152
ADOBE ACROBAT 8 STANDARD
User Guide
.
•
Type your login name and password for the comment server. If you don’t have access to the comment server, click
Work Offline, or click Save And Work Offline in the Comment & Markup toolbar.
•
Type your name, email address, company name, and job title, if prompted.
3
Save the file to a location that you can find easily, such as the desktop.
4
Add comments to the PDF using tools in the Comment & Markup toolbar. If you need to delete a comment, select
it and press Delete. (You can delete only comments that you made.)
5
Do all of the following that apply:
•
If you’re notified that new comments from other reviewers are available, click the message. New comments appear
in the PDF.
•
If you want to find out if new comments are available from other reviewers, click the Check For New Comments
button
6
Submit your comments by doing one of the following:
•
Click Publish Comments in the document message bar.
•
Click Send Comments or Send And Receive Comments in the Comment & Markup toolbar.
•
Choose Comments > Send Comments To Review Initiator.
When you send comments, a PDF containing your comments is sent as an email attachment to the review initiator.
When you publish comments, your comments are saved to the comment server.
Options in the document message bar
The options that are available in the document message bar depend on how the initiator set up the review and
whether you can access the comment server. Similar options may also appear in the Comment & Markup toolbar.
For information about the different types of reviews, see “Choosing a review type” on page 143.
Check For New Comments
Prompts Acrobat to synchronize comments between the comment server and the local
hard drive. If you don’t click this button, Acrobat checks for new comments at the intervals specified in the Reviewing
preferences. This button is available only when new comments are published to the server in a shared review.
Merge Comments
Copies the comments in the open PDF to your copy. This option is available only for PDFs you
receive from reviewers in email-based reviews.
Publish Comments
Uploads your new comments to the comment server. This option is available only in shared
reviews.
Send Comments
Creates an email message addressed to the review initiator that contains the commented PDF as an
attachment. This option is always available in email-based reviews, and it appears in shared reviews only after an
attempt to connecting to the comment server has failed.
Status
Displays the connected state of the comment server. If clicked, a menu with additional options appears.
Review Tracker opens the Review Tracker. Save As Archive Copy saves a copy of the PDF that is no longer connected
to the review. Work Offline saves a copy of the PDF that is temporarily disconnected from the review. Reconnect To
Server appears only in the PDF you created by choosing Work Offline.