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66 

ADOBE ACROBAT 8 STANDARD 

User Guide 

•  

Choose Document > OCR Text Recognition > Find First OCR Suspect. 

Note:

 

If you close the Find Element window before correcting all suspect words, you can return to the process by choosing 

Document > OCR Text Recognition > Find First OCR Suspect, or by clicking any suspect word with the TouchUp Text tool. 

2  

In the Find option, choose OCR Suspects. 

3 

Compare the word in the Suspect text box with the actual word in the scanned document, and accept, correct, or 

ignore the word. If the suspect was incorrectly identified as text, click the Not Text button. 

4 

Review and correct the remaining suspect words, and then close the Find Element dialog box. 

Enable Fast Web View in a PDF 

Fast Web View restructures a PDF document for page-at-a-time downloading (byte-serving) from web servers. With 
Fast Web View, the web server sends only the requested page, rather than the entire PDF. This is especially important 
with large documents that can take a long time to download from a server. 

Check with your webmaster to make sure that the web server software you use supports page-at-a-time 
downloading. To ensure that the PDF documents on your website appear in older browsers, you may also want to 
create HTML links (versus ASP scripts or the POST method) to the PDF documents and use relatively short path 
names (256 characters or fewer). 

Verify that an existing PDF is enabled for Fast Web View 

❖

 

Do one of the following: 

•  

Open the PDF in Acrobat, and choose File > Properties. Look in the lower right area of the Description panel of 
the dialog box for the Fast Web View setting (Yes or No). 

•  

(Windows only) In Windows Explorer, right-click the PDF file icon and choose Properties. Click the PDF tab and 
look near the bottom of the panel for the Fast Web View setting (Yes or No). 

Verify the Fast Web View Preferences setting 

Follow this procedure to make sure that you have Acrobat set up to enable Fast Web View during the PDF creation 
process. 

1 

Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS). 

2 

Under Categories, select Documents. 

3 

On the right side of  the dialog box, under Save Settings, make sure that Save As Optimizes For Fast Web  View is   

selected, or select it now, and click OK. 

Enable Fast Web View for an existing PDF 

Use this procedure after you have verified your  Fast Web View Preferences setting and checked the PDF properties   
to be sure that the file is not already enabled for Fast Web View. 

1 

Open the PDF that you want to have Fast Web View. 

2 

Choose File > Save As. Select the same filename and location. 

3 

When a message appears asking if you want to overwrite the existing file, click OK. 

Summary of Contents for 22002420 - Acrobat Standard - PC

Page 1: ...USER GUIDE...

Page 2: ...y USA Copyright 1991 Dr Lluis de Yzaguirre I Maura Copyright 1991 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1990 Mun...

Page 3: ...ng PDFs Quickstart 53 Overview of creating PDFs 56 Creating simple PDFs with Acrobat 58 Using the Adobe PDF printer 67 Creating PDFs with PDFMaker 70 Application specific features of PDFMaker 74 Conve...

Page 4: ...restricted documents 195 Removing sensitive content 196 Creating or obtaining digital IDs 198 Sharing and managing certificates 203 Directory servers 207 Securing PDFs 208 Security policies 214 Chapte...

Page 5: ...olor managing documents when printing 314 Working with color profiles 315 Color settings 320 Chapter 15 Printing Basic printing tasks 325 Other ways to print PDFs 329 Printing custom sizes 332 Advance...

Page 6: ...vi Chapter 17 Keyboard shortcuts Keyboard shortcuts 378 Index 385...

Page 7: ...ntity of users For more information on this topic see the Read Me file on your installation disc or visit the Adobe website at www adobe com go activation 1 If the Activation dialog box isn t already...

Page 8: ...ts you can also add comments to the topics in LiveDocs Help Find LiveDocs Help for your product in the Adobe Help Resource Center at www adobe com go documentation Most versions of in product and Live...

Page 9: ...to additional content on the web If you search for a phrase such as shape tool enclose it in quotation marks to see only those topics that include all the words in the phrase applies to roman language...

Page 10: ...d link press Enter To change text size press Ctrl Command plus sign or Ctrl Command minus sign Resources Adobe Video Workshop Adobe Creative Suite 3 Video Workshop offers over 200 training videos cove...

Page 11: ...torials and source files Adobe Video Workshop includes training for novices and experienced users You ll also find videos on new features and key techniques Each video covers a single subject and typi...

Page 12: ...he setup process additional content is included on the instal lation or content disc if applicable Unique extras are also offered online by the Adobe Exchange community at www adobe com go exchange In...

Page 13: ...earn tips and techniques through videos HTML tutorials and sample book chapters New ideas are the heart of Think Tank Dialog Box and Gallery Think Tank articles consider how today s designers engage w...

Page 14: ...your product and to learn about free and paid technical support options Follow the Training link for access to Adobe Press books a variety of training resources Adobe software certification programs a...

Page 15: ...e toolbars See Display and arrange toolbars on page 19 Search enhancements Find words or use advanced search tools all from the same integrated toolbar View search results in a floating resizable pane...

Page 16: ...separately Click the Start Meeting button to escalate from a document review to real time communication with others over the Internet Acrobat Connect uses Adobe Flash CS3 Professional and a personal...

Page 17: ...soft Windows Vista support Version 8 1 of Acrobat supports Windows Vista Installing Acrobat on 64 bit versions of Windows Version 8 1 of Acrobat supports the 64 bit versions of Microsoft Windows XP an...

Page 18: ...stomize the display colors for page background and document text choose Edit Preferences Accessi bility To set the default zoom level and page layout choose Edit Preferences Page Display See also Cust...

Page 19: ...ode Choose View Reading Mode or Full Screen Mode In Reading mode toolbars and the navigation pane are hidden but the menu bar is present In Full Screen mode everything but the document is hidden To ex...

Page 20: ...nd PDFs you ve organized into collections or favorites 1 Choose File Organizer Open Organizer 2 Click in the categories pane on the left to locate PDFs All PDFs found are listed in the files pane Afte...

Page 21: ...o and select any PDF on your computer and click Open Acrobat window A Menu bar B Toolbars C Navigation pane Bookmarks panel displayed D Document pane View the work area for PDFs open in a web browser...

Page 22: ...ion of its creator to open it In the case of some restricted or certified documents you may be prevented from printing a file or copying information to another application If you have trouble opening...

Page 23: ...n on the left side of the work area Look on the document message bar for instructions on how to proceed and for any special buttons associated with the task The bar is color coded purple for forms yel...

Page 24: ...ply let it remain open behind or beside the Acrobat work area Start a task from the Getting Started window 1 On the Getting Started home page select a task group such as Create PDF or Review Comment 2...

Page 25: ...ft end of the toolbar When you position the pointer over a grabber bar a tool tip displays the name of the associated toolbar When you drag a grabber bar the toolbar moves You can drag toolbars off th...

Page 26: ...ols Then select and deselect toolbars Check marks by the toolbar names indicate which ones are currently visible Note Whether a new toolbar opens as a floating toolbar or docked in the toolbar area de...

Page 27: ...ools and more toolbars than the set that appears by default You can customize the toolbars so that the tools you use most often appear in the toolbar area Do any of the following Right click Control c...

Page 28: ...avigation pane do one of the following Click any panel button on the left side of the work area to open that panel Choose View Navigation Panels Show Navigation Pane 2 To close the navigation pane do...

Page 29: ...n as floating panels rather than in the navigation pane However you can dock the panel in the navigation pane later Do one of the following On the left side of the navigation pane select the button fo...

Page 30: ...on or right clicking Control clicking and choosing Open To open a PDF linked to an open web page click the PDF file link The PDF usually opens in the web browser Double click the PDF File icon in your...

Page 31: ...39 Move through a PDF Do one of the following Click the Previous Page or Next Page button on the toolbar Choose View Go To location Choose View Go To Page and then type the page number in the Go To Pa...

Page 32: ...ookmark select Hide After Use on the Options menu Use page thumbnails to jump to specific pages Page thumbnails provide miniature previews of document pages You can use thumbnails in the Pages panel t...

Page 33: ...lick a PDF in the list or anywhere in the categories bar and choose Sort By category name Right click Control click a PDF in the list or anywhere in the categories bar and choose Package Properties Th...

Page 34: ...at is open in a web browser you can use the web browser s Back and Forward options as usual to retrace your steps Change the PDF A viewing mode PDF A is an ISO standard for PDFs Documents you scan to...

Page 35: ...fill the entire screen the menu bar toolbars and window controls are hidden A PDF creator can set a PDF to open in Full Screen mode or you can set the view yourself Full Screen mode is often used for...

Page 36: ...m submittal in a browser or search highlighting on the web Because keyboard commands may be mapped to the web browser some Acrobat shortcuts may not be available Similarly you may need to use the tool...

Page 37: ...that the current part of the article fills the screen See also Articles on page 264 Open and navigate an article thread 1 Choose Tools Select Zoom Hand Tool or click the Hand Tool on the Select Zoom...

Page 38: ...opens the document being linked to in the same window minimizing the number of windows open If the document being linked to is already open in another window the current document is not closed when yo...

