Adaptec 2069300 - File Saver ESA1500 NAS Server User Manual Download Page 46 | Manualshive

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Viewing and Managing
Your Backup Files

In this Chapter...

This chapter explains how to view and manage your backup files
using Adaptec File Saver.

Viewing Your Backup Files

Backing Up All Pending Files

Comparing Backup Files to Originals

Restoring Backup Files

Restoring Older Backup Versions

Searching for Similar File Names

Deleting Backup Files

Changing to Active Mode

Moving and Renaming Backup Files

Managing the Backup Database

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Summary of Contents for 2069300 - File Saver ESA1500 NAS Server

Page 1: ...Adaptec File Saver User s Guide ...

Page 2: ...ther countries used under license All other trademarks are the property of their respective owners Changes The material in this document is for information only and is subject to change without notice While reasonable efforts have been made in the preparation of this document to assure its accuracy Adaptec Inc assumes no liability resulting from errors or omissions in this document or from the use...

Page 3: ...gs Customizing Backup Settings 3 2 Including New Folders in Backups 3 4 Excluding Files and Folders 3 4 Customizing Backup Settings Using Wizards 3 5 Selecting Backup Items from Existing Files 3 6 Selecting Backup Items from Applications on Your Computer 3 8 Selecting Backup Items by Excluding Common File Categories 3 10 Customizing Backup Settings Advanced 3 12 Opening the Advanced Settings Windo...

Page 4: ...ring Backup Files 5 9 Restoring a File to Its Original Location 5 9 Restore a File to a New Location 5 10 Restoring Older Backup Versions 5 11 Restoring a File Version to Its Original Location 5 11 Restore a File Version to a New Location 5 11 Searching for Similar File Names 5 12 Deleting Backup Files 5 14 Deleting a Backup File 5 14 Deleting Older Versions of a Backup File 5 15 Deleting Files If...

Page 5: ... introduces Adaptec File Saver and explains how to install it on your computer and presents an overview of this User s Guide About Adaptec File Saver 1 2 Installing Adaptec File Saver 1 3 Adaptec File Saver Default Settings 1 8 About This Guide 1 8 ...

Page 6: ...tally delete a file you can restore it from the backup copy If your computer becomes disconnected from the network Adaptec File Saver switches from actively backing up files Active mode to keeping a list of new and changed files Logging mode When you reconnect to the network Adaptec File Saver automatically returns to Active mode backs up all files in the queue the list of new and changed files an...

Page 7: ...r reference during the installation 2 In the email click the link to the Adaptec File Saver installation application 3 Click Open or Run Don t click Save The Adaptec File Saver Installation Wizard opens Network Administrators only If you are installing Adaptec File Saver on a user s computer type in their User Name before you continue The User Name field will not appear on Windows 98SE or Windows ...

Page 8: ...nd email address then click Next 7 Click Yes to accept the License Agreement 8 Click Next to install Adaptec File Saver to a default folder recommended or select a different folder using the Browse button Adaptec File Saver installs on your computer ...

Page 9: ... that you close any applications that you re not using If you shut down your computer before the scan is finished a new scan and backup will start automatically the next time you log in 9 Select Yes I want to restart my computer now then click Finish When your computer restarts and you log in two Adaptec File Saver icons appear The system tray icon shown at right appears in the lower right corner ...

Page 10: ...it on another computer using the same User Account You might need to do this if you get a new computer or if you use multiple computers for instance a desktop in the office and a laptop while traveling To install Adaptec File Saver on another computer 1 Log on to the computer with the user name you used during the first installation 2 From the Welcome to the Adaptec File Saver email see Installing...

Page 11: ...laptop and want the files on all those computers backed up Reinstall on Same Computer Select this option if you have uninstalled Adaptec File Saver from your computer and want to reinstall it to access your existing backup files Restore on Replacement Computer Select this option if you want to access your existing backup files from a new computer 5 Click Next then continue with Step 3 on page 1 3 ...

Page 12: ... and cache files Does not back up temporary files About This Guide This User s Guide is for users of Adaptec File Saver software Chapter 1 Introduction introduces Adaptec File Saver and provides installation instructions Chapter 2 Getting Started provides an introduction to using Adaptec File Saver Chapter 3 Changing Your Backup Settings explains how to adjust the Adaptec File Saver backup setting...

Page 13: ...n this Chapter This chapter explains how to navigate the Adaptec File Saver software Opening Adaptec File Saver 2 2 About the System Tray Icon 2 3 Getting Help 2 3 Closing Adaptec File Saver 2 3 Exiting Adaptec File Saver 2 4 ...

