Using Help
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140
Adobe Acrobat Help
Adding Comments
Using Help
|
Contents
|
Index
Back
140
Generating comment summaries
The comments summary is a convenient way to generate a synopsis of all the comments
associated with a document. The summary lists each comment’s text, location, type,
author, and date and time of creation. When you select the option for showing sequence
numbers in summarized notes, the sequence number for each comment also appears in
the summary.
To prepare a summary of comments:
1
Choose Tools > Comments > Summarize.
2
Choose how the comments will be sorted: by author, date, or page.
3
Click Filter to restrict the comments in the summary to specific types. For more infor-
mation on the comment filter, see
“Sorting, showing, and hiding comments” on page 140
.
4
Click OK.
A new PDF document is created. This new file is neither associated with nor linked to the
parent PDF document that the comments are derived from.
Sorting, showing, and hiding comments
The comments filter provides an easy means for sorting and filtering comments. You can
sort by comment type, as well as by author. You can choose to hide or show comments
based on their type or author, and hide or show all comments or none. The Comments
Filter dialog box allows you to classify, sort, and display any specific set of comments
easily.
To show or hide all comments in a document:
1
Choose Tools > Comments > Filter.
2
Click Select All or Deselect All beneath the comments types list or author list. Select All
and Deselect All are toggle switches.
If you choose Deselect All and then close the document, this choice remains valid for the
next document you open.You will have to open the comments filter and choose Select All
to display the comments in the newly opened document. These options also affect PDF
documents open inside a Web browser.
3
Choose an option from the Modified pop-up menu. This determines what comments
your filter selections apply to, based on when the comments were added.
4
Click OK.
To show only a select group of comments:
1
Choose Tools > Comments > Filter.
2
Turn off the comment types you do not want to display by clicking their check boxes.
The boxes toggle on or off when selected.
3
Choose an option from the Modified pop-up menu. This determines what comments
your filter selections apply to, based on when the comments were added.
4
Click OK.
Finding comments
Acrobat has a comment search feature that lets you find specific comments based on their
text.