Page 39: ...Specifies the monitor on which full screen display appears for users with multiple monitor configurations Full Screen Navigation Escape Key Exits Lets you exit Full Screen mode by pressing the Esc key...

Page 40: ...when it hovers over text in an Adobe PDF Make The Hand Tool Read Articles Changes the appearance of the Hand tool pointer when over an article thread Upon the first click the article zooms to fill the...

Page 41: ...page is viewed to reduce the time required to page through a document Page Content And Information Show Large Images Displays large images If your system is slow to display image intensive pages you c...

Page 42: ...tool zooms in when you roll forward and zooms out when you roll backward Zoom In and Zoom Out buttons change the document magnification by preset levels The Zoom Value option changes the page view acc...

Page 43: ...Change the magnification with the Pan Zoom Window tool 1 Choose Tools Select Zoom Pan Zoom Window or select the Pan Zoom Window tool on the Select Zoom toolbar 2 Do any of the following Drag the hand...

Page 44: ...left side of the window to view the page thumbnails 2 Locate the thumbnail for the current page and then position the pointer over the lower right corner of the page view box until the pointer change...

Page 45: ...time side by side choose View Page Display Two Up To scroll down continuously through one page after another choose View Page Display Single Page Continuous To scroll down continuously through two pa...

Page 46: ...hange the displays in all four panes 4 Scroll as needed In Split view click a pane to make it active and scroll to change that pane only In Spreadsheet Split view click a pane and scroll vertically to...

Page 47: ...When you print the document the stroke will print at the true width Line Weights view is off by default Choose View Line Weights To turn off Line Weights view choose View Line Weights again Note Line...

Page 48: ...ct the Area tool to measure the area within the line segments that you draw Click each point you want to measure After you have clicked at least two points click the first point to complete the area m...

Page 49: ...d to the PDF If the PDF restricts your usage rights the document message bar under the toolbar area describes these restrictions when you open the document You can also save the contents of a PDF in t...

Page 50: ...interval to 15 minutes you could lose the last 14 minutes of your work if a problem occurs Frequent automatic saving prevents loss of data and is especially useful if you make extensive changes to a d...

Page 51: ...size is already as small as possible this command has no effect Note Reducing the file size of a digitally signed document removes the signature 1 Choose Document Reduce File Size 2 Select the versio...

Page 52: ...ny folders network locations and web directories that you ve specified as favorite destina tions This category functions like bookmarks or favorite destinations that you create for quick access in a w...

Page 53: ...e selected in the files pane The Zoom slider and buttons at the bottom of the pages pane let you adjust the size of the page thumbnails Selecting a PDF left reveals a thumbnail for each page in the pa...

Page 54: ...tion Then either select the collection to which you want to add the PDF or click New Collection type a name and click Create in the Organizer window or by choosing the You can open any PDF from a coll...

Page 55: ...ories pane click the icon to the left of the category icon or folder icon 2 Select a subcategory or folder under a main category The pages pane lists all PDFs associated with that subcat egory or fold...

Page 56: ...ating preferences 1 Choose Help Check For Updates 2 In the Adobe Updater dialog box click Preferences 3 Select Automatically Check For Adobe Updates and specify whether you want automatic checking on...

Page 57: ...ooks features in previous versions of Acrobat When you install Digital Editions your existing bookshelf items are automatically imported and available within the new Digital Editions bookshelf experie...

Page 58: ...led on your system choosing Help Check For Updates Now automatically prompts you to download and install the necessary fonts Hebrew Arabic Thai and Vietnamese language PDFs Acrobat supports the entry...

Page 59: ...lling you that the file cannot be converted to a PDF See also Convert a file to PDF on page 58 Create from a paper document You can create a PDF directly from a paper document using Acrobat and your s...

Page 60: ...following Word 2007 for Windows Click Acrobat and then click the Create PDF button Other versions of Word Click the Convert To Adobe PDF button 3 Specify a filename and location and click Save 4 Mac O...

Page 61: ...The messages are converted to a merged PDF or a PDF package depending upon conversion settings You can convert an entire folder to PDF by clicking Convert Selected Folder To Adobe PDF See also Convert...

Page 62: ...conversion What is already running on your computer You can save time by using the most readily available Acrobat conversion feature If the document you want to convert is already open in its authorin...

Page 63: ...king Email messages PDFMaker Windows only Within Microsoft Outlook or Lotus Notes by clicking Acrobat PDFMaker toolbar buttons or choosing commands in the Adobe PDF menu Outlook or the Actions menu Lo...

Page 64: ...n your goals for the PDF that you are creating For example a PDF intended for high quality commercial printing requires different settings than a PDF intended only for on screen viewing and quick down...

Page 65: ...2 Drag the file icons onto the Acrobat application icon Or Windows only drag the files into the open Acrobat window If a message appears saying that the file could not be opened in Acrobat then that...

Page 66: ...page to the document Edit text in a PDF created from a blank page 1 Choose File Open and locate and select a PDF created with PDF Editor that is one created from a blank page 2 Choose Document Resume...

Page 67: ...tion And Metadata is not available unless Make Searchable Run OCR is selected 3 As needed click Scanner Options and the two Options buttons to access advanced settings for your selected scanner Optimi...

Page 68: ...by your scanner a message appears and your scanner s application window opens where you can select different options New PDF Document Select this to create a new PDF deselect it if you want to append...

Page 69: ...f content Recommended scanning resolutions are 300 pixels per inch ppi for grayscale and RGB input or 600 ppi for black and white input JPEG Applies JPEG compression to the entire grayscale or RGB inp...

Page 70: ...aved using Save As the scanned image may be compressed For most pages black and white scanning at 300 ppi produces text best suited for conversion At 150 ppi OCR accuracy is slightly lower and more fo...

Page 71: ...and other factors You may need to review and correct the OCR text in the new PDF page after scanning Note The Formatted Text Graphics option is available for only some languages Black and white scann...

Page 72: ...to create HTML links versus ASP scripts or the POST method to the PDF documents and use relatively short path names 256 characters or fewer Verify that an existing PDF is enabled for Fast Web View Do...

Page 73: ...e list of printers and then click Properties or Prefer ences 4 In the Print dialog box click OK Note By default your PDF is saved in the folder specified in the printer port The default location is My...

Page 74: ...Adobe PDF Security dialog box each time you create a PDF using the Adobe PDF printer Specify settings in the dialog box Use The Last Known Security Settings Uses the same security settings that were u...

Page 75: ...ters window from the Start menu 3 Right click the Adobe PDF printer and choose Properties 4 Click the Ports tab 5 Select the default port My Documents and click Apply 6 Select the port to delete click...

Page 76: ...from the Start menu Right click the Adobe PDF printer and choose Printing Preferences In an authoring application such as Adobe InDesign choose File Print Select Adobe PDF as the printer and click th...

Page 77: ...on page 77 Convert a file to PDF 1 Open the file in the application used to create it 2 Click the Convert To Adobe PDF button on the Acrobat PDFMaker toolbar or if available choose Adobe PDF Convert...

Page 78: ...PowerPoint and Access click the Create And Send For Review button on the Acrobat Ribbon 3 When the Identity Setup dialog box appears enter the appropriate information about yourself and click Complet...

Page 79: ...DF conversion settings on page 92 Settings tab of the Conversion Settings The settings available for PDFMaker depend on the application in which you re using PDFMaker Conversion Settings Specifies the...

Page 80: ...e Plaintext Metadata Specifies whether or not the search engine can access the document metadata Available only when the PDF compatibility is set to Acrobat 6 0 PDF 1 5 or later Application specific f...

Page 81: ...2003 block automatic downloading of pictures in HTML email messages from unknown senders and sites If you want to download such images and include them in the conversion to PDF you can change that se...

Page 82: ...r the PDF package The Creating Adobe PDF status dialog box shows the progress of the conversion When the conversion is complete the new PDF opens in Acrobat Migrating old Outlook PDF archives to PDF p...

Page 83: ...nges to an archive file select any folder name on the list click Change Archive File and specify the name and location To start archiving email immediately click Run Archival Now Create PDFs from Word...

Page 84: ...contains the email addresses in each individual s record Subject Line Type the text that you want to appear in the subject line of each message Message Type to add or edit text that you want to appea...

Page 85: ...rks in the PDF PDFMaker does not support the conversion of Publisher 2002 bookmarks links transparency or crop marks and bleed marks Add Links To Adobe PDF Includes active links and hypertext in the P...

Page 86: ...operties Indicates if the new PDF should exclude Visio objects without custom properties Convert Comments To Adobe PDF Indicates if the comments in the Visio file should be converted to PDF comments i...

Page 87: ...g an individual Bookmark check box changes the selection status for that element Level Specifies where the element will fit in the hierarchy structure of the PDF Bookmarks panel Clicking an individual...

Page 88: ...work within Acrobat Do you want to create a new PDF from the web pages or to append the converted pages to an existing PDF You can do this in either Acrobat or Internet Explorer PDFMaker but you choos...

Page 89: ...ail message choose Convert Web Page And Email Then select a location for the PDF type a filename and click Save Type the appropriate information in the email message that opens after the conversion is...