Page 14: ...Adaptec File Saver icons shown on page 1 5 appear Note About the System Tray Icon on page 2 3 explains how you can use the icon to check the status of Adaptec File Saver on your computer To open the Adaptec File Saver main menu double click the Adaptec File Saver icon on your desktop or system tray The main menu appears ...

Page 15: ...the window closes Adaptec File Saver remains active on your computer Icon Mode Description grey Active Adaptec File Saver is monitoring your computer for file activity blue Active Adaptec File Saver is performing backups yellow Logging Adaptec File Saver is tracking files that change but deferring actual backups until your network connection is reestablished In Logging mode versioning see page 3 1...

Page 16: ...main queued Adaptec File Saver also continues to keep track of new and changed files in a way that s similar to Logging mode but with a limit to how many files can be logged This limit is approximately 1000 files so you shouldn t stay exited for an extended period of time The next time you log onto your computer Adaptec File Saver automatically restarts and any queued files are backed up To exit A...

Page 17: ...t these settings unless you choose to this chapter explains how you can adjust the backup settings to meet your changing needs Note When you change backup settings the change applies only to backups that occur after the change is made and does not affect your existing backup files Customizing Backup Settings 3 2 Customizing Backup Settings Using Wizards 3 5 Customizing Backup Settings Advanced 3 1...

Page 18: ...r you can use a Wizard to help you quickly change your backup settings See page 3 5 Note For convenience in the rest of this User s Guide the term backup files will be used to refer to all backup items including files folders and local drives To customize your backup settings 1 Open the Adaptec File Saver window by clicking the icon on your desktop or system tray 2 In the main menu shown on page p...

Page 19: ...or backup by clicking inside their checkboxes A checkmark inside a box means the file will be backed up No checkmark means the file will not be backed up For example in the Figure above attachment jpg will be included in backups but the My Pictures folder will be excluded To include all files on your computer click inside the My Computer checkbox Note To back up a file select the actual file or fo...

Page 20: ...n Customizing Backup Settings on page 3 2 Once a top level folder is included in backups all new folders and files created inside that top level folder are automatically included in backups You don t have to change any settings Excluding Files and Folders To exclude a file or folder from backups click inside its checkbox until the checkmark disappears Note When you include a folder for backup but ...

Page 21: ...t best suits your needs Select items for backup from existing files See page 3 6 Select items for backup from applications installed on your computer See page 3 8 Select items for backup by excluding common file categories See page 3 10 Caution When you use any of these Wizards any previous customized settings are removed and the Wizard settings are applied Note Setting changes apply only to backu...

Page 22: ...ems for backup from existing files 1 Open the Adaptec File Saver window by clicking the icon on your desktop or system tray 2 In the main menu shown on page page 2 2 click Change Backup Settings 3 Select Advanced Settings then click Next The Advanced Settings window opens 4 Select Backup wizard Select from my existing files folders and local drives then click Next The Basic Files and Folders Setti...

Page 23: ...your backup settings at a more advanced level You can review current settings and make customized adjustments For detailed information about these Advanced Settings tabs see Customizing Backup Settings Advanced on page 3 12 6 Make any changes required click Next then click Finish If you have made changes to your backup settings Adaptec File Saver scans your files and does a backup ...

Page 24: ...are removed To select items for backup based on the applications installed on your computer 1 Open the Adaptec File Saver window by clicking the icon on your desktop or system tray 2 In the main menu shown on page page 2 2 click Change Backup Settings 3 Select Advanced Settings then click Next The Advanced Settings window opens 4 Select Backup wizard Select by applications installed on my computer...

Page 25: ...14 6 Click Next Five tabs appear from which you can manage your backup settings at a more advanced level You can review current settings and make customized adjustments if required See Customizing Backup Settings Advanced on page 3 12 for more information 7 Make any changes required click Next then click Finish If you have made changes to your backup settings Adaptec File Saver scans your files an...

Page 26: ...con on your desktop or system tray 2 In the main menu shown on page page 2 2 click Change Backup Settings 3 Select Advanced Settings then click Next The Advanced Settings window opens 4 Select Backup wizard Select by excluding common file categories then click Next The Exclude Common File Categories window opens listing the predefined file categories you can choose from Within each category specif...

Page 27: ...he file type will not be backed up No checkmark means the file type will be backed up By default this Wizard backs up all local drives 6 Click Next Five tabs appear from which you can manage your backup settings at a more advanced level You can review current settings and make customized adjustments See Customizing Backup Settings Advanced on page 3 12 for more information 7 Make any changes requi...

