Asus Chromebox User Manual Download

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Chromebox for

meetings

User Guide

Summary of Contents for Chromebox

Page 1: ...Chromebox for meetings User Guide ...

Page 2: ...AS A COMMITMENT BY ASUS ASUS ASSUMES NO RESPONSIBILITY OR LIABILITY FOR ANY ERRORS OR INACCURACIES THAT MAY APPEAR IN THIS MANUAL INCLUDING THE PRODUCTS AND SOFTWARE DESCRIBED IN IT Copyright 2014 ASUSTeK COMPUTER INC All Rights Reserved LIMITATION OF LIABILITY Circumstances may arise where because of a default on ASUS part or other liability you are entitled to recover damages from ASUS In each s...

Page 3: ... Connect the remote control receiver 17 Connect the AC power adapter to your Chromebox for Meetings 18 Turn on your Chromebox for meetings 20 Configuring your Chromebox for meetings Before you begin using your device for video conferencing 22 Setup requirements 22 Setup your system 24 Enroll your device 27 Making a video call 30 Create a video call 30 Leave a video call 30 Manage devices and rooms...

Page 4: ...s for video conferencing Troubleshooting This section includes instructions on how to fix a problem that you may encounter when using your Chromebox for meetings Appendices This section includes notices and safety statements for your Chromebox for meetings Conventions used in this user guide To highlight key information in this user guide some text are presented as follows IMPORTANT This message c...

Page 5: ...lowing items Chromebox for meetings AC power adapter Camera Speaker 15 ft Passive USB extension cable 6 ft HDMI cable 15 ft CAT5e Ethernet cable Mounting hardware L mounting bracket Remote control and receiver Technical documentations Table mat The bundled power adapter may vary with territories ...

Page 6: ...on during normal and proper use within the warranty period bring the warranty card to the ASUS Service Center for replacement of the defective components Some bundled accessories may vary with different models For details on these accessories refer to their respective user manuals ...

Page 7: ...1 Getting to know your Chromebox for meetings ...

Page 8: ...ings you will then be prompted to input the account password If you re in the sign in screen or in Hangouts press the power button to shut down your Chromebox for meetings USB 3 0 ports These USB Universal Serial Bus 3 0 ports provide a transfer rate of up to 5 Gbit s and are backward compatible with USB 2 0 These ports also support the Battery Charging 1 2 technology that allows you to charge you...

Page 9: ...urity slot The Kensington security slot allows you to secure your Chromebox for meetings using Kensington security products Memory card slot The built in memory card reader enables your Chromebox for meetings to read and write data to and from MMC SD cards ...

Page 10: ...free from obstructions Power input The supplied power adapter converts AC power to DC power for use with this port Power supplied through this port supplies power to the Chromebox for meetings To prevent damage to the Chromebox for meetings always use the supplied power adapter WARNING The power adapter may become warm to hot when in use Do not cover the adapter and keep it away from your body Rea...

Page 11: ...I port The HDMI High Definition Multimedia Interface port supports a Full HD device such as an LCD TV or monitor to allow viewing on a larger external display DisplayPort The DisplayPort sends high performance digital output from your Chromebox for meetings to a display device such as an LCD TV or HD monitor Headphone Mic combo port The stereo headphone mic combo port is used to connect the system...

Page 12: ...12 Chromebox for meetings ...

Page 13: ...2 Using your Chromebox for meetings ...

Page 14: ... that has the following connectors HDMI connector DisplayPort DVI connector used with an HDMI DVI adapter NOTE The HDMI DVI adapter is purchased separately Connect display via HDMI port Connect display via DisplayPort To connect a display panel to your Chromebox for meetings Connect a display cable either to the HDMI port or the DisplayPort ...

Page 15: ...connect the speakerphone to any of the USB 3 0 ports on your Chromebox for meetings NOTE When connecting your speakerphone you can refer to the following technical documentation http www jabra com products pc_headsets jabra_speak__410_series jabra_speak_410_ms ...

Page 16: ...ou can connect the camera to any of the USB 3 0 ports on your Chromebox for meetings NOTE When connecting the camera you can refer to the following technical documentation http www logitech com assets 45920 hd pro webcam c920 quick start guide pdf ...

Page 17: ...emote control receiver dongle to the USB 3 0 port on the front panel of your Chromebox for meetings Remove the anti discharge battery protector from remote controller NOTE The remote controller and receiver are paired in the factory and should automatically pair when enabled ...

Page 18: ...connect the AC power adapter to your Chromebox for meetings A Plug the AC power cord into a 100 V 240 V power source B Connect the DC power connector into the power DC input port of your Chromebox for meetings NOTE The power adapter may vary in appearance depending on models and your region ...

Page 19: ...commend that you use only the AC power adapter that came with your Chromebox for meetings We strongly recommend that you use a grounded wall socket while using your Chromebox for meetings The socket outlet must be easily accessible and near your Chromebox for meetings To disconnect your Chromebox for meetings from its main power supply unplug your Chromebox for meetings from the power socket ...