Page 90: ...ur computer Note When you right click a web page the context sensitive menu includes some commands for converting PDFs Which commands are available depends on the element you right click on the web pa...

Page 91: ...ome websites may have hundreds or even thousands of pages This can take a long time to download may make your system slow and unresponsive and can even use up all available hard disk space and memory...

Page 92: ...page containing a web link you want to convert 2 Do one of the following Right click Control click the web link and choose Open Weblink As New Document Ctrl click Control click the web link Note In Wi...

Page 93: ...URL the page number in the downloaded set and the date and time of the download Save Refresh Commands Saves a list of all URLs and remembers how they were downloaded in the PDF for refreshing updatin...

Page 94: ...o change the fonts used to display body text headings and preformatted text Click Change select new fonts from the menus and click OK Font Size Sets the font sizes used for body text headings and pref...

Page 95: ...en deselected the navigation pane is closed when you open converted web pages but the tagged bookmarks are still created Click the Bookmarks button to see the tagged bookmarks in the navigation pane S...

Page 96: ...click it to open the Distiller application Manage the conversion queue Distiller lets you queue PostScript files that you create in authoring applications and then monitor them throughout the PDF con...

Page 97: ...OS Click the Clear List button above the queue Distiller preferences The Distiller preferences control global Distiller settings You set Distiller preferences by choosing File Preferences Windows or D...

Page 98: ...f the following Start Acrobat Distiller 8 0 In an Adobe Creative Suite application choose File Print select Adobe PDF as the target printer and click Properties Windows In Office 2007 applications cho...

Page 99: ...1a compliance can be opened in Acrobat 4 0 and Acrobat Reader 4 0 and later PDF X 1a uses PDF 1 3 downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi embeds subsets of...

Page 100: ...Reader 5 0 and later For more information about shared PDF settings for Adobe Creative Suite applications see the PDF Integration Guide on the Creative Suite CD Customize Adobe PDF settings You may w...

Page 101: ...Mac OS Users user name Library Application Support Adobe PDF Settings Delete custom Adobe PDF settings files 1 In Acrobat Distiller choose Settings Remove Adobe PDF Settings 2 Select a custom file tha...

Page 102: ...5 0 and later will view and print the PDF these versions generate thumbnails dynam ically each time you click the Pages panel of a PDF Optimize For Fast Web View Restructures the file for faster acce...

Page 103: ...or details see the documentation available for download on the Acrobat SDK documentation page English only on the Adobe website Policy Opens the Image Policy dialog box where you can set processing op...

Page 104: ...lor in a PostScript file when you don t use a Distiller color settings file This menu is available when None is selected in the Settings File menu Note Color Management Policies values may affect a PD...

Page 105: ...ng spaces has the same effect as selecting the option Leave Color Unchanged You can add ICC profiles such as ones provided by your print service bureau by placing them in the ICCProfiles folder in the...

Page 106: ...Adobe Illustrator Adobe InDesign Adobe FreeHand CorelDraw QuarkXPress and Microsoft PowerPoint Convert Smooth Lines To Curves Reduces the amount of control points used to build curves in CAD drawings...

Page 107: ...single EPS file Standards panel options By using Standards options you can check document content in the PostScript file to make sure it meets standard PDF X1 a PDF X 3 or PDF A criteria before creati...

Page 108: ...t Condition Describes the intended printing condition This entry can be useful for the intended receiver of the PDF For more information click the question mark next to the option Registry Name URL In...

Page 109: ...PDFs from applica tions that support the generation of layered PDF documents such as Illustrator CS and later or InDesign CS and later DeviceN color space with 8 colorants is supported DeviceN color...

Page 110: ...pling options to the individual images that will go into that PDF Use Adobe Photoshop to resample and compress existing image files before using Distiller When you are ready to create the PDF in Disti...

Page 111: ...ully acknowledge JPEG Suitable for grayscale or color images such as continuous tone photographs JPEG is lossy which means that it removes image data and may reduce image quality however it attempts t...

Page 112: ...in the file are available on the system When a font cannot be embedded due to the font vendor s settings and someone who opens or prints a PDF does not have access to the original font a Multiple Mast...

Page 113: ...he text appears as bullets and Acrobat displays an error message Add more folders to Distiller font searches In addition to the default font folders Distiller can also search other font folders that y...

Page 114: ...ox you can use a PDF to find the exact spelling of the name 1 Use any application to create a one page document with the font 2 Create a PDF from the document 3 Open the PDF in Acrobat and choose File...

Page 115: ...mbine and click Add Files 3 Adjust the order of files as desired and then choose a file size and conversion setting 4 Click Next select Merge Files Into A Single PDF and click Create Rather than mergi...

Page 116: ...buttons below the boxes to insert a page number or date You can save header and footer settings for easy reuse See also Add and edit headers and footers on page 118 Add a watermark A watermark is tex...

Page 117: ...ted or blank pages 1 Optional Click the Pages button in the navigation pane and select the pages you want to delete 2 Choose Document Delete Pages 3 Click Selected to delete selected pages or click Fr...

Page 118: ...ts There are three types of PDFs that involve multiple files Merged PDFs You can convert multiple files of various types to produce a merged PDF one in which converted documents flow into the PDF as s...

Page 119: ...udes commands for printing the currently open document all the documents in the PDF package or multiple component documents selected in the PDF package list Searching The Advanced Search window includ...

Page 120: ...es wizard or right click the selected items and choose Combine Supported Files In Acrobat If any files are password protected one or more messages appear in which you must enter the correct password Y...

Page 121: ...rt To PDF under Categories and then specify the settings you want to use Smaller File Size Reduces large images to screen resolution and compresses using low quality JPEG Suitable for on screen displa...

Page 122: ...d then drag the file onto the desktop Windows Explorer or the Finder On the PDF package navigation bar choose Options Save File As and select a location and name for the extracted file Right click Con...

Page 123: ...category deselect its check box or select the category and click Hide To show a category select its check box or select the category and click Show To remove a category select the category and click D...

Page 124: ...original PDF Do one of the following Choose the OLE container application s Insert Object command or Insert Hyperlink command In Acrobat choose Edit Copy File To Clipboard and then choose the Paste S...

Page 125: ...of the header and footer Note The text properties apply to all header and footer entries that are part of this setting definition You cannot apply different settings to individual header or footer te...

Page 126: ...when printing the PDF in large format select Keep Position And Size Of Header Footer Text Constant When Printing On Different Page Sizes 6 Examine the results in the Preview area using the Preview Pag...

Page 127: ...n click Yes in the confirmation message that appears To remove one header and footer immediately after adding it choose Edit Undo Headers Footers Note This process applies only to headers and footers...

Page 128: ...tion To give the background image or color some transparency drag the Opacity slider to the left or enter a percentage value To resize a background image as a percentage of the PDF page size select Sc...

Page 129: ...e or delete Before and after adding a watermark Add or replace a watermark You can add multiple watermarks to a PDF but each one must be added separately 1 Choose Document Watermark Add If the PDF alr...

Page 130: ...s click Appearance Options and select or deselect Show When Printing and Show When Displaying On Screen To control variations in a PDF with pages of varying sizes click Appearance Options and select o...

Page 131: ...op only one page or a range of pages select From and enter page numbers in the From and To options To crop only every other page choose either Odd Pages Only or Even Pages Only from the Apply To menu...

Page 132: ...ondition 1 Open the Crop Pages dialog box by choosing one of the following Document Crop Pages Crop Pages from the Options menu on the Pages panel 2 Reset the margins to the original dimensions Rearra...

Page 133: ...o view the security settings for a document choose File Properties and select Security See also Extract component files in a PDF package on page 116 Move or copy a page You can use page thumbnails to...

Page 134: ...ay have been previously associated with the replacement page do not carry over Comments however are carried over and are combined with any existing comments in the document After you delete or replace...

Page 135: ...ges 3 Select the document containing the replacement pages and click Select 4 Under Original enter the pages to be replaced in the original document 5 Under Replacement enter the first page of the rep...

Page 136: ...customize the numbering system by adding a prefix For example the numbering for chapter 1 could be 1 1 1 2 1 3 and so on and for chapter 2 it could be 2 1 2 2 2 3 and so on Using the Number Pages com...

Page 137: ...reated in Word some coding information may be lost See also Export PDFs as text on page 136 Export as HTML or XML To easily use the content of a PDF on the web simply convert the PDF to HTML or XML fo...

Page 138: ...e clipboard or to another application or you can save it to a file 1 Using the Select tool click an image or drag to select a portion of it after the pointer changes to a crosshairs icon 2 Do any of t...

Page 139: ...rences Choose Edit Preferences Windows or Acrobat Preferences Mac OS and select Convert From PDF from the left Select a file format from the list and click Edit Settings Click the Default button at an...

Page 140: ...ocess and are discarded after the conversion This is not a method for creating tagged PDFs from legacy files Generate Images Controls how images are converted Converted image files are referenced from...

Page 141: ...me seem shorter and assures viewers that downloading is in progress however it increases file size Filter Lets you select a filtering algorithm None Compresses the image without a filter Recommended f...

