Using Help
|
Contents
|
Index
Back
225
Adobe Acrobat Help
Searching and Indexing Document Collections
Using Help
|
Contents
|
Index
Back
225
Whenever Catalog builds or updates an index, it creates a log file of errors and messages.
In Windows, the log file (.log) is in the same folder as the index files. On Mac OS, the log file
is in the Catalog index folder by default. You can set the preferences to save the log file in
any other folder.
Stopping index builds
As Catalog builds the index, it displays messages that report the progress of the build.You
can stop building an index any time from the Adobe Acrobat Catalog dialog box.
To stop index builds:
Click the Stop button in the Adobe Acrobat Catalog dialog box.
The message “Build stopped by user” appears in the dialog box. It takes a few seconds for
all the active processes to halt.
Catalog maintains the partial results of the build for use when you next update the index.
This partial index can be searched.
Selecting options
The Options dialog box gives you searching and optimizing choices. You can exclude, or
stop
, up to 500 words from appearing in an index. For instance, you might want to exclude
words such as
the
,
a
,
but
,
or
,
for
, and
by
. When you exclude stopwords from an index, it
makes the index 10–15% smaller.The drawback is that users will be unable to search using
phrases that contain these stopwords. For this reason, it is helpful to provide a list of the
stopwords with the index. The Optimize for CD-ROM option in the Options dialog box
arranges index files for the fastest possible access on a CD.You can change the defaults for
most of the options in the Index Defaults group in the Preferences dialog box.
To add or remove stopwords and numbers:
1
To add a stopword, type the word in the Word text box, and select Add. Stopwords can
be up to 26 characters long and are case sensitive.
2
To remove a word from the list of stopwords, select a word in the Words to Not Include
in Index text box, and select Remove.
3
To exclude numbers, specify the exclusion in the Options dialog box. For Windows, this
is necessary because the default is to include numbers. For Windows and Mac OS, change
the default in the Index Defaults group of preferences, as well as specify exclusion for a
particular index in the Options dialog box.
Excluding numbers can significantly reduce the size of an index. However, the disad-
vantage of excluding numbers is that users will not be able to find phrases that contain
numbers. You should always inform users when numbers are excluded from an index.
4
Click OK.
To enable or disable word search options:
1
Select or deselect any combination of options:
•
Case Sensitive enables the Match Case option in Acrobat Search. The Case Sensitive
option limits the search to word matches with specified upper- and lowercase
elements.
•
Sounds Like enables the Sounds Like option in Acrobat Search. The Sounds Like option
expands searches for proper names.