Page 20: ...r meetings Press the power button to turn on your Chromebox for meetings IMPORTANT Ensure that all peripherals speakerphone camera remote controller and receiver and AC power adapter are connected properly before you turn on your Chromebox for meetings ...

Page 21: ...Chromebox for meetings 21 3 Configuring your Chromebox for meetings ...

Page 22: ...ired and wireless networks The network requirements are the same as those for Hangouts In addition we recommend a minimum bandwidth of 1 mbps or 2 mbps up down for group video conferencing TIP Although you can use your Chromebox for meetings device over a wireless network connection we recommend using a wired network connection for best sound and video quality Space requirements For the Chromebox ...

Page 23: ...speakerphone placement depends on the size and layout of the conference room For rooms where participants sit at one end of the room facing the display we recommend placing the speakerphone at the end of the table closest to the Chromebox for meetings and the display In larger rooms where participants sit talking around a table independent of the position of the display we recommend placing the sp...

Page 24: ...ebox for meetings and peripherals requires longer distances you may need to purchase additional USB extension cables Setup your system Mount your Chromebox for meetings You can mount your Chromebox for meetings behind the display Use a mounting bracket to attach the Chromebox for meetings to your display or to any VESA 100 mm compatible location A mounting bracket comes included with your Chromebo...

Page 25: ...ables Using the included cables and sensor connect your Chromebox for meetings to the other system components 1 3 2 4 DisplayPort connects a display with DisplayPort connector 1 3 2 4 HDMI connects a display with HDMI connector 1 6 5 3 2 4 7 ...

Page 26: ...embly 1 6 5 3 2 7 4 LAN port connects to a router TIP Although you can use your Chromebox for meetings device over a wireless network connection we recommend using a wired network connection for best sound and video quality 1 6 5 3 2 7 4 Power port connects to a power outlet IMPORTANT Be sure to connect to a power outlet last after you have made all the other connections 1 6 5 3 2 7 4 USB 3 0 conn...

Page 27: ...sing the remote here s how to move around on the screen Press right to move to the next field Press left to move back to the previous field Press up or down to scroll the list for each field Press Select to make a selection To complete basic enrollment 1 Turn on the display 2 Turn on the Chromebox for meetings 3 Verify or change your language keyboard layout and network TIP If your network doesn t...

Page 28: ...ment process takes place automatically After the process is complete click Done 8 When the Hangouts screen appears follow the onscreen instructions to test your camera and speakerphone TIP If you can t see video or hear audio during the test Ensure that your camera and speakerphone were connected to your Chromebox for meetings before you turned on your device Ensure that your camera and speakerpho...

Page 29: ...and second screens Accessibility Accessibility options include larger font and cursor size voice prompts and more The options you select here apply to the setup process only not to using Chromebox for meetings To select the Accessibility link using the remote navigate to the Continue or Accept and continue button and then press right Send usage and crash info to Google Allowing your device to send...

Page 30: ...e of the the page 6 Include the name of a room with a Chromebox for meetings device and then click Add 7 After booking a room click Add video call 8 Name the video call anything you want but keep the name short and distinct The name has to be 15 characters or fewer 9 Click Save to send others an invitation that includes a link to the video call Leave a video call Even if you re the person who set ...

Page 31: ...he bottom of the screen make sure your correct time zone is selected Associate your Google Video Conferencing device with the room s online calendar After a user enrolls a Chromebox for meetings device in a room an admin user needs to associate the device with that room s online calendar This allows users to schedule video conferences using the Chromebox for meetings TIP You don t need to associat...

Page 32: ...ne of the following If the room where the Chromebox for meetings device is located appears in the list click the room name Click Save If the room does not appear in the list click Create Resource Enter the room name and optionally the resource type and a description Click Save To associate your Chromebox for meetings device with the room s calendar click Unassigned click the room name and click Sa...

Page 33: ...ctive Chromebox for meetings devices Click the device that you want to rename 4 Click the arrow to the right of the device name 5 Click Edit device name 6 Enter the new name and click Save 7 A screen appears asking if you want to update the calendar resource name to match the new device name Select Yes or No TIP Having the device name match the calendar resource name makes it easy to identify whic...

Page 34: ...evice management and then to the right of Hangouts device management click Devices 3 A screen appears showing active Chromebox for meetings devices Click the device whose information you want to view 4 Click Hardware and Os The right side of the screen displays device information including the model serial number MEID and more ...

Page 35: ...k Device management and then to the right of Hangouts device management click Devices 3 A screen appears showing active Chromebox for meetings devices Click the device for which you want to add information 4 Click Notes 5 On the right side of the screen click Edit 6 Enter the information you want in the User Note and or Location field 7 Click Save ...

Page 36: ...ogle Admin console 2 Click Device management and then to the right of Hangouts device management click Devices 3 A screen appears showing active Chromebox for meetings devices Click the device that you want to reassign or unassign 4 Click Add calendar and room resource 5 On the right side of the screen click the room to which the Chromebox for meetings device is currently associated and do one of ...