Page 142: ...figures Plain text follows the structure order of text in the document and ignores all artifacts and figure elements in the conversion Hard hyphens are preserved and soft hyphens are removed 1 Do one...

Page 143: ...owing If you re unable to select text the text may be part of an image Export image text to text that can be selected by using either the File Create PDF From Scanner command or the Document OCR Text...

Page 144: ...r times in the text This method selects all the text on the page regardless of the page layout Note If you choose any other page layout all the text in the document is selected Copy selected text 1 Us...

Page 145: ...nd then choose Edit Paste to paste the image in an open document in another application Right click Control click the image and choose an option to copy the image to the clipboard or to a new file Dra...

Page 146: ...d enter your identity information to create a reviewer profile 3 Follow the on screen instructions to select the PDF invite reviewers and send the email invitation If your email application doesn t se...

Page 147: ...w Comment and choose Review Tracker 2 Select the desired PDF on the left 3 Do any of the following To rejoin a review double click the PDF To send a message click Email All Reviewers or Email Initiato...

Page 148: ...view you can see all reviewers comments that have been published See also Review a PDF on page 151 Add a sticky note The sticky note is the most common type of comment 1 Click Review Comment in the Ta...

Page 149: ...ent reviews To initiate any managed review you need a supported email application and a mail server connection No additional server software is required for shared or browser based reviews In addition...

Page 150: ...nt Reviewers add their comments to the PDF and return the document by using the Send Comments button in either the Comment Markup toolbar or the document message bar When receiving these comments the...

Page 151: ...t an email application for reviews You need an email application and a mail server connection to send a PDF for review and to send comments Acrobat supports most email applications If more than one em...

Page 152: ...etwork folder comments may not be viewable to reviewers on both platforms Even if all reviewers use the same platform they may not see comments if they access the server location as a mapped drive ins...

Page 153: ...and then click Finish The shared PDF now contains the following information the email addresses of reviewers the path to the shared folder and the initiator s profile No matter when or how you send th...

Page 154: ...nd them see Send comments in email on page 153 If you ve already sent your comments the initiator will receive only new comments Merged comments retain the original author name 2 If you initiated the...

Page 155: ...Comment Markup toolbar If your comments aren t uploaded to the server your Reviewing preferences settings are likely incorrect Contact your network administrator for assistance See also Save the PDF w...

Page 156: ...don t have an account click Create Trial Account and follow the on screen directions 3 Do one of the following To invite participants to a meeting click Send An E mail Invitation type the email addres...

Page 157: ...r where others can see them or by sending comments as an email attachment to the review initiator Note If you receive a PDF that doesn t include special features add your comments using tools from the...

Page 158: ...epend on how the initiator set up the review and whether you can access the comment server Similar options may also appear in the Comment Markup toolbar For information about the different types of re...

Page 159: ...New Comments Click the message in the notification area Windows Change frequency of synchronization and notifications 1 Open the Reviewing preferences Choose Edit Preferences Windows or Acrobat Prefe...

Page 160: ...n the title bar and the author s name appears in the body of the comments preceded by the text On behalf of Click Yes when asked if you want to merge comments or click Merge Comments in the document m...

Page 161: ...e list of invited reviewers Links to shared PDFs provide additional information including the deadline if set and the number of comments submitted per reviewer Deleting a link in the Review Tracker do...

Page 162: ...e to others use the Save As command The resulting file will include all comments that were published up to that point and it can be moved copied or renamed without affecting its connection to the revi...

Page 163: ...1 Choose Edit Preferences Windows or Acrobat Preferences Mac OS 2 To change your author name select Commenting from the list on the left and deselect Always Use Log In Name For Author Name 3 Select I...

Page 164: ...or markup that appears on the page and the text message that appears in a pop up note when you click or double click the icon or place the pointer over the icon After you add a comment it stays select...

Page 165: ...e View Toolbars Properties Bar 3 Select Keep Tool Selected Commenting preferences Commenting preferences affect both the appearance of and the way you view comments and markups in PDFs Note Because co...

Page 166: ...ption is selected the Login Name in the Identity panel of the Preferences dialog box is used If this option isn t selected the default name you specify for Author in a comment properties dialog box is...

Page 167: ...ked at the bottom of the Properties dialog box to prevent the comment from being edited or deleted Select Make Current Properties Default at the bottom of the Properties dialog box to apply these prop...

Page 168: ...ose View Toolbars Properties Bar select the text and then select the property you want in the toolbar Or select the text right click Control click and choose a text style option Use the Commenting pan...

Page 169: ...lect the Text Edits tool from the Comment Markup toolbar If you don t want the Indicating Text Edits dialog box to appear each time you select the Text Edits tool select Don t Show Again in the dialog...

Page 170: ...ction with notes The Cross Out Text tool and the Underline Text tool don t appear in the Comment Markup toolbar by default You can add a highlight with a note or you can cross out text by selecting th...

Page 171: ...placement of the stamp 3 If you haven t provided a name in the Identity preferences the Identity Setup dialog box prompts you to do so Change a stamp s location or appearance Using the Select tool or...

Page 172: ...e Tools Comment Markup Stamps Show Stamps Palette 2 Choose the stamp category from the menu right click Control click the custom stamp and choose Delete 3 If you haven t provided a name in the Identit...

Page 173: ...up markups You can group two or more markups so that your comments function as a single comment You might group markups temporarily to move them to a new location or to modify their properties rather...

Page 174: ...e PDF 3 Choose View Toolbars Properties Bar and set the color alignment and font attributes for the text 4 Type the text Text wraps automatically when it reaches the right edge of the box 5 Optional T...

Page 175: ...want to add 3 Optional To hear the audio comment click the Play button When you re finished click Stop and then click OK 4 Specify options in the Properties dialog box and then click OK Record an aud...

Page 176: ...eatedly create a custom stamp of the image Note The Paste Clipboard Image As Stamp tool isn t available until you copy an image 1 Copy an image by doing one of the following In Acrobat choose Tools Se...

Page 177: ...d comment is located appears in the document pane and the selected comment scrolls into view To go to the page where another comment is located simply click the comment in the list Sort comments You c...

Page 178: ...ers Reply to comments Replies to comments are especially useful in shared and browser based reviews when participants can read each other s comments They can also be used by review initiators to let r...

Page 179: ...ou cannot remove the review status display from the comment in the Comments list even if you change the review status to None Check marks are for your personal use and do not appear when others view t...

Page 180: ...a separate PDF of the comments do one of the following Choose Comments Summarize Comments Choose Summarize Comments from the Options menu in the Comments list 3 In the Summarize Options dialog box do...

Page 181: ...one of the following Select the comment and press Delete Right click Control click the comment and choose Delete In the Comments list select the comments you want to delete and then click the trash i...

Page 182: ...onary from the Dictionary menu and click Done Add a word to the dictionary By adding words to the spell check dictionary you can reduce the number of words that are flagged during a spell check such a...

Page 183: ...e All Files from the menu If you know the file format of the comments you want to import choose it 3 Double click the name of the document with the comments The comment positioning matches that of the...

Page 184: ...m Acrobat For Word 2007 click Acrobat and then choose Acrobat Comments Import Comments From Acrobat 2 Read the instructions and click OK 3 In the Import Comments From Adobe Acrobat dialog box select t...

Page 185: ...ithin the word grouping where they were originally placed Drawing markups and sticky notes appear in the same struc tural location as they did in the original document Circle polygon rectangle and sta...

Page 186: ...ing documents right Send a PDF for approval When you send a PDF by email for approval Traditional Chinese Simplified Chinese Japanese and Korean only approvers receive the PDF as an email attachment W...

Page 187: ...cluding note comments text edits custom stamps and file attachments See also Create a custom stamp on page 166 Commenting and markup tools overview on page 158 Select an email application for reviews...

Page 188: ...lick the Reject button in the document message bar 3 In the Reject And Send Notification dialog box type the email address for the initiator in the To box If the Notify Initiator Of Approval Status Vi...

Page 189: ...r Shift Tab to move backward 3 When finished click the submit button if applicable and save or print the form if desired To fill out noninteractive PDF forms use the Typewriter tool if enabled See als...

Page 190: ...labor saving at the receiving end too because the data from many individuals can be set up to be collated automatically Note You cannot create forms using Acrobat Standard You can use Adobe LiveCycle...

Page 191: ...he form and they can print copies of their completed forms before submitting them After a form is filled in Acrobat users can save a copy of the completed form showing all the information they typed W...

Page 192: ...that must be filled in The border appears for required form fields only after you attempt to submit the form Auto Complete Auto Complete menu Displays three options for Auto Complete Off Basic or Adva...

Page 193: ...ttons or press the Down Arrow or Right Arrow key to select the next radio button Press Esc to reject the form field change and deselect the current form field If you re viewing the form in Full Screen...

Page 194: ...Auto Complete behavior appears in the text area below Delete an entry from the Auto Complete memory 1 Choose Edit Preferences Windows or choose Acrobat Preferences Mac OS 2 Select Forms on the left 3...