Page 28: ...ngs window 1 Open the Adaptec File Saver window by clicking the icon on your desktop or system tray 2 In the main menu shown on page page 2 2 click Change Backup Settings 3 Select Advanced Settings then click Next The Advanced Settings window shown on page 3 6 opens showing five tabs of information Include Lists local drives folders files and file types that are backed up See page 3 13 Exclude Lis...

Page 29: ...lude list Note Because Adaptec File Saver evaluates each file for backup based on the Include list and the Exclude list you must be extremely cautious when editing these lists Use wildcards carefully and appropriately to avoid excluding or including the wrong files To add items to the Include list 1 Open the Advanced Settings window see page 3 12 By default the Include tab opens 2 In the Include F...

Page 30: ...s You can also launch Windows Explorer to drag and drop files that you want to add 4 Click Next then click Finish The change takes effect immediately Editing the Exclude List The Exclude tab of the Advanced Settings window lists all files directories folders and file types that are not included in backups Note See Editing the Include List on page 3 13 for other important tips on using the Exclude ...

Page 31: ...elected file You can edit the Exclude list by using the Change Remove and Clear All buttons You can also launch Windows Explorer to drag and drop files that you want to add 4 To exclude files by size select Exclude files larger than then type in the file size in MB Leave this option deselected if you don t want to place size limits on backups The Prompt if box is selected by default Unless you des...

Page 32: ...ckup delay automatic delete and file compression To edit the settings on the Preferences tab 1 Open the Advanced Settings window see page 3 12 then click the Preferences tab 2 Edit the settings as required The settings are described in Preferences Tab Settings on page 3 17 3 Click Next then click Finish The change takes effect immediately ...

Page 33: ...ery five minutes When Adaptec File Saver makes contact it automatically switches to active mode and resumes backing up files By default this setting is selected and set to five minutes Delay after file change for backup Adaptec File Saver backs up saved items once every minute If this value is set to zero Adaptec File Saver backs up items instantly every time an item is changed By default this set...

Page 34: ...is the last version you save for that day Also by default Adaptec File Saver retains five versions of each backup file On the Versions tab of the Advanced Settings window you can change both these settings to suit your needs For instance you can set Adaptec File Saver to retain 10 versions of each backup file or to create new versions each time you save a file instead of just once a day To edit th...

Page 35: ... number of versions retained 1 Open the Advanced Settings window see page 3 12 then click the Versions tab 2 In the Number of file versions to save box type a number or use the up and down arrows to specify a number 3 Click Next 4 Click Finish The change takes effect immediately ...

Page 36: ...nt Adaptec File Saver to create a new version of a backup file each time you save the file change the minimum save time between versions to 0 To edit the minimum save time between versions 1 Open the Advanced Settings window see page 3 12 then click the Versions tab 2 In the Minimum save time between versions box type a number or use the up and down arrows to specify a number To create a new versi...

Page 37: ...vanced tab The current settings for these options are displayed Delay Initialization By default this setting is selected and set to 30 seconds The computer starts Adaptec File Saver after it has started other programs and applications and has established connections to network drives Display the splash screen at startup By default this setting is selected and set to four seconds The Adaptec File S...

Page 38: ...t this setting is not selected This setting applies only to files that are open but have not been written to By default Adaptec File Saver backs up open files Select this setting to stop Adaptec File Saver from backing up open files Ignore file time attribute changes By default this option is not selected When an application sets file attributes or file time Adaptec File Saver interprets this as a...

Page 39: ... your existing backup files Note Plan to be off your computer while Adaptec File Saver resets to its default settings The process can be lengthy and resource intensive so Adaptec recommends that you close all other open applications before you begin and not work in any files until the reset is complete To reset Adaptec File Saver to its default settings 1 Open the Adaptec File Saver window by clic...

Page 40: ...e Saver scans your computer identifies items that match default settings then begins an automatic backup of all matching items Note Adaptec File Saver does not automatically delete backup files To delete backup files that you no longer want see Deleting Backup Files on page 5 14 ...

Page 41: ... Chapter This chapter explains how to restore files to your computer using Adaptec File Saver It also provides advanced users with instructions for recovering from total data loss Restoring Backup Files 4 2 Recovering from Total Data Loss 4 4 ...

Page 42: ...restore backup files to your computer 1 Double click the Adaptec File Saver icon on your computer s desktop or system tray 2 Click Restore Files and Folders The Restore Files and Folders window opens It may take a few moments for the contents to display 3 Select and deselect the backup files you want to restore by clicking inside their checkboxes A checkmark inside a box means the files will be re...

