can create custom categories and sort by those.
You can open email archives you created with earlier version of Acrobat in Acrobat 8.0, but you cannot add email
messages to that archive in the same way. If you try, messages will appear that will guide you through the process of
creating a new archive from the old one and appending the selected messages to the new PDF package archive.
Migrate old Outlook PDF archives to PDF packages (Windows)
1
Open Outlook.
2
Choose Adobe PDF > Migrate Old PDF Archives To PDF Packages.
3
If a message appears, click Yes to continue the migration process.
4
Locate and select the old PDF archive, and click Open.
5
Select a location and name for the migrated PDF package, and click Save. (The default naming adds
_Packaged
to
the existing filename, such as renaming an archive called
Inbox.pdf
as
Inbox_Packaged.pdf
.)
When the conversion process is complete and the Creating Adobe PDF dialog box closes, the new archive opens in
Acrobat.