Page 195: ...for searching and click Search Spell check form entries You can spell check the text you typed in note comments and form fields If you want to check the spelling in a comment first open the comment w...

Page 196: ...select a file and click Select Note If you import form data from a form that doesn t match the form you re importing into only the form fields that match are updated and those that don t match are ign...

Page 197: ...ou have the option to submit the form data with your preferred desktop email application 1 Click the submit or return form button on the PDF form 2 In the Select Email Client dialog box select Desktop...

Page 198: ...data create a new message in your email application Enter the To Subject and Message Text values that you wrote down attach the data file that you saved and send the email Collecting and managing form...

Page 199: ...as printing or copying information 1 Click Security Settings or Signatures to the left of the document window The Security Settings button only appears when the PDF contains security restrictions 2 V...

Page 200: ...A Self Signed Digital ID For Use With Acrobat 4 Follow the on screen instructions to set up the self signed digital ID See also Create a self signed digital ID on page 199 Share your certificate Your...

Page 201: ...and choose Create Security Envelope 2 Click Add File To Send and select the desired documents 3 Click Next and follow the on screen instructions to create the security envelope Recipients can extract...

Page 202: ...clicked lets you specify the default behavior for accessing the Internet from PDFs To restrict access to only the URLs you specify select Let Me Specify A List Of Allowed And Blocked Web Sites the def...

Page 203: ...in the PDF that is either transparent covered up by other content or the same color as the background To view hidden text click Preview Click the double arrow buttons to navigate pages that contain h...

Page 204: ...tificate encryption to PDFs You can get a digital ID from a third party provider or you can create a self signed digital ID Self signed digital IDs may be adequate for many situations However to prove...

Page 205: ...ave a security token or hardware token connected to your computer 5 Click Next and follow the on screen instructions to register your digital ID Create a self signed digital ID If you re not using a t...

Page 206: ...Type the name and URL for the roaming ID server and click Next 4 Type the user name and password you ve been assigned or follow the directions to create a new account Click Next and then click Finish...

Page 207: ...asks click the Usage Options button again and select a second option A check mark appears next to selected options If you select only the signing option the Pen icon appears next to the digital ID If...

Page 208: ...can remember without having to write it down do not use a correctly spelled word in any language as these are subject to dictionary attacks that can crack these passwords in minutes change your passw...

Page 209: ...their certificate You can also import certificates from a certificate store such as the Windows certificate store A certificate store may contain numerous certificates issued by different certificatio...

Page 210: ...rching The Windows Certificate Store For Certificates Other Than Yours Select the desired options and click OK twice 3 Choose Advanced Manage Trusted Identities 4 Click Add Contacts 5 Do any of the fo...

Page 211: ...with that contact Adding a contact may or may not add a certificate because certificates aren t necessarily attached to the contact infor mation Add contact information by browsing to the contact file...

Page 212: ...ate The root certificate is the originating authority in a chain of certificate authorities that issued the certificate By trusting the root certificate you trust all certificates issued by that certi...

Page 213: ...irectory server settings Administrators and users can export directory settings as a Form Data Format FDF file and use that file to configure the directory server on another computer As you export the...

Page 214: ...sitive or dynamic page content that can compromise the document s integrity If others will be filling in or signing form fields in the document you may want to set the form field properties to read on...

Page 215: ...then select New DWORD Value 5 Change the name of the new value to bFIPSMode 6 In the right pane of the Registry Editor double click bFIPSMode 7 Set the value of bFIPSMode to 1 to enable or 0 to disab...

Page 216: ...urity options You can set the following options when you create a PDF or when you apply password protection to a PDF Options vary depending on the Compatibility setting Security options are not availa...

Page 217: ...sers insert delete and rotate pages and create bookmarks and thumbnails This option is only available for high 128 bit RC4 or AES encryption Filling In Form Fields And Signing Existing Signature Field...

Page 218: ...and choose Certificate Encryption 2 In the Certificate Security Settings dialog box specify whether to save your settings as a policy or discard them after applying if available 3 Select which documen...

Page 219: ...tachment without modifying the attached file When other users open the security envelope they can extract the file attachments and save them to disk The saved files are identical to the original file...

Page 220: ...the user policy to documents without having to specify the security settings each time User policies for passwords and public key certificates are stored on your local computer If you have access to A...

Page 221: ...ontinue to have access to it Adobe LiveCycle Policy Server Adobe LiveCycle Policy Server is a server based security system that provides dynamic control over PDFs Adobe LiveCycle Policy Server can be...

Page 222: ...and restrictions whenever you apply this policy to a document deselect Save Passwords With The Policy If you want to save passwords and restriction settings with the policy select Save Passwords With...

Page 223: ...h are stored on the local computer editing a policy affects only those documents to which the policy is applied after the policy is edited For user policies stored on a server you can edit the permiss...

Page 224: ...icy Server is set up and available in Acrobat 1 In Outlook choose File New Mail Message 2 In the toolbar click the Attach As Secured Adobe PDF button 3 Select the file you want to attach by typing the...

Page 225: ...ences Windows or Acrobat Mac OS Preferences and select Security 3 Click New and type a title 4 Optional Select Imported Graphic click File and select the desired file 5 Specify options as desired See...

Page 226: ...ied Most digital signatures are referred to as approval signatures Signatures that certify a PDF are called certifying signa tures Only the first person to sign a PDF most often the author can add a c...

Page 227: ...Text signature B Graphic signature 1 If you want to include an image of your handwritten signature in the digital signature scan your signature and save it as an image file Place the image in a docum...

Page 228: ...nformation Enable Reviewing Of Document Warnings Analyzes documents in a signing workflow for content that might change the document appearance and then provides an option in the Sign Document dialog...

Page 229: ...ne of them as the default Note Before you set a timestamp server as the default you may want to check if the timestamp authorities charge a usage fee 1 Choose Advanced Security Settings 2 Select the t...

Page 230: ...a document your digital signature appears in the signature field The appearance of the signature depends on options you choose The actual information for your digital signature is embedded in the PDF...

Page 231: ...the document for content that may alter the document s appearance and then suppresses that content allowing you to view and sign the document in a static and secure state When you view a PDF in Previ...

Page 232: ...page 197 Certify a PDF When you certify a PDF you indicate that you approve of its contents You also specify the types of changes that are permitted for the document to remain certified For example su...

Page 233: ...e Delete key Validating signatures Checking the validity of a signature By default signatures are validated when you open a PDF An icon appears in the signature field on the document page to indicate...

Page 234: ...information see Set signature verification preferences on page 229 2 Open the PDF containing the signature and click the Signatures button on the left to open the Signatures panel 3 Select the signat...

Page 235: ...gnatures Using Select an option to determine whether the time that appears in the digital signature reflects the time the signature was validated Current Time the time set by the default timestamp ser...

Page 236: ...in the Signature Validation Status dialog box 3 In the Signature Properties dialog box click the Date Time tab to view the timestamp authority and then click the Show Certificate button This button ap...

Page 237: ...ll users not just users with mobility impairments fill the form more easily Accessibility features in Acrobat and Reader fall into two broad categories features to make the reading of PDF documents mo...

Page 238: ...der or the Read Out Loud feature or when you save as text for a braille printer This extraction fails if Acrobat cannot determine how to map the font to Unicode characters Reading order and document s...

Page 239: ...page items being read in the wrong order or not at all Reflowing a document for viewing on the small screen of a mobile device relies on these same document structure tags Often Acrobat tags PDFs when...

Page 240: ...e As Text features may not read the page properly If the reading order of the page seems to be wrong select Override The Reading Order In Tagged Documents in the Reading panel of the Preferences dialo...

Page 241: ...ences with the Accessibility Setup Assistant 1 Start the Accessibility Setup Assistant by doing one of the following Choose Advanced Accessibility Setup Assistant Windows only Start Acrobat for the fi...

Page 242: ...ces in Internet panel Display PDF In Browser Causes PDFs linked to from web pages to open in the web browser instead of a separate Acrobat window Deselect this preference for greater control when navi...

Page 243: ...sends only the currently visible pages of a PDF to the memory buffer the assistive technology has access to those pages only It cannot go to another page until the next page is visible and Acrobat ha...

Page 244: ...rd visit the accessibility page of the Adobe website See also Keys for navigating a PDF on page 380 Keys for selecting tools on page 378 Keys for editing on page 379 Keys for general navigating on pag...

Page 245: ...can reflow a PDF to temporarily present it as a single column that is the width of the document pane This reflow view can make the document easier to read on the small screen of a mobile device or on...

Page 246: ...Command 5 Mac OS See the documentation for your assistive software or device or contact the vendor for more information about system requirements compatibility requirements and instructions for using...

Page 247: ...ud Stop or press Shift Ctrl E Shift Command E About operating system accessibility tools Accessibility tools in Windows Windows 2000 XP and Vista operating systems have built in tools that provide inc...

Page 248: ...ng in PDF Tagging during conversion enables the authoring application to draw from the source document s paragraph styles or other struc tural information to produce a logical structure tree that refl...

Page 249: ...essibility page of the Adobe website For more information see the documentation for your authoring application About tags in combined PDFs You can combine multiple files from different applications in...