Page 43: ...e Under normal circumstances most files can be restored to their original locations If you want to compare your current files to the restored files restore them to a new location 5 Click OK then click Restore The files are restored and can be accessed and used normally Note If you have problems accessing your restored files they may have access rights that need to be manually reset See the Note on...

Page 44: ...for assistance Consult with your Network Administrator or technical support department if you have questions Note If the hard disk has stopped functioning replace the drive before continuing Recovering From Total Data Loss To recover from total data loss 1 If you do not have a full backup reinstall the operating system and all applications 2 Request the Adaptec File Saver Welcome email from your N...

Page 45: ...d then click Next 8 Select I want to install and set up then click Next 9 Complete the Installation Wizard following the onscreen instructions 10 Follow the instructions in Restoring Backup Files on page 4 2 to restore all backup files to your computer ...

Page 46: ...le Saver Viewing Your Backup Files 5 2 Backing Up All Pending Files 5 7 Comparing Backup Files to Originals 5 8 Restoring Backup Files 5 9 Restoring Older Backup Versions 5 11 Searching for Similar File Names 5 12 Deleting Backup Files 5 14 Changing to Active Mode 5 16 Moving and Renaming Backup Files 5 16 Managing the Backup Database 5 18 ...

Page 47: ...f necessary The Tree view lists all your backup files and all the files that are scheduled for backup Details of each file such as date and time of last backup and number of versions are also shown The status of each file is also indicated by color and font type See Checking Backup File Status on page 5 3 for more information Sort the displayed information by clicking the column headings There are...

Page 48: ...xception Files on page 5 6 and may require attention as described in the Table below A green checkmark shown at right beside a file indicates that the file is compressed Font is Explanation Bold File backup is pending Plain File has been backed up Purple File has been deleted after being backed up Usually these are temporary files and if generated by an application can be disregarded These files a...

Page 49: ...ew see page 5 2 click the File List button shown at right or select View then click Backed up files file list view The File List view opens It may take a few moments for the entire list to be generated File details and status are shown See Checking Backup File Status on page 5 3 for more information Sort the displayed information by clicking the column headings ...

Page 50: ...iles are automatically cleared from the Recent Activity view after one minute To view recently backed up files from the Tree view see page 5 2 in the View menu select Recent Activity The Recent Activity view opens File details and status are shown See Checking Backup File Status on page 5 3 for more information Sort the displayed information by clicking the column headings ...

Page 51: ... Exceptions view To view all exception files 1 Open the Adaptec File Saver window by double clicking the icon on your desktop or system tray 2 In the main menu shown on page page 2 2 click Views and Advanced Tools The Tree view opens It may take several moments for the Tree view content to display 3 In the Tools menu select Advanced then select View Exceptions The Exceptions window opens listing a...

Page 52: ...h as its original location number of versions and backup file location You can also restore or delete selected backup file versions from the File Properties window See Restoring Backup Files on page 5 9 and Deleting Backup Files on page 5 14 for more information 6 Click OK to close the window Backing Up All Pending Files You can immediately back up all files in your backup queue see page 1 2 You m...

Page 53: ...it To compare a backup file to an original file 1 Open the Tree view following the instructions in Viewing Your Backup Files on page 5 2 2 In the view window click the file you want to compare 3 In the Tools menu select Advanced then select Compare backups to originals Adaptec File Saver does the comparison If the selected file matches its original the file status remains the same See Checking Bac...

Page 54: ...ollow the instructions appropriate for your needs To restore a file to its original locations see page 5 9 To restore a file to a new location see page 5 10 Note Adaptec File Saver does not support Access Control Lists ACLs or file access rights If you modify the access rights on your files Adaptec File Saver backs up the files but not the access rights when you restore the files you must manually...

Page 55: ...hen click Browse 3 To restore to an existing folder find the folder in the Browse For Folder dialog box then click OK To restore to a new folder click New Folder type a name for the folder then click OK 4 Click OK then click OK again The file is restored to the specified location Note You can also restore files from the File Properties window following these instructions See Viewing File Propertie...

Page 56: ...store an older version of a backup file to its original location 1 Open the Tree view following the instructions in Viewing Your Backup Files on page 5 2 2 In the view window click the file you want to restore 3 In the Tools menu select Restore an older version 4 In the File Properties dialog box click the Storage tab 5 Select the file version you want then click Restore selected version 6 Click O...

Page 57: ... can use Adaptec File Saver to find backup files with similar names You might want to use this feature to find older versions of files that you have renamed duplicate copies of backup files or backup copies of files that you have moved Note Adaptec File Saver searches for similar file names in your backup files only not on the local drives of your computer You can also use Adaptec File Saver to fi...