Page 37: ...e information you want to edit 4 Click Add calendar and room resource 5 On the right side of the screen do one of the following To edit the currently assigned room click Edit Resource to the right of the room name Edit the name type and or description as desired and click Save To edit a different room or other resource click the currently assigned room name and click Manage Resource This takes you...

Page 38: ...38 Chromebox for meetings ...

Page 39: ...Chromebox for meetings 39 Troubleshooting ...

Page 40: ...t sure which device to click you can identify the correct one by its serial number you can find your device s serial number on the card that was included in the box and on the bottom of the device itself Help and support Visit support google com video conferencing for more detailed set up and provisioning instructions customizable table mats or to print guides for your users ...

Page 41: ...Appendix ...

Page 42: ...to the ventilation openings Use this product in environments with ambient temperatures between 0 C to 35 C If you use an extension cord make sure that the total ampere rating of the devices plugged into the extension cord does not exceed its ampere rating Care during use Do not walk on the power cord or allow anything to rest on it Do not spill water or any other liquids on your system When the sy...

Page 43: ...ct electrical electronic equipment and mercury containing button cell battery should not be placed in municipal waste Check local technical support services for product recycling The system was dropped or the cabinet is damaged The system performance changes The remote control supplied with this product contains a coin button cell battery If the coin button cell battery is swallowed it can cause s...

Page 44: ...ibly recycle our products batteries other components as well as the packaging materials Please go to http csr asus com english Takeback htm for the detailed recycling information in different regions COATING NOTICE IMPORTANT To provide electrical insulation and maintain electrical safety a coating is applied to insulate the device except on the areas where the I O ports are located Federal Communi...

Page 45: ...e interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment to an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help CAUTION Any changes or modifications not expressly approved by the grante...

Page 46: ...ry authorization procedure by the Ministry of Defense with maximum authorized power of 100mW in the 2446 5 2483 5 MHz band Use outdoors on public property is not permitted Declaration of Conformity R TTE directive 1999 5 EC The following items were completed and are considered relevant and sufficient Essential requirements as in Article 3 Protection requirements for health and safety as in Article...

Page 47: ...ucluse 88 Vosges 89 Yonne 90 Territoire de Belfort 94 Val de Marne In the departments listed below for the entire 2 4 GHz band Maximum authorized power indoors is 100 mW Maximum authorized power outdoors is 10 mW Departments in which the use of the 2400 2483 5 MHz band is permitted with an EIRP of less than 100 mW indoors and less than 10 mW outdoors This requirement is likely to change over time ...

Page 48: ...ment for Canada This equipment complies with IC radiation exposure limits set forth for an uncontrolled environment To maintain compliance with IC RF exposure compliance requirements please avoid direct contact to the transmitting antenna during transmitting End users must follow the specific operating instructions for satisfying RF exposure compliance Operation is subject to the following two con...

Page 49: ...directive CE marking for devices with wireless LAN Bluetooth This equipment complies with the requirements of Directive 1999 5 EC of the European Parliament and Commission from 9 March 1999 governing Radio and Telecommunications Equipment and mutual recognition of conformity Wireless Operation Channel for Different Domains N America 2 412 2 462 GHz Ch01 through CH11 Japan 2 412 2 484 GHz Ch01 thro...

Page 50: ... standard and the power management feature is enabled by default The monitor and computer are automatically set to sleep after 10 and 30 minutes of user inactivity To wake your computer click the mouse or press any key on the keyboard Please visit http www energy gov powermanagement for detail information on power management and its benefits to the environment In addition please visit http www ene...

Page 51: ... 4555 Web site http www asus com us Technical Support Support fax 1 812 284 0883 General support 1 812 282 2787 Online support http www service asus com ASUS COMPUTER GmbH Germany and Austria Address Harkort Str 21 23 D 40880 Ratingen Germany Fax 49 2102 959931 Web site http www asus com de Online contact http eu rma asus com sales Technical Support Telephone 49 2102 5879555 Support Fax 49 2102 95...

Page 52: ...1 2010 08 EN 301 511 V9 0 2 2003 03 EN 301 908 1 V5 2 1 2011 05 EN 301 908 2 V5 2 1 2011 07 EN 301 893 V1 6 1 2011 11 EN 302 544 2 V1 1 1 2009 01 EN 302 623 V1 1 1 2009 01 EN 50360 2001 EN 62479 2010 EN 50385 2002 EN 62311 2008 EN 301 489 1 V1 9 2 2011 09 EN 301 489 3 V1 4 1 2002 08 EN 301 489 4 V1 4 1 2009 05 EN 301 489 7 V1 3 1 2005 11 EN 301 489 9 V1 4 1 2007 11 EN 301 489 17 V2 2 1 2012 09 EN ...

Page 53: ...XXXXXXXXX X can be 0 9 a z A Z or blank Conforms to the following specifications FCC Part 15 Subpart B Unintentional Radiators Supplementary Information This device complies with part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause ...

Page 54: ...54 Chromebox for meetings ...

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