Page 250: ...Designer to add fillable form fields such as text boxes check boxes and buttons Then use the application s other tools to make the form accessible by adding descriptions to form fields tagging untagg...

Page 251: ...ument with Acrobat Professional Acrobat 3D or Acrobat Standard You can set the document language for specific portions of a multilanguage document with Acrobat Professional or Acrobat 3D To set the la...

Page 252: ...the security settings remain in effect for all other purposes such as to prevent printing copying extracting commenting or editing text About watermarks and screen readers You can add a watermark to...

Page 253: ...ton in the navigation pane and choose New Bookmark from the Options menu 4 Type or edit the bookmark name You can also add bookmarks to specific portions of a page such as an image or a table or to an...

Page 254: ...Edit text on page 267 Format text You can change text attributes such as font and font size color character and word spacing baseline offset and horizontal scaling 1 Choose Tools Advanced Editing Tou...

Page 255: ...thumbnails Page thumbnails are miniature previews of the pages in a document You can use page thumbnails in Acrobat to jump quickly to a selected page or to adjust the view of the page When you move c...

Page 256: ...for each page 1 Click the Pages button on the left 2 Select a page thumbnail and choose Page Properties from the Options menu 3 In the Page Properties dialog box click Tab Order and select the tab or...

Page 257: ...return or to jump to a destination in the PDF another document or a web page Bookmarks can also perform actions such as executing a menu item or submitting a form Note A user can add bookmarks to a d...

Page 258: ...dth of the navigation pane This option is on when checked and off when not checked Change the text appearance of a bookmark You can change the appearance of a bookmark to draw attention to it 1 In the...

Page 259: ...o delete 2 Choose Delete Bookmark s in the Options menu Important Deleting a bookmark deletes any bookmarks that are subordinate to it Deleting a bookmark does not delete any document text Create a bo...

Page 260: ...ecause tagged bookmarks use the underlying structural information of the document elements for example heading levels paragraphs table titles you can use them to edit the document such as rearranging...

Page 261: ...want for the link appearance 4 Select one of the following link actions Go To A Page View Click Next to set the page number and view magnification you want in the current document or in another docum...

Page 262: ...the link 3 Select a highlight style for when the link is selected None Doesn t change the appearance of the link Invert Changes the link s color to its opposite Outline Changes the link s outline colo...

Page 263: ...a PDF that contains a PDF file attachment 2 Go to where you want to create a link If that location is in the file attachment click the Attachments button in the navigation pane select the file attach...

Page 264: ...want to link to skip to step 5 2 Navigate to the location where you want to create a destination and set the desired view 3 In the Destinations panel choose New Destination from the Options menu and...

Page 265: ...the Options menu selected by default Choose File Properties click the Initial View tab choose Attachments Panel And Page from the Show menu and click OK 4 Save the PDF 5 Optional To add a description...

Page 266: ...ose Search Attachments from the Options menu The Search PDF window opens 2 Type the word or phrase that you want to search for select the results option you want and then click Search Attachments Sear...

Page 267: ...he page opens or choose Page Close to set an action when the page closes 5 Choose an action from the Select Action menu and click Add 6 Specify the options for the action and click OK The options avai...

Page 268: ...hows a field on the Mouse Enter trigger and hides a field on Mouse Exit Submit A Form Sends the form data to the specified URL Trigger types Triggers determine how actions are activated in media clips...

Page 269: ...DF You can use this information to add tagged bookmarks to the file for paragraphs and other items that have HTML elements See also About bookmarks on page 251 Get information on converted web pages Y...

Page 270: ...of the web page and choose Open Web Link In Browser The browser opens in a new application window to the page you specify Articles About articles Many traditional print documents such as magazines and...

Page 271: ...ialog box enter the article title subject author and any keywords to describe the article and click OK View and edit an article Use the Article tool to create display and make changes to an article bo...

Page 272: ...width or drag a corner handle to change both dimensions An example of resizing an article box Edit article properties 1 Using the Article tool select the article box that you want to edit 2 Right cli...

Page 273: ...ay affect how the document reflows which can make the document less accessible to the visually impaired The Select Object tool provides basic editing capabilities for most objects You can modify the s...

Page 274: ...s the font size to the size in points that you specify Character Spacing Inserts uniform spacing between two or more characters in selected text Word Spacing Inserts uniform spacing between two or mor...

Page 275: ...s the same fonts as the original document no matter where you open the PDF or what fonts are installed on that system 1 Choose Tools Advanced Editing TouchUp Text Tool or select the TouchUp Text tool...

Page 276: ...ll from the context menu If the Select Object tool is active and the document uses single page layout all objects on the current page are selected If the document is in any other page layout all objec...

Page 277: ...your presentation on a system you control you can control these preferences To set the Full Screen preferences choose Edit Preferences Windows or Acrobat Preferences Mac OS and select Full Screen on...

Page 278: ...t Navigation Panel Determines which panels are displayed in the navigation pane Page Layout Determines how document pages are arranged Magnification Sets the zoom level the document will appear at whe...

Page 279: ...urning If you do not select this option the user turns pages using keyboard commands or the mouse 6 Select the Page Range you want to apply transitions to Note If users select Ignore All Transitions i...

Page 280: ...g presets and reading options for the document In the PDF settings you can set a base Uniform Resource Locator URL for web links in the document Specifying a base URL makes it easy for you to manage w...

Page 281: ...in the document Metadata is displayed by schema that is in predefined groups of related information Display or hide the information in schemas by clicking the plus or minus sign Windows or arrows Mac...

Page 282: ...nd object data See also Find text in multiple PDFs on page 283 View and edit Visio object metadata 1 Choose Tools Object Data Object Data Tool 2 Double click an object on the page to show its metadata...

Page 283: ...layer always prints Show or hide layers Information can be stored on different layers of a PDF The layers that appear in the PDF are based on the layers created in the original application You cannot...

Page 284: ...with bookmarks 1 Set the required layer properties visibility and magnification level for the target PDF layer in the document pane 2 Click the Bookmarks button and choose New Bookmark from the Option...

Page 285: ...hat appear on the same line on the first page of a document and the title and byline are on two different visible layers editing the content on one layer changes the content on both layers You can add...

Page 286: ...any desired options such as Include Bookmarks 3 Press Enter To search all PDFs in a folder choose Open Full Acrobat Search from the Find pop up menu click All PDF Documents In and then select the fold...

Page 287: ...for a search term within in a single file or you can run a more complex search looking for various kinds of data in one or more PDFs You can run a search using either the Search window or the Find too...

Page 288: ...rrange the PDF document window and Search window In the Search window click Arrange Windows Acrobat resizes and arranges the two windows side by side so that together they almost fill the entire scree...

Page 289: ...Search window select All PDF Documents In From the pop up menu directly below this option choose Browse For Location 4 Select the location you want to search either on your computer or on a network an...

Page 290: ...nt window Click the plus Windows or the triangle Mac OS next to the icon to show the list of individual search results within that PDF General Search Result icon Jumps to that instance of the search t...

Page 291: ...ent PDF a folder or an index created with Acrobat 6 0 or later Wildcard characters aren t permitted in stemming searches Stemming isn t available if either Whole Words Only or Case Sensitive is select...

Page 292: ...to any standard text website or other resource with complete Boolean information Search index files of cataloged PDFs A full text index is created when someone uses Acrobat to define a catalog of PDFs...

Page 293: ...information for the Fast Find option to the specified size in megabytes between 5 and 10 000 The default setting is 100 Purge Cache Contents Deletes the Fast Find option s entire temporary cache of s...

Page 294: ...preferences You can specify the media player you want to play movies and sounds by choosing Edit Preferences Windows or Acrobat Preferences Mac OS and then selecting Multimedia from the left side of...

Page 295: ...the player to play the media in a particular document that document becomes trusted Clear Your List Of Trusted Documents Deletes the current list of trusted documents and authors Use this option to p...

Page 296: ...he 3D panel of the Preferences dialog box Spin Turns a 3D model in parallel to two fixed axes in the 3D model the x axis and the z axis Pan Moves the model vertically and horizontally only You can als...

Page 297: ...s For an illustrated guide see Examples of model rendering modes on page 291 Enable Extra Lighting menu Lists the different lighting effects in which the number color orientation and brightness of the...

Page 298: ...Shaded Wireframe L Transparent Wireframe M Hidden Wireframe N Vertices O Shaded Vertices Editing 3D models Use a 3D authoring application to make changes to your 3D source images Change rendering mode...

Page 299: ...cking Control clicking the 3D model Model rendering modes also appear under the Options menu on the Model Tree See also Examples of model rendering modes on page 291 Model Tree overview The Model Tree...

Page 300: ...crobat A B C Model Tree A 3D object s hierarchy B Saved views C Part or object information Note You can change the default behavior for the Model Tree by choosing Edit Preferences Windows or Acrobat P...

Page 301: ...centers them in the view Display Bounding Box Displays the box that encloses the 3D object or selected parts of the model Set Bounding Box Color Changes the color of the bounding box Choose this opti...