Page 58: ...ollowing the instructions in Viewing Your Backup Files on page 5 2 2 In the view window click the file you want 3 In the Tools menu select Advanced then select Similar name search A list of all backup files with names similar to the file you selected appears It may take a few minutes for the list to be generated ...

Page 59: ...onger need or don t need to have backed up See Deleting a Backup File on page 5 14 Caution When you delete a backup file it is permanently removed and cannot be restored The original file on your computer is not affected Only advanced users should attempt to delete backup files Deleting a Backup File To delete a file 1 Open the Tree view following the instructions in Viewing Your Backup Files on p...

Page 60: ...ckup file are deleted The newest version of the selected backup file is retained and the original file remains intact on your computer Deleting Files If the Originals Are Deleted You can delete all versions of all backup files that do not have matching original files on your computer Because Adaptec File Saver does the work of comparing your backup files with your original files this is a time eff...

Page 61: ... file is moved or renamed the original file on your computer is not affected Note You should be an advanced user before attempting to move or rename backup files You might want to move or rename older versions of your backup files to keep them consistent with the originals For instance if you relocate or rename a file on your local drive you can use Adaptec File Saver to change all backup versions...

Page 62: ...view window click the file you want to move or rename 3 In the Tools menu select Advanced then select Move or Rename The Rename or Move File dialog box appears 4 In the New File Location box type in a new path to move the file or type in a new name to rename the file then click OK 5 When prompted click Yes to confirm the change Adaptec File Saver makes the requested change ...

Page 63: ...that your files have been correctly restored by the virus scanner To validate the backup database 1 Open the Tree view following the instructions in Viewing Your Backup Files on page 5 2 2 In the Tools menu select Advanced then select Validate Storage Adaptec File Saver examines the backup database for valid information Any corrupted files are displayed in red font in the view window and are liste...

Page 64: ...you do not rebuild the backup database To rebuild the backup database 1 Open the Tree view following the instructions in Viewing Your Backup Files on page 5 2 2 In the Tools menu select Advanced then select Rebuild Database 3 When prompted confirm the rebuild The backup database is rebuilt Rebuild time depends on the size of the backup database network speed processor speed and other factors ...

Page 65: ...To delete backup files see page 5 14 Unless you manually delete your backup files you can access them by re installing Adaptec File Saver To uninstall Adaptec File Saver 1 If desired delete backed up items See Deleting Backup Files on page 5 14 for instructions 2 Right click the Adaptec File Saver icon shown at right in the system tray on your computer s desktop 3 Click Exit 4 In the Windows Start...

Page 66: ...fault settings 3 23 B background processing 3 22 backing up files when written to 3 22 backing up open files 3 22 backing up pending files 5 7 backup database compacting 5 18 managing 5 18 rebuilding 5 19 validating 5 18 backup files comparing backups to originals 5 8 compressing 3 18 deleting 5 14 to 5 15 deleting if originals deleted 5 15 deleting older versions 5 15 exception files 5 3 5 6 file...

Page 67: ...y files 5 14 desktop icon 1 5 displaying splash screen 3 21 E editing Exclude list 3 14 editing Include list 3 13 exception files 5 3 5 6 Exceptions view 5 6 original does not match 5 8 Exclude files larger than 3 15 Exclude list 3 14 Exclude tab 3 12 excluding files from backup 3 4 3 10 exiting Adaptec File Saver 2 4 F File List button 5 4 File List view 5 4 file properties 5 7 file time attribut...

Page 68: ...ead access errors 3 22 Rebuild Database command 5 19 rebuilding backup database 5 19 Recent Activity view 5 5 recovering from total data loss 4 4 red text 5 3 reinstalling Adaptec File Saver 1 7 renaming backup files 5 16 Restore an older version command 5 11 Restore button 5 9 Restore selected item command 5 9 restoring Adaptec File Saver 1 7 restoring backup files 5 9 to 5 12 access rights 5 9 r...

Page 69: ... 3 18 number of versions 3 19 save time between versions 3 20 viewing backup files 5 2 views Exceptions 5 6 File List 5 4 Recent Activity 5 5 saving 5 3 Tree view 5 2 W Wizards 3 5 excluding common categories 3 10 Installation Wizard 1 3 selecting file types 3 8 selecting from existing files 3 6 ...

Page 70: ...th Milpitas Boulevard Milpitas CA 95035 USA 2004 Adaptec Inc All rights reserved Adaptec and the Adaptec logo are trademarks of Adaptec Inc which may be registered in some jurisdictions Part Number 513810 06 Rev B LB 05 04 ...

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