Page 302: ...available Alignment Determines the axis x y or z to which the cross section aligns Align To Face Cuts the cross section on a plane defined by the surface of any face that you then click in the 3D mode...

Page 303: ...consolidated tools the 3D Measurement tool is available on the pop up menu under the Rotate Spin Pan Zoom or Walk tool 3 Select the options you want in the Snap Enables Measurement Types and Units An...

Page 304: ...nits in the model and real object measurements Use the Display Units menu to select a different unit for the real object measurements Measurement Markup Select to have the measurements appear as comme...

Page 305: ...d to For Snap Hint Color specify the color of the snap line that appears when you hold the pointer over the 3D object Set 3D views The default view of a 3D model lets you quickly revert to a starting...

Page 306: ...tation for the 3D model from the list on the left and then select a view option on the right Current View Matches the 3D rotation pan and zoom characteristics that are active in your document at the t...

Page 307: ...MI Using Z buffer The rendering of the PMI always turns on Z buffer regardless of the setting in the file Enable Hardware Rendering For Legacy Video Cards Forces the use of a hardware accelerator for...

Page 308: ...8 Add comments to a 3D object Note Adobe Reader users can add comments to a PDF if the document author enables commenting for that PDF 1 Select a tool from the Comment Markup toolbar The Text Edit too...

Page 309: ...ick a comment to open its comment window 3 Repeat steps 1 and 2 as needed to see other comments associated with other views When you select a comment the 3D model appears in the same viewing configura...

Page 310: ...image sources the way software applications define color print media newsprint paper reproduces a smaller gamut than magazine quality paper and other natural varia tions such as manufacturing differe...

Page 311: ...of the following Get predictable and consistent color output on multiple output devices including color separations your desktop printer and your monitor Color management is especially useful for adju...

Page 312: ...proofs in your country Keeping colors consistent About color management in Adobe applications Adobe color management helps you maintain the appearance of colors as you bring images in from external s...

Page 313: ...devices and conditions If your document will be commercially printed contact your service provider to determine the profile for the printing device or press condition See About color profiles on page...

Page 314: ...s menu and click OK The setting you select determines which color working spaces are used by the application what happens when you open and import files with embedded profiles and how the color manage...

Page 315: ...YK output conditions to ensure that you can accurately define and view process colors Select colors from a color library Adobe applications come with several standard color libraries which you can loa...

Page 316: ...afe CMYK workflow by changing the CMYK color policy back to Preserve Numbers Ignore Linked Profiles You can override safe CMYK settings when you print a document or save it to Adobe PDF However doing...

Page 317: ...ferent from color management for printed media With printed media you have far more control over the appearance of the final document With online media your document will appear on a wide range of pos...

Page 318: ...color space However because color reproduction varies among uncalibrated monitors you still won t be able to anticipate the true range of potential display variations Proofing colors Soft proofing col...

Page 319: ...B Photoshop and Illustrator Creates a soft proof of colors in an RGB document using your current monitor color space as the proof profile space This option assumes that the simulated device will displ...

Page 320: ...r type printing resolution and additional printing parameters such as high speed printing requires a different profile Most new inkjet photo printers come with fairly accurate profiles built into the...

Page 321: ...ood hardware tool can create an accurate profile even with glossy papers Tweak a profile created using one of the previous methods with profile editing software This software can be complex to use but...

Page 322: ...t For example R 127 G 12 B 107 is just a set of numbers that different devices will display differently But when tagged with the Adobe RGB color space these numbers specify an actual color or waveleng...

Page 323: ...s calibrated the profiling utility lets you save a color profile The profile describes the color behavior of the monitor what colors can or cannot be displayed on the monitor and how the numeric color...

Page 324: ...this option varies between applica tions Search Adobe Help for additional instructions Embed a color profile Acrobat You can embed a color profile in an object or an entire PDF Acrobat attaches the ap...

Page 325: ...nd you can no longer embed a profile in the document Assign Current Working Space working space Assigns the working space profile to the document Assign Profile Lets you select a different profile The...

Page 326: ...e in the default location If you save the file to a different location you must load the file before you can select the setting To load a color settings preset that s not saved in the standard locatio...

Page 327: ...that they are based on actual ink and paper combinations The CMYK working spaces Adobe supplies are based on standard commercial print conditions Gray Photoshop or Grayscale Acrobat Determines the gra...

Page 328: ...ith a missing color profile you can choose to assign the current working space profile or a different profile When opening a document with a mismatched color profile you can choose to discard the prof...

Page 329: ...ication handles the colors in a document as it moves from one color space to another Changing these options is recommended only if you are knowledgeable about color management and very confident about...

Page 330: ...the extreme highlight of the source color space to that of the destination color space and shifts all colors accordingly Out of gamut colors are shifted to the closest reproducible color in the destin...

Page 331: ...otes And Pop ups Note To open Preferences in Windows choose Edit Preferences In Mac OS choose Acrobat Preferences 4 Click the Print button or choose File Print 5 Choose a printer from the menu at the...

Page 332: ...page ranges are entered the pages print opposite of the order in which they were entered For example if the Pages box shows 3 5 7 10 selecting Reverse Pages prints pages 10 7 and then 5 3 Page Scalin...

Page 333: ...le imaging area regardless of how the Auto Rotate And Center option is set Choose Paper Source By PDF Page Size Windows Uses the PDF page size to determine the output tray rather than the page setup o...

Page 334: ...he layer not to print Prints When Visible Matches printed output to on screen visibility Create print presets A PDF can contain a set of print presets a group of document specific values that is used...

Page 335: ...ays to print PDFs About booklets Booklets are documents with multiple pages arranged on sheets of paper that when folded present the correct page order You can create 2 up saddle stitched booklets whe...

Page 336: ...appear on the front side of the paper After these pages print flip them choose File Print again and choose Back Side Only Depending on the printer model you might have to turn and reorder the pages to...

Page 337: ...DF Print All Documents Prints all the PDFs in the package Print Selected Documents Prints some of the PDFs in the package This option is available only when multiple files are selected in the list of...

Page 338: ...4 Printing custom sizes Print an oversized document Although you can create a PDF file as large as 15 000 000 inches 38 100 000 cm in either direction most desktop printers cannot print such large pag...

Page 339: ...int Selecting the PPD that corresponds to your PostScript printer or imagesetter populates the Print dialog box with the available settings for the output device You can switch to a different one to s...

Page 340: ...ransfer functions these settings can be sent in the PostScript output to override the default settings in the printer To use these options you must be connected to a PostScript printer or have a PostS...

Page 341: ...Embedded fonts are downloaded whether or not this option is selected You can use this option with a PostScript Level 2 or higher printer To make Asian fonts available for downloading to a printer be s...

Page 342: ...Version Cue see Adobe Creative Suite Help If you use Adobe Creative Suite or if you have access to a shared Version Cue project and have been granted appro priate privileges by the project s owner yo...

Page 343: ...you add art from Illustrator and text from InDesign Next you add GoLive web elements to leverage your printed content for use in a web page As you and your team work on each piece of the project Vers...

Page 344: ...s View and work with Version Cue versions Search for files in a Version Cue project Move Version Cue files to the Project Trash Determine which Version Cue files are in use and who is using them Creat...

Page 345: ...open a Version Cue project a shortcut to that project appears in the Open or Save dialog boxes Remote Version Cue Workspaces also appear in this list after you access them Version Cue uses a special...

Page 346: ...OS Dialog box click Use Adobe Dialog Click Version Cue in the Favorites panel Choose Connect To from the Project Tools menu 2 In the Connect To dialog box enter the Version Cue Client URL the Version...

Page 347: ...Version Cue Workspace do one of the following Place the pointer over the item A summary of file information appears in a tool tip Right click Control click the file and choose Versions to display info...

Page 348: ...workspace See Availability of Version Cue features on page 336 for more information 1 Choose File Open Click Use Adobe Dialog if you re using the OS dialog box 2 Click Version Cue in the Favorites pan...

Page 349: ...in the file system Click Advanced Administration to enable lock protection edit or assign users or require users to log in to the project When prompted log in to Version Cue Administration Depending...

Page 350: ...each person work with a working copy of the most recent file version The second person to access the illustration is informed that the file is already in use At that time the second person can decide...

Page 351: ...f that file even after the first user saves a version These other users must save the changes as completely new files with their own version thread See also About working copies on page 344 Availabili...

Page 352: ...re you can edit the file Unavailable The Version Cue Workspace is offline or you don t have access privileges There is no way of checking the status of the local copy with the workspace You can edit t...

Page 353: ...Mac OS folder on your hard disk create a new folder inside the Version Cue folder Give the folder the same name as the existing Version Cue project on the Version Cue Workspace Inside the new project...

Page 354: ...es Click one of the following Discard Changes Displays the most recent version of the file from the Version Cue Workspace and discards your changes to the working copy Continue Editing Lets you edit t...

Page 355: ...u save a new version to the shared Version Cue Workspace these changes won t be available to any other user You can also close the file once you save changes to a file and then reopen it and save a ve...

Page 356: ...e erased Leaving the project intact on the workspace allows others as well as yourself to access the master files When you delete a project all working copies and shortcuts on your own computer along...

Page 357: ...stored files and folders appear in their previous location in the project folder hierarchy Deleted files and folders maintain their relationship within the project hierarchy until they are permanently...

Page 358: ...ently erases all of its master files including versions and folders from the Version Cue Workspace This is a one step process with confirmation Deleting a project automatically deletes the working cop...

Page 359: ...tion capability multiple users can work on a file simultaneously When more than one user is working on a file Version Cue alerts them all when one user saves a new version allowing everyone to update...

Page 360: ...e 337 View versions Note You can perform this task only if you have access to the full Version Cue feature set available in Adobe Creative Suite or in a shared workspace See Availability of Version Cu...

Page 361: ...multiple versions Shift click Control click the versions and click Delete When prompted confirm the deletion Note that the remaining versions are not renumbered Using the Version Cue Administration ut...

Page 362: ...ion of the file If the workspace becomes available while you still have the file open simply save a version If you haven t made any changes you can manually cancel the In Use By Me status by choosing...

Page 363: ...Version Cue Workspace Skip This File Prevents the most recent version from the Version Cue Workspace from being downloaded This option also prevents a version of your working copy from being saved to...

Page 364: ...rojects No Yes Edit Version Cue Workspace pref erences No Yes Add and edit users and define their project privileges No Yes Change the properties of a Version Cue project to require users to log in be...

Page 365: ...eative Suite component or in Acrobat 8 By typing the IP address of the Version Cue Workspace directly into a web browser By selecting Advanced Administration from the Version Cue system tray icon Wind...

Page 366: ...pace Administration preferences 1 Log in to the Version Cue Administration utility 2 Do one of the following Click the Advanced tab and then click Preferences On the Home page click Perform Advanced T...

Page 367: ...e 2 0 components and Acrobat 7 and 8 to work with the Version Cue 2 0 Workspace If only the Version Cue 2 0 Workspace is installed Adobe Creative Suite 1 0 components and Acrobat 7 will work with it A...

Page 368: ...Encoding menu 5 Set any of the following options Share This Project With Others Gives other users access to the project Users can be on your subnetwork or they can be given the Version Cue Workspace...

Page 369: ...ss to the project Note that if you select this option after a user gains access the user can still gain access without logging in Make sure that you change privileges as needed in the project s list o...

Page 370: ...ady accessed the project without being authenticated those users can still access the project without logging into it Make sure that you change their privileges as needed in the project s list of assi...

Page 371: ...sion Cue Workspace database This database creates a file version history that lets you quickly return to any former state of the file Although a version history is useful an extensive history takes up...

Page 372: ...e projects on page 367 Export a Version Cue project to your computer 1 Log in to the Version Cue Administration utility 2 Do one of the following Click the Projects tab Select the check box next to th...

Page 373: ...ect by project you can instead back up the complete Version Cue Workspace You can also use this backup to move a complete workspace from one computer to another If you restore a backup copy of the Ver...

Page 374: ...s to back up all the versions of the project Project Metadata to back up embedded information entered in Acrobat or Adobe Creative Suite components and Users User Assignments to back up information ab...

Page 375: ...crobat or WebDAV users access your Version Cue projects and the Version Cue Workspace Create new Version Cue user names 1 Log in to the Version Cue Administration utility 2 Do one of the following Fro...

Page 376: ...s properties in the Duplicate User content frame and click Save Click Delete To confirm the deletion click Delete in the Delete User content frame Choosing user privileges Version Cue user logins are...

Page 377: ...ick the Users tab 3 Select the check box next to each user name you want to export To select all listed user names select the check box next to the User Name column label 4 Click Export List The Expor...

Page 378: ...ew Version Cue Workspace information 1 Log in to the Version Cue Administration utility 2 Do any of the following Click the Home tab Workspace information is listed under About This Workspace Click th...

Page 379: ...in the PDF document as the review progresses You can specify when the review ends or stop a review at any time When a review is complete you can view all comments either in the context of the origina...

Page 380: ...ers to see only their own comments If you want to add a description of the review type the information in the Description box To add reviewers select the reviewers names in the Reviewers section click...

Page 381: ...a PDF document by its name enter the name or part of it in the Document Name field Click Search Open an active or completed PDF review 1 Locate the active or completed review 2 Click the PDF document...

Page 382: ...cific project choose that project from the Project menu To limit the number of documents displayed choose an option from the List Entries menu use the arrows to the right of the List Entries menu to v...

Page 383: ...ministration utility select the version in the Document History list and click View Comments To view any of the comments in the context of the PDF document select a comment and then click Open In Acro...

Page 384: ...o Access Tools option Tool Windows action Mac OS action Hand tool H H Temporarily select Hand tool Spacebar Spacebar Select tool V V Snapshot tool G G Cycle through zoom tools Shift Z Shift Z Current...

Page 385: ...Result Windows Action Mac OS Action Sticky Note tool S S Text Edits tool E E Stamp tool K K Current highlighting tool U U Cycle through high lighting tools High lighter Cross Out Text Underline Text S...

Page 386: ...nd Up Arrow Last page End or Shift Ctrl Page Down or Shift Ctrl Down Arrow End or Shift Command Do wn Arrow Previous page Left Arrow or Ctrl Page Up Left Arrow or Command Page Up Next page Right Arrow...

Page 387: ...l F6 Command F6 Move to previous open document when focus is on document pane Ctrl Shift F6 Command Shift F6 Close current docu ment Ctrl F4 Command F4 Close all open windows Ctrl Shift W Command Shif...

Page 388: ...tion panels Result Windows Action Mac OS Action Show hide naviga tion pane F4 F4 Open and move focus to navigation pane Ctrl Shift F5 Command Shift F5 Move focus among the document message bar and nav...

Page 389: ...tion Mac OS Action Open Help window F1 F1 or Command Close Help window Ctrl W or Alt F4 Command Q Move focus between navigation pane and topic pane Ctrl Tab Not available Move focus to the next link w...

Page 390: ...cus down through the elements of the How To panel Tab Tab Move focus up through the elements of the How To panel Shift Tab Shift Tab Go forward to next pageinHowTopanel viewing history Right Arrow Rig...

Page 391: ...ttings 306 308 Adobe Design Center 7 Adobe dialog box in Version Cue 337 Adobe Digital Editions 51 Adobe Help 2 Adobe PDF conversion settings 92 Adobe PDF options Advanced settings 100 color options 9...

Page 392: ...round in 3D models 292 Background Removal option 63 barcodes in Acrobat forms 189 bicubic downsampling 97 black generation 99 black point compensation 323 bleed boxes 35 124 bleeds 102 page size and 7...

Page 393: ...lecting 138 Combine Files button 49 combining layered PDF files 279 commenting on a PDF 151 comments in 3D models 302 appearance 160 checking for 153 connecting lines 160 entering for Version Cue proj...

Page 394: ...ettings 94 stamps 164 D date searching by 284 Default Certificate Security encrypting files 211 defaults 3D views 299 zoom setting 32 Delete command in Version Cue 352 Delete Pages command 128 Delete...

Page 395: ...out 144 participating in 151 starting 147 tracking reviews 155 embedded index 287 embedding all fonts 97 finding font folders 106 fonts with TouchUp Text tool 269 fonts threshold 97 thumbnails 95 Enab...

Page 396: ...191 filling 186 188 189 190 highlight colors 185 importing data 190 interactive 185 non interactive 185 passwords 185 preferences 185 printing 185 325 saving 185 searching 189 281 security 185 spannin...

Page 397: ...8 Insert Object command 118 Insert Pages command 117 Insert Text At Cursor tool 164 inserting text text edit comments 163 installation 1 installing Adobe Digital Editions 51 interactive forms 185 inte...

Page 398: ...293 monitor profiles 315 317 moving pages with page thumbnails 127 MP3 files See media clips MPEG files See media clips Multiple Pages Per Sheet option 326 multiple windows 40 My Computer finding PDFs...

Page 399: ...om Window command 37 paper size as opposed to page size 70 participating in email based reviews 151 passwords forms 185 opening documents 208 209 removing 210 required to open PDF 195 setting permissi...

Page 400: ...a on a page 327 Asian text 51 booklets 329 bookmark contents 332 color management considerations 314 comments 159 173 forms 185 general printing options 325 layers documents with 328 layers overrides...

Page 401: ...2 changes 44 copy of PDF document 43 copy of signed document 225 documents digitally signed in a browser 225 forms 185 images to image format 136 metadata 276 optimizing for Fast Web View 66 PDF Setti...

Page 402: ...164 status tracking distilled files 91 Stemming searches 285 sticky notes comments 161 strikethrough indicating deleted text 163 stroke width constant 41 submit by email forms 185 submitting comments...

Page 403: ...ting in Version Cue 355 deleting with Version Cue Administration utility 365 in Version Cue 344 promoting in Version Cue 355 saving in Version Cue 354 using in Version Cue 353 viewing and comparing in...

Page 404: ...mizing 18 working files editing in Version Cue 355 using in Version Cue 344 working spaces color 320 321 wrapping lines converting web pages 88 XIF format searching metadata in 281 XML source code doc...

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